office unit test 1

what must you do before formatting a paragraph

- make sure the insertion point is in the paragraph

what are some options available when using the replace feature?

- match case - match prefix - match suffix - ignore punctuation characters

What are some locations in the Word interface where you can control indents? Check all that apply.

- on the ruler - in the paragraph dialog box

The help system has information stored in which locations?

- online -offline in the files on your computer

if you want to add tab leaders, what should you do?

- open the tabs dialog box.

adjusting the margins is done in the file insert ________ tab. changing the font is done in the _______ tab. adding tables is done in the ________________ tab

- page layout -home -insert

what are some examples of objects you can browse by in the select browse object options?

- pages -graphics -comments - sections - tables

what are elements that can have borders and shading applied to them?

- paragraph - pages

what are some types of graphics you can add to a word document?

- photos from a digital camera - clip art from a directory online or in word - artwork drawn on the computer

What is the most difficult part of working with the help system

- phrasing your question

It is helpful to be in which view when viewing and changing margins?

- print layout view

what should you click if you want access options for making the document print in grayscale instead of color?

- print properties

what is the best way to see exactly how an image will look?

- printing a copy of the image

how can you tell word where you want a graphic to be inserted

- put the insertion point where you want the graphic

which activities would full screen reading view be most helpful for?

- reading a document - looking at the layout of a document

which colors does word use to check for spelling and grammar errors

- red for spelling errors and green for grammar errors

what will compression do to an image?

- reduce its file size

which autocorrect entries would be acceptable choices?

- replacing "mmr" with " medical management registry" - replacing "rdc" with "road drivers' council" - replacing "pb" with "public benefit"

Which tasks can be completed within the File tab?

- saving a file, opening a file, and viewing the author of a document

when the find and replace dialog box is open to the replace an underlined phrase how can you access the dialog box that lets you tell word to find the underlined instances of the phrase?

- select the phrase in the "find what" field, then click more, then click format, and then click font.

how are smart quotes different form straight quotes?

- smart quotes tilt in toward the words between them

what are some examples of symbols you can insert from the options in word?

- smileys - mathematical characters - characters for other languages - copyright and trademark symbols

a screenshot allows you to

- take a screen-capture image of a software program on your computer

Where is the margin of a document

Between the gray and white areas in the ruler

If you are in Print Layout view and want to change the margin, what should you do?

Click and drag the margin to where you want it

If AutoCorrect changes something in the text that you didn't want changed, what can you do?

Click the AutoCorrect Options button, and then click Undo Automatic Corrections.

What steps should you follow to access the options for alphabetizing a bulleted list?

On the Home tab, in the Paragraph area, click the Sort button.

Before you insert a page break, what should you do?

Put the insertion point where you want the page break to happen

What can the thesaurus help you find

Synonyms

What is the best reason why you should avoid using red with green for your text and shading options?

The contrast would be difficult for color-blind people to see

how many items can be stored on the clipboard?

- 24

One way to customize autocorrect options is to create an

- Abbreviation that will be replaced with a long expanded version

What are some options available in the Spelling and Grammar Checker?

- Change and change all - Ignore once and ignore all - Add to dictionary - Autocorrect - Undo

if you want to change the smart quote settings, what steps should you follow to find them?

- Click the file menu, then click options, then click proofing, and then click autocorrect options.

What are some ways used to create tables?

- Drawing a table - Using a dialog box - Converting text to a table

What are some helpful uses for AutoCorrect?

- Fixing common typos - Converting acronyms to full names

What are some types of indents you can control on the Ruler?

- Hanging indent -Left indent -Right indent -First line indent

Adding a manual page break

- Place the insertion point where you want to insert a page break - Press ctrl + Enter, or click page break in the pages group on the insert tab

What are some ways in which autocorrect is commonly used?

- Putting in special characters - Fixing accidental usage of the caps lock key - Fixing capitalization

Autoformat options

- The ability to fix the accidental usage of a capital locks key - Can put in special characters - The symbols will replace letters - Abbreviations

What aspects of a table can be affected using the Table Properties dialog box? Check all that apply.

- The overall table - The table rows - The table columns - The table cells

What are some ways you can use to insert a page break?

- Use the ctrl + Enter keyboard command - Click the page layout tab and change the settings in the page setup dialog box

Which method for adding paragraph spaces is the most efficient?

- adjusting the space after setting

what will happen when you search for a word in the navigation pane?

- all instances of the word will be highlighted in the document - the navigation pane will display the context of each instance

when you first insert a graphic, it will automatically be placed as what type of graphic?

- an in line graphic

if you want to make an image look more like a sketch, what option should you use in the adjust group?

- artistic effects

if you do a find and replace for a term, where will word begin looking for the term?

- at the insertion point

What are some examples of how autoformat can convert text as you type?

