WRITING MEMORANDUM AND EMAIL
The__________ has brought many innovations: one of which can be found in the way people communicate. Unlike before, people of today have different avenues or ways in order for them to connect with others; it could be through text messaging, social media, and of course the e- mail.
digital age
Although _________ can be considered as a basic communication tool nowadays, it is also ubiquitous in the business and academic field. Being an entirely new experience for some, using e-mail or writing one could be a difficult task. If a person does not know what to do, miscommunication may happen.
An __________is a text, typically brief and informal, that is sent or received over a computer network. While email messages are usually simple text messages, attachments (such as image files and spreadsheets) can be included. An email message can be sent to multiple recipients at the same time.
email message
A _______________ is a written communication within units or departments of an organization that is typically used in a professional setting. Commonly messages are usually brief and are designed to be easily and quickly understood. Memos can thus abbreviate "memo," these communicate important information efficiently in order to make dynamic an effective change in an organization.
memorandum
A _______________ uses the block style format, and a triple space between its subject line and the body.
memorandum
-the name, trademark or logo, and address of the company or organization
HEADING or LETTERHEAD
Written to friends, or family You can write it in any way you want.
INFORMAL
- memorandum is all about Contains what the
MESSAGE
- flush left, in capital letters, near the top of the page
ADDRESSEE (TO:)
- flush left, in caps, immediately below the sender
DATE (DATE:)
Written to professor, boss, colleagues Must always be professional in tone and choice of words • There should be no error in grammar and punctuation.
FORMAL:
______ are important to the flow of information within any organization. Many routine memos in schools and workplaces are distributed electronically, with hard copies
Memos
Handles and addresses personnel movements such as staff rotation, change of work assignment, and committee relationship
PERSONNEL DIRECTIVE MEMO
Enforces new or existing administrative policies implementing or promulgates guidelines of organizational rules and regulations
POLICY STATEMENT MEMO
-Bears the name, trademark or logo, and address of the company or organization
PRELIMINARIES
• To give recommendations To request for information To send orders or directives to employees To provide responses to queries To rules, and explain procedures, regulations To report about finished actions or new information To finalize business decisions
PURPOSES OF A MEMO
TYPES OF MEMORANDUM
Policy Statement Memo Personnel Directive Memo Routine Operational Memo
Facilitates regular organizational activities such as announcements, events, and similar regular activities
ROUTINE OPERATIONAL MEMO
- flush left, in capital letters, immediately below the addressee
SENDER (FROM:)
- flush left, in caps, immediately below the date
SUBJECT (RE:)
