How to conduct a Command Climate Assessment and Administer the Defense Organizational Climate Survey

Which of the following expectations/responsibilities fall under the role for Integrated Primary Prevention Workforce personnel? Select all that apply.

1. Interpret survey results and identify next steps

Where is the DEOCS Interactive Dashboard housed?

Under the "My Applications" tab in the Command Climate Portal

Which of the following are necessary for collecting any type of qualitative data? Select all that apply.

1. A quiet and confidential space 2. A time that best suits participants' needs 3. A list of topics and questions to guide facilitation

Which of the following groups must have the opportunity to participate in a CCA? Select all that apply.

1. All Service members and civilian employees in the command or organization 2.Civilian or military foreign nationals when attached or assigned 3. Individuals on detail or otherwise temporarily assigned

Which of the following risk factors are measured on the DEOCS? Select all that apply.

1. Binge drinking 2. Passive leadership 3. Racially harassing behaviors 4. Sexist behaviors 5. Stress 6. Workplace hostility

Which of the following are TRUE about in-depth discussions with Service members or Subject Matter Experts (SMEs)? Select all that apply.

1. Can build deeper trust, leading participants to share sensitive stories 2. Can be tailored to shorter sessions 3. They allow extensive exploration of someone's experiences, attitudes, and perspectives

Which of the following question types can be found on the DEOCS? Select all that apply.

1. Closed-ended questions 2. Open-ended questions

For which of the following reasons does OPA recommend NOT making major personnel or strategic planning decisions solely based on DEOCS data? Select all that apply.

1. Command is held for a relatively brief window 2. If participants believe poor DEOCS results would trigger punishment, it may skew how participants respond 3. The DEOCS is not intended to be used as a "report card" for the commander or leader

Which of the following protective factors are measured on the DEOCS? Select all that apply.

1. Connectedness 2. Engagement and commitment 3.Inclusion 4. Transformational leadership 5. Morale 6. Work-life balance

Which of the following expectations/responsibilities fall under the CCA administrator's role? Select all that apply.

1. Create and register a new DEOCS 2. Monitor response rates 3. Extend the survey close date as needed 4.Promote the survey to all participants

Before leaders can brief the rest of the unit on CCA results, which of the following steps must be completed? Select all that apply

1. DEOCS administration or review 2. DEOCS interpretation 3. CCA interpretation 4. Additional data compilation or collection

What information is included about each factor in the Interpretation Guide? Select all that apply.

1. Definition of the factor 2. Summary of research on how the factor relates to key outcomes 3. How to read your factor ratings 4. How to put your ratings into more context

Which of the following are TRUE about saving and storing CCA materials? Select all that apply.

1. DoD will automatically save your DEOCS results, DOCP results, and CIPP entries 2. Your Primary Prevention Research Coordinator (PPRC) can help answer questions about how to save and store additional information you collect for your CCAs

Which of the following survey items on the DEOCS measure alcohol impairing memory and binge drinking? Select all that apply.

1. During the past 12 months, how often have you been unable to remember what happened the night before because you had been drinking? 2. How often do you have four or more drinks (if you are a woman) or five or more drinks (if you are a man) on one occasion?

Which of the following are TRUE about participation in the DEOCS? Select all that apply.

1. If fewer than 16 individuals from a unit or organization participate in the survey, the DEOCS results will not be released 2. All Service members, Military Service Academy cadets and midshipmen, and DoD civilian employees must have the opportunity to participate in their unit or organization's DEOCS 3. Individuals who are on detail or otherwise temporarily assigned should only participate in one DEOCS

Under which conditions would the survey window automatically be extended? Select all that apply.

1. If the response rate is less than 30% 2. If there are fewer than 16 respondents in the system

Research has shown a link between organizational fairness and which strategic target outcomes (STOs)? Select all that apply.

1. Improved readiness 2. Higher retention 3. Lower levels of racial and ethnic harassment and discrimination 4. Lower levels of sexual assault

Which of the following survey items on the DEOCS measure stress? Select all that apply.

1. In the past month, how often have you felt nervous or stressed? 2. n the past month, how often have you felt that you were unable to control the important things in your life? 3. In the past month, how often have you been angered because of things that were outside of your control? 4. In the past month, how often have you found that you could not cope with all of the things you had to do?

Which of the following are TRUE about reviewing the results of your CCA? Select all that apply.

