Ch.12 - Group Presentations.

Team Presentation?

A well-coordinated informative and/or persuasive presentation by a cohesive group of speakers.

Key Elements And Guiding Principles Of Presentation; Logistics?

Adapt to the setting and occasion.

Rate?

Monitor your speaking tempo. Many listeners have difficulty following someone who speaks at a rate that exceeds 180 words per minute.

Gestures?

Move your hands naturally and purposefully.

Key Elements And Guiding Principles Of Presentation; Audience?

Connect with your audience.

Key Elements And Guiding Principles Of Presentation; Purpose?

Determine your goal for speaking.

Key Elements And Guiding Principles Of Presentation; Credibility?

Enhance your believability.

Articulation?

Enunciate words clearly and pronounce words correctly.

Key Elements And Guiding Principles Of Presentation; Delivery?

Plan and practice your delivery.

Enhance Clarity And Comprehension?

Presentation aids can enhance comprehension when presenting numbers and statistics, comparing and contrasting ideas and items, explaining a complicated process, or talking about something visual.

Public Group Presentations?

Presentations that occur when group members speak in front of or for the benefit of the public in settings, such as panel discussions, symposiums, and forums.

Different Goals Of Team Presentations; Solicit Support?

A team presents a united front when seeking support from influential decision makers or an entire organization.

The Seven-Step Team Presentation Planning Guide; Audience?

1. Conduct research about audience characteristics, opinions, expectations, and needs. 2. Develop strategies for adapting presentations to the specific audience.

The Seven-Step Team Presentation Planning Guide; Logistics?

1. Determine how long each member will speak. 2. Make sure the moderator has time to introduce the presentation and group members, provide transitions between speakers, and conclude with a summary. 3. Set strict deadlines for preparing and sharing individual presentations. 4. Decide whether the group will use visual aids and how they will be developed in a consistent design and style.

The Seven-Step Team Presentation Planning Guide; Purpose?

1. Develop and agree upon a clear and common goal for the team presentation. 2. Begin discussing the kinds of individual presentations needed to support the group's goal. 3. Choose a chairperson who will moderate the team presentation and oversee the project. 4. Create a timetable of meetings for sharing, reviewing, assessing, and rehearsing individual presentations and the team presentation.

The Seven-Step Team Presentation Planning Guide; Organization?

1. Divide the team presentation into separate topics for individual group members. 2. Determine the order of each presentation. 3. Make sure individual presentations are well-organized. 4. If possible, schedule the strongest speakers as the first and last speakers.

The Seven-Step Team Presentation Planning Guide; Credibility?

1. Enhance team credibility by emphasizing member expertise in individual presentations and transitions between speakers. 2. Remind team members to show interest in and enthusiasm for all of the individual presentations.

The Seven-Step Team Presentation Planning Guide; Content?

1. Research and select appropriate supporting material for each presentation. Do not overwhelm listeners with unrelated details. 2. Assess the quality and quantity of the group's content and supporting material. 3. Review all presentation aids for effectiveness, consistency in style, and quality of content.

The Seven-Step Team Presentation Planning Guide; Practice?

1. Review, critique, and revise the content and delivery of individual presentations. 2. Assess the team presentation as a whole to determine if there are unaddressed topics and ways to strengthen the overall presentation. 3. Make final decisions about the logistics of the team presentation. 4. Practice the team presentation at least three times including the moderator's introduction, transitions, and summary. Practice until the team's performance approaches perfection. 5. Practice with all visual aids. 6. Make sure the team presentation is well within the time limit. 7. Prepare the team to look for and adapt to audience reactions.

Ethos?

A Greek word meaning "character" that has evolved into the modern concept of credibility.

Gain Attention And Interest?

A clever cartoon, a dramatic photograph, a startling graph, or any other compelling aid can gain and hold listener attention.

Extemporaneous Speaking?

A form of presentation delivery in which you are fully prepared but use an outline or notes to guide you through your presentation.

