module 2 set 1 word

using the clipboard another method

another method To paste an item, you can also point to the item in the Clipboard task pane, click the arrow that appears, and select Paste.

displaying the ruler tips and tricks

tips & tricks Double-click the ruler to open the Page Setup dialog where you can control page layout elements such as margins and page orientation.

zooming a document another method

another method You also can change the zoom level through the Zoom dialog. To open the Zoom dialog: Click the zoom level number next to the zoom slider OR click the View tab. In the Zoom group, click the Zoom button. Click a zoom preset or type the zoom percentage in the Percent box. Click OK.

changing font colors another method

another method You can change the font color from the Mini toolbar. To display the Mini toolbar, right-click in the text you want to change. Click the arrow next to the Font Color button and select the color you want.

applying highlights another method

another method You can highlight text from the Mini toolbar. First, select the text you want to highlight; right-click the selected text to display the Mini toolbar. Click the arrow next to the Text Highlight Color button and select the color you want.

creating bulleted lists another method

another method You can start a bulleted list by typing an asterisk, a space, and your list item, then pressing the Enter key. You can convert text to a bulleted list by right-clicking the selected text, pointing to Bullets, and selecting an option.

using format painter another method

another method To activate Format Painter, you can right-click the text with formatting you want to copy and click the Format Painter button on the Mini toolbar.

changing line spacing another method

another method To apply single spacing, you can also press Ctrl + 1 on the keyboard. To apply double spacing, you can also press Ctrl + 2 on the keyboard.

using copy and paste another method

another method To apply the Copy or Paste command, you can also use the following shortcuts: Copy = Press Ctrl + C on the keyboard, or right-click and select Copy. Paste = Press Ctrl + V on the keyboard, or right-click and select Paste.

using cut and paste another method

another method To apply the Cut or Paste command, you can also use the following shortcuts: Cut = Press Ctrl + X on the keyboard, or right-click and select Cut. Paste = Press Ctrl + V on the keyboard, or right-click and select Paste.

checking spelling and grammar another method

another method To check for spelling and grammar errors in a document, you can also: Press the F7 key Click the Proofing Errors icon on the status bar.

clearing formatting another method

another method To clear the formatting from text, you can also: On the Home tab, in the Styles group, click the More button. Click Clear Formatting.

using paste options another method

another method To paste text using paste options, you can also right-click and select an option under Paste Options on the menu.

selecting tricks another method

another method To select a paragraph of text, you can also double-click in the left margin next to the paragraph you want to select.

revealing formatting marks another method

another method To show formatting marks, you can press Ctrl + Shift + 8.

using undo and redo another method

another method To undo an action, you can also press Ctrl + Z on the keyboard. To redo an action, you can also press Ctrl + Y on the keyboard.

creating numbered lists

Some lists, such as directions to complete a task, need to have the items displayed in a specific order. Numbered lists display a number next to each list item and display the numbers in order. Numbered Lists help you organize your content and display it in a clear, easy‐to-understand manner. To create a numbered list: Select the text you want to change to a numbered list. In order to appear as separate items within a numbered list, each item must be followed by a hard return (press Enter). On the Home tab, in the Paragraph group, click the Numbering button arrow and select an option. Click outside the list to deselect it.

finding text another method

another method To display the Navigation task pane with the Results section displayed, you can also: Click the Find button and select Find on the menu. Press Ctrl + F on the keyboard.

previewing and printing a document another method

another method To display the Print page, you can also press Ctrl + P.

using views another method

another method To switch views, you also can click the View tab and select a view from the Views group.

clearing formatting

After you have applied a number of character formats and effects to text, you may find that you want to return your text to its original formatting. You could perform multiple undo commands on the text, or you could use the Clear All Formatting command. The Clear All Formatting command removes any formatting that has been applied to text, including character formatting, text effects, and styles, and leaves only plain text. To remove formatting from text: Select the text you want to remove the formatting from. On the Home tab, in the Font group, click the Clear All Formatting button.

applying highlights

Text in a Word document can be highlighted to emphasize or call attention to it. The effect is similar to that of a highlighting marker. When text is highlighted, the background color of the selected area is changed to make it stand out on the page. Highlighting is very useful when you are sharing a document with coworkers or reviewers. It calls the other person's attention to elements that most need his or her attention. However, highlighting can sometimes be distracting as well. Be careful when using the highlighter in Word; only use it for small amounts of text. To highlight text in a document: Select the text to be highlighted. On the Home tab, in the Font group, click the arrow next to the Text Highlight Color button. Click the color you want to use.

using the tabs dialog tell me more

tell me more A tab leader fills the tabbed space with dotted, dashed, or solid lines. Tab leaders are helpful if there is a long distance in the tabbed space in a list of items, like in a table of contents or an index.

adjusting spacing before and after paragraphs another method

another method To adjust spacing before and after paragraphs, you can also: Open the Paragraph dialog and change the spacing in the Before and After boxes in the Spacing section. On the Home tab, in the Paragraph group, click the Line Spacing button and select Add Space Before Paragraph or Remove Space After Paragraph at the bottom of the menu. Be aware that with this method you cannot customize the amount of space added before or after the paragraph.

