Chapters 1-6 Test Review Questions

What are facts about Trach Changes?

1.) you can accept or reject all changes at once. 2.) you can merge various changes from multiple collaborators into a single document for review. 3.) Changes made with Track Changes tool active are marked for later review.

Up to how many levels can you choose to sort a table by ?

3. You can sort a table by up to three levels.

What can you use as a Mail merge main document?

A Word letter.

What does the double blue lines indicate on a document.

A potential grammatical error.

What does a theme include?

A theme is a combination of colors, fonts, and graphic elements that you can apply to any document.

What is a "Hanging indent"?.

Also known as the negative indent or second line indent, a Hanging indent is an indent that indents all text except the first line.

How can you make a dense report more easy to read?

Apply the paper's margins; apply styles to headers; put text into multiple columns.

What is the default font for Microsoft Word?

Calibri, 11-points

Where do Citations appear?

Citations appear on a separate Work Cited page at the END of the document.

What happens when " Clicking the move handles select" ?

Click the move handle [+] pointer in the upper left corner of the table to select the entire table. (The insertion point or mouse pointer must be in the table for the move handles to appear).

Which part of a document automatically changes adapt the theme's color and fonts?

Cover Pages, Tables, Building Blocks, and Bibliographies.

When you save a document as a template, which folder does Word default to?

Custom Office Templates

How do you remove an unnecessary footnotes.

Delete. You can delete a footnote and its reference number by selecting and deleting the entire footnote, including the number, at the bottom of the page. You can also delete the footnote by deleting the superscript footnote number in the text itself.

Which view in Word will remove graphic elements from view in your document?

Draft (View tab), this view simplifies page layout by eliminating elements such as headers and footers and graphics elements.

The insertion point automatically reposition when you scroll through a document using the scroll bar ?

False, at the right of screen

Caleb wants to delete a sentence from his document. To do so, he should use the left margin selection arrow.

False, hold [Ctrl] and click anywhere within the sentence.

Tapping the [Home] key always moves the insertion point to the top of the document.

False, it move to the beginning of the line

Clicking the upward arrow button at the top of the scroll bar allows you to scroll up three lines.

False, one line at a time

A mistake in one merged letter indicates an error in the main document.

False. Problem: The same error appears in every document. Solution: The problem is in the main document. Correct the error and preform the mail merge again.

When you edit a citation source, the Work Cited field updates automatically.

False. Bibliographies and tables of figures do NOT update automatically when changes are made to the citation or entries. To update these field, simply right-click inside the field and choose Update Field.

You CANNOT change Cover Page colors once a custom theme has been applied to the document.

False. Cover pages automatically adopt the colors and fonts of your chosen theme, but if desired, you can modify the color and other design elements to achieve a cover page that best suits your needs.

Endnotes are positioned at the bottom of the page on which they are inserted.

False. Endnotes appear at the end of a document or section

If you remove borders from a table, you may see gridlines, which you must delete if you don't want them to print.

False. Gridlines often will remain as a guide for you to build out your table, but these gridlines will not show up on a printed page.

You can use the Address Block code in a format letter but not in labels.

False. In addition to format letters, you can choose envelopes, labels, and other types of documents You can use the same data source for various main documents.

You can only apply Custom Quick Parts to other documents that use the same theme.

False. In addition to using the built-in Quick Parts and Building Blocks, you can also create your own by simply selecting the block you want to use and adding it to the Quick Part Gallery. Once you've created your custom building block, you can apply it to other documents as needed.

The merge document is usually saved.

False. Merged documents are rarely saved because they can b easily reconstructed by merging the main document with the data source.

Once data source is attached to a document, it cannot be used with other documents.

False. Once a data source is created, it CAN be merged with different main documents.

The data source controls the merge.

False. The document controls the merge.

Table rows can be sorted in ascending order but NOT descending order.

False. When sorting a table, you can choose to sort one or more columns in ascending or descending order and specify whether the first row of the table is a header row.

