PowerPoint 2016 Review

How do you add sound to an animation?

You must add the animation first! 1. Click the slide that contains the animation effect to which you want to add a sound. 2. On the Animations tab, in the Advanced Animation group, click Animation Pane. 3. Select the effect in the Animation pane, click the down arrow to the right of the effect, and then click Effect Options. 4. On the Effect tab, under Enhancements, click the arrow in the Sound list, and then do one of the following: - To add a sound from the list, click a sound. - To add a sound from a file, click Other Sound, and then locate the sound file that you want to use.

How do you insert pictures into SmartArt?

You must select a SmartArt option with pictures, and then insert your pictures 1. Select your text. 2. Select Home > Convert to SmartArt. 3. Select More SmartArt Graphics and then select Picture. 4. Select the SmartArt you want and select OK. 5. To insert a picture, select the picture icon, go to where your picture is located, and then select it. Select Insert.

How do you number your slides?

1. On the View tab, in the Presentation Views group, click Normal. 2. On the left of your screen, in the pane that contains the slide thumbnails, click the first slide thumbnail in your presentation. 3. On the Insert tab, in the Text group, click Header & Footer. 4. In the Header and Footer dialog box, do one of the following: - If you want to add slide numbers, click the Slide tab, and then select the Slide number check box. - If you want to add page numbers to notes, click the Notes and Handouts tab, and then select the Page number check box. 5. If you want to add page numbers to all of the slides or notes pages in your presentation, click Apply to All.

How do you add slide sections?

1. Right-click between slides and select Add Section. 2. An Untitled Section is added in the thumbnail pane, and the Rename Section dialog box opens. 3. Type a name in the Section name box. 4. Select Rename. 5. To collapse a section, click the triangle next to the section name. The numeral by the section name shows the number of slides in that section.

How do you customize a slide master?

1. Select View > Slide Master. 2. Make the text, color, and alignment changes you want. If you want to use a predefined theme, select that first by clicking Themes on the Slide Master tab. Then proceed with selecting Colors, Fonts, Effects, and Background Styles. 3. When you're done, select Close Master View.

How do you move or delete slide sections?

1. Select View > Slide Sorter. 2. From here, you can: - Move a section: Right-click and select Move Section Up or Move Section Down. - Delete a section: Right-click and select Remove Section.

How to set up GMetrix folder

1. Select the gear at the top left of the GMetrix screen. 2. Click on the Local User Settings tab. 3. Click on the blue folder in the top box (next to the reset button). 4. From the pop up browse menu select your name then select the first Documents (no folder). Click ok. 5. Repeat in the box below. 6. Click save.

How do you change a slide layout?

1. Select the slide that you want to change the layout for. 2. Select Home > Layout. 3. Select the layout that you want. The layouts contain placeholders for text, videos, pictures, charts, shapes, clip art, a background, and more. The layouts also contain the formatting for those objects, like theme colors, fonts, and effects. Note: Select Home > Reset if you made layout changes you don't like, and want to revert to the original layout. Using Reset doesn't delete any content you've added.

How do you create a hyperlink to a document or email address?

1. Select the text, shape, or picture that you want to use as a hyperlink. 2. Select Insert > Hyperlink and select an option: - Place in This Document: Link to a specific slide in your presentation. - Create New Document: Link from your presentation to another presentation. - E-mail Address: Link a displayed email address to open up a user's email program. 3. Fill in the Text to display, ScreenTip, and where you want to link to. 4. Select OK.

What is a comment?

A comment is a note that you can attach to a letter or word on a slide, or to an entire slide.

What is an animation?

An animation creates movement on a specific element of the slide. Animation effects can be applied to text, shapes, and objects on any slide in PowerPoint 2016. When you explore the number of animation effects, you will notice that they are grouped into four types: Entrance, Exit, Emphasis, Motion Paths.

What are document properties?

Document properties, also known as metadata, are details about a file that describe or identify it. They include details such as title, author name, subject, and keywords that identify the document's topic or contents. I, also known as metadata, are details about a file that describe or identify it. They include details such as title, author name, subject, and keywords that identify the document's topic or contents. If you include the document properties for your files, you can easily organize and identify them later. You can also search for documents based on their properties or insert them into your documents.

What is a slide layout?

Every theme in PowerPoint includes a set of slide layouts—predefined arrangements for your slide content. "Placeholder" boxes give you places to plug your content into with little or no manual formatting and arranging. You choose a layout from a menu in PowerPoint, then insert your words and graphics. The predefined layouts include a Title slide to begin with, a general Title and Content layout, a side-by-side Comparison layout, and a Picture-with-Caption layout.

