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Which project stakeholder may participate less frequently your regular Project Status Meetings? The Project Manager The Project Team The Project Sponsor
The Project Sponsor
For a project you are planning, you will need to employ 5 IT specialists from a vendor company to perform a specific software development work. Their daily rate is $300 per specialist. 20 working days will be needed. How much is needed to perform this project activity? $6000 $15000 $30 000
$30 000
For the same Lean Six Sigma project, you present your variance analysis to the team to discuss possible options to increase the productivity and still be ready on time. However, the team explains to you that the type of work is very different and there are new tasks that take a lot of additional time. You make the necessary checks and agree that more time is needed. If your team continues at the same pace, how many weeks in addition to the 14 will be needed to complete all 7 processes? 2 more weeks (total of 16 weeks) 3 more weeks (total of 17 weeks) 4 more weeks (total of 18 weeks)
3 more weeks (total of 17 weeks)
You want to understand how the activity "Program Advanced Search functionality" is progressing. The planned duration is 4 weeks and each week is expected to contribute equally to the overall work. After week 1 has been completed, you estimate that 33% of the work is complete. Which statement is true? The "Planned Value" after week 1 is 25% of the functionality to be completed. The work is not on-track and the activity will probably be delayed. The "Earned Value" is 8% actually created from the functionality
The "Planned Value" after week 1 is 25% of the functionality to be completed.
How long is the Critical Path for taking the Marketing exam (activities, durations and dependencies - below): 50 days 51 days 52 days 76 days
51 days
What are the three fundamental pieces of information a PM must always document in their Project Diary (or Action Log)? Action, Description, Responsible person Action, Due Date, Key risks Action, Owner, Due Date
Action, Owner, Due Date
Which of key quality information is obtained during the Execution phase? Metrics Targets Actuals
Actuals
When should the Kick-off meeting take place? After the Planning phase is completed After the Initiation phase is completed When the Project Manager is assigned
After the Planning phase is completed
What should a PM consider when preparing the budget? All costs the company will incur during the project period All project related activities that can potentially generate financial expenditures Only the external payments to vendors, needed for the project
All project related activities that can potentially generate financial expenditures
What data would a PM need to perform comprehensive Monitoring and Control activities? Defined Roles and Responsibilities Defined Metrics and Targets Defined Metrics and Targets and collected Actuals
Defined Metrics and Targets and collected Actuals
How is the Cost Variance calculated, in order to understand if at a specific moment in time, the project is under or over budget? Cost Variance equals the difference between Earned Value (converted into a dollar amount) and Actual Cost. The Cost Variance is calculated in the same way as the Schedule Variance: The Earned Value minus the Planned Value Cost Variance equals the overall budget minus the actual money spent to date
Cost Variance equals the difference between Earned Value (converted into a dollar amount) and Actual Cost.
What is the process the PM must follow when preparing the project budget? Obtain the target budget from the Project Charter and distribute it evenly throughout the project period. Define the cost-generating items from the activity list, make a detailed estimation of the financial resources needed and compile the overall project budget Define the cost-generating activities. Analyze the dependencies and risks.
Define the cost-generating items from the activity list, make a detailed estimation of the financial resources needed and compile the overall project budget
You are managing a project for the construction of a new bridge, sponsored by the government. The vendor of the steel components calls you and explains that the initially agreed materials cannot be delivered now, but there is a higher quality option that would cost +25%. These can be delivered with an additional 7 weeks of time, on top of the duration you had planned. What Project status would you communicate? Yellow Green Depends on the impact of these changes, probably Red.
Depends on the impact of these changes, probably Red.
