Project Management: Course 1

Question 4 Throughout a project, project managers have to keep project expenses within an expected range. What is this project management responsibility called?

Budgeting and controlling costs

Which answer best describes the Agile project management methodology?

Created in the nineties, the Agile methodology refers to being able to move quickly and easily through a project by working on many tasks at once.

As a project manager, your team is creating a product that will require flexibility—changes are likely to occur. Also, tasks will overlap or happen at the same time as other tasks. Which project management methodology is the best for your project?

Iterative methodology.

Which term refers to the process of initiating a project, making a plan, executing and completing tasks, and closing a project?

Project Life Cycle.

As a project manager, you learn that a teammate will be out sick for at least a week. They will be unable to complete their tasks, potentially causing the project to go past its deadline. Which work reallocation strategy can keep the project on schedule?

Review the out-sick teammate's tasks to determine which tasks have "float" and figure out where the order of tasks can be changed or resources can be juggled.

Which of the following is true of project managers' experience?

They need to be familiar with project management tools They need to know how to manage a budget

In which project phase does the project manager break down barriers for teammates and address weaknesses in task processes?

Execute the Project.

_____ is how a project manager oversees the financial components of a project and mitigates project issues and risks as they come up.

Budgeting and Controlling Costs

Which of the following is true of an effective project manager in an organization?

Have the necessary skills, knowledge, tools, and techniques for the project

What can a project manager do to recognize individuals' efforts on a team?

Learn what makes team members feel supported and provide positive feedback.

_____ is how a project manager keeps track of the team's workload, ensures that things are getting done within a set period of time, and demonstrates progress to people outside the immediate team, like stakeholders.

Managing Tasks

Question 5 Fill in the blank: Project management is _____.

the application of knowledge, skills, tools, and techniques to meet the project requirements and achieve the desired outcome

Fill in the blank: It's likely that you have used project management skills in the past, and these skills are _____ in professional project management.

transferable

Which project management approach uses the 5S quality tool and implements a Kanban scheduling system to manage production?

Lean

What is the project manager's primary job in phase three (execute and complete tasks) of the project life cycle?

Monitor the project team as they complete tasks and break down any barriers.

Question 6 Project managers need to meet each project's requirements and achieve the desired outcome. To do this, should project managers use the same tools, techniques, and methodologies every day on their projects?

No. Project managers should use varying tools, techniques, and methodologies throughout a project—this is key to supporting and adapting to a project team.

Phase two of the project life cycle (make a plan) includes which two of the following tasks?

Set the project schedule. Identify milestones and tasks.

Suppose you are trying to figure out how a team member prefers to receive positive recognition. Which interpersonal skill can you use to make this determination?

Understanding Motivations

Why should project managers always initiate a project (phase one) before making a plan (phase two)?

Because determining scope, cost, and timeline is crucial to creating a budget, setting a schedule, and determining roles and responsibilities.

Which of the following are benefits of an internship? Select all that apply.

Boost your resume Get short-term, hands on industry experience Network with people in your desired industry

Using tools such as a digital calendar and a spreadsheet to track team tasks is evidence of what project management skill?

Effective organizational skills

Question 3 Which of the following are benefits of a contracting job in project management? Select all that apply.

Experiencing different kinds of companies and project types Developing a professional network Building a portfolio

Which skill should a project manager use when dealing with change and ambiguity?

Flexibility

Question 2 As a project manager, you create plans, timelines, schedules, and other forms of documentation to track project completion. Which project management responsibility does this represent?

Planning and Organizing

_____ is how a project manager makes use of productivity tools and creates processes. The project manager may need to use certain tools and processes to do tasks like create a schedule and share information.

Planning and Organizing

Before moving into the planning phase, a project manager needs to receive _____ from the decision maker(s).

Project Approval.

Question 2 Which of the following best describes why there is increasing demand for project management roles in today's job market?

Project management roles are designed to adapt to changes and handle new processes as they come up.

As a project manager impacting an organization, you want to break down barriers to help your team succeed. Which of the following would a project manager do to break down barriers?

Provide support for the team as they try new approaches to find solutions.

When closing a project, in what meeting does the team reflect on what went well and didn't go well in the project?

Retrospective.

Question 8 Fill in the blank: Typically, projects have a(n) _____ beginning and end.

defined

A cross-functional project team is a team that has _____.

diverse skill sets and works toward a common goal

Which of the following flexible planning strategies can help a project manager during times of unpredictability?

Assess external constraints. Plan for risks and challenges.

As a project manager, how can you protect the team from changes to the project?

Clearly identify any project changes. Document initial expectations of the project. Let the stakeholders know how changes impact the budget and schedule.

The Lean Six Sigma approach includes which of the following phases?

Define, measure, analyze, improve, control.

What are some potential consequences of rushing through the initiation phase of a project?

Impact to the Budget Impact to the quality Impact to the timeline

Imagine a project manager oversees their company's transition to a new financial management system. They determine that the project goal is to make the financial portal easier for employees to use. They also identify key stakeholders and outline project objectives. During which phase of the project life cycle do these activities take place?

Initiate the project.

What is the main advantage of the Agile approach over the Waterfall methodology?

Agile takes a flexible approach, letting teams make adjustments as they go.

Imagine that a project manager has just begun working on a project for a trucking logistics company. The customer wants to see a proposal as soon as possible, but it is taking the project manager longer than expected because he needs more input from stakeholders and the project team. What should the project manager do to turn the project into a success?

Ask the customer for more time to consult with stakeholders and the project team to deliver an accurate cost and timeline proposal.

During which phase of the project life cycle does a project manager hand off all remaining deliverables?

Close the project.

As a project manager on a product team, your stakeholders ask you to help the marketing team come up with a strategy to attract customers. What project management responsibility does this represent?

Collaborate with other teams at the organization.

Which of the following explains how a project manager best accomplishes their responsibilities? Select all that apply.

Communicates key project milestones to stay on task Knows what the project team needs to accomplish and when Helps the team get what they need to keep the project going

What required skills are typically listed in project management job postings? Select all that apply.

Communication skills Organizational management Budget preparation and monitoring

In project management, a _____ is a person or an organization that defines the project requirements. They also may set important guidelines, such as the budget and deadlines.

Customer

Suppose that as a project manager, you assign tasks to the team members who can best complete them. What project management value does this represent?

Delegation

What are three benefits of closing a project?

Evaluate what worked and what didn't work. Celebrate the team's success. Share the team's accomplishments with people outside the team.

You're a project manager on a team that is improving a product. When inspecting the project, you discover a defect. What action can you take that will simultaneously communicate and escalate the newly-found problem?

Have a meeting with stakeholders to make them aware of product problems.

What are the main phases of the project life cycle?

Initiate the project. Make a plan. Execute and complete tasks. Close the project.