Final
Semi-flexible or inflexible constraint
A better approach to scheduling tasks is to use a deadline date rather than a(n) ______.
does not constrain a task
A deadline date:
Phase (Ch 1)
A group of closely related tasks that encompass a major section of your project is a(n) ____________.
Task Priority
A numeric ranking of a task's importance and appropriateness for leveling is called _______.
Predefined contours work best when you can estimate...
A probable pattern of effort
material resources
A resource calendar does not apply to
Predecessor (Ch 1)
A task whose start or end date determines the start or finish of another task or tasks is a(n) ____________.
Deadline
A(n) _______ is a value you enter for a task that indicates the latest date by which you want the task to be completed.
Assignment
A(n) ________ is the matching of a specific resource to a particular task to do work.
Link (Ch 1)
A(n) ____________ is a logical connection between tasks that controls sequence and dependency.
Project Schedule (Ch 1)
A(n) ____________ is a model of a real project-what you want to happen or what you think will happen.
Template (Ch 1)
A(n) ____________ is a pre-defined file that can be used as a starting point to create a project schedule.
Calendar (Ch 1)
A(n) ____________ is a scheduling tool that determines the standard working time and nonworking time for the project, resources, and tasks.
Exception (Ch 1)
A(n) ____________ is added to the project calendar to denote something different from the standard working times.
Note (Ch 1)
A(n) ____________ is supplemental text that you can attach to a task, resource, or assignment.
Milestone (Ch 1)
A(n) ____________ represents a significant event reached within the project or imposed upon the project.
Tasks (Ch 1)
A(n) ____________ represents the actual individual work activities that must be done to accomplish the final goal.
40
According to the work formula in Microsoft Project, 20 hours task duration x 200% assignment units = _______ hours work.
The __ is the actual cost incurred to complete each task's actual work up to the status date
Actual cost of work performed (ACWP)
The default start time and default end time settings on the calendar options...
Are not related to the working time values for calendars, supply the default start and end time for task constraints, supply the default start and end time for actual start and finish dates in which you enter a date but do not include time.
When AutoFilter is turned on, small ________ are visible next to the column headings.
Arrows
Cost or Material
Assigning a(n) ______ or ________ resource to a task will not affect the duration of the task.
_______ is a quick way to view only the task or resource information you choose.
Autofilter
The term that means the same as earned value (EV) is
Budgeted cost of work performed (BCWP)
The term that means the same as earned value (EV) is...
Budgeted cost of work performed (BCWP)
constraint dates over relationships
By default, Microsoft Project honors:
The __ and __ are measurements you can make and compare project to project cost and schedule performance
CPI and SPI
One way of interpreting SPI (schedule performance index) is schedule __
CPI??
The __ section of the Options dialog box provides an option to change the view to fiscal year rather than calendar year
Calendar Options Schedule section
j. a function that allows you to copy data from Microsoft Project and edit it in the destination program
Copy
The ratio of budgeted to actual cost is the __
Cost Performance Index (CPI)
The difference between the budgeted and actual cost of work performed is the __
Cost variance (CV)
The __ is the series of tasks which will extend the project's date if they are delayed
Critical path
If a resource's assignment determines the finish date of a task, it is said that the resource is the...
Critical resource
Delay the start of a specific resource's assignment Delay the start date of an entire task Split up the work on a task
Depending on options you choose, resource leveling might:
The portion of the budgeted cost that should have been spent to complete each task's actual work performed up to the status date is the
Earned Value (EV) or Budgeted Cost of Work Performed (BCWP)
The portion of the budgeted cost that should have been spent to complete each task's actual work performed up to the status date is the...
Earned Value (EV) or Budgeted Cost of Work Performed (BCWP)
__ is used to measure the project's progress by giving a more complete picture of overall project performance in relation to both time and cost
Earned Value Analysis
Work Resources
Effort-driven scheduling adjusts a task's duration only if you add or remove ________ from a task.
slack
Entering a deadline date has no effect on the scheduling of a summary or subtask, except when the task involves:
A group of closely related tasks that encompass a major section of your project is a(n) ____________
False
A resource cannot have both a cost per use and a cost derived from its pay rate.
