ISDS 1102 Word Exam

Chart Legend

A key for a chart defining which data series is represented by each color.

Index

A list of topics and associated page numbers that typically appears at the end of a document.

Adding a Caption

1. Select the figure or table you want to add the caption to. 2. Click the References tab. 3. In the Captions group, click the Insert Caption button. 4. The Caption dialog opens. 5. Click the Label arrow and select a figure type. 6. Click the Position arrow and select where you want the caption to appear. 7. Type any additional text, such as a description of the figure, in the Caption box. 8. Click OK to close the dialog and add the caption.

Bibliography

A compiled list of sources referenced in a document.

Citation

A reference to source material in a document. They include information such as the author, title, publisher, and the publish date.

Gridlines

A series of vertical and horizontal lines that divide the page into small boxes, giving you visual markers for aligning graphics, tables, and other elements on the page.

Color Theme

A set of colors that complement each other and are designed to work well together.

Font Theme

A set of fonts that complement each other and are designed to work well together.

Reference Style

A set of rules used to display references in a bibliography. These rules include the order of information, when and how punctuation is used, and the use of character formatting.

Bullet

A symbol that is displayed before each item in a list.

Recipients List

A table of names and address for the people you want to include in a mail merge.

Chart Title

A text box that overlays the chart and is typically located above the chart.

Sorting

Arranges the rows in a table, worksheet, or dat asheet in either ascending (A-Z) or descending (Z- A) alphabetical or numeric order.

Clear All Formatting

Command that removes any formatting that has been applied to text, including character formatting, text effects, and styles, and leaves only plain text.

Distribute Columns

Command that resizes all the columns in a table so they have the same width.

Distribute Rows

Command that resizes all the rows in a table so they have the same height.

AutoFit

Command used for resizing a table s column width to either the cells content or the size of the window.

Replace All

Command used to replace words or phrases all at once throughout the document

Style

Complex formatting, including font, color, size, and spacing, that can be applied to Office files.

Table

Content element that helps to organize information by rows, which display horizontally, and columns, which display vertically.

Tab Leaders

Element that fills in the space between tab stops with solid, dotted, or dashed lines.

Web Layout View

Displays all backgrounds, drawing objects, and graphics as they will appear on-screen if the document is saved as a Web page.

Footer

Displays content at the bottom of a document page, slide, or object.

Ruler

Displays horizontally across the top of the window just below the Ribbon and vertically along the left side of the window. It gives you a quick view of the margins and position of elements in your document.

Print Layout View

Displays how document elements will appear on a printed page.

Center Tab

Displays text centered over the tab stop.

Left Tab

Displays text to the right of the tab stop.

Right Tab

Displays the text to the left of the tab stop.

Border Painter

Feature that allows you to quickly apply the currently selected border styles to tables by clicking a border along the edge of a cell. When it is active, the cursor changes to a paintbrush.

AutoCorrect

Feature that analyzes each word as it is entered in a document. Each word is compared to a list of common misspellings, symbols, and abbreviations. If a match is found, it automatically replaces the text in the document with the matching replacement entry.

Word Count

Feature that provides the current statistics of the document you are working on, including the number of pages, number of words, number of characters (with and without spaces), number of paragraphs, and number of lines.

Character Effects

Effects applied to individual characters or words rather than paragraphs. Common effects include bold, italic, and underline effects.

Style Set

Formatting options for changing the font and paragraph formatting for an entire document based on styles.

Section Page Break

Inserts a hard page break and starts a new section in the document.

Changing Paragraph Alignment

It is important to understand common uses of different alignments. Paragraph text and headers are typically left aligned, but titles are often centered. Newspaper columns are often justified, and columns of numbers are typically right aligned. To change the alignment of text: Click in the paragraph you want to change. On the Home tab, in the Paragraph group, click an alignment button— Align Left, Center, Align Right, or Justify. The following keyboard shortcuts can be used to apply horizontal alignment: Align Left = Ctrl + L Center = Ctrl + E Align Right = Ctrl + R Justify = Ctrl + J

Formatting Marks

Hidden marks in a document that indicate spaces, paragraphs, tabs, and page breaks.

Hanging Indent

Leaves the first line of a paragraph left-aligned while indenting the remaining lines of text in the paragraph.