1. Installation DEOCS results may look very different than DEOCS results by unit 2. It is unlikely that CCA results will enable you to determine causation 3. An overreliance on a single type of data can lead to incorrect assumptions or theories

Which of the following expectations/responsibilities fall under the unit or organization commander or leader's role? Select all that apply.

1. Interpret survey results and identify next steps 2. Review and approve or deny a new DEOCS request 3. Promote the survey to all participants

Which of the following is TRUE about the DEOCS? Select all that apply.

1. It is a unit-level climate survey 2.It is required as part of an Annual CCA 3. Additional data sources reviewed should focus on gaining a better understanding of the issues identified in the DEOCS

Which of the following are ways that are likely to increase DEOCS participation? Select all that apply.

1. Leaders communicating the purpose of the DEOCS 2. A kick-off event 3. Keeping unit members informed on progress related to plans for address the issues identified on the previous DEOCS

Which of the following survey items on the DEOCS measure transformational leadership? Select all that apply.

1. My [unit's leader or organization's leader or senior NCO or SEL] communicates a clear and motivating vision of the future 2. My [unit's leader or organization's leader or senior NCO or SEL] takes actions that are consistent with [Service Component] values 3. My [unit's leader or organization's leader or senior NCO or SEL] supports and encourages the development of [others or people in my unit] 4. My [unit's leader or organization's leader or senior NCO or SEL] encourages [their subordinates or people in my unit] to think about problems in new ways

Which of the following are benefits of assessing command climate through qualitative data collection? Select all that apply

1. Provide insight into social, cultural, and historical context of military members' experiences 2. Allow you to receive information about military members' experiences that are not easily put into numbers 3. May help uncover unexpected aspects of military members' experiences that you may not have asked about in a survey

Research suggests that which of the following strategic target outcomes (STOs) are related to workplace hostility? Select all that apply.

1. Racial or ethnic harassment and discrimination 2. Sexual harassment 3. Sexual assault 4. Readiness 5. Retention

Which of the following are strategic target outcomes that have been identified by the DoD? Select all that apply.

1. Racial or ethnic harassment and discrimination 2. Sexual harassment 3. Sexual assault 4. Suicide 5. Readiness 6.Retention

Research suggests that which of the following strategic target outcomes (STOs) is/are linked to racially harassing behaviors? Select all that apply.

1. Racial or ethnic harassment and discrimination 2. Sexual harassment 3. Suicide 4. Readiness 5. Retention

Which of the following are strengths of open-ended questions? Select all that apply.

1. Responses may include unanticipated problems or solutions 2. v

Which of the following are considered best practices for interpreting DEOCS results? Select all that apply.

1. Review factor ratings separately for each level of leadership 2. Revisit your rationale for selecting questions in your Customizable Survey Block 3. Ensure you have outlined how you will address any factors that do not meet the scoring benchmarks in your comprehensive integrated prevention plan

Which of the following are TRUE about CCA briefing requirements? Select all that apply.

1. Review sessions must include DEOCS results and insights from other data that was considered 2. Review sessions must include identified actions for the CIPP Plan 3.IPPW staff must record the dates of the review sessions with the unit commander or organizational leader in the CIPP Plan

If a unit or organization wants to put their individual risk or protective factor ratings into context and understand whether actions should be taken to address specific ratings, which of the following strategies should they employ? Select all that apply.

1. Review the information in the alert icon to see if your risk or protective factor's ratings are called out 2. Examine the bar graph showing the overall ratings for each risk or protective factor and the ratings by various demographic categories 3. Review your rating trends over time

Which of the following information should CCA administrators have ready in order to request a DEOCS? Select all that apply.

1. Roster 2. Service component 3.Unit Type 4. Deployment 5. Survey Start and end dates

Which of the following are TRUE about the process for obtaining approval for the DEOCS request? Select all that apply.

1. The commander or leader will need to approve the DEOCS request before the survey can start 2. Survey registration is done via the Command Climate Portal

Which of the following steps are taken to ensure survey security, accuracy, and confidentiality? Select all that apply.

1. There is a secure login method for participants 2. Secure technology protects all personally identifiable information 3. Results for subgroups or demographic categories with fewer than five participants are not reported

Which of the following survey items on the DEOCS measure connectedness? Select all that apply.

1. These days, I feel like I belong 2. These days, I feel that there are people I can turn to in times of need 3. These days, I think I make things worse for the people in my life 4. My future seems dark to me

Which of the following are TRUE about the role the IPPW staff play in the DEOCS? Select all that apply.