False
A task whose start or end date determines the start or finish of another task or tasks is a(n) ____________
False
A(n) ____________ is a logical connection between tasks that controls sequence and dependency
False
A(n) ____________ is a model of a real project-what you want to happen or what you think will happen
False
A(n) ____________ is a pre-defined file that can be used as a starting point to create a project schedule
False
A(n) ____________ is supplemental text that you can attach to a task, resource, or assignment
False
A(n) ____________ represents a significant event reached within the project or imposed upon the project
False
Effort-driven scheduling and task types both affect all resources in the same way.
False
It is always best to enter a start or finish date for every task.
False
It is never acceptable to have an over allocated resource.
False
It is not acceptable to allow a minor over allocation to remain in a schedule.
False
It is not possible to set a specific time of day for a recurring task.
False
It is not possible to split a task over a weekend.
False
The default rate table in Microsoft Project is Rate Table 1.
False
You can have up to six cost rate tables for a resource.
False
You can split a task only three times.
False
When you create a task dependency between projects, what format do you key in the ID column of the Predecessors tab of the Task Information dialog box?
File Name\Task ID
A tool that enables you to see or highlight in a table only the task or resource information that meets criteria you choose is a(n) __________.
Filter
Which of the following is NOT something that must be done in order for MS Project to calculate earned value amounts for a project schedule?
Finish at least 50% of the project
Which of the following is NOT something that must be done in order for Microsoft Project to calculate earned value amounts for a project schedule?
Finish at least 50% of the project
For a task on the critical path, critical refers to how its scheduling will affect the project's __
Finish date
A(n) __ determines how a resource's work on a task is scheduled over time
Fiscal year??
material
For which resource is the standard rate listed per tracking unit of consumption?
__ is the amount of time that the finish date of a task can be delayed before the start of a successor task must be rescheduled
Free slack
i. Graphics Interchange Format, a file format that enables you to save an image for use in other programs
GIF
10. A(n) _______________ ____________ is not linked to a task within the consolidated project file, only to tasks in another project file.
Ghost Task
1. For a consolidated project, the Gantt bar is ________ in color, by default.
Gray
A way to reorder task or resource information in a table and to display summary values according to various criteria you can choose is called a(n) __________.
Group
Which of the following is not a predefined contour?
Half Pike
Overallocated
If a resource is assigned to do more work than can be done within the normal work capacity of the resource, it is ________.
over-allocated
If you assign a resource to more tasks than it can accomplish at its maximum units, the resource is
200%
If you have four electricians who can each work part-time (4 hours rather than 8), what value should you assign to Max. Units for the resource "electrician"?
a set of specifications for moving specific data to Microsoft Project fields.
Import Map
a set of step-by-step prompts that walks you through opening a different file format in Microsoft Project
Import Wizard
Work Formula
In Microsoft Project, Duration x Units = Work is known as the ______.
Work
In Microsoft Project, when you assign a human or equipment resource to a task, the result is _______.
Only a(n) __ can have a remaining work or duration value.
Incomplete task
Only a(n) _________ can have a remaining work or duration value.
Incomplete task
2. A(n) ___________ ___________ is the Microsoft Project file that is put into another Microsoft Project file.
Inserted Project
work night shift.
It is helpful to assign a base calendar to a group of resources when they all
the information is often confidential.
It is often difficult to get cost information for people resources because
3. If you point to the Gantt bar for a ghost task, Microsoft Project displays a(n) __________ ___________ that contains the details about the ghost task.
Link
Negative Slack
Microsoft Project honors constraint dates over task relationships, even if this causes ______.
task priorites
Microsoft Project uses_______ to determine which tasks can be delayed in order to resolve periods of resource over allocation.
A task that has free slack before a project begins...
Might gain slack as the project progresses
The _______ dialog box shows you all of the predefined filters that are available to you for tasks or resources.
More Filters
g. a standard way of representing project activities in a flowchart format
Network Diagram
a protocol that enables you to transfer information to documents in different programs
OLE
Adjusting the aspects of the project schedule, such as cost, duration, and scope, to achieve a desired project schedule result is known as __
Optimizing
The value of the work scheduled to be completed as of the status date is the
Planned Value (PV or BCWS)
The value of the work schedules to be completed as of the status date is the...