How do you create a PowerPoint presentation from a Word outline?

If you've already jotted down an outline of your presentation in Word and now need a quick way to add it to your slides, you can import a Word outline into PowerPoint. 1. Open PowerPoint, and select Home > New Slide. 2. Select Slides from Outline. 3. In the Insert Outline dialog box, find and select your Word outline and select Insert. Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.

How do you make changes to the AutoCorrect feature?

Like in Word, you may change the AutoCorrect options in PowerPoint. Changes include turning AutoCorrect on/off and updating the dictionary. 1. Open the File menu. 2. Select Options. 3. From the pop up menu select Proofing from the list on the left. 4. Under the AutoCorrect Options grouping select the AutoCorrect Options button. 5. A new pop-up window will appear. You will make your changes in this window.

How do you change slide orientations between portrait and landscape?

PowerPoint slides are automatically set up in landscape (horizontal) layout, but you can change the slide orientation to portrait (vertical) layout. 1. Select the Design tab: 2. Near the right end, select Slide Size, and then click Custom Slide Size. 3. In the Slide Size dialog box, select Portrait, then select OK. 4. In the next dialog box, you can select Maximize to take full advantage of the space available, or you can select Ensure Fit to make sure that your content fits on the vertical page.

What is a presentation view?

Presentation views change the way you view and what you can see in the slide show. You can view your PowerPoint file in a variety of ways, depending on the task at hand. Some views are helpful when you're creating your presentation, and some are most helpful for delivering your presentation.

How do you access Speaker View?

Presenter view isn't something you have to create. PowerPoint assembles it for you by gathering the notes you've typed for each slide and pairing them with a set of controls for navigating through your presentation. By default, PowerPoint is set to use Presenter view when you run a slideshow. You can change this setting on the Slide Show tab of the PowerPoint ribbon.

What are slide sections?

Sections help with slideshow organization. You use them to organize slides into segments or groups to help you manage them. By default new presentations have no sections but you may add them.

How do you set or modify the timing of a transition?

Use Duration to set transition speed. A shorter duration means that a slide advances faster, and a larger number makes the slide advance more slowly. 1. Select the slide that has the transition that you want to modify. 2. On the Transitions tab, in the Timing group, in the Duration box, type the number of seconds that you want. Tip: If you want all the slide show's transitions to use the same speed, click Apply to All.

How do you use the normal presentation view?

You can get to Normal view from the task bar at the bottom of the slide window, or from the View tab on the ribbon. Normal view is the editing mode where you'll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.

How do you use the Outline presentation view?

You can get to Outline view from the View tab on the ribbon. (In PowerPoint 2013 and later, you can no longer get to Outline view from Normal view. You have to get to it from the View tab.) Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides, not pictures or other graphical items.

How do you use the slide sorter presentation view?

You can get to Slide Sorter view from the task bar at the bottom of the slide window, or from the View tab on the ribbon. Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag your slides to a new location, or add sections to organize your slides into meaningful groups.

How do you use the Notes Page presentation view?

You can show or hide your speakers notes with the Notes button at the bottom of the slide window, or you can get to Notes Page view from the View tab on the ribbon. The Notes pane is located beneath the slide window. You can print your notes or include the notes in a presentation that you send to the audience, or just use them as cues for yourself while you're presenting.

How do you print slides with the speaker notes?

1. Click File > Print. 2. Under Settings, click the second box (which defaults to say Full Page Slides), then under Print Layout, click Notes Pages. - Notes Pages prints one slide per page, with speaker notes below. The Preview Pane shows you what each layout option looks like. 3. Put in the other settings, such as which slides you want, how many copies, and so on. 4. Click Print.

When to set up GMetrix folder

1. Every time you change computers. 2. No prompt appears to download files when you start a test. 3. When you can't find the folder in a test. 4. When you get an error screen when trying to open a test.

How do you link an entire Excel worksheet to your presentation?

1. In PowerPoint, on the Insert tab, click or tap Object. 2. In the Insert Object dialog box, select Create from file. 3. Click or tap Browse, and in the Browse box, find the Excel workbook with the data you want to insert and link to. 4. Before you close the Insert Object box, select Link, and click OK. Important: The linked object in your presentation displays all the data from the active, top worksheet in the linked Excel workbook. When you save the Excel workbook, make sure the worksheet you want in your presentation is the one you see when you first open the workbook.

How do you add a SmartArt graphic?