1. They assist with interpretation of DEOCS results 2. They work with commanders and leaders to identify potential actions to address DEOCS findings 3. hey work closely with other relevant program specialists and prevention personnel to interpret DEOCS findings and design strategies to address identified issues

Which of the following are TRUE about sensing sessions? Select all that apply.

1. They include 4-10 voluntary participants 2. They typically use a protocol with an outlined set of questions, while a notetaker captures what is said during the session Incorrectly unchecked 3. They serve as a way to understand shared knowledge, attitudes, and perceptions across members in your command 4. They can help you better understand data, like results from a DEOCS or the DOCP

Which of the following are TRUE about protective factors? Select all that apply.

1. They increase the ability to avoid risks and promote healthy behaviors to thrive in all aspects of life 2. They decrease the likelihood that harmful behaviors will occur 3. They are associated with positive outcomes for a unit or organization

The DEOCS measures risk factors at the unit level. In general, organizations should strive to have higher favorable ratings for protective factors and lower unfavorable ratings for risk factors. Why is this? Select all that apply.

1. This would indicate better performance or readiness 2. This would indicate a lower likelihood of negative outcomes 3. This would indicate less attrition from the military 4. This would indicate lower likelihood of sexual assault, suicide, sexual harassment

Which of the following are reasons why commanders and leaders would want to customize their DEOCS? Select all that apply

1. To add questions to gather data for a community needs assessment 2. To provide additional context or data on topics salient to the particular unit 3. To assess risk and protective factors targeted by local prevention activities

Which of the following are purposes for conducting a CCA? Select all that apply.

1. To identify areas for improvement and take appropriate actions to address challenges within the organization 2. To identify areas for improvement and take appropriate actions to address challenges within the organization

Which of the following are reasons to field a Defense Organizational Climate Pulse (DOCP) Survey? Select all that apply.

1. To use when there is speculation or concern about a unit 2. To use as part of a Change in Command (CoC) CCA 3. To get quick feedback about the climate

Which of the following can be done by an Equal Opportunity Advisor (EOA) or Command Climate Specialist (CCS)? Select all that apply

1. View the registrations for current DEOCS 2. Monitor survey response 3. Download results in the Interactive Dashboard

Which of the following are TRUE about bias in qualitative research? Select all that apply.

1. You can reduce bias by including diverse participants who differ in their perspectives on your topic 2. Participants tend to feel more comfortable with facilitators of similar age or background to them

Which of the following are TRUE regarding BOTH Annual CCAs and Change of Command (CoC) CCAs? Select all that apply.

1. interpretation of CCA results must be briefed to leaders 2. CCA results must be recorded in the unit or installation's Comprehensive Integration Prevention Plan

Which of the following are TRUE about rosters? Select all that apply.

1.It must be a comma-separated values (CSV) file 2. Each subgroup must have at least five participants to receive results 3.If the headings are formatted incorrectly, roster upload will return an error message

Which of the following are TRUE about CCAs and the CIPP Plan? Select all that apply.

1.The CIPP Plan must include a description of how CCAs are administered and a summary of the results 2. CCA administration details are fed into the "Needs Assessment" section of the CIPP Plan

Which of the following are TRUE about risk factors? Select all that apply.

1.They increase the likelihood that harmful behaviors will occur 2. Organizations should strive to have lower unfavorable ratings for these factors 3.They are associated with negative outcomes for a unit or organization

When is the latest a DEOCS can begin being administered during the annual CCA?

31 October

What does it mean for a unit to have a 40% response rate?

40% of unit members completed at least 50% of the base questions

Which of the following statements is an accurate interpretation of this organization's inclusion ratings? Select the figure to zoom in.

47% of responses from enlisted participants indicated the organization is inclusive, while 66% of responses from officers indicated the organization is inclusive

Which of the following statements is an accurate interpretation of this organization's passive leadership ratings? Select the figure to zoom in.

7% of responses from men indicated the unit leader is a passive leader, while 23% of responses from women indicated the unit leader is a passive leader

A(n) _______________ CCA requires the IPPW to brief leadership within 60 days of the DEOCS closing.

Annual

Which of the following data collection methods will give researchers and the command team a more robust, complete snapshot of command climate?

Combining qualitative data with quantitative data AND combining primary and secondary data

A unit commander conducting their own survey and fielding their own focus groups is considered primary data collection. Which of the following is a strength of primary data collection?