using the tabs dialog

You can quickly add tabs to a document by selecting a tab stop type and clicking the ruler where you want the tab to appear. Another way to set tabs in your document is through the Tabs dialog. From the Tabs dialog, you can add new tabs or modify or clear existing tabs. To set tabs in the Tabs dialog: Select the text in which you want to set a tab. On the Home tab, in the Paragraph group, click the dialog launcher. In the Paragraph dialog, click the Tabs... button. The Tabs dialog opens. In the Tab stop position box, type the number of where you want the tab stop to appear. Click a radio button in the Alignment section. Click OK.

using tab stops another method

another method You can also set tab stops in the Tabs dialog: Double-click the ruler to open the Tabs dialog. In the Tab stop position box, type the number of where you want the tab stop to appear. Click a radio button in the Alignment section. Click OK.

using tab stops tell me more

tell me more The tab selector also includes two options for adding indents to your document: First Line Indent—Controls where the first line of a paragraph begins. Hanging Indent—Controls where the remainder of the paragraph is indented.

using the tabs dialog tips and tricks

tips & tricks Click the Clear All button to clear all the tabs displayed in the Tabs dialog. To add the tab stop and continue working in the Tabs dialog, click the Set button instead of OK.

using tab stops tips and tricks

tips & tricks To clear a tab stop, drag the tab marker down from the horizontal ruler to remove it. To move a tab stop, drag the tab marker to the right or left along the horizontal ruler to its new position.

using paste options tips and tricks

tips & tricks When you paste text using the Paste button, Word pastes the text using the source formatting.

changing font colors

In the past, creating black-and-white documents was the standard for most business purposes. This was mostly because printing color documents was cost prohibitive. Today, most business documents include graphics, illustrations, and color text. Adding color to text in your document adds emphasis to certain words and helps design elements, such as headers, stand out for your reader. To change the color of the text: Select the text to be changed. On the Home tab, in the Font group, click the arrow next to the Font Color button. Click the color you want from the color palette.

replacing text another method

another method To open the Find and Replace dialog with the Replace tab displayed, you can also press Ctrl + H on the keyboard.

using the tabs dialog another method

another method To open the Tabs dialog, you can double-click a tab stop on the ruler.

using word count another method

another method To open the Word Count dialog, you can also click Words on the status bar at the bottom of the Word window.

Checking spelling and grammar as you type

Microsoft Word can automatically check your document for spelling and grammar errors while you type. Misspelled words, words that are not part of Word's dictionary, are indicated by a wavy red underline. Grammatical errors are similarly underlined in blue and are based on the grammatical rules that are part of Word's grammar checking feature. When you right-click either type of error, a shortcut menu appears with suggestions for correcting the error and other options. To correct a spelling or grammar error: Right-click the red or blue underlined word. Choose a suggested correction from the shortcut menu.

changing text case tell me more

tell me more From the Font dialog, you can apply the All caps or Small caps character formatting to text. Although the All caps command produces the same visual results as the UPPERCASE command, the core text is different. All caps applies character formatting keeping the underlying text the same, while UPPERCASE changes the underlying text that was typed to capital letters.

changing line spacing tips and tricks

tips & tricks To change the line and paragraph spacing for the entire document, you can select an option from the Paragraph Spacing gallery in the Document Formatting group on the Design tab.

previewing and printing a document

In Word 2016, all the print settings are combined in a single page along with a preview of how the printed document will look. From the Print page in Backstage view, you can preview and print all the pages in your document. To preview and print a document: Click the File tab to open Backstage view. Click Print. At the right side of the page is a preview of how the printed document will look. Beneath the preview there is a page count. If there are multiple pages, click the next and previous arrows to preview all the pages in the document. Verify that the correct printer name is displayed in the Printer section. Click the Print button to print.

entering and deleting text

The basic function of a word processing application like Microsoft Word is to create written documents. Whether the documents are simple, such as a letter, or complex, such as a newsletter, one of the basic tasks you will perform in Word is entering text. Word wrap is a feature in Microsoft Word that automatically places text on the next line when the right margin of the document has been reached. There is no need to press Enter to begin a new line in the same paragraph. Press Enter only when you want to create a break and start a new paragraph. To enter text in a document: 1.Place the cursor where you want the new text to appear. 2.Begin typing. 3.When the cursor reaches the end of the line, do not press Enter. Keep typing and allow word wrap to move the text to the next line. If you make a mistake when entering text, you can press the Backspace key to remove text to the left of the cursor, or press the Delete key to remove text to the right of the cursor.