Impromptu?

A form of presentation delivery in which you speak without prior preparation or practice.

Audio Presentations?

Speak as clearly as you can. Use changes in rate, pitch and inflection to emphasize particular ideas and to communicate your feelings.

Save Time?

A graph or chart can save time when summarizing a complex process or a set of statistics.

Individual Goals - Group Goals?

A group dialectic in which members' personal goals are balanced with the group's common goal.

Structure - Spontaneity?

A group dialectic in which the need for structured procedures is balanced with the need for innovative and creative thinking.

Mediated Group Presentation?

A presentation in which group members rely on electronic technology to speak across time, distance, and organizational boundaries.

Group Presentation?

A relatively uninterrupted talk or speech by one or more group members within a group, on behalf of a group, or by an entire group.

Symposium?

A series of speakers present a short, uninterrupted presentations on different aspects of the same topic for the benefit of an audience.

Charisma?

An aspect of speaker credibility based on listener perceptions about your level of enthusiasm and commitment.

Competence?

An aspect of speaker credibility based on listener perceptions of your expertise and abilities.

Character?

An aspect of speaker credibility based on listener perceptions of your honesty and trustworthiness.

Caring?

An aspect of speaker credibility based on listener perceptions that you understand others' ideas and are empathetic and responsive to their needs.Caring speakers let their actions speak louder than their words.

Common Ground?

An identifiable belief, value, experience, or point of view shared by those who disagree with you.

Video Presentations?

If you are talking to an audience at another location, speak directly to the camera as though it were a group member instead of a machine. Speak as though you are having a conversation. This isn't a television broadcast; it's a group at work.

Audience-Specific Attributes?

Include information about the distinct characteristics of a particular group or audience, such as the uniformity or variety of job titles and status, special interests, personality traits, relationships with other members, and length of group membership.

Demographic Traits?

Include the general and measurable characteristics of audience members, such as their ages, genders, races, ethnicity, religions, political affiliations, and marital status.

Pronunciation?

It can be embarrassing to mispronounce a word or person's name. Look up any words you are not sure of in a dictionary, or ask someone how to pronounce them properly.

Forum?

Provides opportunities for audience members to comment, express concerns, and ask questions to presenters, usually at the conclusion of the group presentation.

Volume?

Rehearse your presentation in a strong, loud voice, but without shouting.

Credibility?

Represents the extent to which group or audience members believe you and your message.

Key Elements And Guiding Principles Of Presentation; Content?

Select appropriate ideas and information.

Different Goals Of Team Presentations; Share Important Information?

Several group members can speak more knowledgeably on different aspects of an important topic than an individual presenter.

Panel Discussion?

Several people interact with one another on a common discussion topic for the benefit of an audience.

Posture?

Stand or sit comfortably and confidently.

Presentation Purpose?

States what a speaker wants listeners to know, think, believe, or do as a result of a specific presentation.

Key Elements And Guiding Principles Of Presentation; Organization?

Strategically organize your content.

Presentation Aids?

Supplementary audio and/or visual materials that help group and audience members understand and remember the content of a discussion or presentation.

Presentation Outline Format; Conclusion?

The end of a presentation should have a strong and well planned ending.

Communication Apprehension?

The fear or anxiety associated with either real or anticipated communication with another person or persons.

Presentation Outline Format; Body Of Presentation?

The heart of your presentation, here you add supporting material to each main point.

Eye Contact?

The single most important physical characteristic in an oral presentation.

Logistics?

The strategic planning, arranging, and use of people, facilities, time, and materials relevant to your presentation.

Different Goals Of Team Presentations; Secure A Contract?

The team must demonstrate its competence in performing a task or taking on a major responsibility.

Presentation Outline Format; Introduction?

The very first part of your presentation is critical, because a well-crafted introduction gains attention and interest.

Presentation Outline Format; Central Idea Or Purpose?

This section of a presentation lets you state your purpose and preview your main points.