Lesson 8: Microsoft Word - Key Applications - IC3 GS4 Certification

Insertion Point

A vertical blinking bar that shows where Word will insert typed text and pasted items. It move to the right as you type.

Right Tab

Aligns all text along the right edge of the column with characters shifting left as your type. You can access this feature from the Home tab, in the Paragraph group click the Paragraph dialog box launcher and then click the Tabs button in the lower left corner.

Decimal Tab

Aligns columns of numbers to a decimal point; text shifts to the left of the decimal point until you type the decimal point, and then text shifts to the right of the decimal point. You can access this feature from the Home tab, in the Paragraph group click the Paragraph dialog box launcher and then click the Tabs button in the lower left corner.

Left Tab

Aligns text along the left edge of the column with characters shifting right as you type; this is the default setting. This tab's settings are 0.5" by default. You can access this feature from the Home tab, in the Paragraph group click the Paragraph dialog box launcher and then click the Tabs button in the lower left corner.

Justify

Aligns text so the left and right edges of the text are flush with the margins and each line of text is evenly spaced out between the margins, except for the last line of each paragraph. Can be access from the Home tab, click the Paragraph group and select the appropriate command.

Align Right

Aligns text to the right margin with ragged left edges. Can be access from the Home tab, click the Paragraph group and select the appropriate command.

Hanging Indent

Aligns the first line of a paragraph with the margin while the rest of the paragraph aligns to a position further in from the left margin. This style is commonly used for bibliographies and for bulleted and numbered lists.

Customizing the View

Allows you to adjust how a document displays. This can be achieved by selecting the appropriate option using the View tab.

Save As

Allows you to save an existing document with a different name. This command is located in the BackStage View.

Options (Office Clipboard)

Allows you to select options that control how the Clipboard will work.

View Buttons

An alternative to using the View tab for the most common views is to use one of these commands located at the bottom right of the screen.

Working with Indents

And indented paragraph is one that aligns along a temporary left and/or right margin. Indents are useful for identifying new paragraphs, or emphasizing items such as quotations or sub-paragraphs.

Formatting Text Characters

Any feature that changes the appearance of characters on the screen and in print.

Using Undo

Any time you perform an action and then need to reverse the action (such as adding, deleting, or formatting text, inserting page breaks, etc.) you can use this command. It can be access from the Quick Access Toolbar or pressing Ctrl-Z.

Center Tab

Centers text along an imaginary line down the middle of the column, with characters shifting evenly to the left and right as you type. You can access this feature from the Home tab, in the Paragraph group click the Paragraph dialog box launcher and then click the Tabs button in the lower left corner.

Templates

Choose from a variety of pre-designed _____________ for your new document. Click the File tab, click New, chose one of the _______________ displayed, and click Create.

Align Left

Commonly known as ragged-right alignment. Aligns text to the left margin with a ragged or uneven edge on the right side of the text. Can be access from the Home tab, click the Paragraph group and select the appropriate command.

Font Dialog Box

Contains both basic and additional choices to enhance text. Use this feature to access formatting options not available in the Font group or the Mini tool. On the Home tab, in the Font group; click the arrow in the right corner to launch this feature. Pressing Ctrl+D is another way to access the commands.

Copy

Copies the item from its current location and places it in the Clipboard. This command can be found in the Clipboard group on the Home ribbon or by pressing Ctrl+C.

Font

Describes the typeface of characters on the screen and in print.

Bar Tab

Displays a small vertical line as a separator between the previous and next column of information. You can access this feature from the Home tab, in the Paragraph group click the Paragraph dialog box launcher and then click the Tabs button in the lower left corner or double-click a tab character on the ruler to take you directly to the Tabs dialog

Print Layout

Displays file contents as if you sent the document to the printer; this is the only view in which the vertical ruler will display.

Draft

Displays the document to the full width of the screen with only the horizontal ruler visible; this is the best view for manipulating text through editing and simple formatting.

Selecting Text

Enables you to tell Word exactly which portions of text you want to work on.

Left Indent

Indents from the left margin; often used with lists.

Right Indent

Indents from the right margin; often used with left indents to set off block quotations.

First Line Indent

Indents only the first line of the paragraph by a set amount from the left margin.

Paste

Inserts an item from the Clipboard into a document to the left of the Insertion Point. This command can be found in the Clipboard group on the Home ribbon or by pressing Ctrl+V.

Saving Documents

It is important to do this frequently as you work on documents. You can do this to any location on the local drive, a network drive, or a portable media device such as a USB flash drive.

Read Mode

Pages are adapted to the size of your monitor for easy reading. The ribbon is hidden so you can focus on the document at the maximum size for your monitor.

Deleting Text

There are two ways to remove text one character at a time. You can press the Delete key to delete one character to the right of the cursor, or the Backspace key to delete one character to the left.