Agile framework is more efficient than Waterfall for cases, in which the project scope is: Significant in terms of amount of work and resources needed Dependent on specific customer requirements on functionalities and quality Difficult to determine before the start of the execution, due to the nature of the work
Difficult to determine before the start of the execution, due to the nature of the work
In which phase is it most likely to observe conflicts within the project team which the PM has to solve? Initiation Planning Monitoring & Control Execution Closure
Execution
You are refurbishing the kitchen. The work can be grouped into 3 activities: A) Remove old furniture and wall coverings; B) Select new toaster for the kitchen; C) Install new kitchen furniture. Which 2 are dependent and what is the type of their dependency? Finish A To Start B Start A To Finish C Finish A To Start C Start B To Finish A
Finish A To Start C
As a PM, what status would you put on the Lamborrari Project, in case there is an issue with the website of the showroom? The issue can surely be resolved within the planned buffer. Yellow Green Red
Green
Risks can be evaluated through which key characteristics? Probability of occurrence and the contingency plans. Stakeholders involved and their expectations. How likely it is for the risk to become a reality and how much would it then impact the project
How likely it is for the risk to become a reality and how much would it then impact the project
PMs need to be prepared to deal with Non-straight-forward tasks (NSF). Which of the below best describes the characteristics of such tasks: A. Technology is utilized - e.g. Use a link to access a folder and download a copy of a document. B. Team members are involved - e.g. request an update on the progress from a responsible team member C. Information is not readily available and PM may need to work with people multiple times - e.g. PM needs to obtain an approval by the IT manager on their estimate of hours needed to develop a specific software. D. Tasks that always take a lot of time
Information is not readily available and PM may need to work with people multiple times - e.g. PM needs to obtain an approval by the IT manager on their estimate of hours needed to develop a specific software.
In Agile, the Planning and Execution activities are grouped in packages, which are called: Demos Iterations Requirements
Iterations
What type of dependency exists between the following 2 activities: A) go to the supermarket; B) prepare dinner Resource Logical External Soft
Logical
The Kick-off meeting is very important for a strong project start. Which answer best describes the key topics the PM needs to cover during that meeting? Discuss the Project plan, the budget and the key assumptions made. Present and validate the project goal, scope, budget, risks and any other important considerations; agree on the project success criteria and who will be the one to approve the deliverables; create a positive environment to promote the project Brainstorm with all key stakeholders what the main challenges of the project would be and how to create the optimal plan to execute.
Present and validate the project goal, scope, budget, risks and any other important considerations; agree on the project success criteria and who will be the one to approve the deliverables; create a positive environment to promote the project
In order to be sure no actions are forgotten or not ready to start on-time, which documents should the PM review, on a daily basis, during the Execution phase? Project Plan and Project Diary. Project Plan, Budget and Communication plan Project Diary only
Project Plan and Project Diary.
What is the SPI of the same Lean Six Sigma project? SPI = 4/4.5 = 0.89 SPI = -0.75/4.5 = - 0.17 SPI = 3.75/4.5 = 0.83
SPI = 3.75/4.5 = 0.83
What are the three fundamental dimensions of Projects (The Triple Constraint)? Time, Cost, Risks Scope, Time, Cost Product, Service, Result
Scope, Tim, Cost
A team member has completed an important process analysis. She has produced flowcharts with a very good level of detail, however the colors used are not optimal, as they do not direct attention to important steps. What should you do as a PM? Share feedback with the team member, explaining that the content of the documents is very good, while the use of the colors can be improved - with the strong ones (e.g. yellow, orange, red) marking the problematic steps. Share feedback with the team member, explaining the colors have not been correctly selected. Avoid sharing feedback as the colors are not that important and in addition, she could feel bad from the criticism.
Share feedback with the team member, explaining that the content of the documents is very good, while the use of the colors can be improved - with the strong ones (e.g. yellow, orange, red) marking the problematic steps.
