Computer Applications

To give text an outline, you can use which command?

WordArt

List the steps to sort the last five rows of a table by the data in the second column in ascending order.

First, select the last five rows. Next, select Sort from the Layout tab, and then select options to sort by column 2 in ascending order.

The ________ tab stop is best used for aligning dollar values.

decimal

Pay attention to _______ to prevent strain and fatigue.

ergonomics

A page number often appears

in a header or footer

The two most basic elements of page layout are _______ size and _______.

page, orientation

In Simple Markup view, changes show up as a _______ in the left margin.

red line

How to share a file using OneDrive?

Open the document. Select the File tab, then Share. Select Share with People. Type the names or email addresses of the recipients. Choose their access level

Word automatically decides where one line of text ends and the next begins in a process called

word wrap

What is the formula for calculating the sum of the cells below the cell that contains the formula?

=SUM(BELOW)

screen tip

A pop-up box that gives a command's name when you point at its button on the Ribbon.

To allow different page formats within the same document, you need to use a _______ break.

A section break allows different page formats, such as varying the number of columns within the same document.

To make sure your document can be read by devices for the visually impaired, run the _______ _______.

Accessibility Checker

Which fields do you think you would need in the recipient list for a mail merge certificate that includes a student's full name and course completion information?

Answers will vary, but may be similar to the following: You'll need fields for first name, last name, course name, and completion date.

A charity asks you to create a document in Word to track donations. The charity will attach this document to an email addressed to the people on its mailing list. Donors will print the document, fill in their personal information and donation amount, then mail the document back to the charity. What type of document have you been asked to create?

Form

Why is formatting important with a table?

Formatting is important for easier reading and better usability.

List three storage media for files.

Hard disk, USB flash drive, cloud drive

What happens when you quit Word with unsaved changes to a document?

If you quit Word when there are unsaved changes to a document, Word displays a warning dialog box that prompts you to save.

The symbol command on the _______ tab is used to add an ã character at the insertion point.

Insert

Where would you find the Word settings for altering margins and page orientation?

Layout Ribbon

_______ prevents people from turning tracking off by mistake.

Lock Tracking

The Copy and _______ commands are used to duplicate text in a document.

Paste

The _______ tab includes formats for image styles, borders, effects, and layouts.

Picture Format

Which key do you press to delete a character to the left of the insertion point?

Press the Backspace key to delete a character to the left of the insertion point.

To see comments on the right side of your screen, select _______.

Show Comments

A typed character appears at which location?

The Insertion Point

To allow others to make changes to your document that you can accept or reject, use _______.

Track Changes

Explain cropping.

When you crop an image, you hide portions of it.

Which Word tool allows you to create a graphic from text?

WordArt

Which best describes font?

typeface, style, and size of a character.

Use the _______ _______ to find out if your document contains personal information and comments.

Document Inspector

To change text formatting for footnotes or endnotes, select the _______ in the Home tab, Styles group.

Dialog Box Launcher

To insert a Table of Contents, select the _______ tab.

References

Which type of break allows a document to have multiple page formats?

Section break

How do you save a file to OneDrive?

Select File, Save As, One Drive.

The Word window is an example of a/an

application interface

What action must you take to allow a graphic to be moved freely?

change the wrap of a graphic from "In Line with Text"

Mail merge documents use ________ to represent personal information that's stored in a table.

fields

To size an image, drag a/an _______.

handle

Which is the first step to apply character formats?

select the text to be formatted

Name three actions you can perform on an inserted image.

sizing, rotating, cropping, positioning, applying styles, changing effects, adding borders

font

the size, style, and design of text

Typeface

Commonly referred to as font.

If the person receiving your document has a pre-2010 version of Microsoft Word, it makes sense to use the _______ _______.

Compatibility Checker

_______ is a general purpose image that's free for non-commercial use.

Creative Commons Clip art

A/an _______ appears at the top of every page.

header

What can you use to quickly scroll to a heading in your document?

Navigation pane

Which tab allows you to insert a table of contents?

References

The Find and _______ commands allow you to easily locate and replace text.

Replace

Comment commands are found on the _______ tab.

Review

What are the two ways to insert page numbers in a document?

Select Insert > Page Number, choose Top of Page or Bottom of Page, and then select a layout. Or, if you want to add a page number to your existing header or footer, position the insertion point in your header or footer, then on the Header & Footer Tools Design tab, choose Page Number > Current Position and select a layout.

