BESC 489
What is the purpose of an executive summary?
To formally authorize a project or a phase and document initial requirements which satisfy the stakeholder's needs and expectations
Strategic project development Cannonville Monte million dollar projects of national national interest at Texas A&M AgriLife there is an office for corporate and federal engagement that consists of project managers who coordinate large team grants. Project managers are key to engagement among faculty, institutions, sponsoring organizations, and stakeholders. Strategic projects are typically except
Typically involve low budgets for each investigator
to manage a project effectively, work should be broken down to small pieces. Which of the following does NOT describe hoe far to decompose the work?
until it can be done in person
what is the definition of project management
using specific knowledge, skills, tools, and techniques to ensure project activities meet the project goals
the lowest-level item in a WBS is called
work package
What is a work breakdown structure
A chart or document used to organize a project into a list of manageable work focus areas
Leadership in a project environment should demonstrate all of the following except
A primary focus on external senior managers and other key stakeholders to ensure the project is a success through managing upwards
Lab notebooks are important for avoiding fraud and ensuring contractual requirements the NIH has the legal authority to audit and examine records that are relevant to any research grant they award. Appropriate records for a project include:
A, B only
Which is the sphere of influence of a project manager?
A, b, c (lead the team to meet stakeholder expectations and to meet project milestones, create a comprehensive communication plan, track important positive and negative news surrounding the project)
project member may be from
ALL OF The above (one functional area, different depts, other organizational units)
Challenges for a project manager working with a multidisciplinary team of scientists include all except
Achieve Silos and not synergy within the project
Non-compliance with federal Guidelines for contaminant of biologically hazardous material can result in the following consequences
All of the above
The principal investigators managing projects in laboratories her responsibilities to communicate with the IBC to maintain approvals
All of the above
Brainstorming sessions are carried out at during the preinitiation phase of a project when a team gathers to share ideas. When you emerge from brainstorming the outcomes should be
All of the above (how to initiate a project, suggested tools, actions and solutions, several themes should emerge for projects)
Companies develop projects as part of a strategic plan. Such strategic at initiatives may include
All of the above (market demands, new technology advances, legal requirements, customer demand)
Which of the following key project documents are created in the initiating phase of a project
All of the above (project charter, preliminary project scope statement, product scope description, WBS)
During the preinitiation phase of a project the job of the project manager is to
All of the above (research the reason for the project and determine if it is feasible, develop a business case, determine if the project is necessary, build a team and develop a project charter)
Project move through different phases in the lifecycle. Stakeholders may change throughout the project and it is important to review the stakeholder community regularly as project progress. also if a project spans several years it is possible that stakeholders have their own changes within the organization that shift their priorities and interest in this project. And developing a project critical stakeholders who are affected by the work and I'll come should be engaged by a project manager and team
All of the above (through the concept of Coke create where they help in revising the scope of the project, to capture the Space positive and negative values that are concerning, to understand the complexity of information and miss information that can occur around a project, to understand how they can benefit from the project)
Before project starts the research experts on a team must submit to the IBC the following materials for approval
All the above
Each public or private institution has a safety office for managing biological and or chemical hazards in compliance. These officers need to be consulted during the project planning stages. At Texas A&M and all universities there's an institutional bias activity that is led by staff member to consult with the committee of research professors working in different areas who help them understand the practices on campus regarding animal and plant and pathogen contaminant. In discussing oversight and compliance a goal and purposes are to
All the above
Important skills needed to manage a research laboratory in Plant sciences
All the above
The function of the institution by a safety committee is to
All the above
The institutional bio safety office creates a systemwide rules and procedures that influence
All the above
A power/influence grade can be used to group stakeholders to execute a communication
All the above (starting a project by evaluating stakeholders is important to understand their needs and concerns, evaluating stakeholders after the project as launch is more important than during the pre-initiation phase, determine who needs to know and approve the project goals and plans and scope, determine who can negatively influence the project regardless of whether they are a customer or sponsor)
There are different categories of stakeholders with different levels of influence or power. Such categories include
All the above (team members in company employees, customer stakeholders, investor stakeholders, suppliers and vendors)
Measures employed when handling bio hazardous materials to avoid infecting oneself, others or the environment
Biosafety
For agricultural environmental products there is a clear set of participant stakeholders and others that may be influential actors but are not directly linked to the agricultural products. Which are not in the category of the supply chain or peripheral influencers