Using the Office Clipboard

This feature can collect up to 24 items, making this useful if you need data from several files. It allows you to collect data from a multitude of files (website, Excel, PowerPoint, picture, etc.) and then paste them into your Word document. As you collect new items, previous items accumulated on the Clipboard

Close (X)

Use this command if you are finish using the Word application. This command is found in the upper right hand corner of the application.

Selecting Consecutive Text

Using the mouse, position the mouse pointer at the beginning of the text to be selected and then drag to highlight the text.

Protected View

A protection feature that you may encounter when working with documents, especially documents received from outside sources. It protects you from content that may potentially contain viruses malware, or other items that can be harmful to your computer.

Web Layout

Adjusts text and other elements, such as pictures, to show how the document will look as a Web page.

New Blank Document

Click the File tab, click New, and click Blank document

Outline

Collapses a document to display certain types of text; such as headings or body text, to assist you in organizing content flow.

Using the Ruler

Helps you identify where to position text. To turn it on or off, go to the View tab, in the Show group.

Using Repeat

If you change your mind after undoing an action, you can redo or repeat the action. This feature is the reverse of the Undo feature. You can access it via the Quick Access Toolbar or press Ctrl+Y or F4.

Using Cut, Copy, and Paste

Occasionally you may want to insert text into a document from another document, or from another location in the current document. Instead of retyping the text, use one of these tools.

Opening a Document

Once a file is saved, you can do this from wherever it is located; the document is then presented on the screen for further processing. Click the File tab (opening the Backstage view) and this option is found below the New command. Two other ways to initiate this command is to press Ctrl+O or Ctrl+F12.

Closing a Document

Once you have finished editing a document, do this to clear the screen and memory; it enables you to start or open another document without old documents cluttering up your screen. This feature can be activated by clicking the File tab (opening the Backstage view) and selecting the command below the Export option.

Paste All (Office Clipboard)

Pastes all items currently in the Clipboard in the same order as they appear in the Clipboard.

Effects

Refers to special effects you can add to the text, such as strikethrough, superscript or subscript, shadow, SMALL CAPS, and so on.

Font Size

Refers to the height of the characters (as characters get taller, they also grow wider.)

Character Formatting

Refers to the special stylized variations applied to plain characters to make them stand out from other text. They include bold, italics, and various kinds of underlines.

Aligning Text

Refers to the way the left and right edges of a paragraph line up horizontally on the page.

Clear All (Office Clipboard)

Removes all items from the Clipboard.

Cut

Removes the item from its current location and places it in the Clipboard. This command can be found in the Clipboard group on the Home ribbon or by pressing Ctrl+X.

Selecting Non-Consecutive Text

Select the first piece of text and then press and hold Ctrl as you select the next piece of text. Press and hold Ctrl to continue selecting more pieces of text anywhere in the document.

Understanding Tab Settings

Similar to aligning text; the difference is this feature allows you to align information at specific intervals across the document so that text is lined up in columns.

Displaying Format Codes

The Show/Hide button allows you to show or hide non-printing characters, which can help you identify what you have inserted into the document. These characters appear only on the screen; they do not print.

Zoom benefits

The ability to enlarge the text displayed can be very useful when you are working with a small font size, whereas the ability to reduce the display is useful when you are working with landscape or horizontal orientation.

Editing Text

The process of adding, deleting, or changing text.

Center

The text has ragged edges on both the left and right sides. Aligns text exactly between the left and right margins to an imaginary line down the middle of the page. Can be access from the Home tab, click the Paragraph group and select the appropriate command.

Ending Word Wrap/Blank Lines

When you are finished typing text for a line or paragraph, you can press the Enter key one or more times. Word will insert as many blank lines as you want and shift the insertion point to the beginning of the line below the last blank line.

Word Wrap

When you have typed enough words to fill a line, Word will automatically shift the insertion point to the beginning of the next line. This is called wrapping text.

Starting a New Document

When you start Word, a blank document appears on the screen. Once Word is open, you can easily create additional new blank documents with no formatting, or choose from a variety of built in templates that will help you lay out particular types of documents, such as invitations, meeting agendas, or business memos.

Typing Text

Word is set by default to insert text; this means you can move the insertion point anywhere in the document and Word will insert the text you type to the right of that point.

Clipboard

Word uses this to temporarily store any cut or copied items such as text or graphics. You can then paste these items into place wherever you choose.

Adjusting the Zoom

You can adjust the text display on the screen using the Zoom feature, the view tab, Zoom level, or the Zoom slider on the status bar. You can set the Zoom percentage anywhere from 10% to 500%. This feature is located on the right corner of the status bar or click the View tab and go to the Zoom group.

Moving Around the Document

You can move quickly to another area in the document by moving the mouse pointer to the new location and clicking, or by using one of the keyboard methods

Save

You can select this command on the Quick Access Toolbar, BackStage View, or press Ctrl+S.

Paste Options

You can specify to match the formatting in the destination area, keep the source formatting, or paste only text if text and graphics were copied. These choices appear at the button right of the pasted item or in the Clipboard group by clicking the drop down arrow on the paste command.