What type of dependency could exists between the following 2 activities: A) Meet the existing coach of the soccer team and explain his contract is being terminated due to bad performance in the championship; B) Announce the name of the new coach to the media Resource Logical Buffer Soft
Soft
During Execution, which activities must the PM prioritize monitoring? All activities which may experience a delay. The activities for which the PM is an expert and has most experience with. The activities on the Critical path
The activities on the Critical path
What is true about the critical path? The Project Charter and the activity durations The activity list and the start and end dates of each activity The activity list, the activity durations and dependencies
The activity list, the activity durations and dependencies
The Project Scope includes all of the following, except: A. The detailed requirements and expectations on the project output B. The project deliverables C. The project buffers D. All work the project team members need to do to create the deliverables
The project buffers
What characteristic differentiates Projects from the normal day-to-day business operations? Money and resources are being used (Cost) There is a well defined goal (Output) There is a time constraint - a pre-determined start and end date (Time)
There is a time constraint - a pre-determined start and end date (Time)
Would you classify the below initiative as a "project"? A Japanese technological company, producing camera drones decides to open a small shop in the US, as part of its international expansion strategy. Within 6 months, the shop must be operational and a local sales team of 2 or 3 employees will have to be recruited and trained. The goal of the initiative will not only be to directly distribute the products but also test the market and to explore opportunities for further expansion. A. Yes B. No
Yes
Risks are a very important factor in any project. How can a PM determine and manage key risks in a specific project? A. From the Project Charter, where the Sponsor has determined the high-level risks B. Through discussions with all relevant project stakeholders C. By applying their Project management experience and pro-actively suggesting risks that need to be tracked. D. All of the above
All of the above
In which phase should a Project Manager be assigned? Initiation Planning Monitoring & Control Execution Closure
Initiation
Would you classify the below initiative as a "project"? The manager of the administration department is asked to use a brand new software for the year end performance evaluation process of the employees. She has to populate all employee data into the new system, assign scores and submit. This needs to be completed by November 30th. A. Yes B. No
No
Which of the below Closure activities do you think should be performed with priority? Perform the lessons learnt sessions with the project team and document them Communicate the completion of the project to release the resources Perform any pending payments to vendors and close the contracts
Perform any pending payments to vendors and close the contracts
In order to perform cost control, what information does the PM need? The Financial results of the company for the past year The total amount of money spent to date . The detailed budget created during planning and the actual cost incurred up to date
The detailed budget created during planning and the actual cost incurred up to date
How would the lessons learnt session help the PM knowledge and experience? This is a mandatory step in each project and the PM is obliged to do it, even if not useful The lessons learnt sessions are held with many people and this could be a very good networking opportunity for the PM The lessons learnt usually review things that have been difficult during the project. For some of them, the strategy of the PM has worked well, but for other cases - not. This is how the PM can accumulate knowledge and better choose the strategy next time
The lessons learnt usually review things that have been difficult during the project. For some of them, the strategy of the PM has worked well, but for other cases - not. This is how the PM can accumulate knowledge and better choose the strategy next time
What is not true about the Iterations in an Agile project? The number of Iterations is always the same across projects The duration of the Iterations is the same within a project Each Iteration starts with a planning session
The number of Iterations is always the same across projects
What information Cannot be obtained from the below Gantt Chart? How the activities have to be sequenced The start date of "Perform testing" - which day, month and year The number of developers who will work on the software updates
The number of developers who will work on the software updates
You are working as a team member on a specific business analysis task. A duration of 2 weeks seemed enough, considering you have performed similar analyses before. However, a specific item (currency conversion rates) is new to you and has taken 3 days longer than you expected. Nevertheless, you believe you can complete the work with only an additional two days on top of the 2 weeks given. Should you share with the PM, if she does not explicitly asks for your progress? No Depends on the PM Yes
Yes