Corporations in the agrochemical sector in farmers
What is a hierarchical breakdown of project cost components
Cost breakdown structure
When assembling a team of experts to work on a large team grant, the project manager must consider consider
Inviting Cortina embers who are good collaborators and integrate well with others
What is the scope of a project
Defined objectives, extent of project lifecycle, deliverables
What kind of deliverables are included in the project
Deliverables that are approved for the project
In class we discuss two types of meetings: brainstorming and strategy sessions. A strategy session has the specific purpose for a team to achieve the following except
Develop SOP's for submission to IBC for approval after project scope has been planned
All of the following are true concerning enterprise environmental factors except
EEF do not include the organizations purchasing guidelines because this type of function is managed by the accounts department
enterprise environmental factors refer to both internal and external environmental factors that surround or influence a project's success. all of the following are true about these factors except
EEF exclude personnel administration functions (staffing and retention guidelines, employee performance reviews, and training records, and time tracking) because these are considered to be functions of the human resources department
The best practices for lab managers and project managers to keep projects on track and on time include all except
Ensure strict accountability and redistribution for tasks by each team member
Extension scientist develop projects that are stakeholder driven. Who are the typical stakeholder clientele for extension specialists in the state of texas
Farmers/producers, home owners, regional businesses
The role of a project manager can vary in different organizations. Which below are the common roles of a project manager?
Have a holistic view of the team, its mission and its products
Electronica notebooks are becoming more common for managing work. The proper electronica notebook must follow federal rules for acceptance of electronica documents which include all except
High risk for accidental data loss if device is damaged
what are the 5 project management process groups?
Initiating, Planning, Executing, Monitoring and Controlling, and Closing
project schedules grow out of the basic documents that initiate a project
true
All of the following statements concerning the project scope statement are true except
It is an output of the validate scope process
You are managing a software upgrade project for your company. Your project sponsor has a great deal of authority regarding project decisions, but you recently discovered that he doesn't have much interest in your project. To complete the project successfully, you need your project sponsor's continuous support. What stakeholder management strategy should you use with your project sponsor?
Keep the sponsor informed
The lab manager plays an important role in keeping the projects running. Which are the typical duties of a lab manager
Maintaining lab protocols, inventories, purchasing, working with safety inspectors
As part of any successful communication, the receiver is responsible for
Making sure the information is received in its entirety, understood correctly and acknowledged appropriately
Guidelines for recombinant or synthetic nucleic acid molecules research are established by which federal agency
NIH
the critical path is the ______ path through a network diagram, and it represents the ____ time it takes to complete a project
NOT longest, shortest OR shortest, shortest
what is a project budget
NOT summary of cost estimates
Project managers and team members participate in planning stakeholder engagement based on the following criteria
Needs, expectations, interests, potential to be impacted by the Project
Which of the below actions are not part of project planning
None of the above
In a laboratory day today recordkeeping is vital for the following reasons except
Notebooks are valuable for holding individuals accountable for meeting milestones and project goals that can affect their annual personnel review for promotion
Biohazardous materials include all except
Phenol, alcohol, and carcinogens that must be restricted for environmental release
What does a work breakdown structure breakdown
Project deliverables are broken down into tasks and activities
Who defines the project scope
Project team members
For agricultural and environmental products there is a clear set of participant stakeholders and others that may be involved in the supply chain. Which ones are not participant stakeholders
Regulators and policymakers
the goal of the activity _____ process is to ensure that the project team has a complete understanding of all the work they must do as part of the project scope so they can start scheduling the work
Sequencing
Project managers play a strategic role in a company's performance. Their responsibilities include
Taking part in a project development planning
Which is not a good attribute for a project manager
Target weak areas in the project and whole team members accountable for things that are not in their control
A good management plan includes
Team organization and hierarchy, data management plan, project reporting, evaluation, and communication strategy ( a and B)
Which of the following is true concerning the work breakdown structure WBS
The WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team
The rules for maintaining a proper laboratory notebook that are universal include
Write in pencil, leaving pages blank in between projects, and keeping track of work conducted by others relevant to the project
a project typically has
a defined start and end date
which of the following statements is true about a program
a program is a group of related projects
which of the following activities are involved during the administrative closure of a project
activities necessary to transfer the end product
what does a gantt chart show
all of the above (overlap between activities, individual activities, when activities begin)
what is the principle to be used when deciding how many levels deep a Work Breakdown Structure (WBS) should be broken down to?