1. On the Insert tab, in the Illustrations group, click SmartArt. 2. In the Choose a SmartArt Graphic dialog box, click the type and layout that you want. 3. Enter your text by doing one of the following: - Click [Text] in the Text pane, and then type your text. - Copy text from another location or program, click [Text] in the Text pane, and then paste your text. Notes: If the Text pane is not visible, click the arrow control on the left side of the SmartArt graphic. To add text, like a title, in an arbitrary position close to or on top of your SmartArt graphic, on the Insert tab, in the Text group, click Text Box to insert a text box. If you want only the text in your text box to appear, right-click your text box, click Format Shape or Format Text Box, and then set the text box to have no background color and no border.

How do you add the date and time to your presentation slides?

1. On the View tab, in the Presentation Views group, click Normal. 2. On the left of your screen, in the pane that contains the slide thumbnails, click the first slide thumbnail in your presentation. 3. On the Insert tab, in the Text group, click Date & Time. 4. In the Header and Footer box, do one of the following: - If you want to add the date and time to your slides, click the Slide tab. - If you want to add the date and time to your notes pages, click the Notes and Handouts tab. 5. Select the Date and time check box, and then do one of the following: - If you want the date and time to reflect the current date and time each time you open or print the presentation, click Update automatically, and then select the date and time format that you want . - If you want to set the date and time to a specific date, click Fixed, and then in the Fixed box, type in the date that you want. (By setting the date on your presentation so that it is Fixed, you can easily keep track of the last time you made changes to it.) 6. If you want to add the date and time to all of the slides, notes pages, or handouts in your presentation, click Apply to All.

How do you create a hyperlink to a website?

1. Select the text, shape, or picture that you want to use as a hyperlink. 2. Select Insert > Hyperlink. 3. Select Existing File or Web Page, and add the: - Text to display: Type the text that you want to appear as hyperlink. - ScreenTip: Type the text that you want to appear when the user hovers over the hyperlink (optional). - Current Folder, Browsed Pages, or Recent Files: Select where you want to link to. - Address: If you haven't already selected a location above, insert the URL for the web site you want to link to. If you link to a file on your computer, and move your PowerPoint presentation to another computer, you'll also need to move any linked files. 4. Select OK.

How do you convert text into SmartArt?

1. Select your text. 2. Select Home > Convert to SmartArt. 3. Select the SmartArt you want.

What is a placeholder?

A placeholder is a predefined window where you can insert content into a slide. The preset formatting makes it easier to format slides consistently. You format a placeholder in Slide Master view. Then you use the placeholder—add content to it—in Normal view. The pictured slide has two rectangular placeholders: - The (upper) Title placeholder prompts the user for text and formats it in the default Heading font, size, and color - The (lower) Content placeholder accepts text, or a table, chart, SmartArt graphic, picture, or video, as indicated by the clickable icons at its center.

What is a transition?

A slide transition is the visual effect that occurs when you move from one slide to the next during a presentation. You can control the speed, add sound, and customize the look of transition effects.

How to you add a transition?

Add slide transitions to bring your presentation to life 1. Select the slide you want to add a transition to. 2. Select the Transitions tab and choose a transition. 3. Select a transition to see a preview. 4. Select Effect Options to choose the direction and nature of the transition. 5. Select Preview to see what the transition looks like. Tip: To remove a transition, select Transitions > None.

What is AutoCorrect?

AutoCorrect correct spelling and style errors as you type in your PowerPoint slides.

How do you remove personal information from your presentation?

Before you share a presentation, especially with people outside your organization, remove any personal and confidential information stored in the document or in the document properties. 1. Open the presentation file that you want to inspect for hidden data and personal information. Tip: It's a good idea to inspect a copy of your original document, because it's not always possible to restore the data that the Document Inspector removes. 2. Select File > Info. 3. Select Check for Issues > Inspect Document. 4. Select the types of content that you want to inspect, and then select Inspect. 5. Review the results. 6. For each type of content that you want to remove from the document, select Remove All.

How do you add a video to your presentation?

In PowerPoint 2016, you can insert an online video with an embed code or search for a video by name. Then you can play it during your presentation. The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos. 1. On YouTube or Vimeo, find the video that you want to insert. 2. Below the video frame, click Share, and then click Embed. (If you neglect to click Embed, you'll end up copying the wrong code.) 3. Right-click the iFrame embed code, and click Copy. If the highlighted text that you copy begins with "http", STOP. It's the wrong code to copy. Return to step 2 and click Embed. 4. In PowerPoint, click the slide that you want to add a video to. 5. On the Insert tab, click Video > Online Video. 6. In the From a Video Embed Code box, paste the embed code, and then click the arrow. 7. A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video rectangle, select Preview, and then click the Play button on the video. Note: If your video doesn't embed correctly, double-check that you have installed the required Office updates.