As part of a construction project, the project sponsor asks what is the budget needed for the flooring activities. The area to be covered is approximately 496 sq. ft. A special flooring material has been selected to fit into the overall building design. The price of the material, offered by the vendor, is $97 per sq. ft. As a PM, what figure would you request as budget for the flooring (including buffer)? $48 000 $49 000 $53 000
$53 000
The project of changing the old railroad continued for the following 2 months. The progress against the timeline is not on-track and a delay has been accumulated, due to issues with the procurement of materials. The project sponsor (Government agency) has requested that you make sure the project is still completed by the original due date. As a PM, you decide that the best way to catch-up on the delay is to increase the workforce. Exactly 4 miles have been completed and your are on budget - 60 000 $ have been spent to date. Your new estimation shows that you need to increase your budget per mile by 20% to make it on time. What is the additional budget, on top of the approved one you need to add to complete the project on time? 18 000 $ 30 000 $ 15 000 $
18 000 $
You need to estimate the duration of the activity "Perform marketing study". Your observations and information from past similar projects is that this could be done in 22 days at the quickest. The most usual duration has been 28 days and the in the worst case it has taken 46 days. According to the 3-point estimate approach, what is the appropriate duration? A. 32 days B. 28 days C. 30 days D. 45 days
30 days
A leading commercial bank is enjoying a steady increase in revenues and its market share. As a result, more employees need to be recruited for the back office activities. The company building, based in New York, however has a very limited capacity. Considering the new recruits will work in back-office, the management takes the decision to recruit them in another of the bank's offices - a few hours away in a smaller city. To execute the project, a business analyst will also need to be recruited to document the specific processes that the new employees will need to work on. The new recruits will then be trained to perform the work from the other location. Based on the provided data on activities and dependencies, how long is the critical path of the project? 57 weeks 31 weeks 33 weeks 34 weeks
34 weeks
As a PM what should you do with regards to any changes to the plan you are asked to do during Execution? All changes must be rejected by the PM as they always lead to inefficiencies - additional time and/or resources. Changes are beneficial as stakeholder requests need to respected - PM needs to accept all changes by following a change control process. A PM should limit the changes to the project by rejecting the unnecessary ones, while for the approved ones - follow a change control process.
A PM should limit the changes to the project by rejecting the unnecessary ones, while for the approved ones - follow a change control process.
Which of the following is most likely to create the demand for a project? Customer requests to amend the established trading agreements by modifying the billing frequency from 30 to 40 days and update the billing address. A direct competitor introducing a mobile app as an extension of their product. An update of the accounting requirements, affecting few processes of the company. All related process updates can happen for 7 days.
A direct competitor introducing a mobile app as an extension of their product.
What is the Gantt Chart? A graph/table where activity names are listed on the left, a timeline indicator is placed to the right (date, month, year) and the activity duration, start and end dates are respectively marked as horizontal bars. A schedule with all activities, their start dates, end dates and owners A "box and arrow diagram" displaying the activities durations and dependencies
A graph/table where activity names are listed on the left, a timeline indicator is placed to the right (date, month, year) and the activity duration, start and end dates are respectively marked as horizontal bars.
The roles and responsibilities need to be determined for which project stakeholders? The entire project team - anyone involved in creating the deliverables All key project stakeholders - PM, Project sponsor, project team and any individual or organization supporting or influencing the work The entire PMO department of the organization
All key project stakeholders - PM, Project sponsor, project team and any individual or organization supporting or influencing the work
An in-depth and comprehensive Planning process, benefits projects by: A. Optimizing the order of the project activities B. Reducing the risk of misunderstandings and delays C. Reducing the potential impact of uncertainties and risks on the project success D. All of the above
All of the above
With regards to a specific engineering task in a project, what would be the most probable role distribution according to the RACI matrix? Accountable - Project sponsor; Responsible - Project Manager; Consulted - Engineering expert; Informed - Chief Engineer. Accountable - Chief Engineer; Responsible - Engineering expert ; Consulted -Project Manager; Informed - Project sponsor. Accountable - Project Manager; Responsible - Engineering expert ; Consulted -Chief Engineer; Informed - Project sponsor.
Accountable - Project Manager; Responsible - Engineering expert ; Consulted -Chief Engineer; Informed - Project sponsor.