- by converting straight quotes to smart quotes - by starting bulleted and numbered lists - by replacing fractions

kyle has created a table but realizes the he wants to add one more row to the bottom. how can he do this?

- by right-clicking the bottom row, clicking insert, then clicking insert row below

what are some options available when you click file and then print?

- changing margins - selecting the printer - viewing a preview - selecting the pages to print - changing the page orientation

which of these methods will remove a custom tab stop?

- click and drag the tab stop off the ruler

Which of these sets of instructions will close the word program completely, not just an individual document?

- click file and then click exit

Which steps will open the Help system so that you can enter a question and do a search for help?

- click the file tab, click help, then click microsoft office help

which steps should you use if you wanted to change the orientation of a page from portrait to landscape?

- click the file tab, click print, then click landscape orientation

which steps should you use to create a PDF from a word document?

- click the file tab, then click save and send, and then click create PDF/XPS document

which steps will open the navigation pane to do a find in a word document?

- click the home tab, click editing, then click find

which steps will allow you to add part of a screen image to your word document?

- click the insert tab, and in the illustrations group click screenshot. Then in the application or folder you want, draw the region you are interested in.

what steps can you use to add a graphic to a word document?

- click the insert tab, then click picture, then navigate to the graphic and then click ok

If you want to change the name of a folder that stores word documents, what should you do before changing the name the name?

- close and exit completely out of word

What situations would a split window be most useful for?

- comparing text on different pages of a document - viewing two different images in different sections of a document

ernie wants to remove a word to the right of his cursor. what is the fastest way for ernie to remove the entire word?

- control + backspace

What is the default autocorrect setting for quotation marks?

- converting straight quotes to smart quotes

what are screenshots especially helpful for?

- creating documentation

date and time dialog box

- current date on the time clock could be out of date if the system clock is out of date

what will happen if you click clear all in the tabs dialog box?

- custom tabs are cleared, and default tabs are used.

what are some examples of tab leaders you can choose from?

- dots - dashes -underscores

what can you do to make sure you have access to the picture tools area?

- double click an image

Which line spacing option works well for printing and editing a document?

- double spacing

if you want to open the navigation pane to do a find, what should you first click on the home tab?

- editing

if you want an image to be on page 2 no matter what happens to the text content, you should use an________

- floating image

if you want an image to stay with a specific paragraph of text, even if the paragraph of text move up or down on the page, you should use an _________

- in line image

If you are in a Word document and want to open the Go To tab, which of these steps should you use to open it?

- in the status bar, click the page number information. Then, in the find and replace dialog box, make sure the Go To tab is open.

what are some sings that could help you determine that a date and time was inserted as a special object instead of typed as normal text?

- it is difficult to put the mouse pointers insertion point in the text - a gray border appears behind the date and time when you point to it

Which setting will change the page orientation so the long side of the page is horizontal

- landscape

In which of these situations would it be best to choose straight quotes?

When you plan to copy and paste the text to a plain text editor program

Which task can AutoCorrect do for you?

applying formatting, such as bold or color, to a specific word or phrase every time it is typed

Which steps will create a new blank Word document?

click file, click new, then double-click blank document

Which of these sets of instructions will create a new blank document

click file, then click new, and then double-click blank document

what commands will add items to the clipboard?

cut and copy

what are some examples of options you can control in the adjust group to affect an image?

saturation tone sharpness compression brightness

How do you change a Word document to an .html file?

save it as a web page

If you save a Word file as a Web page, what type of file will it be?

.html file

the paste option button

- text you cut might be formatted differently than text where you want to paste it - choose whether to keep the text formatting or inherit the formatting of the destination paragraph - to use the paste option button, click the down arrow and choose an option

fleurette is using the date and time function on her computer but is having an issue because the date is incorrect. what is the root cause of this problem?

- the GPS signal

what does image saturation allow you to control

- the amount of color in an image

Which statement accurately describes the process for storing AutoRecover files?

- the autorecovery files are stored temporarily, but they will roll away and disappear eventually

What nonprinting character or characters appear when you type many spaces in a row

- the bullet-like symbols that represent spaces

What happens if you pin a document in your Recent Documents area?

- the document will always be listed in the recent document areas

Which potential problem should you be aware of when using the Exact line spacing setting?

- the edges could get cut off a large font

when choosing a graphic what characteristics should you look for?

- the graphic is good quality - the graphic is roughly the size you need it to be

what should you click on and then drag in order to rotate an image?

- the green handle above the image

Which tab shows the paragraph spacing settings?

- the page layout

to access the tabs dialog box, you must first open what other dialog box?

- the paragraph dialog box

full screen reading view

- the ribbon is hidden, most are not available -great way to diagnose a document - print view is more traditional -ribbon can quickly be taken away

When you are saving a file, what does Word suggest by default as the name of the document?

