Part 2 Written Communication

documentation

Information about the sources of data used in a report.

header

Information that appears above the body text on pages of a document.

footer

Information that appears below the body text on pages of a document.

analytical

Involving detailed study.

bookmarks

Links to preferred websites. Also called favorites.

revising

Making changes to refine a written message.

speech recognition software

Programs that allow voice input, also called voice recognition.

Optical Character Recognition (OCR)

Scanning text printed on paper and translating the images into words.

tone

Style or manner or writing or speaking that shows a certain attitude.

vocabulary

Words you know and understand how to use.

editor

A person who reviews written messages to suggest changes in wording, organization, and content.

graph

A picture that represents data.

draft

A rough or preliminary written version of something that is not yet in its final form

wizard

A software feature that gives the user dialog boxes with instructions for completing a task.

direct approach

A style of writing in which the main points is stated early in the message.

passive voice

A style of writing in which the subject is acted upon rather than performing the action.

indirect approach

A style of writing that give reasons or details to support a main point that comes later in the message.

fonts

A style or design for a set of type characters.

concise

Brief while including all needed information.

Proofreading

Checking for spelling, grammar, and general readability issues, errors and mechanical issues.

table

Data arranged in rows and columns.

spam

Electronic junk mail, advertisements, or other unrequested information.

protocol

Generally accepted customs or rules.

comprehension

The ability to understand what you have read, seen or heard.

white space

The area on a printed page that is empty, having no text or images.

Resolution

The number of horizontal and vertical pixels in a display device. The number of dots per inch (dpi) in a printed document.

context

The parts of a sentence or paragraph around a word that can help you determine its meaning.

Pagination

The process of dividing a document into individual pages for printing.

audience

The recipient(s) or persons for whom a message is intended.