To which activity should the PM add more buffer, compared to the rest? Activity A: a junior team member is given a task with which the team has a lot of experience from past projects. Activity B: an experienced team member will be responsible for a task that has not been done before. Activity B is not among the most critical ones for the project. Activity C: it is one of the most important for the project and is given to an experienced team member, who has completed many similar tasks successfully. Activity D: it is going to be performed for the first time and it is very difficult to plan, as it includes high levels of uncertainty.
Activity D: it is going to be performed for the first time and it is very difficult to plan, as it includes high levels of uncertainty.
The same project, where the issue with the 8 employees wanting to leave has continued. After having meetings with them, 3 decide to stay with the company. Although you suppose most of them leave for a position that is paid better, with your project team, you go through the Read step, trying to assess why so many employees want to leave, just 2 months after the start. Surprisingly, only 1 out of the 8 explains the salary as the main reason for leaving. 6 out of 8 share that they were expecting a different kind of work and responsibilities when starting. What would you do to Respond and overcome the issues from happening again? Update the hiring process and make HR team have a dedicated time with each candidate to explain well the requirements and responsibilities of the position. Have sessions with the remaining 22 employees, check for any other people that have the same concern and try to close the expectation gap and prevent others from leaving All of the above
All of the above
What do you think can potentially transform Initiative "N" from a normal activity into a Project? Apply the optimal product positioning to other supermarkets in the country. Develop a plan on when to review and amend the positioning of all product groups and perform trainings of the employees Extend the timeline to 6 months - a typical project duration The sales manager dedicates more time to read other studies and research findings on the topic. She decides to monitor if the changes on the cheese shelves influence the sales of these products for 2 months
Apply the optimal product positioning to other supermarkets in the country. Develop a plan on when to review and amend the positioning of all product groups and perform trainings of the employees
In general, if you want to ensure quality targets are met on a specific work, you need to control quality: For the first half of the Execution phase and for the second - only if needed At the input, process and output of the specific activity When finalizing the project - just before Closure phase.
At the input, process and output of the specific activity
As a PM you notice that just few days after beginning a certain project task, your team member is struggling and not performing per expectations. From which period is it most likely the reason came from? Before the start of the task: Team member has not been prepared well. During the execution of the task: Team member is experiencing a road block. After the task has been completed: Team member has not been given feedback.
Before the start of the task: Team member has not been prepared well.
What do you think is a good example of quality control of the PROCESS in a business analysis task (e.g. Create a Flowchart of an existing process): Business analyst to perform workshops with all 4 experts on the topic and with each one, cover the entire process (approx. 50 steps). Manager to review the finalized Flowchart and provide any comments if anything is missed Manager to provide the business analyst with a list of the steps that need to be analyzed with the experts.
Business analyst to perform workshops with all 4 experts on the topic and with each one, cover the entire process (approx. 50 steps).
You are managing a project, whose scope is about replacing the old railroad between two villages. The section is 10 miles long. You have carefully estimated the needed budget to execute the work, including materials, work, transportation, insurance, etc. Your budget is estimated at 15 000 $ per mile or 150 000 $ total. 7 weeks after starting, you have completed 2.4 miles. The actual cost incurred to date is 35 720 $. What is the Cost Variance? CV = 10 - 2.4 = 7.6 CV = 36 000 - 35 720 = 280 $ CV = 34 000 - 35 720 = - 1 720 $
CV = 36 000 - 35 720 = 280 $
What is the name of the longest sequence of dependent activities in a project? Project Plan Work Breakdown Structure Critical Path
Critical Path
You are managing a software development project. The software is intended to help employees transfer big data files quickly and easily. So far, they have been always exchanging the files via e-mail. The entire company should switch to the new software as of the 1st of March. One of the risks you have analyzed is around the possible malfunctioning of the software, resulting in lost files during the first 2 months after implementation. What would you apply as a mitigation action to reduce the severity of this risk? Employees to exchange the files both via the software and via e-mail for the first 2 months to avoid losing data. Together with the CFO, examine options for additional IT support. Decrease the duration of the activity, hence pull the target date forward.