Selecting text

When you select text in a document, a shaded background appears behind the selected text. You can then apply commands to the text as a group, such as changing the font or applying the bold effect. There are several methods for selecting text in a document: Click and drag the cursor across the text. To select a single word: double-click the word. To select a paragraph: triple-click a word in the paragraph you want to select. To select a line of text: point to the left margin next to the line you want to select. When the cursor changes to an arrow, click once to select the line of text.

changing font colors tell me more

tell me more A color theme is a group of predefined colors that works well together in a document. You can apply a color theme to change the color of a number of elements at once. When you change the color theme, the color palette changes and displays only colors that are part of the color theme.

revealing formatting marks tell me more

tell me more A nonbreaking space is a space between two words that keeps the words together and prevents the words from being split across two lines. A line break forces the text on to a new line, but does not treat the text as a separate paragraph.

displaying the ruler tell me more

tell me more Gridlines are a series of vertical and horizontal lines that divide the page into small boxes, giving you visual markers for aligning graphics, tables, and other elements on the page. Click the Gridlines check box on the View tab to show and hide the gridlines on the screen.

replacing text tell me more

tell me more The Go To tab in the Find and Replace dialog allows you to quickly jump to any page, line, section, comment, or other object in your document.

entering and deleting text tell me more

tell me more The cursor indicates the place on the page where text will appear when you begin typing. There are a number of cursors that display, but the default text cursor is a blinking vertical line.

zooming a document tips and tricks

tips & tricks As you move the slider, the zoom level displays the percentage the document has been zoomed in or out. When zooming a document, 100% is the default zoom level. If you work on a large monitor at a high resolution and need to display your document at a higher zoom percentage, Word will retain the zoom level you set as the new default when opening documents. You won't need to increase the zoom level every time you open a document.

creating bulleted lists tips and tricks

tips & tricks Sometimes you will want to add more items to an existing list. Place your cursor at the end of a list item and press Enter to start a new line. A bullet will automatically appear before the list item. You can turn off the Bullets formatting feature by pressing Enter twice.

creating numbered lists tips and tricks

tips & tricks Sometimes you will want to add more items to an existing list. To add another item to the list, place your cursor at the end of an item and press Enter to start a new line. The list will renumber itself to accommodate the new item. You can turn off the numbering feature by pressing Enter twice. You can create new numbered list styles by selecting Define New Number Format... at the bottom of the Numbering menu.

using word count tips and tricks

tips & tricks The number of words and the number of pages in the document are also displayed as part of the document properties available from the Info tab in Backstage view. They are also displayed on the status bar at the bottom of the Word window.

Selecting text tips and tricks

tips & tricks To select all the text in the document, you can press Ctrl+A on the keyboard or triple-click the left margin of the document.

revealing formatting marks tips and tricks

tips & tricks You can choose to always show specific formatting marks on‐screen even when the Show/Hide button is inactive. To show specific formatting marks: Click the File tab and select Options. In the Word Options dialog, click the Display category. Select the formatting marks you want to display in the Always show these formatting marks on the screen section. Click OK.

changing line spacing

Line spacing is the white space between lines of text. The default line spacing in Word is 1.08 spacing. This gives each line the height of single spacing with a little extra space at the top and bottom. This line spacing is a good choice to use for the body of a document. Other commonly used spacing options include single spacing, double spacing, and 1.5 spacing. To change line spacing: Select the text you want to change. On the Home tab, in the Paragraph group, click the Line Spacing button. Select the number of the spacing you want.

checking spelling and grammar tell me more

tell me more The Editor is an improved version of the Spelling and Grammar check from previous versions of Word including writing style suggestions in addition for misspelling and grammar corrections.

finding text tell me more

tell me more The magnifying glass in the Search document box gives you access to more search options. You can choose to search only specific elements in your document, such as tables, graphics, footnotes, or comments. From this menu, you can also open the Find Options dialog. From the Find Options dialog you can set the preferences for searching the document, including matching capitalization, ignoring punctuation, and using wildcard characters in the search. Clicking the X next to a search word or phrase will clear the search, allowing you to perform a new search.

creating bulleted lists tell me more

tell me more To change the bullet type, click the Bullets button arrow and select an option from the Bullet Library. You can create new bullets by selecting Define New Bullet...

using paste options

When you cut or copy an item, whether it be a piece of text, a chart, or an image, Word gives you a variety of ways to paste the item into your document. If you click the bottom part of the Paste button (the Paste button arrow), you can control how the item is pasted. Each type of object has different paste options. The three paste options for pasting text include: Source Formatting — pastes the text and any formatting that was applied to the copied text. Merge Formatting — pastes the text to match the formatting of the surrounding text. Keep Text Only — pastes the text without any formatting that was applied to the copied text. To paste text using paste options: Place your cursor where you want to paste the text. On the Home tab, in the Clipboard group, click the Paste button arrow. Roll your mouse over each of the paste options to see how the text will appear when pasted. Click an option to paste the text.

using styles tell me more

tell me more When you select a new style, it replaces the formatting of the text. If you want to clear all the formatting from text, open the Styles gallery and select Clear Formatting.