Data collected are tailored and unique to each assessment

Which DoD policy outlines the Integrated Primary Prevention Workforce's (IPPW) responsibilities related to the DEOCS?

DoDI 6400.11, DoD Integrated Primary Prevention Policy for Prevention Workforce and Leaders

___________________ is ais an individual's perception that organizational policies, practices, and procedures, both formal and informal, regarding information sharing, recognition, job opportunities, and promotions are based on merit, inclusion, equality, and respect.

Fairness

After the unit commander collected and analyzed data on unit cohesion levels, they were interested in understanding more about why unit members responded in the ways they did. Which of the following is an example of a qualitative data method that could be used for gathering this information?

Focus groups

Which of the following strategies will help you generate different ideas for how to improve climate in your unit based on the CCA results that you can recommend to leadership?

Have a series of internal conversations with members of the IPPW, and other prevention collaborators like SMEs about the implications of your findings

Which of the following questions should be asked FIRST to determine what additional sources of information to include in a CCA?

Is there any existing data that can answer my question or set of questions?

What is the CCA requirement when a Change of Command occurs during the Annual CCA?

Leaders should conduct a single CCA that fulfills both Change of Command CCA and Annual CCA requirements

___________________ is ais an individual's perception that their leader builds trust, encourages goal attainment and professional development, promotes effective communication, and supports teamwork.

Leadership support

Which type of scale do all DEOCS items use?

Likert

Research has shown a link between the safe storage of lethal means and which strategic target outcome (STO)?

Lower likelihood of suicide

An organization is implementing a policy to improve equitable access to safe and affordable housing for Service members. This would be an example of addressing what kind of protective factor?

Organizational level

What would you tell a leader who may have reservations about using qualitative information?

Qualitative data can answer the "why" and "how" questions much better than quantitative data

During the survey window, which table should CCA administrators be monitoring closely?

Response rates

___________________ is/are characterized by an individual's perception that behaviors within their workplace include unwelcome sexual advances, requests for sexual favors, and offensive comments or gestures of a sexual nature.

Sexually harassing behaviors

A unit commander is interested in understanding members' knowledge of primary prevention. Which of the following is an example of a quantitative data method that could be used for gathering this information?

Surveys

Where can you go to view the current bank of approved additional questions?

The Defense Equal Opportunity Management Institute Assessment to Solutions website

Whose responsibility is it to advise commanders or leaders on collecting additional data beyond the DEOCS and DOCP?

The Integrated Primary Prevention Workforce (IPPW)

Who is responsible for managing the DEOCS?

The Office of People Analytics (OPA)

What model or framework can help you understand the risk and protective factors that influence behaviors and how those factors interact across multiple levels?

The Social-Ecological Model (SEM)

Which of the following is the most accurate definition of an organization's climate?

The perception and attitudes of Service members and civilians as they interact within the culture with their peers, subordinates, and leaders

Which of the following best describes the relationship between the risk and protective factors on the DEOCS and the strategic target outcomes (STOs)?

The risk and protective factors on the DEOCS measure climate factors that increase or decrease the likelihood of the STOs

What can you use to only show the results for the participants within a particular subgroup?

The search/filter dropdown bar at the top of the page

Why were the nine risk factors and ten protective factors chosen to be measured by the DEOCS?

These factors are shared across the six DEOCS strategic target outcomes (STOs) that have been identified as being strategically important to the DoD

The protective factor "morale" is aligned with the STOs of retention, readiness, and sexual harassment. What does this mean for a unit that reports lower "morale" according to the DEOCS?

They are more likely to have lower readiness and retention as well as a higher risk of sexual harassment Correctly selected

Which of the following best defines strategic target outcomes (STOs)?

They are personnel issues of importance to Department senior leadership, Congress, and the American public

If commanders, organization leaders, and prevention personnel need to tailor the DEOCS to their specific unit and context, how can they accomplish this?

They can select questions from the custom bank beyond the core questions within the online DEOCS Portal

Which of the following are strengths of closed-ended questions? Select all that apply.

They reduce survey fatigue

How will survey participants access the DEOCS?

Through a link provided via e-mail

___________________ is an individual's perception that their leader has a disregard for subordinate input, defiance of logic or predictability, and self-promoting tendencies.

Toxic leadership

___________________ is the perception that the demands of an individual's work life and personal life are compatible

Work-life balance