CAPM (1) - Practice Set 5
Virtual Teams offers which of the following benefits as compared to Co-Located Teams?
REDUCED PROJECT COSTS - Co-Located teams are more efficient and effective as compared to Virtual Teams. However, Virtual Teams offer reduced project costs since travel, office and collocation expenses are minimized and sometimes eliminated. [(PMBOK® Guide) - Sixth Edition, Page 333]
In your project, you want to extend the project schedule to reduce the threat that your project may not get the resources in time to complete the project. This is an example of:
AVOID RISK - Risk avoidance involves changing the project management plan to eliminate the threat entirely. The project manager may also isolate the project objectives from the risk's impact or change the objective that is in jeopardy. Examples of this include extending the schedule, changing the strategy, or reducing scope. [(PMBOK® Guide) - Sixth Edition, Page 443]
Which project document is used for documenting and monitoring disputes between project stakeholders?
ISSUE LOG - project document used to document and monitor elements under discussion or in dispute between project stakeholders. [(PMBOK® Guide) - Sixth Edition, Page 482]
An intentional activity that ensures the future performance of the project work is aligned with the project management plan is called:
PREVENTIVE ACTION - An intentional activity that ensures the future performance of the project work is aligned with the project management plan. Corrective action. An intentional activity that realigns the performance of the project work with the project management plan. Defect repair. An intentional activity to modify a nonconforming product or product component. [(PMBOK® Guide) - Sixth Edition, Page 96]
An output of the "Validate Scope" process is:
ACCEPTED DELIVERABLES - Deliverables that meet the acceptance criteria are formally signed off and approved by the customer or sponsor. Formal documentation received from the customer or sponsor acknowledging formal stakeholder acceptance of the project's deliverables is forwarded to the Close Project or Phase process. [(PMBOK® Guide) - Sixth Edition, Page 163]
In your project, you don't have the required skills inside the organization to perform some complex tasks. Which of the following techniques can help you in this situation?
ACQUISITION - you required skilled resources do not exist in the company. To successfully perform these complex tasks, you need to acquire these resources from outside sources. [(PMBOK® Guide) - Sixth Edition, Page 698]
While completing the processes required to develop an approved project budget, you have started the work required to estimate costs on your project. In order to do this successfully, you should have access to several important inputs. Which of the following is not an input you would find useful to complete this work?
COST ESTIMATES - is the output from the Estimate Costs process, which is what the question is referring to. The Key elements that should be considered when creating the project budget. The inputs to this process (Estimate Costs) are as follows: • Project management plan (cost management plan, quality management plan, scope baseline) • Project documents (lessons learned register, project schedule, resource requirements, risk register) • Enterprise environmental factors. • Organizational process assets. [(PMBOK® Guide) - Sixth Edition, Page 246]
Which of the following is an output from the Close Project or Phase process?
FINAL PRODUCT, SERVICE OR RESULT TRANSITION - and organizational process assets updates are outputs from close project or phase process. Option (D) accepted deliverables are inputs in close project or phase process. [(PMBOK® Guide) - Sixth Edition, Page 127]
Which of the following is a project constraint that may stop the project work?
FUNDING LIMIT RECONCILIATION - nvolves reconciling the amount of funds to be spent with the amount of funds budgeted for the project. The organization or the customer sets these limits. Reconciling the project expenses will require adjusting the schedule so that the expenses can be smoothed. You do this by placing imposed date constraints on work packages or other WBS components in the project schedule. [(PMBOK® Guide) - Sixth Edition, Page 253]
A strengths, weaknesses, opportunities, and threats (SWOT) analysis is a tool or technique used in which process?
IDENTIFY RISKS - SWOT Analysis: This technique examines the project from each of the strengths, weaknesses, opportunities, and threats (SWOT) perspectives to increase the breadth of identified risks by including internally generated risks. The technique starts with identification of strengths and weaknesses of the organization, focusing on either the project, organization, or the business area in general. SWOT analysis then identifies any opportunities for the project that arise from organizational strengths, and any threats arising from organizational weaknesses. The analysis also examines the degree to which organizational strengths offset threats, as well as identifying opportunities that may serve to overcome weaknesses[(PMBOK® Guide) - Sixth Edition, Page 415]
Which tool or technique used in the Control Procurements process can be conducted during the execution of the project to verify compliance with deliverables?
INSPECTION - An inspection is a structured review of the work being performed by the contractor. This may involve a simple review of the deliverables or an actual physical review of the work itself. On a construction/engineering/infrastructure project, inspections involve walkthroughs of the site by both the buyer and the contractor to ensure a mutual understanding of the work in progress. [(PMBOK® Guide) - Sixth Edition, Page 498]
According to the PMBOK Guide Six Edition, which of the following activities is not carried out during the Close Project or Phase process?