using styles

A style is a group of formatting, including character and paragraph formatting, that you can easily apply to text in your document. Styles can be applied to body text, headings, quotes, or just about any type of text you may have in your document. It is a good idea to use styles to format text in your documents. When you use styles to format text, you can quickly change the look of that style across your document by changing the document's theme. Certain styles, such as headings, are also used by other features in Word, such as creating a table of contents and the Navigation task pane. The Styles group on the Home tab displays the latest styles you have used. If you want to apply a recently used style, you can click the option directly from the Ribbon without opening the Styles gallery. To apply a style to text: Select the text you want to change. On the Home tab, in the Styles group, click the More button. Select an option from the Styles gallery.

using tab stops

A tab stop is a location along the horizontal ruler that indicates how far to indent text when the Tab key is pressed. There are five types of tab stops: Left Tab—Displays text to the right of the tab stop Center Tab—Displays text centered over the tab stop Right Tab—Displays the text to the left of the tab stop Decimal Tab—Aligns the text along the decimal point Bar Tab—Displays a vertical line through the text at the tab stop To set a tab stop: Select the text in which you want to set a tab stop. Click the tab selector at the far left of the horizontal ruler until it changes to the type of tab you want. Click the horizontal ruler where you want to set a tab stop.

using views

By default, Microsoft Word displays documents in Print Layout view, but you can display your documents in a number of other ways. Each view has its own purpose, and considering what you want to do with your document will help determine which view is most appropriate to use. To switch between different views, click the appropriate icon located in the lower‐right corner of the status bar next to the zoom slider. Read Mode—Use this view when you want to review a document. Read Mode presents the document in an easy-to-read format. In this view, the Ribbon is no longer visible. To navigate between screens, use the navigation buttons on the left and right side of the window. Print Layout view—Use this view to see how document elements will appear on a printed page. This view will help you edit headers and footers, and adjust margins and layouts. Web Layout view—Use this view when designing documents that will be viewed on-screen, such as a Web page. Web Layout view displays all backgrounds, drawing objects, and graphics as they will appear on-screen. Unlike Print Layout view, Web Layout view does not show page edges, margins, or headers and footers.

using word count

Have you ever had to write a 250-word essay or submit a 3,000-word article? You don't need to guess if your Word document is long enough (or too long). Word's Word Count feature provides the current statistics of the document you are working on, including the number of pages, number of words, number of characters (with and without spaces), number of paragraphs, and number of lines. To view document statistics: From the Review tab, in the Proofing group, click the Word Count button. The Word Count dialog opens and displays the statistics for the document. By default, the document statistics include the text in text boxes, footnotes, and endnotes. To exclude text in these areas, click the Include textboxes, footnotes, and endnotes check box to remove the checkmark. Click Close to close the dialog.

adding borders and shading to paragraphs

If you have an important paragraph of information in a document and want it to stand out from the rest of the text, you can format it using borders and shading. Shading refers to color that appears behind the text of the paragraph. Borders are lines that appear along the top, bottom, left side, and right side of the paragraph. You can quickly apply borders and shading to paragraphs directly from the Ribbon. To apply shading: Place the cursor in the paragraph you want to format. On the Home tab, in the Paragraph group, click the Shading button. Click a color in the color palette to apply the shading. To apply borders: Place the cursor in the paragraph you want to format. On the Home tab, in the Paragraph group, click the Borders button. Select a border option on the menu to apply it to the paragraph. You can also apply borders and shading to paragraphs through the Borders and Shading dialog. To apply a simple border from the Borders and Shading dialog: Place the cursor in the paragraph you want to add the border to. On the Home tab, in the Paragraph group, click the Borders button, and select Borders and Shading... Select Box under Setting. A preview of the border appears in the Preview area. Click the Top Border, Bottom Border, Left Border, or Right Border buttons to turn that part of the border on and off. The Preview area will display the changes as you make them. Click OK to apply your changes. To apply shading from the Borders and Shading dialog: Open the Borders and Shading dialog and click the Shading tab. Click the Fill arrow and select a color from the palette. Click OK to apply your changes.

using undo and redo

If you make a mistake when working, the Undo command allows you to reverse the last action you performed. The Redo command allows you to reverse the Undo command and restore the file to its previous state. The Quick Access Toolbar gives you immediate access to both commands. To undo the last action taken, click the Undo button on the Quick Access Toolbar. To redo the last action taken, click the Redo button on the Quick Access Toolbar. To undo multiple actions at the same time: Click the arrow next to the Undo button to expand the list of your most recent actions. Click an action in the list. The action you click will be undone, along with all the actions completed after that. In other words, your document will revert to the state it was in before that action.

