Chapter 5 - Study Guide

Political Affairs, Department of State A. Level 1: United States Government Level 2: State Department (of) Level 3: Political Affairs B. Level 1: United States Government Level 2: Political Affairs Level 3: State Department (of) C. Level 1: United States GovernmentKey unit: State Department (of) Unit 2: Political Affairs

A

Put the following state government names in the correct order for filing: (1) Pennsylvania Department of Environmental Quality(2) Pennsylvania Office of Attorney General(3) Pennsylvania State Police(4) Pennsylvania Department of Motor Vehicles a. 2, 1, 4, 3 b. 1, 4, 3, 2 c. 4, 1, 2, 3 d. 3, 2, 4, 1

A

What is the key unit for the foreign government name Bundesrepublik Deutschland (English translation: Federal Republic of Germany)? a. Germany b. Bundesrepublik c. Deutschland d. Federal

A

When indexing foreign names, begin by a. writing the English translation of the government name on the document. b. calling the local embassy of that government to learn the proper pronunciation. c. none of these choices. d. writing the foreign government as written

A

When indexing names with numbers written in digit form that contain st or nd (e.g., 2nd Hand News), a. ignore the letter endings and consider only the digit. b. consider the filing segment as written. c. spell out the number. d. write out the number.

A.

If a number is spelled out in a business name, it is filed alphabetically. A. True B. False

A. True

The first level of federal government names is United States Government. A. True B. False

A. True

Zip Codes are not considered in determining filing order. A. True B. False

A. True

Bureau of Economic Analysis, Department of Commerce A. Level 1: United States Government Key Unit: Economic Analysis Bureau (of) Unit 2: Commerce Department (of) B. Level 1: United States Government Level 2: Commerce Department (of) Level 3: Economic Analysis Bureau (of) C. Level 1: United States Government Level 2: Economic Analysis Bureau (of) Level 3: Commerce Department (of)

B

Determine the correct order for the following names: (1) Harry T. Kale, Jr., Springfield, Ohio(2) Harry T. Kale, Sr., Springfield, Oregon(3) Harry Tasher Kale, Springfield, Missouri(4) Harry Kale, Springfield, Illinois a. 1, 2, 3, 4 b. 4, 1, 2, 3 c. 2, 1, 4, 3 d. 3, 4, 1, 2

B

Put the following in the correct order for filing: (1) The Sloppy Pelican Deli1001 17th StreetSaint Petersburg, Florida 33707 (2) The Sloppy Pelican Deli1 Seaside PlaceSaint Petersburg, Florida 33708 (3) The Sloppy Pelican Deli228 Park BoulevardSaint Petersburg, Florida 33709 a. 1, 2, 3 b. 1, 3, 2 c. 2, 3, 1 d. 2, 1, 3

B

Street names written as digits (i.e., 22nd Avenue) are a. filed after street names written as words. b. filed before street names written as words. c. none of these choices. d. disregarded.

B

What is the second unit for the filing segment Department of Corrections, Polk County? a. Department b. County c. Polk d. Corrections

B

If two names are identical, the state name in the address is considered next for indexing. A. True B. False

B. False

The first indexing unit of a local or regional government names is the name of the department. A. True B. False

B. False

If a street address and a building name are included in an address, disregard a. none of these choices. b. both the street address and building name. c. the building name when determining filing order. d. the street address when determining filing order.

C

Local and regional government names are indexed first by a. none of these choices. b. the distinctive name of the department board, bureau, office, or government/political division. c. the name of the country, city, town, township, or village. d. the name of the state.

C

What is the correct alphabetic order of the following names? a. Douglas County Sheriff's Office; Library Services of Douglas County; Douglas County Court; Human Services, Douglas County b. Human Services, Douglas County; Douglas County Sheriff's Office; Library Services of Douglas County; Douglas County Court c. Douglas County Court; Human Services, Douglas County; Library Services of Douglas County; Douglas County Sheriff's Office d. Douglas County Court; Douglas County Sheriff's Office; Library Services of Douglas County; Human Services, Douglas County

C

What is the correct alphabetic order of the following names? a. Janet Stevens, Independence, Missouri; Janet Stevens, Independence, Oregon; Janet Stevens, Independence, Colorado; Janet Stevens, Independence, Arkansas b. Janet Stevens, Independence, Oregon; Janet Stevens, Independence, Colorado; Janet Stevens, Independence, Missouri; Janet Stevens, Independence, Arkansas; c. Janet Stevens, Independence, Arkansas; Janet Stevens, Independence, Colorado; Janet Stevens, Independence, Missouri; Janet Stevens, Independence, Oregon d. Janet Stevens, Independence, Oregon; Janet Stevens, Independence, Colorado; Janet Stevens, Independence, Arkansas; Janet Stevens, Independence, Missouri

C

Which of the following would come first in the correct order for filing? a. Buddy's Carpet Barn, 17500 S Elk Street; Monticello, Virginia b. Buddy's Carpet Barn; 12 Morningside Drive; Monticello, New York c. Buddy's Carpet Barn; 2005 SW 15th Street; Monticello, Georgia d. Buddy's Carpet Barn; 301 Bluegrass Street; Monticello, Kentucky

C

You are sorting paper records and see that two people have the same name. What is the next item to determine the correct order? A. State B. Street Name C. City D. ZIP code

C

ZIP Codes are a. considered the last unit when determining filing order. b. none of these choices. c. not considered when determining filing order. d. important.

C

If correspondence is received from a foreign government and the letterhead is written in the foreign language, a reference for finding the English spelling is _____ A. An Atlas B. IRS World Factoids C. the World Almanac and Book of Facts. D. United States Government Manual

C.

For state and local governments, state of, County Of, and City of are A. Not included in the indexed name B. An important unit in the name C. Always included in the indexed name. D. Often included for clarity

D

Put the following federal government names in the correct filing order: (1) Bureau of Public Dept, Department of the Treasury(2) Office of Energy Assurance, Department of Homeland Security(3) National Weather Service, Department of Commerce(4) Department of Health and Human Services a. 2, 4, 1, 3 b. 1, 4, 2, 3 c. 3, 1, 4, 2 d. 3, 4, 2, 1

D

Put the following in the correct filing order: (1) City of PortlandPublic Library (2) County of PinellasAquatic Center (3) City of PittsburghPublic Works a. 1, 2, 3 b. 1, 3, 2 c. 2, 1, 3 d. 2, 3, 1

D

Which of the following shows the correct indexed order of the cross-reference for the filing segment Füerstentum Liechtenstein (English translation: Principality of Liechtenstein)? a. Principality of Liechtenstein b. Liechtenstein Principality of c. all of these choices d. Fürerstentum Liechtenstein

D