Planned Value (PV or BCWS)
The term that means the same as budgeted cost of work scheduled (BCWS) is
Planned Value (PV)
The term that means the same as budgeted cost of work scheduled (BCWS) is...
Planned Value (PV)
A(n) __ contour describes how work is distributed over time in terms of graphical patterns
Predefined
When you adjust the remaining work on a task, MS Project __ distributes the work
Predefined Contours
You can view the costs of a project in the...
Project statistics box
Decreasing the project's duration is known as __
Schedule Compression (Fast tracking and Crashing)
__ is the difference between the budget cost of work performed (PV) and the budgeted cost of work scheduled (EV)
Schedule variance
The ratio of performed to scheduled work is the __
Scheduled Performance Index (SPI), SPI=EV/PV
You cannot use the Calendar options to...
Set up a base calendar
A(n) __________ is a way of ordering task or resource information in a view by the criteria you specify.
Sort
You specify the __ that you want MS project to use when calculating value numbers
Status date
4. Another name for an inserted project is a(n) _______________.
Subproject
When you use grouping, the ________ data rows are set off by a colored background.
Summary
j. the unique identifier that Microsoft Project assigns to each task sequentially as you enter it
Task ID
When you apply a filter, you may see gaps in the order of the ________
Task IDs
0
Tasks with a priority of _______ are leveled first.
1000
Tasks with a priority of ________ are never delayed by leveling.
Total Slack
The amount of time a task can be delayed without delaying the project completion date
Units
The capacity of a resource to work is measured in ______.
500
The default task priority value for all tasks is _______.
0 to 1000
The numeric ranking range for task priority is:
Using a fiscal year view is most appropriate when...
There are stakeholders who are accustomed to analyzing data in this format
In the Sort dialog box, you can utilize up to _______ nested levels of sort criteria.
Three
Change Working Time
To add vacation days to the calendar for an individual work resource, which dialog box would you use?
The amount the finish date on a task can be delayed before the completion of the project will be delayed is known as __
Total Slack
A task may have...
Total and free slack
A(n) ____________ is a scheduling tool that determines the standard working time and nonworking time for the project, resources, and tasks
True
A(n) ____________ is added to the project calendar to denote something different from the standard working times
True
A(n) ____________ represents the actual individual work activities that must be done to accomplish the final goal
True
By default, critical path tasks are shown in red on the Detail Gantt view.
True
It is acceptable to have a resource group named Unassigned.
True
Resource leveling cannot always resolve all resource over allocations.
True
Resource leveling never changes who is assigned to tasks, or the total work value of those assignments.
True
The settings in the Resource Leveling dialog box apply to all of the project schedules you work with in Microsoft Project.
True
When a variable consumption rate is assigned to a material resource, and the duration of the task to which it is assigned changes, so do the calculated amount and cost of the material resource.
True
You can assign two types of material consumption rates in Microsoft Project.
True
You can manually resolve a resource over allocation by replacing the over allocated resource with another resource.
True
You can use a task calendar to schedule a task that will occur during working time that is not available on the project calendar.
True
You cannot change the task type for a summary task.
True
Which dialog box is used to record actual work done on a task?
Update Tasks
d. a representation of the outline hierarchy of a project, which you can change to include any combination of letters and numbers
WBS codes
Clear the deadline field on the advanced tab of the task information dialog box
What must be done to remove a deadline from a task?
Material Resources
When you assign ________ to tasks, you can track their consumption and cost.
Completion
When you enter a deadline date, Microsoft Project alerts you if the task's _______ moves beyond the deadline.
Which of the following is NOT a rule used by MS Project when updating the project schedule based on actual start, finish, or duration values you have entered?
When you enter an actual duration for a task that is longer than the scheduled duration, MS Project subtracts the actual duration from the scheduled duration to determine the remaining duration
Which of the following is NOT a rule used by Microsoft Project when updating the project schedule based on actual start, finish, or duration values you have entered?
When you enter an actual duration for a task that is longer than the scheduled duration, MS Project subtracts the actual duration from the scheduled duration to determine the remaining duration
Relationship
When you link the tasks in a project schedule, you establish a(n) ______ between the tasks.
deadline date
Which of the following allows the most flexibility in scheduling a task?
Must start on
Which of the following is NOT a semi-flexible constraint?