checking spelling and grammar

In 2018, Microsoft released an update to the Spelling & Grammar feature in Office 365, changing how this skill is done. This page has been revised to teach the updated version of the feature. Regardless of the amount of work you put into a document, a spelling error or typo or grammar error can make the entire document appear sloppy and unprofessional. All the Office applications include a built-in spelling checker. In Word, the Spelling & Grammar command analyzes your entire document for spelling and grammar errors and displays any potential errors in the Editor task pane where you can make decisions about how to handle each error or type of error in turn. To check a file for spelling and grammar errors: Click the Review tab. In the Proofing group, click the Spelling & Grammar button. The first error appears in the Editor task pane. Potential spelling errors appear with the Spelling label near the top of the task pane. Review the spelling suggestions and then select an action: Click the correct spelling in the list of suggestions to replace the misspelled word. Point to the correct spelling in the list of suggestions, click the arrow that appears, and select Change All to correct all instances of the misspelling in your document. Click Ignore Once to make no changes to this instance of the word. Click Ignore All to make no changes to all instances of the word. Click Add to Dictionary to make no changes to this instance of the word and add it to the main dictionary, so future uses of this word will not show up as misspellings. When you add a word to the main dictionary, it is available for all of the Office applications. Potential grammar errors appear with the Grammar label near the top of the task pane. Review the grammar suggestions and then select an action: Click a suggestion to make the correction. Click Ignore Once to skip the grammar error. After you select an action, the spelling and grammar checker automatically advances to the next suspected spelling or grammar error. When the checker finds no more errors, it displays a message telling you the check is complete. Click OK to close the message box and return to your file.

changing paragraph alignment

Paragraph alignment refers to how text is aligned with regard to the left and right margins. Left alignment aligns the text on the left side, leaving the right side ragged. Center alignment centers each line of text relative to the margins. Right alignment aligns the text on the right side, leaving the left side ragged. Justified alignment evenly spaces the words, aligning the text on the right and left sides of the printed page. It is important to understand common uses of different alignments. Paragraph text and headers are typically left aligned, but titles are often centered. Newspaper columns are often justified, and columns of numbers are typically right aligned. To change the alignment of text: Click in the paragraph you want to change. On the Home tab, in the Paragraph group, click an alignment button— Align Left, Center, Align Right, or Justify.

replacing text

The Replace command in Word allows you to locate specific instances of text in your document and replace them with different text. With the Replace All command, you can replace words or phrases all at once throughout the document. To replace instances of a word in a document: On the Home tab, in the Editing group, click the Replace button. Type the word or phrase you want to change in the Find what box. Type the new text you want in the Replace with box. Click Replace to replace just that one instance of the text. Click Replace All to replace all instances of the word or phrase. Word displays a message telling you how many replacements it made. Click OK in the message that appears. To close the Find and Replace dialog, click the Cancel button.

using cut and paste

The Copy command is great if you want to duplicate content in your document, but what if you want to move content from one place to another? The Cut command is used to move text and other objects within a file and from one file to another. Text, or an object that is cut, is removed from the file and placed on the Clipboard for later use. You can then use the Paste command to insert the text or object into the same document, another document, or another Microsoft Office file. To cut text and paste it into the same document: Select the text to be cut. On the Home tab, in the Clipboard group, click the Cut button. Place the cursor where you want to insert the text from the Clipboard. On the Home tab, in the Clipboard group, click the Paste button.

using copy and paste

The Copy command places a duplicate of the selected text or object on the Clipboard but does not remove it from your document. You can then use the Paste command to insert the text or object into the same document, another document, or another Microsoft Office file, such as an Excel workbook or a PowerPoint presentation. To copy text and paste it into the same document: Select the text to be copied. On the Home tab, in the Clipboard group, click the Copy button. Place the cursor where you want to insert the text from the Clipboard. On the Home tab, in the Clipboard group, click the Paste button. These same steps apply whether you are copying and pasting text, pictures, shapes, video files, or any type of object in a Word file.

finding text

The Find command allows you to search a document for a word or phrase. In older versions of Microsoft Word, searching for text was performed through the Find and Replace dialog. In Word 2010, Microsoft introduced the Navigation task pane as the default method for searching for text in a document. When you search for a word or phrase in a document using the Navigation task pane, Word highlights all instances of the word or phrase in the document and displays each instance as a separate result in the pane. To find a word or phrase in a document: On the Home tab, in the Editing group, click the Find button. The Navigation task pane appears. Type the word or phrase you want to find in the Search document box at the top of the task pane. As you type, Word automatically highlights all instances of the word or phrase in the document and displays any results in the task pane. Click a result to navigate to that instance of the word or phrase in the document.

adjusting spacing before and after paragraphs

The default spacing after paragraphs in Word is 8 pt. This creates an evenly spaced document with some spacing between paragraphs to make it easier to tell when one paragraph ends and another begins. Sometimes you will want to increase the amount of space after paragraphs or add space above the paragraph in addition to below the paragraph. To adjust the amount of white space that appears above and below paragraphs: Place the cursor in the paragraph you want to change. Click the Layout tab. In the Paragraph group, click the up and down arrows next to the Before box to adjust the spacing above the paragraph. Click the up and down arrows next to the After box to adjust the spacing below the paragraph.

