Project Management Software Exam 2
Variable Consumption Rate
the amount of the material resource consumed is dependent upon the duration of the task
% work complete
the amount of work that has been completed in relation to the planned work value
tracking
the collecting, entering, and analyzing of actual project performance data
actual cost
the cost that has been incurred so far
Gantt Chart
the default view in Microsoft Project
If you format data using the Font dialog box, the changes apply to only the data you have specifically selected.
true
If you reschedule an in-progress task, the delay is shown as a split on the Gantt Chart.
true
The settings in the Resource Leveling dialog box apply to all of the project schedules you work with in Microsoft Project.
True
7. Which one of the following views cannot be printed in Microsoft Project? a. Tracking Gantt b. Calendar c. Task Form d. Resource Sheet
c. task form
10. You cannot save custom settings that you have specified for a. sorting. b. grouping. c. filtering. d. all of the above.
a. sorting
3. If you have two views displayed in a combination view and want to print the view, only the view in the ________ pane will print.
active
fixed consumption rate
an absolute quantity of material resources will be used, no matter the duration of the task
Cell
another name for field
7. If a view has a filter applied to it, the name of the filter will be displayed in the Filter box on the _____ ribbon. a. Data b. Format c. View d. Resource Management
c. View
4. When you apply a group to your project schedule, the data in the summary rows cannot be changed directly because a. it will cause the grouping to become permanent. b. it will alter the data in your project schedule. c. it is derived from subordinate data. d. it will cause an error in the grouping function.
c. it is derived from subordinate data
Under allocated
the work assigned to a resource is less than the resource's maximum capacity
Changing the appearance of data in a view can make it easier to read and understand project data.
true
You can make almost any custom field part of a calculation for another custom field.
true
You can save up to 1 1 different baselines for a single project schedule.
true
You should save a project baseline when you have developed the project schedule as fully as possible.
true
10. In a report, you can only ________ information.
view
It is not acceptable to allow a minor over allocation to remain in a schedule.
False
The default rate table in Microsoft Project is Rate Table 1.
False
You can have up to six cost rate tables for a resource.
False
A tool that enables you to see or highlight in a table only the task or resource information that meets criteria you choose is a(n) __________.
Filter
A way to reorder task or resource information in a table and to display summary values according to various criteria you can choose is called a(n) __________.
Group
The _______ dialog box shows you all of the predefined filters that are available to you for tasks or resources.
More Filters
A(n) __________ is a way of ordering task or resource information in a view by the criteria you specify.
Sort
When you use grouping, the ________ data rows are set off by a colored background.
Summary
When you apply a filter, you may see gaps in the order of the ________
Task IDs
In the Sort dialog box, you can utilize up to _______ nested levels of sort criteria.
Three
Resource leveling cannot always resolve all resource over allocations.
True
When a variable consumption rate is assigned to a material resource, and the duration of the task to which it is assigned changes, so do the calculated amount and cost of the material resource.
True
You can assign two types of material consumption rates in Microsoft Project.
True
You can manually resolve a resource over allocation by replacing the over allocated resource with another resource.
True
baseline
a collection of key values in the project schedule
variance
a deviation from the schedule or budget established
custom field
a feature that allows the user to create columns for specific uses
over allocated
a resource is assigned to do more work than can be done within the normal capacity of the resource.
format
a ribbon that allows you to add or change the appearance of a view
table
a spreadsheet-like presentation of project data, organized in vertical columns and horizontal rows
sheet
a view that presents information in rows and columns
view
a window through which you can see the various elements of a project schedule
10. The Reports tab contains a. all predefined reports plus any custom report that have been added to Microsoft Project. b. all predefined reports in Microsoft Project. c. any custom report that has been added to Microsoft Project. d. complex reports that have been specifically designed for specific businesses and industries.
a. all predefined reports in MS Project
4. To see all of the pages of a view while using Print Preview, you can click on which one of the following buttons? a. Multiple Pages b. Page Right c. One Page d. Page Setup
a. multiple pages
8. When printing a view with a legend, you can customize the legend with all the following except: a. printing only on one page. b. add customized legend items such as custom symbols and logos. c. change the size of the legend. d. None of the above is correct.
b. add customized legend items such as custom symbols and logos.
2. If assignments are hidden under tasks or resources in a usage view, what will the usage report show? a. tasks or resources with corresponding assignment details b. only the tasks or resources c. only overallocated assignment details d. it depends on how you set up the report
b. only the tasks or resources
1. The simplest way to reorganize data in Microsoft Project is by a. filtering. b. sorting. c. grouping. d. AutoFiltering
b. sorting
6. If you wanted to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use? a. Tracking Gantt b. Task Sheet c. Resource Sheet d. Calendar
b. task sheet
6. Multiple Level Undo can be used a. as many times as desired b. up to 99 times, or until the original data is restored. c. up to 35 consecutive times. d. up to 50 consecutive times.
b. up to 99 times, or until the original data is restored.