How do you modify animation timing?

In PowerPoint, you can control when an animation effect starts and the speed at which it happens. You can even repeat or rewind the effect to get just the right look and feel for your presentation. 1. To run your animation effect at a faster or slower pace, change the Duration setting. 2. On the slide, click the text or object that contains the animation effect that you want to set the speed for. 3. On the Animations tab, in the Duration box, enter the number of seconds that you want the effect to run. Tip: Smaller numbers mean the effect will run faster and will finish sooner, and larger numbers means the effect will run slower and take longer to finish.

How do you insert an Excel table or chart into your presentation?

In PowerPoint, you can embed tables and worksheets from Excel in your presentation slides. 1. In Excel, open the saved workbook with the data you want to insert and link to. 2. Drag over the area of data you want to link to in PowerPoint, and on the Home tab, click or tap Copy. 3. In PowerPoint, click the slide where you want to paste the copied worksheet data. 4. On the Home tab, click the arrow below Paste, and select Paste Special. 5. In the Paste Special box, click Paste link, and then, under As, select Microsoft Excel Worksheet Object.

How do you copy and paste unlinked Excel information into your presentation?

In this case, the Excel data will not be linked to your PowerPoint presentation. You copy the data from an Excel worksheet and paste it into your presentation. The worksheet does not send automatic updates to PowerPoint. 1. In Excel, open the workbook with the data you want to copy. 2. Drag over the area of data you want to copy, and on the Home tab, click or tap Copy. 3. In PowerPoint, click the slide where you want to paste the copied worksheet data. 4. On the Home tab, in the Clipboard group, click the arrow below Paste. 5. Under Paste Options, pick one of the following. Move the mouse pointer over each Paste option to see a preview of what it would look like. Use Destination Styles to copy the data as a PowerPoint table, using the format of the presentation Keep Source Formatting to copy the Excel data as a PowerPoint table, using the format of the worksheet Embed to copy the data as information that can be edited in Excel later Picture to copy the data as a picture that can't be edited in Excel Keep Text Only to copy all the data as a single text box

How do you repeat or rewind an animation?

Normally, when an animated object has run its course, it stays at its endpoint and appears in its final form. You can set an animation effect (or sequence of effects) to return to its original state, or repeat. 1. On the Animations tab, click the Show Additional Effect Options launcher . 2. Click the Timing tab, and do one or both of the following: - To play an animation effect more than once, select an option in the Repeat list. - To automatically return an animation effect to its original state and location on the slide after it plays, check the Rewind when done playing box.

What is a SmartArt graphic?

SmartArt makes a visual representation of your information. You can choose from among many different layouts, to effectively communicate your message or ideas. Some reasons you may use a SmartArt graphic include: Create an organization chart. Show hierarchy, such as a decision tree. Illustrate steps or stages in a process or workflow. Show the flow of a process, procedure, or other event. List information. Show cyclical or repetitive information. Show a relationship between parts, such as overlapping concepts. Create a matrix illustration. Show proportional or hierarchical information in a pyramid illustration. Create an illustration quickly by typing or pasting your text and having it automatically positioned and arranged for you.

In my GMetrix training/test I need to click OK/Publish/Apply in my pop up menu but the button is missing.

The pop up menu is too big and the button is hidden under the GMetrix toolbar. Resize and move the pop up menu so no part of it is hidden beneath GMetrix. Tip: The same thing may be needed with the overall PowerPoint window if you are trying to access something beneath the GMetrix toolbar.

What is a slide master?

The slide master is used to maintain a consistent look throughout a presentation. The master slide is the top slide in the thumbnail pane on the left side of the window. The related layout masters appear just below the slide master Note: It's a good idea to edit your slide master and layout masters before you start to create individual slides. That way, all the slides that you add to your presentation are based on your custom edits. If you edit the slide master or layout masters after you create individual slides, you'll need to reapply the changed layouts to the existing slides in your presentation in Normal view.

What are speaker notes?

When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience. During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.

What is Presenter View?

When your computer is connected to a projector and you start the slide show, Presenter View appears on your computer's screen, while only the slides appear on the projector screen. In Presenter view, you can see your notes as you present, while the audience sees only your slides. The notes appear in a pane on the right. The text should wrap automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane.