Microsoft Office Specialist - Office 2016

What is the purpose of a macro in Word?

A macro performs multiple tasks quickly, making for less repeated work.

Which tab should you use when you want to create a shape?

Insert

Which statement best describes the function of macros in Microsoft Word 2016?

It is a series of instructions contained in one command that users can execute to automate complex and/or repetitive tasks.

Which SmartArt feature would you use to illustrate bulleted points?

List

Why do some computer systems not allow users to activate macros?

Macros can carry viruses that can harm a computer.

How should the hidden text boxes appear in Word to keep information private?

Both Hidden text and Print hidden text are unchecked.

Which steps should you follow to show the Developer tab after clicking Options in the File tab?

Click Customize Ribbon, and check next to Developer in the Main Tabs area.

Where would you go to change the macro settings in a Word document?

Click the File tab, select Options, and open the Trust Center.

What are the groups located within the Developer tab? Check all that apply.

Controls Code Protect Add-Ins

Nora has shared a document with others, and she needs to be able to easily identify when others are modifying the documents and where those modifications have been made. Which feature should Nora use?

Track Changes

What is the main purpose of adding captions to an image or table in Word?

to add detailed information about the image for the reader

After choosing a shape to create, what instructions should you follow next?

left mouse click, hold down, and drag

What will compression do to an image?

reduce its file size

Which properties would be useful to know to search for a Word document? Check all that apply.

the original author the version number the last user to edit the document the date the completed project is due

What is the suffix for a macro-enabled document?

.docm

What happens when a bookmark is added to a document?

A shortcut for navigating to a specific location appears.

How can you tell that your document is in Macro Recording Mode? Check all that apply.

A tape hovers with the cursor as it moves. A gray box appears in the bottom left corner.

What happens when you click a hyperlink for an email address?

An email program opens with a new message to be sent to that email address.

If you want to make an image look more like a sketch, which option should you use in the Adjust group?

Artistic Effects

Which tab must be enabled to access the VBA Editor?

Developer

Suzanne has inserted an image into her document and would like to adjust the color and contrast of the image. Where can Suzanne find these options?

Contextual tab Picture Tools > Format in the Adjust group

Where can the options for inserting form fields and other document controls be found?

Developer tab

When you enforce restrictions, what must you do immediately?

Create a password.

Which feature can check that all private information has been hidden or removed from the document?

Document Inspector

Which tab in the ribbon is used to create a form in Word?

Developer

What is the difference between restricted editing and encrypting?

Encrypting limits access, and restricted editing prohibits changes.

In which group under the Insert tab would you find the SmartArt feature?

Illustrations

What is the purpose of the WordArt text effect called Transform?

It adjusts the shape of the text.

What is the purpose of the Visual Basic for Applications feature?

It allows users to create and edit macros.

What is the purpose of a digital signature?

It provides proof that you authorized a document.

Which option should not be considered a security feature because the option can easily be removed and additional edits can be made to a document?

Mark as Final

Where in the Backstage view can you add the Developer tab to the ribbon?

Options

Which section of the Backstage view would you access to customize the keyboard and ribbon?

Options

Which Backstage view feature helps you to specifically remove customized information from a document?

Properties

What is the first step you must complete before modifying a form in Word?

Remove any protections that restrict editing.

Which tab do you open to access the Comments feature?

Review

Which feature allows users to see all suggestions for edits to a document at once?

Reviewing pane

What should you do before adding any restrictions to a document?

Save a backup copy for yourself in a secure location.

What should you do before enforcing protection on a form?

Save a backup copy of the form without protection.

When creating a cross-reference, what should a user do to make it helpful for navigation?

Select the Insert as hyperlink option.

How can an image's appearance be changed in Word 2016? Check all that apply.

Sharpen/soften options are found under the Corrections button. Hovering over a selection will show a live preview on the image. Color options include changing the saturation, tone, and recolor. Border options can be selected, and a live preview is given on the image.

What is one way Simple Markup differs from All Markup?

Simple Markup shows comments but does not identify which changes they relate to.

If you forget the password for accessing a Word document, what will happen?

The password will not be recoverable.

Why is it helpful to combine documents when there are multiple reviewers?

This allows users to view color-coded changes from several reviewers in one document.

To resize a whole image and keep the scale or aspect ratio, what is the correct procedure?

Use the drag option on the corners of the image.

Which option can you use to control how text flows around a graphic?

Wrap Text

What is the default shape of a text box?

a rectangle

What appears in the document after you have inserted a video?

a thumbnail picture of the video

When creating a shape in Word, what are some available options? Check all that apply.

adding text to the shape changing the size of the shape changing the location of the shape

Chris would like to adjust an image that he has inserted to give it an older look and feel. What is the easiest way of doing this?

applying picture styles

What are some text effects found in the WordArt gallery? Check all that apply.

bevel glow reflection shadow soft edges

Which term describes a visual object such as a picture, a table, or a text box?

caption

What are some elements commonly included in forms in Word? Check all that apply.

dates text drop-down lists

For which task is the WordArt gallery most useful?

designing a title

SmartArt is especially useful for which types of objects? Check all that apply.

diagrams flow charts lists processes

Which option is used to ensure the integrity and authenticity of a Word document but requires additional services to be available on the internal network?

digital signature

Which Trust Center option is unsafe?

enable all macros

What is the process for restricting access to a document by adding a password?

encrypting

Which element explains a detail or definition at the bottom of a page in Word?

footnote

How are comments commonly used in Word?

for giving opinions about parts of a document

For which purpose would tracking changes be most useful?

getting feedback from multiple users on a document

To create a pull quote, how should a user format the text?

in a text box

Where do you search to identify the user who last modified a shared document in Word 2016?

in the Backstage view

What is the default layout position for images added to a Word 2016 document?

in-line, with the text where the text stays with the image

Karrie would like to draw attention to some short statements in her document. What is the best way to draw the readers deeper into the text?

insert pull quotes

Where can you find the sizing handles for a graphic, shape, or text box? Check all that apply.

on the edges of the graphic, shape, or text box on the corners of the graphic, shape, or text box

When reviewing the tracked changes in a document, what are some options for addressing edits? Check all that apply.

reject all changes accept all changes accept and move to next

What function does the Quick Command of F4 do?

repeats the last action

Using the Adjust group, what can you control to affect an image? Check all that apply.

saturation tone sharpness compression brightness

What should you click and drag to rotate an image or text box?

the clear arrow above the image or text box

What is the purpose of hyperlinks in Word?

to connect a document to outside references

What is the primary purpose of endnotes?

to provide information on a source used to create a document

What is the purpose of citations?

to reference information from external sources