Employees to exchange the files both via the software and via e-mail for the first 2 months to avoid losing data.
What do you think is a good example of quality control of the INPUT in a project, which scope mainly consists of digitalizing existing paper based documents in a government organization: The resolution of any bugs in the software. The training of the employees on how to access the documents, after the digitalization. Following a specific checklist of steps when scanning the documents (e.g. position, sequence of pages, etc.).
Following a specific checklist of steps when scanning the documents (e.g. position, sequence of pages, etc.).
Often we find initiatives that fall outside of day-to-day business but not all are given 'project' status. Why do you think initiative "P" has been classified as a project, but initiative "N" has not? "P": A French company producing and selling cheese decides to enter the US market by setting up shops in 3 states. A small factory will also be built. Everything has to be ready for the product to be made available to US customers in 15 months. "N": The sales manager of a local supermarket has reviewed a new study on how to maximize sales through efficient product placement. She has requested the staff to re-order the shelves in the cheese area by the end of the month. A. Initiative "P" is temporary. There is a due date in 15 months. B. Initiative "N" takes place in the same city, hence there is no need to be managed as a project. C. Initiative "P" is a complex one, employing people and capital to meet a specific result in a limited time period. Initiative "N" would not classify as complex, as the goal can be met as part of the day-to-day business activities.
Initiative "P" is a complex one, employing people and capital to meet a specific result in a limited time period. Initiative "N" would not classify as complex, as the goal can be met as part of the day-to-day business activities.
Thanks to the activities done in which phase should the PM identify the project is running over-budget? Initiation Planning Monitoring & Control Execution Closure
Monitoring & Control
What do you think is a good Metric for monitoring the progress of a software programming activity against the planned timeline? Type of features selected by the client Number of features programmed per week Number of software developers involved in the project
Number of features programmed per week
The Basketball coach of a team wants to improve the team's success rate from the Free throw line. Which of the below items is an appropriate "Metric"? Score at least 75% of the free throws in the next 5 games Percentage of free throws scored in the next 5 games 81 free throws scored out of 104 for the last 5 games
Percentage of free throws scored in the next 5 games
During which phase does the PM prepare the detailed plans for the project, including the specific activities to be done, the duration and resources needed to perform them? Initiation Planning Monitoring & Control Execution Closure
Planning
You are managing a project, in which the key work stream is for a newly formed team to perform a set of processes. In the second month, out of the 30 employees, 8 communicate they are not feeling satisfied with the job and consider leaving. What is the first thing you would do? Resolve the situation by hiring more staff React and perform damage control - set individual sessions with each employee, discuss if there are any options to change something in the work and make them stay Read the situation and take few weeks to analyze the root-causes
React and perform damage control - set individual sessions with each employee, discuss if there are any options to change something in the work and make them stay
The flight attendants of most airlines perform a short safety demonstration before takeoff. With regards to the technical risks associated with an airplane, what is this action aiming to do? Reduce the Probability of occurrence. Reduce the Severity. Both
Reduce the Severity.
You are managing a project where the client is a big insurance company. The project is about extending the services your company is providing to the same client. During planning, all details on scope, cost and service quality requirements have been agreed and described in the contract. Few months into the execution, the client explains the service is not satisfactory and they do not want to continue if this is not improved. As a PM you check the service provided (actuals) against the agreed quality requirements (targets). You see, the targets are met. You explain to the client, but they insist the performance is not satisfactory and needs to be improved. What would you do? Review how difficult or costly it would be to increase the service as per the new request for the customer. Then, discuss with the project Sponsor or senior manager in your company and let them know what would that change cost. They should be the ones to advise whether it would be good from strategic perspective to respect the client requirement, although against contract Double-check the contract and the service quality requirements stipulated. In case we can demonstrate we are meeting the contractual targets we need to always reject any amendments requested. Otherwise, there will be an increase in budget, time and resources compared to the plan Although it your team is meeting the requirements as per the contract, this is one of the big clients. Hence, it is always good to agree with these clients, in order to maintain them for long term.
