Facts for Keyboarding

(ch 1) Single-space Double-space Triple-space Quadruple-space

Abb: SS Strike return key: once Lines left between lines: none Abb: DS Strike return key: twice Blank lines left between lines of text: one Abb: TS Strike return key: three times Blank lines left between lines of text: two Abb: QS Strike return key: four times Blank lines left between lines of text: three

(ch 5) What are the margins for a business letter? What is the spacing after the date, the mailing address, the salutation, the body in between sentences and paragraphs, after the body, the complimentary close, the writer's name/title, and reference initials

Top: 2 inches Side: 1.25 inches Bottom: at least 1 inch Date: QS Mailing address: DS Salutation: DS Body between sentences: SS Body between paragraphs: DS After the body: DS Complimentary close: QS Writer's name/title: DS

(ch 3) Use words for the shorter of ____ numbers used together.

Two

(ch 5) The title of an outline should begin ___ inches from the top. The side and bottom margins should be set at ___ inch.

Two One

(ch 4) What are the margins of a simplified memorandum?

Top: 2 inches Side: 1.25 inches Bottom: at least 1 inch.

(ch 6) The ____________ _________ ____________ is used when the document will not be placed in a binder, folder, or be bound in a permanent manner. *The margins (top, bottom, and side) of the unbound report are all set at _ inch. *The title of the report is centered _ inches from the top and is keyed in _____ _____. *The title of the report is followed by a ________-________. *The body of the unbound report is ___________-_________ throughout.

unbound report form 1 ALL CAPS Triple-space Double-spaced

(ch 1) Space once after a ?

Semicolon

(ch 3) Express numbers that are in the same __________ but unrelated according to prior rules.

Sentence

(ch 2) Do not space before or after the _________. Space ______ after a question mark at the end of sentence.

1. Backslash 2. Once

(ch 1) The most common Character formats include _______, __________, and ___________ Character format is a format that changes the way text appears on your document.

1. Bold 2. Italics 3. Underline

(ch 1) As each line was completed in the previous exercise, the return key was struck to move the cursor to the next blank line. The return that was made by the typist is called a what? _________ ___________ The opposite of a hard return is a _______ ________.

1. Hard return 2. Soft return

(ch 1) The 1-2-3 method

1. Hold down shift key (reach out and down) 2. Strike key to be capitalized 3. Release both keys; return to home row

(ch 1) The space around your paper where no text is printed is the ______. Each margin should be no smaller than ___ inch.

1. Margin 2. 1/2

(ch 1) Space _______ after a colon used as punctuation.

1. Once

(ch 6) Both block and modified styles have a __-inch top and __-inch side margins. The horizontal center point for a letter with 1.25 inch side margins would be _ inches. How many times does this 3 inch tab stop happen in the modified block style?

2 1.25 3 3 times

(ch 1) A standard piece of paper is ____ by ____.

8 1/2 by 11 inches

(ch 5) The recommended USPS address format is that of ____ _____ and no ___________(except for a hyphen between the 5- and 4-digit postal codes). Although no recommended by the USPS, __________ ____________ ___________ (initial caps, punctuation) may be used.

ALL CAPS Punctuation Inside address style

(ch 4) On the simplified memorandum, what is the spacing after the date, addressee, subject line, between paragraphs of the body, between the sentences of the body, after the body, after the writer's name/title,

After the Date: QS After the addressee: DS After the subject line: DS Between sentences in the body: SS Between paragraphs in the body: DS After the body: QS After the writer's name/title: DS

(ch 5) The personal business letter is used by an individual while the __________ ______________ is used by a business. The ___________ ____________ is printed on the company's letterhead. This why the return address is not to be keyed above the date. The business letter will always have _____ ______ below the writer's name while the personal business letter does not include reference initials.

Business letter Business letter Reference initials

(ch 5) These four special feature appear after the complimentary close of the business letter. _______ ____ __ ___ _______: key in all caps a DS after the complimentary close. Place reference initials a QS after the company name in the closing. _________ __________: lets the reader know that something has been sent along with the letter. Key a SS following the reference initials. ____ _________: signifies if and who else will be getting a copy of the letter: is noted by cc: followed by name of person(s) receiving copies of the letter. ________ ________: added a DS below the last part of a letter to emphasize a thought or to place an added thought into the letter. The notation will begin with a PS.

Company name in the closing Enclosure notation Copy notation Postscript notation

(ch 5) A document will have a preset tab stops every 1/2 inch on the ruler. These preset tab stops are called _______ tab stops because the program is set up so that each document you open will automatically use these stops. The _____ ____ ____ is used to align a column of text on the left. The _____ ____ ____ is used to center a column of text at a certain tab stop location. The _____ ____ ____ is used to align a column of text on the right. The _____ ____ ____ is used to align numbers by a decimal point.

Default Left tab stop Center tab stop Right tab stop Decimal tab stop

(ch 3) Sums of money (excluding one dollar) should be expressed as _______.

Figures

(ch 3) Use _______ for numbers that follow nouns.

Figures

(ch 3) Use _______ to express weight and measurements.

Figures

(ch 3) House numbers should be expressed as _______, except for house number ___.

Figures, One

(ch 1) Strike keys with?

Fingertips

(ch 1) The bottom margin is called the _______?

Footer

(ch 1) The top margin is called the _________?