3. In the Print Preview window, the status bar shows "4 rows by 3 columns." How many pages will be printed? a. 7 b. 4 c. 12 d. 3
c. 12
2. The ______ function lets you reverse actions you have performed in Microsoft Project. a. Task Drivers b. Reverse Filtering c. Multiple Level Undo d. Ungrouping
c. Multiple Level Undo
8. There is no visual indicator that a task or resource view has been sorted other than a. the shaded summary rows. b. the small "s" at the top of each data column. c. the order in which the rows of data appear. d. There is no visual indicator to show a view has been sorted.
c. the order in which the rows of data appear.
1. In a view, you can information. a. enter b. edit c. print d. All of the above are correct.
d. All of the above
3. The one instance in which the actual data of your project is changed by sorting is when a. the Permanently renumber resources check box is selected. b. the Multiple Level Undo function is disabled. c. the project is saved before the sorting is reversed. d. all of the above.
d. all of the above
5. For large projects with several hundred tasks, you can condense the information that will print by. a. printing just summary data. b. printing only the part of the timescale that is of interest. c. applying a filter to show only the information of interest. d. All of the above are correct.
d. all of the above
9. In the legend section of a Gantt Chart you can add which of the following information? a. Project Start Date b. Company Name c. Project Duration d. All of the above
d. all of the above
5. When AutoFilter is on, clicking on the down arrow next to the column heading a. sorts the data in descending order. b. turns the AutoFilter off. c. automatically adjusts the column width. d. allows you to select criteria to apply to the filter.
d. allows you to select criteria to apply the filter.
9. Grouping might be helpful if you are trying to see a. only the tasks that contain the word "Weekly." b. the critical path tasks. c. the tasks ordered from highest to lowest cost. d. the total cost of each resource group.
d. the total cost of each resource group
8. A ________ report is used to represent high-level information usually on one page.
dashboard reports
A check mark in the Indicators column for a task means that the task is on schedule.
false
In Microsoft Project, you can edit predefined tables but you cannot create new custom tables to suit your needs.
false
Planning refers to the collecting, entering, and analyzing of actual project performance data.
false
The Gantt Chart Styles has more formatting choices than the Bar Styles dialog box.
false
The Gantt Chart view can include only the task data without the bar chart.
false
The Project Statistics dialog box pinpoints the point of cost variance in a project schedule.
false
The only true indicator of project health is whether or not 'the project is on schedule.
false
You can only enter completion percentages for a task in multiples of 10.
false
You must provide Microsoft Project a remaining duration value for it to calculate a percentage complete.
false
progress bar
in the Gantt Chart view, show how much of the task has been completed
4. When previewing a view in print preview, you can change the number of pages visible by selecting either the ________ or ________ pages button.
one or multiple pages buttons
6. To add your company name so that it prints at the top of every page, use the ________ dialog box to add the company name to the header.
page setup
5. A common activity for project managers is to ________ information from the project schedule to share with stakeholders.
1. _________ enables you to see on your screen what will print on paper before you print it.
print preview
actuals
project work completed and recorded in a Microsoft Project file
7. A ________ is a predefined format intended for printing Microsoft Project data.
report
2. People or organizations that might be affected by project activities are called __________.
stakeholders
9. If subtasks are hidden in a view, reports that contain task lists will include only ________ tasks.
summary
bar styles
the dialog box that can be used to format the graphical components of the Gantt Chart view
sponsor
the individual or organization that provides financial support and supports the project team
Field
the intersection of a row and a column in a table
max. units
the maximum capacity of a resource to accomplish work
units
the measurement of a resource's capacity to work
allocation
the portion of a resource's capacity devoted to work on a specific task
resource leveling
the process of delaying or splitting a resource's work on a task to resolve an over allocation
bar chart
the right side of the Gantt chart view
current cost
the sum of the actual and remaining cost values
baseline cost
the total planned cost of the project when the baseline was saved
fully allocated
the total work of a resource's task assignments is exactly equal to that resource's work capacity
The custom fields dialog box allows the user to change the name of a custom field.
true
The remaining cost is the difference between the current cost and the actual cost.
true
When you add, remove or rearrange columns, or change column widths, you are changing the table's definition.
true
When you make a change to a milestone using the Bar Styles dialog box, the change applies to all milestones in the Gantt Chart.
true
When you make formatting changes to your project schedule, the data does not change, just the way it appears.
true
When you sort data in your project, the sort applies to the active ________, no matter which table is displayed.
view
When AutoFilter is turned on, small ________ are visible next to the column headings.
Arrows
_______ is a quick way to view only the task or resource information you choose.
Autofilter
Resource leveling never changes who is assigned to tasks, or the total work value of those assignments.
True
Cost Rate Table
resource pay rates that are stored on the Costs tab of the Resource Information dialog box
A resource cannot have both a cost per use and a cost derived from its pay rate.
False
