Business English - Making Appointments

Confirming and Agreeing on time and place

Yes, this afternoon is perfect. Okay. I will see you next week at around 3 P.M. Sure, you may come meet me at the office. Yes, Thursday is fine. Friday would be nice to meet. You are most welcome to come at your convenience. All right. I'll see you there. I'll be there at U-Hotel at 7P.M. I'll wait for you there. It's a deal. No, problem. I am free on that day.

Asking for an appointment.....

Formal situations I would like to arrange an appointment to discuss.... Please would you indicate a suitable time and place to meet? Neutral Would it be possible to meet on (date) at your / our offices to discuss...? Informal Can we meet (up) to talk about...?

Will it be convenient for you if Is it okay with you if

we can meet on... we can meet next...

Disagreeing on time and/or place and suggesting another date and place (2)

How about meeting you at 5p.m.today at the lobby? I really don't think I can make it on the 16th. Can we meet upon the 19th? I am very sorry but I have arranged another meeting on that day. I wish I could, but, I have to be away on that day. Let me see. Today is not so good.

Disagreeing on time and/or place and suggesting another date and place.

I'm sorry I can't on the 9th. How about the 12th? I'm sorry I am not free on that day but I will be the next day. Ah, Wednesday is going to be a little difficult for me. I'd much prefer Friday if it's alright with you. I can't make it at that time. Suppose I come over at 3 tomorrow afternoon?

Requesting an appointment

If possible, I would like to come by and see you [tomorrow]? I was wondering if we could get together [on Tuesday]? Do you think we could get together [next week]? Do you mind if we get together [sometime]? Could I visit you [later today]? Could I meet with you about this? Can we get together and talk about this? Is there a good time for us to get together [on Monday]?

Responding to the request.

Ok, I'll be free all Wednesday afternoon. Yes, I am free on.../next... Yes, I am free on.../next.. All right, what time shall we make it? Yes, I'm free then. No, not yet. What's up? Sorry, I'm not free. I will have a meeting. Let me see. Today is not so good. / Today won't do. / Today is a bit of problem, I'm afraid. Sorry, I'm being pressed for time. Sorry, I won't be back until next Tuesday. I'm afraid, not in the morning/ afternoon/ today. Sorry, but that's taken too. / I am engaged at that time. / I have got another appointment. Sorry, I am ( He is) not available before 7:00 p.m.

Canceling an appointment

Sorry, can we make some other time because I really need to finish something at the office? I am sorry I have to cancel our appointment. We have to make it some other time when I have the time. Could we meet another time because I am too busy right now? Would you prefer some other time. Is that all right? I need to catch a flight to Chiang Mai now. I have something urgent tomorrow, so the appointment will have to be canceled. Let's postpone our appointment, if you don't mind.

Disagreeing on time and/or place and suggesting another date and place (3)

Today won't do. Today is a bit of problem, I'm afraid. Sorry, I'm being pressed for time. Sorry, I won't be back until next Tuesday. I'm afraid, not in the morning/ afternoon/ today. Sorry, but that's taken too. So sorry I am engaged at that time. What a pity I have got another appointment. Sorry, I am ( He is) not available before 7:00 p.m.

Are you

available on these dates available on the 17th? available next ... free on ... free next ...

I would like to

fix/make/arrange an appointment with you on/next Monday.

Can we

have a meet now. have a meeting on 20th May 2015. have a meeting next Sunday meet on Monday. meet next week. fix an appointment on Sunday fix an appointment next Monday