Personal templates can include formatting and graphics but CANNOT include text.

False. When you create a document containing specific formatting, text, themes, and graphics, you can save it as a template in the Custom Office Templates folder.

You can find your custom themes under the Private category on the template screen.

False. When you create a document containing specific formatting, text. themes, and graphics, you can save it as a template in the Custom Office Template folder. When you save a personal template, the Personal category appears on the templates screen, with your template inside.

You must superimpose a text box on a shape in order to type in it.

False. You can add text to shapes you draw. Just select the shape and begin typing the announcement. The text is automatically centered horizontally and vertically, and it wraps within a shape as you type.

You can merge two adjacent cells within a row, but you cannot merge adjacent cells within a column.

False. You can merge two or more cells in the same row or column into a single cell.

If you want to add text in a SmartArt graphic, you must type directly in the graphic image itself.

False. You can the SmartArt text pane to add text to your image.

click+[Shift]+click allows the user to select two different pieces of nonadjacent text on different pages.

False. click+[Shift]+click to select awkward amount of text, such as the end of one line and the beginning of the next text.

Where do Footnotes appear?

Footnotes appear at the bottom of a pages on which they are inserted.

Quick Parts Gallery

In addition to using the built-in Quick Parts and Building Blocks, you can also create your own by simply selecting the block you want to use and adding it to the Quick Part Gallery. Once you've created your custom building block, you can apply it to other documents as needed.

The insert control is the easiest way to do what?

Insert a new row or column into a table.

How do you place online images into your document?

Insert- Illustration- Pictures

What is Create link command, under the Format contextual tab used for?

Linking text boxes. When you choose this command, the mouse pointer turns into pitcher, and you can "pour" the contents from the first text box to the next. Once the text boxes are linked in this way, resizing either box will cause the text to automatically adjust.

Which tool can be used to quickly search and insert images from the internet into a document.

Online Pictures.

WHAT is true about Print and Print Preview?

Print and Print Preview are available in Backstage view, it allows you to preview a printed version of your document, and you can also conserve paper and ink by exporting a document to PDF through the printer selection menu.

What is one of the common errors with mail merge.

Problem: Some letters have incorrect data. Solution: Some records in the data source are incorrect. Correct the errors and perform the merge again.

Which SmartArt graphic category should you use if you want to show sequential steps in a task ?

Process. Process shows a progression, a timeliness, or sequential steps in a task, process or workflow.

How do add a row to the bottom of a table?

Tab key. You can also add a row to the bottom of a table with a tap of the [Tab] key when the insertion point is in the last cell table cell.

Which of the Microsoft Word tool is used with captions?

Tables of figures.

To qualify as a main document, aletter must

The Main Document controls the merge. It us a Word document that contains the fixed information and merge codes into which the variable information is merged.

There's one word in Ehsan cover letter that's not quite right, but he can't think of a another word to use. What tool in Word can he use to find suggestions for alt words.

The Synonyms tool

Adjusted pointer

The adjusted pointer, which is a double-headed arrow, appears whenever you position the mouse pointer on a row or column gridline.

What happens once you've selected a color using a shading button?

The shading button's color changes to reflect whatever was most recently selected.

Where do Endnotes appear?

They appear at the end of a document or selection.

How do you create a custom color set?

To create customized colors, you enter Red, Green, and Blue vales that together create a final color, the digital equivalent of a painter mixing colors on a palette.

Split

To create two or more table cells from a single table cell. You can slit the entire table, if desired.

Navigating with the keyboard always moves the insertion point.

True

When the mouse pointer is positioned inside the text area, it is referred as to an I-beam

True

You must select (highlight) text if you want to perform an action on it.

True

Displaying formatting marks can help you determine whether spaces between two words was created with the [Spacebar] or [Tab].

True.

Tab settings are carried inside the paragraph symbol to the next paragraph when you tap [Enter].

True.

The techniques for rotating, sizing, and moving are the same for text boxes as for other graphics.

True.