Borders

Lines that appear along the top, bottom, left side, and right side of the paragraph.

Numbered List

List type used to organize information that must be presented in a certain order.

Bulleted List

List where the items do not need to be displayed in a specific order. In this list, a symbol appears before each list item.

Table of Contents

Lists the topics in a document and the associated page numbers, so readers can easily locate information.

Decrease Indent

Moves text to the left by one level (0.5 inch).

Increase Indent

Moves text to the right by one level (0.5 inch).

WordArt

Predefined graphic styles that are applied to text. These styles include a combination of color, fills, outlines, and effects.

Border Styles

Predefined styles you can add to a table. They come in a number of colors and weights.

Quick Table

Preformatted, complex table objects ready for you to enter your own data.

Clipboard

Task pane that displays up to 24 copied or cut items for use in any Office application.

Hyperlink

Text or a graphic that, when clicked, opens another file or jumps to another place in the document.

Header

Text that appears at the top of every page.

Margins

The blank spaces at the top, bottom, left, and right of a page.

Page Borders

The decorative graphic element along the top, right, bottom, and left edges of the page. Borders can be simple lines or include 3-D effects and shadows.

Cell

The intersection of a row and column in a table.

Tab Stop

The location along the horizontal ruler that indicates how far to indent text when the Tab key is pressed.

Replace

Used with the Find command to replace specified text in a file with new text

Insert Control

Used to quickly add rows and columns to tables. They appear when you roll your mouse over the left edge of a row or the top edge of a column.

Creating an Index

reference tab, insert index

Insert Tab

where is insert property controls?

Chart Style

A combination of layout styles and formatting options you apply to charts.

Inserting Rows and Columns

mouse over the left and top of table

Chart Data Labels

Display the values that go with the data series in the chart.

Bar Tab

Displays a vertical line through the text at the tab stop.

Using Word Count

1) go to the bottom left of the page 2) click on the number of words shown 3) click "close" in the pop up box

Clearing All Formatting

1) highlight text you want to clear formatting of 2) click on the button with an A and eraser in the font group of the Home tab

Using Paste Options

1) move cursor where you want to paste text 2) go to the left of the Home tab 3) select the drop down arrow under "Paste"

Caption

A brief description of an illustration, chart, equation, or table. Can appear above or below the image, and typically begin with a label followed by a number and the description of the image. They are helpful when referring to images and tables within paragraphs of text (For example, see Table 1: Manicure and Pedicure Annual Sales).

ScreenTip

A bubble with text that appears when the mouse hovers over a hyperlink. Typically, it provides a description of the hyperlink.

Section

A designated part of a document that can be formatted separately from the rest of the document.

Template

A file with predefined settings that can be used as a pattern to create a new file.

Watermark

A graphic or text that appears as part of the page background. They appear faded so the text that appears on top of it is legible when the document is viewed or printed.

Chart

A graphic that transforms numerical data into a more visual representation.

Rows

A group of cells that display horizontally in a table.

Theme

A group of formatting options that is applied to an entire Office file. It includes font, color, and effect styles that are applied to specific elements in a file.

Quick Style

A group of formatting, including character and paragraph formatting, that can easily apply to text, tables, drawings, or other objects.

Column (Text)

A vertical arrangement of text on-screen. Text at the bottom of one continues on to the top of the next one.

Decimal Tab

Aligns the text along the decimal point.

Column Break

Break that marks where one column ends and moves the following text to the top of the next column.

Underline

Character formatting that draws a single line under the text.

Bold

Character formatting that gives the text a heavier, thicker appearance.

Italic

Character formatting that makes text slant to the right.

Shading

Color that appears behind the text of the paragraph.

Merge Cells

Combines multiple cells in a table into a single cell.

Change Case

Command in Word that manipulates the typed characters, changing how the letters are displayed.

Hard Page Break

Command that forces the text to a new page no matter how much content is on the present page.

Paste

Command that is used to insert text or an object from the Clipboard into a file.

Copy

Command that places a duplicate of the selected text or object on the Clipboard without changing the file

Source Manager

Dialog for saving source information to a master list of sources. When you open or create new documents, you can add the sources in the master list to the document, so there is no need to reenter the same source information.

Split Cells

Divides a cell in a table in Word into multiple cells.

