DA 172 Ch. 12 ADA

What are group purchasing organizations?

Business model that uses the power of large quantity purchasing and then passes the savings to their members. Capability to provide price comparison. Need a subscription.

What is the financial reports and analysis system?

Categorizes how money is being spent, and sets and tracks budgets.

What is under composition or information on ingredients?

Chechia ingredients; trade secret claims.

What are online distributors?

Companies that provide supplies, products, and limited equipment. Do not typically provide equipment service, field representatives, or technical support.

What is a consumer?

Company or person who uses good.

What is a mnaufacturer?

Company that produces goods.

What is vendor/supplier?

Company that sells good.

What is Full service supplier?

Company that sells several different manufacturers goods.

Who has the primary duty to maintain the inventory system?

1 person but cooperation from the entire dental team is required to develop the protocol.

How much of the supplies are compromised of infection control items?

20%

What is the range of the cost of a dental chair?

5,000-20,000.

What is data communication?

Able to transfer data quickly across both small and large distances.

What is under hazards identification?

All hazards regarding the chemical required label elements.

What is recommended to be in the first aid kit?

Ammonia inhalants, aspirin, antihistamine, blood pressure monitoring equipment, bronchodilator, CPR pocket mask, epinephrine 1:1000, glucose, high-volume suction and aspiration tips or tonsillar suction, nitroglycerin, oxygen with positive-pressure administration capability, syringes, and tourniquet.

Who is responsibly to check the kits and ensure each is complete and medications have not expired?

Assigned staff member

What should be considered when new equipment is needed?

Budget, features present, features advantageous, features not included, dentist and team members to meet manufacturers and sample equipment.

What is section 3?

Composition information of ingredients

What should you do before placing the order?

Consider several factors such as shelf life, storage requirements, technology changes, product been tried and tested in office, information provided in printed material change, return policy, and economical advisable to invest in a large order?

What does the average IMS use?

Database that identifies the product, tracks the minimum, and maximum supply levels, and alerts you when it is time to reorder.

What is other information?

Date of preparation or last revision.

What is supplies?

Defined as consumable goods that are used in support of dental treatment.

What is products?

Defined as material used in direct patient care.

What is examples of products?

Dental materials and dental therapeutics.

What are the steps in determining when to reorder?

Determine how much is used and how quickly is it used, determine how long it will take for supplies to arrive at the office. (Rate of use and lead time)

What is section 13?

Disposal considerations

What is section 12?

Ecological information

What may be added to the duties of the IMS manager?

Emergency and first aid kits.

What is major equipment?

Equipment that can be used for longer than 1-2 years.

What is easy to sort information and track usage and expiration dates?

Excel spreadsheet

What is the key advantage of using barcodes?

Fast and efficient system and can be used by any member of the dental healthcare team.

What is section 4?

First aid measures.

How is the data entered into the database?

Form of data communication, or directly by the administrative D.A.

What does OSHA required for the emergency kit for employees?

Gauze pads, 2 large gauze pads, box of adhesive bandages, 1 package gauze roller bandage at least 2 inches wide, 2 triangular bandages, wound cleaning agent, scissors, at least 1 blanket, tweezers, adhesive tape, latex gloves, resuscitation equipment, 1 elastic wraps, splint, and directions for requesting emergency assistance.

What can the database be?

Handwritten card, excel spreadsheet, or complex customized.

What is the advantage of traditional full-service companies?

Having 1 contact person and one company to communicate with it worth the service.

Who requires chemical manufacture's to provide SDS or MSDS?

Hazard Communication Standard

What is section 2?

Hazards identification

What is on the HCS?

Identification, hazard identification, composition or information on ingredients, first aid measures, fire righting measures, accidental release measures, handling and storage, exposure control and personal protection, physical and chemical properties, stability and reactivity, toxicological information, and other information.

What is section 1?

Identification.

What are the steps in developing an inventory management system protocol?

Identify the supplies needed, select the vendor, develop ordering guidelines, establish a receiving protocol, organize the storage area, and check for compliance with OSHA.

What is under first aid measures?

Important symptoms/effects, acute, delayed, and required treatment.

What is an example of supplies?

Infection control supplies, paper towels, 2X2 gauze, disposable suction tips, mixing sticks, and business office supplies.

Where doe the effective manage and monitoring of inventory begin?

Information is entered into a datebase.

What is IMS?

Inventory Management system

What are consumable supplies and products?

Items that are used and must be replenished.

What is the advantage of using direct sales?

Keeps the price of the product down because there is not another seller that adds on their portion of the final price.

How do you effectively manage and monitor inventory?

Know what you have, when you will need to reorder, where it is stored, and when it will expire.

What is the shelf life?

Length of time that a product will continue to meet the manufacturer's specification for use.

What is under stability and reactivity?

Lists chemical stability and possibility of hazardous reactions.

What is under physical and chemical properties?

Lists chemical's characteristics.

What is under handling and storage?

Lists precautions for safe handling and storage.

What is under fire-fighting measures?

Lists suitable extinguishing procedures; protective equipment, proper methods of containment and cleanup.

What is the online purchasing system?

Maintains a shopping list, orders product from multiple suppliers, leverages comparison shopping, places order directly with the individual suppliers, tacks orders, and manages backorders.