Review how difficult or costly it would be to increase the service as per the new request for the customer. Then, discuss with the project Sponsor or senior manager in your company and let them know what would that change cost. They should be the ones to advise whether it would be good from strategic perspective to respect the client requirement, although against contract
You are the PM of a Lean Six Sigma project. Your project team is performing As Is analysis of processes. A total of 7 processes need to be analyzed and each process takes 2 weeks. Week 9 has been just completed. The team is fully ready with 3 processes and ready at 75% with process number 4. What is the Schedule Variance? SV = 7 - 3.75 = 3.25 SV = 3.75 - 4.5 = - 0.75 SV = 3.75 - 4 = - 0.25
SV = 3.75 - 4.5 = - 0.75
The quality requirements in a project are: Very similar between the different projects Strictly specific for each project, as the scope is unique Provided by the Project Sponsor
Strictly specific for each project, as the scope is unique
What values does the Schedule Variance analyze and compare? The Earned Value and the actual work done at a specific moment The Planned Value and the Earned Value at a specific moment The Project plan and/or the Gantt Chart
The Planned Value and the Earned Value at a specific moment
What do you think is a good example of quality control of the OUTPUT in a software development project (e.g. create a new functionality for an existing accounting platform): The profile of the IT developers to be selected to perform the coding. Testing the programmed feature in Test environment and then in Live environment. Following a specific checklist of steps during the coding.
Testing the programmed feature in Test environment and then in Live environment.
Which entry in the Project Diary below is described best? The newly create software does not work smoothly and should be fixed as soon as possible. The "Client Name" field in the registration screen often generates an error when populated. Jamie West to guide his software development team to resolve the bugs by Friday (April 17th). The Software development team to correct all coding, related to the "Client Name" field, which is not working well right now. Team to resolve by Friday.
The "Client Name" field in the registration screen often generates an error when populated. Jamie West to guide his software development team to resolve the bugs by Friday (April 17th).
Which of the below is the description of the scope, which can easily be used as a "skeleton" or basis to plan the next areas (timelines, budget, etc.)? A. The Business Case B. The Activity List and/or Work Breakdown Structure C. The Scope Statement D. The Project Charter
The Activity List and/or Work Breakdown Structure
What is the most important input for the PM to start estimating durations while Planning Project Timelines? A. The Project Charter B. The Activity List or Work Breakdown Structure C. The Scope Statement D. The Business Case
The Activity List or Work Breakdown Structure
In which document can the PM see a detailed financial analysis (including NPV, interest rate, inflation forecast, etc.)? The Communication plan The Project Charter The Business Case A high-level Risk assessment
The Business Case
In order to ensure the project team always works on the most important parts of the scope (requirements), the Agile methodology requires: Unlimited support to be always available by the software developing department The Customer to be closely involved in the work and dynamically confirm what are the priorities the team should follow Eliminate the possibility of any changes happening to the original plan
The Customer to be closely involved in the work and dynamically confirm what are the priorities the team should follow
What should a PM do, when an issue arises and the project is at risk? The PM has to asses the situation well and follow a structured approach in resolving the problems The PM has to immediately communicate to the Sponsor that the project will not meet the goal The PM always prepares an excellent plan, so there is not way significant issues can arise
The PM has to asses the situation well and follow a structured approach in resolving the problems
Who should be the key person responsible for the initiation activities? The Project Manger The CEO of the company The Project Sponsor The client of the project
The Project Sponsor
What are the key documents the PM can use to understand if the activities are on-track to be completed on time? RACI Matrix and any Roles and Responsibility documents The Critical Path graph The Project plan and/or the Gantt Chart
The Project plan and/or the Gantt Chart
Which of the below is the formal document in which the project scope is strictly described by the PM to avoid any confusion as the project continues? A. The Work Breakdown Structure B. The Activity List C. The Scope Statement D. The Project Charter
The Scope Statement
You are managing a construction project. You are in the 5th month of the Execution and a significant part of the construction is completed (4 out of 5 floors done). Which of the below changes would impact mostly the project and should not be accepted? The investor has requested a different vendor for the interior doors. The building to be re-purposed from residential to office spaces. The company responsible for the elevators montage works has communicated 2 - week delay. PM is requested to revise the expected completion date of the Elevators montage and testing activity.