Applying Style Sets

Each theme comes with a number of style sets you can choose from. A style set changes the font and paragraph formatting for an entire document. Style sets apply formatting based on styles. So, in order to see your changes, the text in your document must be formatted using styles. To learn more about applying styles to text, see the skill Using Styles. The Style Set gallery displays thumbnails of how the text will appear when the style set is applied. To change the style set: 1. Click the Design tab. 2. In the Document Formatting group, click the More button to open the Style Set gallery. 3. Click a style set from the gallery to apply it to the document. The first thumbnail in the Style Set gallery displays the style set that is currently in use for the document.

Grammar Error

Error in punctuation or capitalization that is displayed in the Grammar task pane after the Spelling & Grammar checker analyzes a document looking for errors

Cover Page

First page in a document that contains brief information about the document, including the title and the date.

Sans Serif Fonts

Fonts that do not have an embellishment at the end of each stroke. Includes Calibri and Arial.

Serif Fonts

Fonts that have an embellishment at the end of each stroke. Includes Cambria and Times New Roman.

Labels

Formats for creating documents with the correct margins and size for printing labels and other specially formatted document types.

Column (Table)

Groups of cells that display vertically in a table.

Paragraph Alignment

How text is aligned with regard to the left and right margins of a document.

First Line Indent

Indents only the first line of a paragraph and leaves the remainder of the paragraph left aligned.

Point

Measurement for the height of a font. Abbreviated pt.

Address Block

Merge field that pulls in the address from the list of recipients for a mail merge.

Spelling Error

Misspelled word that is displayed in the Spelling task pane after the Spelling & Grammar checker analyzes a document looking for errors

Selecting Recipients

Once you have added a list of recipients, you can then edit the recipients list, making any changes to information that may be incorrect. To edit the recipients list: 1. On the Mailings tab, in the Start Mail Merge group, click the Edit Recipient List button. 2. Click in any field to change the information for the recipients. 3. Click the checkmark next to a name to deselect it and exclude the recipient from the mail merge. 4. Click OK to close the dialog and accept the changes.

Layout Options

Options for changing how objects appear with text either in line or with text wrapping.

Paste Options

Options for pasting text and objects in Word. It allows you to choose to keep the source formatting, merge the formatting of the source and the current document, or paste only the text without any formatting.

Adding Page Borders

Page borders are graphic elements that can give your document a more polished look. Page borders draw a decorative graphic element along the top, right, bottom, and left edges of the page. Borders can be simple lines or 3-D effects and shadows. You can modify borders by changing the style and color. You can apply a border to the entire document or parts of a section. To add a border to a document: 1. Click the Design tab. 2. In the Page Background group, click the Page Borders button. 3. The Borders and Shading dialog opens with the Page Border tab displayed. 4. Click a setting for the border. 5. Select a style, color, and width for the page border. 6. The Preview area shows how the border will look. 7. Click OK to accept your changes and add the page border to the document. You can further adjust the look of page borders from the Borders and Shading dialog: Tips and Tricks: Click on the Preview area diagram to add or remove parts of the border. Click the Art drop-down menu to select graphic elements for the border. Another Method: You can also open the Borders and Shading dialog from the Home tab. In the Paragraph group, click the arrow next to the Borders button and select Borders and Shading... Click the Page Border tab in the dialog to add a page border.

Print Page

Page in Backstage view where you can preview and print all the pages in your document.

Center Alignment

Paragraph alignment that centers each line of text relative to the margins.

Left Alignment

Paragraph alignment where the text is aligned on the left side, leaving the right side ragged.

Right Alignment

Paragraph alignment where the text is aligned on the right side, leaving the left side ragged.

Justified Alignment

Paragraph alignment where the words are evenly spaced between the page margins, aligning the text on the right and left sides of the printed page.

Merge Fields

Placeholders that insert specific data from the recipients list you created in a mail merge.

Automatic Date Stamp

Pulls the current date from the computer's system clock and displays the date in the document.

Thesaurus

Reference tool that provides a list of synonyms (words with the same meaning) and antonyms (words with the opposite meaning) for a selected word or phrase.

Footnotes

References in a document that provide the reader with further information. They are composed of two parts: a reference mark and the associated text. They appear at the bottom of a page.