What is the inventory management system?

Maintains complete and current list of all supplies and equipment, scans items in and out, tracks expiration dates, and alets you when product should be reordered.

What is brand name?

Manufacturer supplies and products that are identified by a specific given name.

What is used to assist in the location of supplies?

Master list.

What is group purchasing organization?

Membership or subscription service that leverages and negotiates reduced pricing for their members.

What is a generic names?

Name of a prodcut that is based on its composition not the brand name.

What is in the database of the inventory items?

Name, brand name, supplier, and contact information.

What is included in the information about the equipment?

Name, manufacturer, owner's manual, maintenance schedules, serial and model number, date and price of purchase, and telephone number for technical assistance.

What is the most valuable source of information?

Networking

What is under exposure controls/personal protection?

OSHA's permissible exposure limits, ACGIH threshold limit values, and any other exposure limit used or recommended by the chemical manufacturer, importer, or employer preparing the SDS where available as well as appropriate engineering controls, personal protective equipment.

Where is the expiration date for a product?

On the box or container.

What are disposable supplies?

Only used once.

What is naloxone used for?

Opioid overdose.

What is a barcode?

Optical machine-readable image of symbols and shapes that represents data relating to the object to which it is attached.

What does ordering and managing supplies require?

Organization, communication, and cooperation of the entire dental healthcare tea.

How can the master list be established?

Organized alphabetically or divided into broad categories.

What are personal characteristics of an inventory manager?

Organized, time to carry out duties, able to communicate with others, team player, good shopper, develops and maintains accurate inventory system, seeks input from members, monitors inventory, maintains an accurate and current database, processes orders, receives orders and verifies invoices, organizes and maintains storage areas, and tracks backorders.

What is section 16?

Other information

What is a direct sales?

Process of ordering supplies by going directly to the manufacturer.

What is online sales?

Process of ordering supplies through an online service or catalog.

What is under identification?

Product identifier, manufacturer or distributor name, address, phone number, emergency phone number, recommended use, and restriction on use.

What is ADA approved?

Products that have been tested and meet the standards of the America dental association.

What is the elements of a good inventory management system?

Qualified inventory manager, supplies and products used can be identified quickly, products are stored according to manufacturer's and OSHA requirements, supplies are located for easy access by all member of the dental team, reorder points are clearly identified, protocol has been clearly defined for notifying the manager when supply should be ordered, and process is in place for identifying which products need to be ordered, have been ordered, and on backorder.

What is section 15?

Regulatory information

What is a dental salesperson?

Representative for a dental supplier who visits dental practices for the purpose of selling supplies and products.

How do you establish an inventory management sytem?

Research and select the type that fits the practice, current supplies, discard obsolete and expired products, create a database of inventory items, establish maximum and minimum levels to create a baseline for reordering, and export the database into the new IMS.

What is apart of the resuscitation equipment?

Resuscitation bag, airway, or pocket mask.

What is under toxicological information?

Routes of exposure, related symptoms, acute and chronic effects,

What are the steps in an inventory management system?

Scan item when taken out, review reports to indicate what is at its minimum level, place order for supplies, order arrives check the number of boxes being delivered, unpacking check the boxes, restocking the shelves scan and transfer data to the database.

What is a wound cleaning agent?

Sealed moistened towelettes.

What is direct sales companies?

Sell their product line directly to the dental practice. Only sell a specific product line.

What is the steps in accepting shipments?

Sign, check for the correct number of boxes, inventory the contents of each box and the invoice, check the invoice against the original, file the shipping invoice to verify the billing statement, and records any backordered supplies, file an new OSHA data sheet, enter the quantities of the new supplies into the inventory control system, and place supplies in the appropriate storage areas.

What is used in a manual inventory system?

Simple card index or excel spreadsheet.

All products used in direct patient care should meet the _______ established by the ADA.

Standards

What should you check to govern the requirements of the first aid kits?

State dental board and dental plans.

How can information of networking be exchanged?

Study clubs, memberships, and continuing education programs.

What are nonconsumable or expendable products?

Supplies and products that can be reused for a specific length of time before they must be replaced.

What is RF tags?

Tag that stores information and is read using radio-frequency identification technology .

What is a radiofrequency identification?

Technology that uses radiowaves to identify or track objects.

How is equipment purchased?

Through a dealer.

What is the key function of an IMS?

Track supply purchases and usage, use data communication tech to transfer info, efficient track items by usage and expiration date, use data communication to place orders, track, and pay accounts, interface with practice management software to generate multiple reports, interface with vendor catalogs and point of sale options, provide information required for OSHA, and store data on computers, network services, and web-based cloud hosting.

What are types of dental suppliers?

Traditional, direct sales, online distributor, and GPO.

What is section 14?

Transport information

How requires employers to keep emergency medical kits on-site for employees?

U.S. Department of Labor, Occupational Safety and Health Administration.

What re packing slips used for?

Verify that the goods you ordered have been packaged.

What is next after the supplies and products have been received?

Verify your order.

What is a traditional full-service companies?

Well-established companies that combine the power or large0volume purchasing, equipment sales and servicing, and personal sales representatives. One stop shopping experience. Practice management consulting service as well as different levels of practice management software.

What is the first step in ordering?

What supplies and products will be used.