How might Word display the name Rufaro when typed?

Unknown proper names may be displayed with a red squiggle line if Word doesn't recognize the spelling.

Where do you go to add 3D art to your document?

By choosing 3D Models on the Insert tab

How would you print pages 3, 5, 7, 8, 9, and 10 in a 20-page document?

Choose File, Print. Next to pages, enter the following information: 3, 5, 7-10

Mail Merge is used to

automatically insert personal information from a list into a document.

The intersection of a table row and column is called a/an ________.

cell

Bookmarks allow you to easily navigate to other parts of a document while _______ allow you to easily navigate to places within or outside the document.

hyperlinks

When you reply to a comment, your reply is _______ under the original comment.

indented

What is the process for creating a title that should span more than one cell in a table?

merge the cells that will hold the title.

"lorem ipsum"

nonsense text used by typesetters and publishers to decide on a layout before substituting actual text

A _______ list is used for showing an order of importance.

numbered

The way elements are arranged on a page is called

page layout

To update a table of contents, _______ and select Update.

right-click

When you type your company's name it displays a red squiggly line. Because this word will appear repeatedly in the Office documents you type, you'll probably want to

right-click the word and select Add to Dictionary so its recognized in future documents

A selected photo has handles that are used to

size the photo

List three ways you can move the insertion point.

the Home key, the End key, any combination of Ctrl and arrow, Home, and End keys, and moving and then pressing the I-beam pointer with the mouse, touchpad, or stylus.

When a decimal tab stop is created, what happens to the default tab stops to its left?

they're automatically removed

You need to replace every occurrence of "barn" with "shed." Which is the fastest method?

use Replace to find and replace each occurrence of the word.

What considerations should you make when deciding on the size of a table?

You should consider the number of cells needed for data, labels, titles, and formulas.

What must you do if you want the final mail merge document to display data from a merge field in red text?

To display field data in red, you must select the entire merge field and format it as red.

Why might the PDF format be a better choice for an email attachment?

Because it maintains all the formatting and layout of your file and doesn't easily allow changes to be made.

After applying numerous character formats to a column of text you decide you would like the next column to have the same formatting. What is the most efficient way to format the next column?

Double-click a formatted word in the column and then select Format Painter. Next, press and hold the Alt key while dragging to select the unformatted column.

_______ may appear at the end of the document or at the bottom of a section.

Endnotes

Which tab is used to open, close, print, and share a document?

File

You have a car for sale and want to let the local community know the make, model, and year of the vehicle, sale price, and your phone number. You also would like to include a photograph of the car. What type of document would you create to post around town?

Flier

A mail merge document must include which of the following to indicate where personal information should appear?

Merge field

If you want to quickly apply formatting instructions to the paragraphs in your document, what Word feature do you use?

Styles

What's the difference between Styles and Style Sets?

Styles are applied to a character, word, or paragraph. Style Sets affect the entire document. Styles are found on the Home tab, while Style Sets are found on the Design tab.

You type the word "Macy," but Word changes it to "Mary." What steps would you take to change the word back to "Macy"?

To undo AutoCorrect, point to the word, select the blue bar, and then select Change back to. You may also immediately press Ctrl+Z to revert to the previous spelling.

How is the File tab different from other tabs on the Ribbon?

The File tab displays a new screen with options for opening, saving, printing, sharing, and closing a file. The other Ribbon tabs display groups of commands above the active document.

You would like the heading of your document to be a gradient fill decorative feature with a reflection. What feature should you use?

WordArt

Is it possible for you to add three small clip art images and then position them at tab stops? Explain.

Yes, you can add three clip art images and position them at tab stops by inserting the images into the same paragraph and then pressing Tab after each one. You can do this because images can be inserted in a paragraph and have paragraph formats applied.

Is it possible to go back and edit a document after it has been previewed?

Yes, you can edit a document after it has been previewed. To make changes, you deselect Preview Results and then edit the text.

Is it possible to modify a built-in style? If so, how?

Yes. Right-click the style in the Styles group, and select Modify.

Can a table be right-aligned and have cell data that's left aligned? Explain.

Yes. Table formats are independent of cell formatting.

List two ways you can execute the Save command.

You can execute the Save command by selecting Save on the File tab, choosing Save on the Quick Access Toolbar, or by pressing Ctrl+S.

How do you add a glow effect to a picture?

You go to the Picture Format tab, choose Picture Effects, choose Glow from the menu, and select the desired effect.