Endnotes

References in a document that provide the reader with further information. They are composed of two parts: a reference mark and the associated text. They appear at the end of the document.

Font

Refers to a set of characters of a certain design. It is the shape of the character or number as it appears on-screen.

Cut

Remove text or other information.

Draft View

Simplified view in Word that is designed for typing and formatting text. This view does not display headers and footers, page edges, backgrounds, or drawing objects.

Zoom Slider

Slider bar that controls how large or small the file appears in the application window.

Zooming

The act of changing the size of text and images on-screen. Doing this to a document affects only how the document appears on-screen. It does not affect how the document will print.

Mail Merge

The process of creating several documents based on a main document, merge fields, and a recipients list.

Selecting Recipients

The recipients list for the mail merge is a table of names and address for the people you want to include in the merge. You can import recipients from an existing Access database or Excel workbook, or you can enter the recipients' information manually. To select recipients for the mail merge: 1. Click the Mailings tab. 2. In the Start Mail Merge group, click the Select Recipients button. 3. Select Use an Existing List... 4. In the Select Data Source dialog, select a data source and click Open.

Reference Mark

The superscript character placed next to the text for a footnote or endnote.

Line Spacing

The white space between lines of text.

Selecting Recipients

To enter recipients for the mail merge manually: 1. In the Start Mail Merge group, click the Select Recipients button and select Type a New List... 2. In the New Address List dialog, enter the information for the recipient in the appropriate boxes. 3. Click the New Entry button to add another recipient. 4. Continue adding all the recipients for the mail merge. When you are done, click OK to create the list of recipients.

Highlighting

Tool in Word that changes the background color of the selected area to make it stand out on the page.

Format Painter

Tool that copies and pastes formatting styles.

Outline View

View in Word that is designed to check the structure of a document. In this view, the document's structure can be collapsed to view just the top-level headings or expanded to see the document's framework.

Read Mode

View in Word which is designed for reading documents in electronic format. Documents are displayed as screens rather than pages.

SmartArt

Visual diagrams containing graphic elements with text boxes to enter information in.

Selecting Recipients

When manually entering recipients, you can make a correction at any time before you close the New Address List dialog by selecting the field and entering the modification. After closing the dialog, you can change the data by clicking the Edit Recipients List button. When you enter contacts manually, Word creates an Access database from the information you entered. The database is then stored on your hard drive in the My Data Sources folder in the My Documents folder for your user account.

Applying Indents

When you create a document, the margins control how close the text comes to the edge of a page. But what if you don't want all your paragraphs to line up? Indenting paragraphs increases the left margin for a paragraph, helping it stand out from the rest of your document. To change the indentation of a paragraph: Place the cursor anywhere in the paragraph you want to change. To increase the indent of the paragraph by one level, on the Home tab, in the Paragraph group, click the Increase Indent button. To reduce the indent of the paragraph and bring it closer to the edge of the page by one level, click the Decrease Indent button. Tips and Tricks: You can increase indents by one increment (one tenth of an inch) rather than by one level: Click the Layout tab. In the Paragraph group, click the arrows next to Left and Right to move paragraphs by one increment for each click. The Indent commands indent all lines in a paragraph the same amount. If you want only the first line of a paragraph to be indented and the remainder of the paragraph to be left-aligned, use a First Line Indent. If you want the first line of a paragraph to be left-aligned and the remainder of the paragraph to be indented, use a Hanging Indent. In the Format Paragraph dialog, you can precisely set options for first line indents and hanging indents. To open the Format Paragraph dialog, click the Dialog Launcher in the Paragraph group on the Home tab or in the Paragraph group on the Layout tab.

Design Tab

Where is Applying Style Sets?

View Tab

Where is Displaying the Ruler?

Review Tab

Where is Thesaurus?

Design Tab

Where is Using Font Themes?

Adding a Caption

Word automatically numbers the figures and tables in your document based on the label type. For example, if you have several tables that use the "table" label, those captions will be numbered sequentially. If you have other figures labeled as "figures," those images will be numbered sequentially. If you go back and add a new caption or change the label of an existing caption, Word will renumber the existing captions for you.

Picture Tools Format

adding quick styles to pictures

Using Tab Stops

go to the top left of the screen even with the ruler, select the type of stop you want, click on the place on ruler you want to put it