When you start a new document, you are opening a copy of a template.

True.

Work Cited is another name for bibliography?

True.

[Ctrl] + [Enter] quickly inserts a manual page break.

True.

Contextual tabs appear in context with the task you are performing.

True. A lot of features use contextual tab. With tables, contextual tabs appear on the Ribbon when the insertion point is in a table.

You can easily apply personal themes to a document in the same way you apply built-in themes.

True. Besides using Word's built-in style set, you can also create your own customized color and font sets from scratch.

You can include any information you'd like in a data source

True. Data sources typically contain names, addresses, telephone numbers, and other contact information. However, you can include any information in a data source.

When you drag the mouse pointer over styles in the Table Styles gallery, Live Preview displays the styles in the selected table.

True. Live Preview displays the various styles as they would look on your table, so you can see what will change before you commit.

Katya has a list of items she would like to include in a cover letter. She'd like to list the items in a sequence of most to least important, so she should use a number list.

True. Remember that a number lists are typically used when sequence is important.

Some merge codes are composite codes consisting of a number of grouped fields.

True. Some merge codes. such as Address Block code, are composite codes consisting of a number of grouped fields.

Style set change font and paragraph properties?

True. Style sets change font and paragraph properties.

If your table has a header row, checking the Header Row option in the Sort dialog box prevents the header row from sorting w/the other rows.

True. The Header Row will not be sorted with the rest of the data.

You can use the Mail Merge Recipients dialog box to sort and filter address lists.

True. The Mail Merge Recipients dialog box let's you sort and filter address lists, choose records to include in the mail merge, and edit the data source.

You can crop out unwanted part of a picture.

True. The cropping tool can be used to remove any unwanted parts of a picture.

Clicking the mouse pointer along the borders of the shape, selects the entire shape.

True. To select the shape for moving or resizing, you must click along the border of the shape.

You can edit captions by making changes directly in the caption.

True. You can edit captions after you place them by making the changes directly in the caption and then updating the table of figures to reflect the edits.

You can set custom indents by adjusting the indent markers on the horizontal ruler?

True. You can set indents by using the buttons on the Ribbon or by adjusting the indent markers on the ruler.

How do you print only a selected section of a text?

Under " Print a Block if Text" . Selection the text to print. Navigate to the Print screen in Backstage view. Choose Print Selection from the drop-down list.

After a Word letter and data source were created, the merged letter was previewed and noticed with an error in one of the data source entries . Which steps would you take for fixing the error permanently, so it does not appear in this or future letters.

Use the Edit Recipients List button in the Mailing tab; edit the data source document there.

What is aTriangle marker ?

When you apply a heading style and the insertion point is in the heading, a small triangle marker appears at the left (whether formatting marks are displayed or not). You can click to the marker to collapse and expand the text below it.

Can you enter source information later to a citation if you do not all the information.

Yes, you can insert a citation placeholder with whatever information you have and add the rest of the source data later.

What is the Align feature used for ?

You can manually drag and drop objects to align them, but using the Align feature on the contextual Format tab is more precise. Select the objects you want to align and then choose the desired alignment.

How do you display the text pane when working with SmartArt?

You can open the pane by clicking the tab that appears on the left side of the image, when selected.

What can be accomplished within the New Address List dialog box?

You can use the New Address List dialog box to create, edit, or delete records and customize columns.

What is accurate fact regarding Mail Merge Labels?

You can use the same data source you used to create a form letter.

If you want to select 2 or more shapes at the same time, what key do you need to hold down when making a selection?

[Shift]. The [Shift] key can also be used to select multiple shapes at once.

Which key should you hold while drawing a shape in order to insert a perfect square or circle?

[shift] key. Holding down the [Shift] key while drawing maintains the proportional relationship between the shapes width and height.

[Ctrl] + [End] does what type of command?

moves the insertion point to the end of the document.

Document Property Quick Parts are fields that pull infrastructure from ?

this tool pulls information from the document properties you specify in the Backstage view.