INSPECTION DELIVERABLES OF THE PROJECT - by the project team is related to quality control. This activity is performed during the Control Quality process and not during the Close Project or Phase process. [(PMBOK® Guide) - Sixth Edition, Page 303]
Which of the following is considered an output from the Close Project or Phase Process?
ORGANIZATIONAL PROCESS ASSETS (OPAs) UPDATES
If your project TCPI is based on a BAC, and it turns out to be 0.81, what does this mean?
THE PROJECT IS UNDER BUDGET - Spending should always be aligned with a project's objective. TCPI only gives the required cost performance rate. If the project's TCPI based on BAC is 0.81, this means that the project's CPI would be greater than 1. This implies that the project is under budget. [(PMBOK® Guide) - Sixth Edition, Page 267]
Your project has a limited budget and you would like to determine how to complete the project at lower costs. This can be done using:
VALUE ANALYSIS - or value engineering helps determine how to complete the project at a lower budget without any changes to the project scope. [(PMBOK® Guide) - Sixth Edition, Page 153]
What is the duration of any milestone in a project schedule in calendar units?
ZERO UNIT - A milestone is a significant point or event in a project. A milestone list identifies all project milestones and indicates whether the milestone is mandatory, such as those required by contract, or optional, such as those based on historical information. Milestones have zero duration because they represent a significant point or event. [(PMBOK® Guide) - Sixth Edition, Page 186]
In your Project, there are 10 persons in a team, and an addition of two persons was made. How many communication channels are present on the team now?
66 - N=10+2 =12, number of communications channels=N (N-1)/2=66.
If you compare your project within the same application area as a basis for measuring performance, then it is also called:
BENCHMARKING - involves comparing actual or planned project practices to those of comparable projects to identify best practices, generate ideas for improvement, and provide a basis for measuring performance. These other projects can be within the performing organization or outside of it and can be within the same or in another application area. [(PMBOK® Guide) - Sixth Edition, Page 143]
f one of your project teams is using weighted average duration estimates to perform schedule network analysis, which type of mathematical analysis is being used?
BETA DISTRIBUTION - uses weighted averages to compute activity durations.
During which process will you obtain seller responses, select a seller, and award a contract?
CONDUCT PROCUREMENTS - is the process of obtaining seller responses, selecting a seller, and awarding a contract. [(PMBOK® Guide) - Sixth Edition, Page 482]
Which of the following is the most critical for Virtual Teams?
ELECTRONIC COMMUNICATION - The globalization of projects has promoted the need for virtual teams that work on the same project, but are not colocated at the same site. The availability of communication technology such as email, audio conferencing, social media, web-based meetings, and video conferencing has made virtual teams feasible. Managing virtual teams has unique advantages, such as being able to use special expertise on a project team even when the expert is not in the same geographic area, incorporating employees who work from home offices, and including people with mobility limitations or disabilities. The challenges of managing virtual teams are mainly in the communication domain, including a possible feeling of isolation, gaps in sharing knowledge and experience between team members, and difficulties in tracking progress and productivity, possible time zone difference and cultural differences. Electronic communication provides the foundation for creating Virtual Teams. Without electronic communication Virtual Teams cannot operate. [(PMBOK® Guide) - Sixth Edition, Pages 311, and 385]
Which of the following are tools and techniques for close project or phase?
EXPERT JUDGEMENT, DATA ANALYSIS, & MEETINGS - The three tools and techniques of Close Project or Phase are expert judgment, data analysis (document analysis, regression analysis, trend analysis, variance analysis), and meetings. [(PMBOK® Guide) - Sixth Edition, Page 121]
You need to know when project team members are available to work on the project. Which calendar will take into account project team members' vacations?
RESOURCE CALENDAR - controls when resources, such as project team members, consultants, and SMEs are available to work on the project. It takes into account vacations, other commitments within the organization, restrictions on contracted work, overtime issues. Resource calendars specify when and how long identified project resources will be available during the project. [(PMBOK® Guide) - Sixth Edition, Page 199]
Which of the following is an example of the Cost of Non-conformance?
REWORK COSTS - Cost of Nonconformance is the money spent during and after the project as a result of product failures. The cost involved in the rework performed on products due to non-compliance of requirements is an example of the Cost of Nonconformance. [(PMBOK® Guide) - Sixth Edition, Page 283]
In your project, you have identified a new risk. Which of the following documents must be updated next?
RISK REGISTER - When a new risk has been identified, the risk register must be updated. Option (A) is incorrect. The risk response may need to be updated—if there is to be a response to the identified risk. The first step is to update the risk register. Option (B) is incorrect because the WBS does not need to be updated since the project scope has not changed. Option (D) is also incorrect because the scope statement is not updated as a result of risk discovery.