The building to be re-purposed from residential to office spaces.
Gathering the quality requirements is often a Non-straight-forward process for a Project Manager, as they need to work with various stakeholders and reach an agreement among all parties. Which of the below stakeholders do you believe should always be involved in the Quality planning process? The client of the project, the individual, department or organization who will use the final output of the project. The legal department of the organization The senior management of the organization
The client of the project, the individual, department or organization who will use the final output of the project.
What is true about the critical path? The critical path indicates the fastest way to complete a project The critical path cannot change during the project The critical path has been created by Henry Gantt
The critical path indicates the fastest way to complete a project
The Project Charter is compiled during the Initiation Phase. What information cannot be obtained from it? What the high-level risks are Who the project sponsor is The detailed activity list What the high-level budget and timeline of the initiative are
The detailed activity list
What do you think is true about project management methodologies: In today's world, Agile methodology has to always be used Waterfall methodology has to be used only for construction projects The methodology has to be selected based on the specific project environment and nature of scope
The methodology has to be selected based on the specific project environment and nature of scope
You are the client of a software development project for an on-line banking platform. What quality characteristic would be the most important to you? The speed with which a standard payment is made The user-friendly interface of the software. The security of funds to which on-line access will be given.
The security of funds to which on-line access will be given.
What does the Gantt chart provide that the Critical Path Analysis does not? The activity durations You can understand which activities can be executed in parallel in which need to be sequenced The specific calendar dates, on which each activity is planned to start and to end
The specific calendar dates, on which each activity is planned to start and to end
To understand if a given activity is progressing to a timely completion, which work attribute needs to be observed? The number of team members involved. The specific productivity of the team member/s working on the task The templates used for the deliverables
The specific productivity of the team member/s working on the task
You are a Project manager in a Multinational company. A project is starting to create a dedicated team responsible for booking the business trips of the employees - flights, hotels, etc. You are planning quality and you learn from the managers that they are often given a very short notice for their travels - sometimes even for the next day. You need to define a measurable metric to check that the quality requirement is being met. What metric should you use in this case? The time between sending the request to the team and their response with specific quotations (flights, hotels). The minimum number of options given for flights and for hotels The business language used by the assistance team in the e-mail back to the employee
The time between sending the request to the team and their response with specific quotations (flights, hotels).
Which of the below is not a reason why a PM must always go through the Closure phase? To communicate the project completion To review the cost variances To obtain formal acceptance of the deliverables
To review the cost variances
The Head of Manufacturing comes to you and explains about a very important component that needs to be added to the project product (a new engine). What is the very first thing you need to do as a PM? Manufacturing and engineering are very specific fields, which need to be managed by the respective experts. You need to immediately start the change process. The PM has planned carefully everything and any changes would lead to additional costs and delays. You need to reject. You need to collect enough information by discussing with the stakeholders, what the change is about and most importantly - is it needed. Then, you need to evaluate the impact to the project and only then - submit a Change request to the Project Sponsor.
You need to collect enough information by discussing with the stakeholders, what the change is about and most importantly - is it needed. Then, you need to evaluate the impact to the project and only then - submit a Change request to the Project Sponsor.