Start-No-Earlier-Than-Finish
Which of the following is NOT a type of task relationship?
DVD Disc
Which of the following is NOT an example of a work resource?
It is important to optimize your project schedule prior to saving a(n) __
Work contour??
h. a file type that enables you to publish Microsoft Project data to the Web or an intranet site
XML
adding a resource note
You can provide additional information about how a resource is scheduled by
Resource Sheet view
You can view information for the individual people who will perform the tasks on the project in the
Duration
_______ is the amount of work periods you expect the task to take to complete.
Resource Leveling
_______ is the process of delaying a resource's work on a task to resolve an overallocation.
baseline
a collection of key values in the project schedule
variance
a deviation from the schedule or budget established
custom field
a feature that allows the user to create columns for specific uses
over allocated
a resource is assigned to do more work than can be done within the normal capacity of the resource.
Cost Resource
a resource that doesn't depend on the amount of work on a task or the duration of a task
Work Resource
a resource that doesn't depend on the amount of work on a task or the duration of a task
Constraint
a restriction that controls the start or finish date of a task
Inflexible Constraint
a restriction that forces a task to begin or end on a certain date, preventing the rescheduling of a task
format
a ribbon that allows you to add or change the appearance of a view
table
a spreadsheet-like presentation of project data, organized in vertical columns and horizontal rows
Recurring Task
a task that is repeated at specific intervals
Fixed Units
a task type in which the units value does not automatically change
sheet
a view that presents information in rows and columns
Note
a way of documenting information about resources, tasks, and assignments
view
a window through which you can see the various elements of a project schedule
A cross project link may be required when:
a. a single resource is shared between two projects. b. the completion of one project task affects the task of another project..
10. The Reports tab contains a. all predefined reports plus any custom report that have been added to Microsoft Project. b. all predefined reports in Microsoft Project. c. any custom report that has been added to Microsoft Project. d. complex reports that have been specifically designed for specific businesses and industries.
a. all predefined reports in MS Project
4. To see all of the pages of a view while using Print Preview, you can click on which one of the following buttons? a. Multiple Pages b. Page Right c. One Page d. Page Setup
a. multiple pages
10. You cannot save custom settings that you have specified for a. sorting. b. grouping. c. filtering. d. all of the above.
a. sorting
What is a reason to use a consolidated project schedule?
a. to see all of your company's project schedules in a single view b. to see all of your projects' information in a single view, so you can filter, group, and sort data c. to "roll up" project information to higher levels of management.
3. If you have two views displayed in a combination view and want to print the view, only the view in the ________ pane will print.
active
fixed consumption rate
an absolute quantity of material resources will be used, no matter the duration of the task
Split
an interruption in a task
Cell
another name for field
8. When printing a view with a legend, you can customize the legend with all the following except: a. printing only on one page. b. add customized legend items such as custom symbols and logos. c. change the size of the legend. d. None of the above is correct.
b. add customized legend items such as custom symbols and logos.
2. If assignments are hidden under tasks or resources in a usage view, what will the usage report show? a. tasks or resources with corresponding assignment details b. only the tasks or resources c. only overallocated assignment details d. it depends on how you set up the report
b. only the tasks or resources
1. The simplest way to reorganize data in Microsoft Project is by a. filtering. b. sorting. c. grouping. d. AutoFiltering
b. sorting
6. If you wanted to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use? a. Tracking Gantt b. Task Sheet c. Resource Sheet d. Calendar
b. task sheet
6. Multiple Level Undo can be used a. as many times as desired b. up to 99 times, or until the original data is restored. c. up to 35 consecutive times. d. up to 50 consecutive times.
b. up to 99 times, or until the original data is restored.