revealing formatting marks

When creating a document it is important to use consistent formatting, such as a single space after the period at the end of a sentence. As you create a document, Word adds formatting marks that are hidden from view. For example, a paragraph mark, ¶ , is created every time the Enter key is pressed. When creating professional documents, it is considered bad practice to use extra line breaks to add space between paragraphs in a document. By displaying formatting marks, you can quickly see where these extra line breaks occur in your documents and then easily delete them. Formatting marks appear on-screen only. They do not appear in the printed document. To display formatting marks in a document: On the Home tab, in the Paragraph group, click the Show/Hide button. The formatting marks are displayed in the document. Review the document for extra ¶ symbols between paragraphs or for more than one dot between words or after punctuation. Use the Delete key to remove extra paragraph marks or spaces. Click the Show/Hide button again to hide the formatting marks. Formatting marks include symbols that represent spaces, nonbreaking spaces, tabs, paragraphs, and page breaks. The following table shows examples of formatting marks and the keyboard commands used to create them Table has the following 3 Columns: Column, Column, Column. Character Formatting Mark Keystroke/Command Space • Spacebar Paragraph ¶ Enter Tab → Tab Line Break ↲ Shift + Enter Nonbreaking Space ∘ Ctrl + Shift + Enter Page Break Ctrl + Enter

creating bulleted lists

When typing a document you may want to include information that is best displayed in list format rather than paragraph format. If your list does not include items that need to be displayed in a specific order, use a bulleted list to help information stand out from surrounding text. A bullet is a symbol that is displayed before each item in a list. When a bullet appears before a list item, it indicates that the items in the list do not have a particular order to them. To create a bulleted list: Select the text you want to change to a bulleted list. As with numbered lists, in order to appear as separate items within a bulleted list, each item must be followed by a hard return (press Enter). On the Home tab, in the Paragraph group, click the Bullets button. Click outside the list to deselect it.

displaying the ruler

When working with documents, it is helpful to display the ruler. The ruler displays horizontally across the top of the window just below the Ribbon and vertically along the left side of the window. The ruler gives you a quick view of the margins and position of elements in your document. From the ruler you can also control other document layout controls such as tabs, first line indents, and hanging indents. To display the ruler: Click the View tab. In the Show group, click the check box next to Ruler so a checkmark appears. To hide the ruler, click the check box again so the checkmark disappears.

applying indents

When you create a document, the margins control how close the text comes to the edge of a page. But what if you don't want all your paragraphs to line up? Indenting paragraphs increases the left margin for a paragraph, helping it stand out from the rest of your document. To change the indentation of a paragraph: Place the cursor anywhere in the paragraph you want to change. To increase the indent of the paragraph by one level, on the Home tab, in the Paragraph group, click the Increase Indent button. To reduce the indent of the paragraph and bring it closer to the edge of the page by one level, click the Decrease Indent button.

using the clipboard

When you cut or copy items, they are placed on the Clipboard. The Clipboard can store up to 24 items for use in the current document or any other Office application. The most recently copied items appear at the top of the task pane while the oldest items appear at the bottom of the task pane. The Clipboard is common across all Office applications—so you can cut text from a Word document and then paste that text into a PowerPoint presentation or copy a chart from Excel into a Word document. To copy and paste an item from the Clipboard into a document: Select the item you want to copy. This can be in the current Word document or in a file open in another application. Click the Copy button to copy the item. Place your cursor where you want to paste the item in the Word document. On the Home tab, in the Clipboard group, click the Clipboard dialog launcher. The Clipboard task pane appears. To paste an item from the Clipboard into your document, click the item you want to paste.

zooming a document

When you first open a document, you may find that the text is too small to read, or that you cannot see the full layout of a page. Use the zoom slider in the lower-right corner of the window to zoom in and out of a document, changing the size of text and images onscreen. Zooming a document affects only how the document appears on-screen. It does not affect how the document will print. To zoom in on a document, making the text and graphics appear larger: Click and drag the zoom slider to the right. Click the Zoom In button (the button with the plus sign on it) on the slider. To zoom out of a document, making the text and graphics appear smaller: Click and drag the zoom slider to the left. Click the Zoom Out button (the button with the minus sign on it) on the slider. You can use the Zoom dialog to apply a number of display presets: Page width—changes the zoom so the width of the page including margins fills the screen. Text width—changes the zoom so the width of the page not including margins fills the screen. Whole page—changes the zoom so the entire page, both vertically and horizontally, displays on the screen. This is a helpful view when working with a page's layout. Many pages—changes the zoom to display anywhere from one to six pages on the screen at once.

changing text case

When you type on a keyboard you use the Shift key to capitalize individual letters and the Caps Lock key to type in all capital letters. Another way to change letters from lowercase to uppercase, and vice versa, is to use the Change Case command. When you use the Change Case command in Word, you are manipulating the characters that were typed, changing how the letters are displayed. There are five types of text case formats you can apply to text: Sentence case—formats text as a sentence with the first word being capitalized and all remaining words beginning with a lowercase letter. lowercase—changes all letters to lowercase. UPPERCASE—changes all letters to uppercase, or capital letters. Capitalize Each Word—formats text so each word begins with a capital letter. tOGGLE cASE—formats text in the reverse of the typed format, converting uppercase letters to lowercase and lowercase letters to uppercase. To apply text case formatting to text: Select the text you want to change. On the Home tab, in the Font group, click the Change Case button. Select a text case option from the menu to apply it to the text.