Header

Paragraph headings and side headings in reports are similar to each other, but paragraph headings differ from side headings in several ways. *_______ like the first sentence of a paragraph. *Followed by a _________. *Keyed in _______ and _____ _____. *_____ on a line ______ like the side headings What is the spacing for an unbound report?

Indented Period Italics and Initial Caps Not, Alone Top: 2 inches Side: 1 inch. Bottom: at least 1 inch

(ch 2) Proofreader's Marks # . . . . . or stet Proofreader's Marks Cap. or _ three lines on each other / Proofreader's Marks _________ _______(U/L)

Insert Insert period Close up/ delete space Transpose Add space New paragraph Do not delete Capitalize Lowercase Spell out Move right move left Align horizontally Align vertically Center Bold Italics Underline Start new line Delete

(ch 6) Reports often include side headings. *Side headings are keyed flush with the _____ margin. *Side headings are keyed in _____ ____. *Side headings are keyed on a line with no other _____. *__________-_______ above and below the side heading.

Left ALL CAPS Text Double-space

(ch 1) lines of text form a straight left edge lines of text form a straight right edge lines of text are placed an even distance from the side margins lines of text are adjusted so that an even edge is on both the left and right sides of the text block

Left Justification Right Justification Center Justification Full Justification

(ch 5) _____ ____: used to move a block of text in from the left margin _____ ____: used to move a block of text in from the right margin _____ ____ ______: used to position the cursor for the beginning of the first line of a new paragraph (after the typist has returned manually to a new line) _____ ____: used to position text following the first line of a paragraph (when a word wrap is used)

Left indent Right indent First line indent Hanging indent

(ch 5) ___________ _____________ _________________ means that a colon will follow the salutation and a comma will follow the complimentary close.

Mixed Pattern Punctuation or (Closed Punctuation)

(ch 3) Space ______ after an exclamation point at the end of sentence.

Once

(ch 6) The page number on the first page should be centered horizontally ___ inch from the bottom of the page. *Beginning on the second and following pages, the page number should be placed ___ inch from the top of the page, and centered. *A __ should always separate the page number from the text of the report.

One One DS

(ch 3) Numbers ____ to ____ should be expressed as words.

One to ten

(ch 1) 20% of the material you key is with what thumb?

Right thumb

(ch 1) What thumb strikes the space bar with a circular motion?

Right thumb

(ch 5) What is the spacing in between the Subheadings of an outline and numbers? What is the spacing between the main headings?

SS DS

(ch 6) The ______ __________ ________ omits the salutation and the complimentary close. *In place of the salutation, a subject line is keyed in ______ ______. *Return ______ times after the body of the letter before keying (on one line) the writer's name and title in ______ ____. *A _______ is used between the writer's name and title. What is the margins of a Simplified block style? What is the spacing after the date, after the mailing address, after the Subject line, in between lines inside the body, spacing after paragraphs in the body, after the body, and after the writer's name, title.

Simplified block style ALL CAPS Five ALL CAPS Comma top: 2 inches, sides: 1.25 inch, bottom: at least 1 inch. Spacing after the date: 6 returns Mailing address: TS Subject line: TS In between sentences of the body: SS Between paragraph in the body: DS After the Body: 5 returns After the writer's name, title: DS

(ch 4) A ___________ ________________ is a simple form of communication used between members of the same organization. The simplified memo is printed on plain paper. Since the simplified memorandum is easily keyed, many schools, clubs, churches, and businesses use it. A business manager may send a simplified memorandum to his employees, but he would not send a simplified memorandum to the business manager of a different company. There are six basic parts of the simplified memorandum. +Date: begins _ inches from the top edge. Key the month, day, and year. +Addressee: name(s) of all who will receive the memo. Do not use personal titles: however, official titles may follow the name. +Subject line: identifies the topic of the memo, keyed in _____ ______. +Name of writer: identifies who authored the memo. +Reference initials: ____________ initials of the person who keyed the memo (if not the writer).

Simplified memorandum 2 ALL CAPS

(ch 5) Occasionally used parts of business letters are called __________ ________. _____________ ___________________: placed a DS below the dateline, keyed in ___________ _____________, formatted as bold. Example of confidential notations are CONFIDENTIAL and PERSONAL. A QS separates this notation from the mailing address. __________ ____________: used to help direct the letter to the intended recipient, even when the person's name is unknown and the letter is addressed to an entire organization. The word Attention is not used. When used, the attention line is placed a SS above the mailing address. __________ _______: identifies immediately what the letter is in regard to; keyed a DS below the salutation in ________ ________. The word Subject may be used with the subject line. When the word subject is used it is followed by a colon, and the subject line is keyed in initial caps. The subject line will follow the same indentation as the paragraphs in the body. A DS will follow the subject line. ____________ _______________: keyed a SS below the reference initials or Enclosure notation (if on is used). Indicates that the letter is being sent by some way other than first class mail. Some example notations are By registered mail, By Fed Ex, and By special delivery.

Special features Confidential notation ALL CAPS Attention line Subject line ALL CAPS Delivery notation

(ch 3) Numbers that begin a sentence should be ________ out.

Spelled

(ch 3) Numbers greater than ___ should be expressed as figures.

Ten

(ch 3) Street numbers less than (and including) _____ should be spelled out; above ____ should use figures.

Ten, Ten