3. In the Print Preview window, the status bar shows "4 rows by 3 columns." How many pages will be printed? a. 7 b. 4 c. 12 d. 3
c. 12
2. The ______ function lets you reverse actions you have performed in Microsoft Project. a. Task Drivers b. Reverse Filtering c. Multiple Level Undo d. Ungrouping
c. Multiple Level Undo
7. If a view has a filter applied to it, the name of the filter will be displayed in the Filter box on the _____ ribbon. a. Data b. Format c. View d. Resource Management
c. View
4. When you apply a group to your project schedule, the data in the summary rows cannot be changed directly because a. it will cause the grouping to become permanent. b. it will alter the data in your project schedule. c. it is derived from subordinate data. d. it will cause an error in the grouping function.
c. it is derived from subordinate data
7. Which one of the following views cannot be printed in Microsoft Project? a. Tracking Gantt b. Calendar c. Task Form d. Resource Sheet
c. task form
8. There is no visual indicator that a task or resource view has been sorted other than a. the shaded summary rows. b. the small "s" at the top of each data column. c. the order in which the rows of data appear. d. There is no visual indicator to show a view has been sorted.
c. the order in which the rows of data appear.
By default, whenever you enter actual work values, MS Project...
calculates actual cost values
By default, whenever you enter actual work values, Microsoft Project
calculates actual cost values
c. the view that looks similar to a "month-at-a-glance"
calendar
Material Resource
consumable items used up as the tasks in a project are accomplished
a function used to copy portions of a table rather than copying a graphic image
copy cell
a feature that allows you to copy images and create snapshots of a view
copy picture
1. In a view, you can information. a. enter b. edit c. print d. All of the above are correct.
d. All of the above
3. The one instance in which the actual data of your project is changed by sorting is when a. the Permanently renumber resources check box is selected. b. the Multiple Level Undo function is disabled. c. the project is saved before the sorting is reversed. d. all of the above.
d. all of the above
5. For large projects with several hundred tasks, you can condense the information that will print by. a. printing just summary data. b. printing only the part of the timescale that is of interest. c. applying a filter to show only the information of interest. d. All of the above are correct.
d. all of the above
9. In the legend section of a Gantt Chart you can add which of the following information? a. Project Start Date b. Company Name c. Project Duration d. All of the above
d. all of the above
5. When AutoFilter is on, clicking on the down arrow next to the column heading a. sorts the data in descending order. b. turns the AutoFilter off. c. automatically adjusts the column width. d. allows you to select criteria to apply to the filter.
d. allows you to select criteria to apply the filter.
9. Grouping might be helpful if you are trying to see a. only the tasks that contain the word "Weekly." b. the critical path tasks. c. the tasks ordered from highest to lowest cost. d. the total cost of each resource group.
d. the total cost of each resource group
8. A ________ report is used to represent high-level information usually on one page.
dashboard reports
g. also known as an import/export map
data map
Resource Calendar
defines the working and nonworking time for an individual resource
9. You can create a(n) ______________ between projects if the completion of a task in one project has an effect on a task in another project.
dependency
In a consolidated project, inserted projects
do not actually reside within the consolidated project.
When you enter an actual duration of a task that is longer than the planned duration, Microsoft Project assumes which of the following?
entering a larger number does nothing except update the duration
When you enter an actual duration of a task that is longer than the planned duration. MS Project assumes which of the following?
entering a larger number does nothing except update the duration
a set of specifications for moving specific data from Microsoft Project fields
export map
6. Another name for a ghost task is a(n) ______________ task.
external task
A check mark in the Indicators column for a task means that the task is on schedule.
false
In Microsoft Project, you can edit predefined tables but you cannot create new custom tables to suit your needs.
false
Planning refers to the collecting, entering, and analyzing of actual project performance data.
false
The Gantt Chart Styles has more formatting choices than the Bar Styles dialog box.
false
The Gantt Chart view can include only the task data without the bar chart.
false
The Project Statistics dialog box pinpoints the point of cost variance in a project schedule.
false
The only true indicator of project health is whether or not 'the project is on schedule.
false
You can only enter completion percentages for a task in multiples of 10.
false
You must provide Microsoft Project a remaining duration value for it to calculate a percentage complete.
false
The external predecessor and successor tasks in the task relationships between project files are sometimes called
ghost tasks
progress bar
in the Gantt Chart view, show how much of the task has been completed
When you insert a project in a consolidated project, an inserted project icon appears
in the Indicators column.
5. To initially select the projects that you want to combine into a consolidated project, use the ___________ dialog box.
insert project
f. represent the relationships between tasks on a Network Diagram
link lines
b. defines the format of the outline and WBS codes
mask
8. Another name for a consolidated project is a(n) _____________ project file.
master project
Another name for a consolidated project is a(n)
master project.
h. the boxes used to represent tasks in a Network Diagram
nodes
To add schedules to a consolidated project,
on the Project ribbon, click Subproject.