using format painter

When you want to copy text from one part of your document to another, you use the Copy and Paste commands. What if you don't want to copy the text but instead copy all the formatting from text in one part of your document to text in another part of your document? The Format Painter tool allows you to copy formatting styles that have been applied to text. You can then "paste" the formatting, applying it to text anywhere in the document. To use Format Painter: Select the text that has the formatting you want to copy. On the Home tab, in the Clipboard group, click the Format Painter button. Select the text that you want to apply the formatting to. The formats are automatically applied to the selected text.

using bold, italic, and underline

You can call attention to text in your document by using the bold, italic, or underline effects. These effects are called character effects because they are applied to individual characters or words rather than paragraphs. Remember that these effects are used to emphasize important text and should be used sparingly—they lose their effect if overused. You can apply these effects using similar steps: Select the text you want to emphasize. On the Home tab, in the Font group, click the button of the effect you want to apply: Bold—gives the text a heavier, thicker appearance. Italic—makes text slant to the right. Underline—draws a single line under the text.

changing paragraph alignment another method

another method The following keyboard shortcuts can be used to apply horizontal alignment: Align Left = Ctrl + L Center = Ctrl + E Align Right = Ctrl + R Justify = Ctrl + J

using bold, italic, and underline another method

another method The following keyboard shortcuts can be used to apply the bold, italic, and underline effects: Bold = Ctrl + B Italic = Ctrl + I Underline = Ctrl + U To access the bold, italic, or underline commands, you can also right‐click the selected text and click the Bold, Italic, or Underline button on the Mini toolbar. To apply an underline style, click the Underline button arrow and select a style.

creating numbered lists another method

another method You can start a numbered list by: Typing 1., a space, and your list item, then pressing the Enter key. Clicking the Numbering button, typing your list item, then pressing the Enter key. You can convert text to a numbered list by right-clicking the selected text, pointing to Numbering, and selecting an option.

using paste options tell me more

tell me more Different object types have different paste options to choose from. Pictures, shapes, SmartArt diagrams, and charts can all be pasted using the same formatting as the original source object or can be pasted as a picture. If the object is pasted as a picture, any formatting or customization applied becomes part of the pasted object and cannot be removed. So, if you want to be able to modify the pasted object, you should use the Keep Source Formatting paste option.

changing line spacing tell me more

tell me more In Word 2007, Microsoft changed the default line spacing from single space to 1.15 lines. This option is still available from the Line Spacing menu. However, in Word 2013, the default was changed to 1.08 lines. The new default line spacing is designed to help with readability of online documents on a number of devices, including traditional desktop and laptop computers, tablets, and smart phones.

using the clipboard tell me more

tell me more In past versions of Office, you needed to have the Clipboard displayed for copied items to be stored in the Clipboard. In Office 2016, the Clipboard stores the last 24 copied items regardless of the application you are copying from or whether the task pane is open or not.

using views tell me more

tell me more In previous versions of Word, Outline view and Draft view were accessible from the status bar. In Word 2016, you access these views only from the View tab: Outline view—Use this view to check the structure of your document. In Outline view, you can collapse the document's structure to view just the top-level headings or expand the structure to see the document's framework. Outline view is most helpful when you use a different style for each type of heading in your document. Draft view—Use this simplified layout view when typing and formatting text. Draft view does not display headers and footers, page edges, backgrounds, or drawing objects.

applying highlights tell me more

tell me more Rather than applying highlighting to text you have already selected, you can use the highlighter to apply highlighting to text throughout your document. Click the Text Highlight Color button without selecting any text first. Your cursor changes to a highlighter shape. Click and drag across text with the highlighter cursor to highlight text. To change your cursor back, click the Text Highlight Color button again.

using bold, italic, and underline tell me more

tell me more Some of the other character effects available from the Ribbon include: Strikethrough—draws a horizontal line through the text. Subscript—draws a small character below the bottom of the text. Superscript—draws a small character above the top of the text The Font dialog contains other character formatting options not available from the Ribbon. These effects include Double strikethrough, Small caps, and All caps among others. To open the Font dialog, on the Home tab, in the Font group, click the dialog launcher. Select an option in the Effects section and click OK to apply the character effect to the text.

clearing formatting tell me more

tell me more The Clear All Formatting command does not remove highlighting that has been applied to text. In order to remove highlighting from text, you must click the Text Highlighting Color button and select No Color.

applying indents tell me more

tell me more The Indent commands indent all lines in a paragraph the same amount. If you want only the first line of a paragraph to be indented and the remainder of the paragraph to be left-aligned, use a First Line Indent. If you want the first line of a paragraph to be left-aligned and the remainder of the paragraph to be indented, use a Hanging Indent. In the Format Paragraph dialog, you can precisely set options for first line indents and hanging indents. To open the Format Paragraph dialog, click the Dialog Launcher in the Paragraph group on the Home tab or in the Paragraph group on the Layout tab.