break down tasks and activities in the WBS to the level at which the project core team will be managing and reporting on during project meetings
a project manager does most of her communicating with team members, internal project stakeholders, and external project stakeholders via email. the project manager incorporates specific techniques when composing her emails to reduce any misunderstandings. which of these is not considered one of these techniques?
communication register
what are external enterprise factors
competition, influences
this question is about recognizing dependencies. A hospital is adding a new wing to their facility. In the new facility, the hospital is installing a major upgrade to its CT and MRI machines. Which project task below represents a predecessor to the installation of the new machines?
completing construction on room(s) where the machines will be placed
if an organization reserves resources to reduce the risk of failing to meet a key deadline, the organization is using a
contingency
a document that describes how cost variances will be managed on the project
cost management plan
what are internal enterprise factors
culture, events, organization
what kind of deliverables are included in a project
deliverables approved for the project
the project aims to investigate to investigate the feasibility of constructing a hydroelectric dam from a technical, economic, and social point of view. The project charter created by the project manager on behalf of the project sponsor is now approved. Which of the following processes should be performed next?
develop project management plan
what process is dedicated to document how to manage and control project scope
develop project management plan and management plan baselines that are realistic
how is social responsibility a factor in stakeholder engagement? identify which statement is not true
employees volunteer in community to build good will
what is the primary advantage to using a work breakdown structure?
ensuring all work abides by the project scope
in your industry, there is a government regulation your products must adhere to. this government regulation will affect how you manage your project. the government regulation in this scenario is best described as
external environmental factor
in your industry, there is a government regulation your products must adhere to. this government regulation will affect how you manage your project. the government regulation in this scenario is best described as which one of the following
external environmental factor
john is managing a project to build non-nuclear components for nuclear weapons... clarify the project objective and learn about each team member's interests and levels of influence...John's team is in which of the following stages?
forming
what of the following should be done after the project scope is defined
gain formal approval
which schedule format is the best to use when tracking progress on a predictive project?
gantt chart
stakeholders surveys are a questionnaire to learn
gather information from various stakeholders about their performance, constraints, views, knowledge, experience, and interests
stakeholder surveys are a questionnaire to learn
gather information from various stakeholders about their preferences, contraints, views, knowledge, experience, and interests
A WBS numbering system allows project staff to
identify the level at which individual items are found
an office furniture manufacturing company has initiated a project to computerize and autoate some of their manufacturing process systems. the manufacturing personnel are not happy with this idea, and they are afraid they may lost their jobs because of automation. as the project manager, what would your first step be?
include manufacturing personnel as project stakeholders
costs that are not directly related to the products or service of the project, but are indirectly related to performing that project
indirect costs
when estimating time for activities, a project manager should
involve people who will be doing the work to get estimates
you are a project manager currently. you have finalized the list of stakeholders, which process group are you working in
planning
individual activities and their durations are developed during the
planning phase of the project life cycle
what is project scope management?
processes required to ensure that the project includes all the work required, and ONLY the work required to complete the project successfully
which document is used to capture and track the hardware and software costs?
project budget
establishing a change management system to deal with events that require formal changes in the scope, budget, and or schedule of the project is an essential element of
risk management
you are about to start planning for a large and complex project. due to the size of the project along with the regulatory and environmental considerations, the development of a detailed project management plan will be critical. As a starting point for the initial project planninig, what is the first thing you should do?
share the project scope statement with the project team for a common understanding of project deliverables
stakeholder management is a critical aspect of managing a project. In order to manage stakeholder expectations, the project manager must come up with a strategy. one technique that can be used to develop this strategy is the
stakeholder management plan
which is not a good attribute for a project manager
target weak areas in the project for team members to focus on
the technical challenges that the project has to face are typically at their lowest during the
termination phase
which of the following is not a project constraint?
the customer requirements
what does the length of a task bar on a gantt chart represent?
the duration of the task
a project scope is best defined as the following
the features and functions that characterize a product, service, or result
as the project manager, you are leading a brainstorming session with key stakeholders to identify project risks. Once the project risks are determined, you immediately process to nominate different team members as risk owners and assign them the task of developing individual risk response plans. Have you properly conducted risk management planning?
yes, the risk response plans are an output of the Identify Risks process and should be developed right after the risks have been identified.