4. When previewing a view in print preview, you can change the number of pages visible by selecting either the ________ or ________ pages button.
one or multiple pages buttons
By default, when you save a consolidated project,
only changes to the inserted project source files are saved.
7. The values of a consolidated project, such as duration and work, represent the rolledup ___________ ___________ values of the inserted projects.
or combined
a. a numeric-only representation of the outline hierarchy of a project, generated by Microsoft Project
outline numbers
6. To add your company name so that it prints at the top of every page, use the ________ dialog box to add the company name to the header.
page setup
5. A common activity for project managers is to ________ information from the project schedule to share with stakeholders.
1. _________ enables you to see on your screen what will print on paper before you print it.
print preview
actuals
project work completed and recorded in a Microsoft Project file
7. A ________ is a predefined format intended for printing Microsoft Project data.
report
i. the primary way that project managers communicate project information to stakeholders
reports
Cost Rate Table
resource pay rates that are stored on the Costs tab of the Resource Information dialog box
Base Calendar
specifies default working and nonworking times for a resource, a project, or a task
2. People or organizations that might be affected by project activities are called __________.
stakeholders
9. If subtasks are hidden in a view, reports that contain task lists will include only ________ tasks.
summary
Variable Consumption Rate
the amount of the material resource consumed is dependent upon the duration of the task
Free Slack
the amount of time a task can be delayed before it will delay another task
% work complete
the amount of work that has been completed in relation to the planned work value
Project Calendar
the base calendar that provides default working times for an entire project
tracking
the collecting, entering, and analyzing of actual project performance data
Fully Allocated
the condition of a resource when the total work of its task assignments is exactly equal to that resource's work capacity
Under Allocated
the condition of a resource when the work assigned to a resource is less than the resource's maximum capacity
actual cost
the cost that has been incurred so far
Gantt Chart
the default view in Microsoft Project
bar styles
the dialog box that can be used to format the graphical components of the Gantt Chart view
Once work has commenced on a project...
the finish date is likely to change
sponsor
the individual or organization that provides financial support and supports the project team
Field
the intersection of a row and a column in a table
Max. Units
the maximum capacity of a resource to accomplish tasks
max. units
the maximum capacity of a resource to accomplish work
units
the measurement of a resource's capacity to work
Resources
the people, equipment, money, and materials used to complete the tasks in a project
allocation
the portion of a resource's capacity devoted to work on a specific task
resource leveling
the process of delaying or splitting a resource's work on a task to resolve an over allocation
bar chart
the right side of the Gantt chart view
Critical Path
the series of tasks whose scheduling directly affects the project's finish date
current cost
the sum of the actual and remaining cost values
baseline cost
the total planned cost of the project when the baseline was saved
fully allocated
the total work of a resource's task assignments is exactly equal to that resource's work capacity
Under allocated
the work assigned to a resource is less than the resource's maximum capacity
Changing the appearance of data in a view can make it easier to read and understand project data.
true
If you format data using the Font dialog box, the changes apply to only the data you have specifically selected.
true
If you reschedule an in-progress task, the delay is shown as a split on the Gantt Chart.
true
The custom fields dialog box allows the user to change the name of a custom field.
true
The remaining cost is the difference between the current cost and the actual cost.
true
When you add, remove or rearrange columns, or change column widths, you are changing the table's definition.
true
When you make a change to a milestone using the Bar Styles dialog box, the change applies to all milestones in the Gantt Chart.
true
When you make formatting changes to your project schedule, the data does not change, just the way it appears.
true
You can make almost any custom field part of a calculation for another custom field.
true
You can save up to 1 1 different baselines for a single project schedule.
true
You should save a project baseline when you have developed the project schedule as fully as possible.
true
e. a unique identifier that tracks the order in which you enter tasks and resources
unique ID
How many project schedules can you add to a consolidated project file?
unlimited
10. In a report, you can only ________ information.
view
When you sort data in your project, the sort applies to the active ________, no matter which table is displayed.
view
Availability
when and how much of a resource's time can be assigned to work on tasks