checking spelling and grammar as you type tell me more

tell me more Word will not suggest spelling corrections if its dictionary does not contain a word with similar spelling, and Word will not always be able to display grammatical suggestions. In these cases, you must edit the error manually. If the word is spelled correctly, you can choose the Add to Dictionary command on the shortcut menu. When you add a word to the dictionary, it will no longer be marked as a spelling error.

checking spelling and grammar as you type tips and tricks

tips & tricks Although checking spelling and grammar as you type is a useful tool when creating documents, there are times when you may find it distracting. You can choose to turn off checking spelling errors or grammar errors as you type. To turn the Check spelling as you type and Check grammar as you type features on and off: Click the File tab. Click the Options button. In the Word Options dialog, click the Proofing button. In the When correcting spelling and grammar in Word section, deselect the Check spelling as you type option for spelling errors or the Mark grammar errors as you type option for grammatical errors.

applying highlights tips and tricks

tips & tricks Be careful when selecting colors to use for highlighting. If both the color of the text and the highlight color are dark, the text will be hard to read. If the highlight color is too light, it may not give the text enough emphasis. To remove highlighting from text, select the highlighted text and then select the No Color option at the bottom of the Text Highlight Color palette.

changing text case tips and tricks

tips & tricks Headers and titles often use the Capitalize Each Word format. One way to ensure that your headers and titles are consistent in text case is to use the Change Case command.

finding text tips and tricks

tips & tricks If you are more comfortable using the Find and Replace dialog, you can still use it to search for text in your document. To open the Find and Replace dialog, start on the Home tab. In the Editing group, click the Find button arrow and select Advanced Find... The Find and Replace dialog opens with the Find tab displayed. Use the dialog to search for text just as you would in earlier versions of Word. Click the More >> button to expand the Find and Replace dialog and view more search options. Here you can choose to find exact matches of words or phrases (including capitalization), search for whole words only, search for special characters, or find formatting in your document. Click the << Less button to collapse the dialog and hide these options.

clearing formatting tips and tricks

tips & tricks If you clear the formatting from text and then decide that you want to keep the formatting that was removed, you can use the Undo command to apply the previous formatting to the text.

using styles tips and tricks

tips & tricks If you modify a style, you can save the style with a new name and then use it throughout your document. To save a new text style, open the Styles gallery and select Create a Style. Click the dialog launcher in the Styles group to open the Styles pane where you can work with and modify styles.

using format painter tips and tricks

tips & tricks If you want to apply the formats more than once, double-click the Format Painter button when you select it. It will stay on until you click the Format Painter button again or press Esc to deselect it. If the text you are copying the formatting from is formatted using a paragraph style, then you don't need to select the entire paragraph. Just place the cursor anywhere in the paragraph and click the Format Painter button. To apply the same paragraph style formatting to another paragraph, click anywhere in the paragraph to which you want to apply the formatting.

entering and deleting text tips and tricks

tips & tricks If you want to edit text you have typed, click in the text to place the cursor anywhere in the document. When you begin typing, the new text will be entered at the cursor point, pushing out any existing text to the right. You can also use the arrow keys to move the cursor around in the document and then begin typing.

replacing text tips and tricks

tips & tricks In addition to text, the Replace command can also operate on formatting characters such as italicized text and paragraph marks. The More >> button in the Find and Replace dialog displays additional options, including buttons that allow you to select formatting and other special characters in the document.

adding borders and shading to paragraphs tips and tricks

tips & tricks Notice that when you apply shading and borders from the buttons on the Ribbon, each button updates to reflect the most recently used option. To apply the same option again, just click the button on the Ribbon rather than opening the menu and making a selection.

using the clipboard tips and tricks

tips & tricks To remove an item from the Clipboard, point to the item, click the arrow that appears, and select Delete. To add all the items in the Clipboard at once, click the Paste All button at the top of the task pane. To remove all items from the Clipboard at once, click the Clear All button at the top of the task pane.

using bold, italic, and underline tips and tricks

tips & tricks When text is bolded, italicized, or underlined, the button appears highlighted on the Ribbon. To remove the effect, click the highlighted button, or press the appropriate keyboard shortcut.

changing font colors tips and tricks

tips & tricks When you change the color of text, the Font Color button changes to the color you selected. Click the Font Color button to quickly apply the same color to other text in the document.

adjusting spacing before and after paragraphs tips and tricks

tips & tricks When you click the up and down arrows, the value for the spacing adjusts by 6 pts. You can also type a value in the box to apply more precise spacing.

checking spelling and grammar tips and tricks

tips & tricks Whether or not you use the Spelling & Grammar tool, you should always proofread your files. Spelling and grammar checkers are not infallible, especially if you misuse a word, yet spell it correctly—for instance, writing "bored" instead of "board." If you have repeated the same word in a sentence, Word will flag the second instance of the word as a possible error. In the Editor task pane, click the Delete Repeated Word option to remove the duplicate word.

applying indents tips and tricks

tips & tricks You can increase indents by one increment (one tenth of an inch) rather than by one level: Click the Layout tab. In the Paragraph group, click the arrows next to Left and Right to move paragraphs by one increment for each click.