- the text on the first portion of the document

If the Ruler is not visible and you want to see it, where can you go to make it visible?

- the view tab

What are some ways in which you can use autoformatting?

- to add short cuts - to capitalize the first letter of a sentence -to fix typos - to turn straight quotes into smart quotes

Word can store a maximum of how many documents in its Recent Documents area?

- twenty

which actions are options when inserting the date and time?

- use today's current date and make the date timeless so it never changes - insert today's date and have it automatically update to the current date whenever the date changes

what is the most efficient way to change specific phrases formatting throughout a document?

- uswe replace all to replace that phrase with the same phrase with different formatting

what situation would a PDF be most useful for?

- when you want to prevent others from editing a document - when you want to make sure people who don't have word can view a document

What are some options available on the line and page breaks tab?

- widow/orphan control - Hyphenation rules - Suppressing line numbers

what situation would clip art be most helpful in?

- you already have the graphic you want to use

document navigation and selection techniques

- you can double click to close gap between the pages

Which of these situations would benefit from the autorecover feature?

- you click don't save when you closed a file but later realized you did want that file after all - your computer crashed while you were working on a file

The AutoRecovery feature would be useful for which situations?

- you closed a file without saving it then realized that you do need the file. - you were working on a file when word quit unexpectedly

Which steps should you use to access the dialog box that lets you create margins of precise sizes?

-Click the page layout tab, click margins, and then click custom margins The line and page break tabs

What information and options can be found on the File tab?

-author of the document -saving a file - opening a file

Which command will delete both the content and structure of selected portions of a table?

-backspace

after you find a clip art image you want to use in the clip art pane, how can you add it to your document?

-click and drag the image from the clip art pane where you want it in the document

If you are working on a document and want to have word automatically save the document every minute what steps should you use to find that setting so you can adjust it?

-click file, then click options, then click save, and then find the autorecover information

What are some effective methods for scrolling?

-clicking the scroll arrows with the mouse - clicking and dragging the scroll box

Where in the word interface can you see the indent markers?

-on the ruler

Before creating your own customized template, you should

-perform a search to make sure it does not already exist

Before setting line spacing for a group of paragraphs, what should you do?

-select the group of paragraphs

What can nonprinting characters tell you?

-whether a large space was created with the spacebar or the tab key -where the author pressed the return key

what options can you use to control how text flows around a graphic

-wrap text

If the left gutter is set to .75 inches and the left margin is set to .5 inches, how much space will appear on the left side of the content?

1.25 inches

What steps can you use to access AutoCorrect Options?

Click the file tab, then click options, then click proofing, and then click autocorrect options.

Which set of instructions should you use to access the options for converting text to a table?

Click the insert tab, then click the table drop-down list, and then click convert text to table.

What can you do to open the header of a document?

Double-click the header area

Page numbers are reside in what part of a document?

In the header or footer

When you open the header area of a document, what happens to the main content of the document?

It becomes gray and dimmed out

Why is it helpful that the ribbon tabs can collapse?

It lets you free up more screen real estate and see more of the work area.

Before turning a series of items into a bulleted or numbered list, what must you do?

Make sure each item is its own paragraph.

If you add page numbers to a document but they don't show up consistently on the first page or the rest of the document, what should you do?

Make sure the different first page setting isn't active

What should you do in order to have access to the header and footer tools?

Open the header or footer

What are some ways that you could use to add page numbers to a document?

Open the header or footer, and on the design tab click page number. Open the main content, and on the insert tab click page number.

If you want to make the header and footer on the page different from the header and footer on following pages what instructions should you follow?

Open the header or footer, click the design tab, and in the options area add a checkmark next to different first page

Headers and footers are helpful for sharing what sorts of items?

Page numbers Company names Logos

What should you do in order to view table tools such as the design and layout tabs?

Put the insertion point in the table so you are actively in the table

How can you move text or images into tables?

Select the content, and then click and drag it into the table

Before changing indents in the Paragraph dialog box, what should you do?

Select the paragraph you want in effect

What steps should you use for formatting text in a table?

Select the portion of the table you want to affect, and then format it like you would normal text.

If you want to add three columns to the middle of a table, what should you do?

Select three columns in the table, and then click Insert Right or Insert Left.

In order to view a page break, what should you do?

Show nonprinting characters

What are some examples of options you can use for bullets?

Symbols Pictures Fonts

What does a first line indent look like?

The first line of a paragraph is more indented to the right than the lines below it.

What does a hanging indent look like?

The first line of a paragraph starts farther to the left than the lines below it.

hat should you click in order to select an entire table?

The table move handle

When you align a table in relation to the content around it, what happens to the table's cells?

They keep the alignment they already had

When you are converting text to table, what will typically happen to paragraph breaks?

They will create new rows

the thesaurus is helpful for completing which task

finding a synonym