Project Management Essentials

Select the correct order of events in a communication model. Match each answer with the correct target. Each answer can only be used once. 1st 2nd 3rd 4th 5th Answer Options: A:Decode B:Transmit message C:Feedback message D:Encode E:Acknowledge

1st - D 2nd - B 3rd - A 4th - E 5th - C

Select the correct order of change control events. Instruction: Match each answer with the correct target. Each answer can only be used once. 1st 2nd 3rd 4th Answer Options: A:Explore the alternatives B:Obtain approval C:Evaluate the impact D:Submit change request

1st D:Submit change request 2nd C:Evaluate the impact 3rd A:Explore the alternatives 4th B:Obtain approval

Activity D has the following key dates: early start is 5, late start is 7, early finish is 9, and late finish is 11. What is the float on Activity D? 2 0 4 6

2

You are performing a forward pass through your project schedule. Activity G is the predecessor of Activity H. If the early finish of Activity G is 3, what is the early start of Activity H? 3 6 5 4

4

Activity H is a predecessor to Activity E. If Activity H can be delayed up to 5 months without delaying the start of Activity E, what is the free float of Activity H? 0 4 2 5

5

You are performing a backward pass through your project schedule. Activity J is the successor of Activity I. If the late start of Activity J is 6, what is the late finish of Activity I? 5 4 3 6

5

Which of the following statement best defines the work breakdown structure? An organizational chart that shows the project staff assignments A network diagram that shows the project schedule arranged in chronological order A calendar of all project milestones and key dates A hierarchical chart that shows the decomposition of work into progressively smaller components

A hierarchical chart that shows the decomposition of work into progressively smaller components

Which path would be the critical path in a project schedule? A-K-L-E-F = 9 A-G-H-E-F = 7 A-I-J-D-E-F = 10 A-B-C-D-E-F = 12

A-B-C-D-E-F = 12

The durations of activities A, B, C, D, E, F, and G are 1, 2, 7, 4, 5, 2, and 4 respectively. Which of the following option would be the critical path? A-C-F-G A-D-F-G A-E-F-G A-B-F-G

A-C-F-G

In a project to create a new user interface, Monica will do the actual programming of the user interface. Ganesh is the subject matter expert. Janice needs to be informed when the programming is complete. Brian must verify that the user interface meets customer requirements. Using a RACI assignment matrix match the employee with their role. Match each answer with the correct target. Each answer can only be used once. Accountable Responsible Inform Consult Answer Options: A: Monica B: Ganesh C: Janice D: Brian

Accountable D: Brian Responsible A: Monica Inform C: Janice Consult D: Brian

Match the definitions of various resource concepts. Match each answer with the correct target. Each answer can only be used once. Acquisition Negotiation Preassignment Constraint Virtual team Answer Options: A:Selecting project team members in advance because of their unique expertise B:A limitation on your project such as lack of resource availability C:The use of persuasion using interpersonal communication D:A group of people who work primarily off-site and interact via electronic means E:Procuring external resources when they are not available in-house

Acquisition E: Procuring external resources when they are not available in-house Negotiation C: The use of persuasion using interpersonal communication Preassignment A: Selecting project team members in advance because of their unique expertise Constraint B: A limitation on your project such as lack of resource availability Virtual team D: A group of people who work primarily off-site and interact via electronic means

Activities B, C and D have the predecessor A. What does this mean? Activity A is on the critical path Activities B, C and D are dependent on one another Activities B, C and D merge into Activity A Activity A diverges into three paths

Activity A diverges into three paths

An activity on the critical path is running late. Your cost performance has been excellent and you have excess funds. How can you best protect the critical activity? Delay the successor activity to a later start date Performing two activities in parallel that were intended to be performed in sequence Remove some of the quality testing activities to make up time Add more resources to the activity to shorten its duration

Add more resources to the activity to shorten its duration

Which strategies can be used to address risk? Choose all options that best answer the question. Avoid Transfer Mitigate Assess Absorb Accept

Avoid Transfer Mitigate Accept

Preventive actions, corrective actions, and defect repairs are all reasons to create which type of document? Choose the option that best answers the question. Change request Risk register Issue log Purchase order

Change request

Identify elements of a project charter. Choose all options that best answer the question. Contains approval requirements Lists all of the stakeholders Names the project manager Includes the work breakdown structure Identifies the business need

Contains approval requirements Names the project manager Identifies the business need

Which type of contract includes the seller's real costs, plus a fixed fee or a fixed percentage of costs, which represents the seller's profit? Choose the option that best answers the question. Cost Plus Incentive Fee (CPIF) Time and Materials (T&M) Cost Plus Fixed Fee (CPFF) Cost Plus Award Fee (CPAF)

Cost Plus Fixed Fee (CPFF)

Which are the reasons that drive a business case for bringing about a project? Choose all options that best answer the question. Customer request Technological advances Project team request Legal requirement Market demand Employee preference

Customer request Technological advances Legal requirement Market demand

An external vendor is running one month late in delivering a product component needed for Activity H. Activity H has several months of float. What is the best action to take? Replace the vendor by using integrated change control Perform two later activities simultaneously, to make up time Double the resources on Activity H to keep the activity on track Employ resource smoothing by using the float to delay the start of Activity H by one month

Employ resource smoothing by using the float to delay the start of Activity H by one month

Choose the project influence that best matches the given scenario. Match each option with its correct target. Each category may have more than one match. Enterprise environmental factor Organizational process asset Answer Options: A: An invoice from a past project B: Organizational culture C: Risk register template D: Resource calendar E: Industry regulations F: Tax rates

Enterprise environmental factor B, E, F Organizational process asset A, C, D

Which type of contract stipulates a fixed price and includes an additional motivation or bonus - for early completion or some other measure of good performance? Choose the option that best answers the question. Time and Materials (T&M) Fixed Price plus Incentive Fee (FPIF) Fixed Price with Economic Price Adjustment (FP-EPA) Firm Fixed Price (FFP)

Fixed Price plus Incentive Fee (FPIF)

Which action is an example of a Quality Assurance activity? Choose the option that best answers the question. Performing destructive testing Following documented processes Repairing a deliverable under warranty Inspecting deliverables

Following documented processes

The project manager's authority and access to resources varies depending on the team organizational structure. Match the situation with the type of team organizational structure. Match each option with its correct target. Each category may have more than one match. Functional Projectized Matrix Answer Options: A:Project manager has high level of access to resources B:Project manager is part time C:Project manager has a high level of authority D:There is a blend of organizational structures E:The functional manager controls the budget F:The project administrative staff is full time

Functional B, E Projectized A, C, F Matrix D

During a car-buying decision, a customer must decide between a car with all of the latest features and technology, and a car without any upgrades. Which word best describes the difference between these two vehicles? Choose the option that best answers the question. Quality Grade Accuracy Precision

Grade

Identify the attributes required to successfully manage teams. Choose all options that best answer the question. Group facilitation Ability to calculate earned value Authoritative management style Leadership Listening skills

Group facilitation Leadership Listening skills

Which are the common methods to classify stakeholders when performing a stakeholder analysis? Choose all options that best answer the question. Leverage Impact Interest Power Status Influence

Impact Interest Power Influence

Identify the activities and processes that take place during the specific project stages. Choose all options that best answer the question. In the executing stage, work to create the project deliverables is performed Closing stage processes include documenting lessons learned and closing contracts Quality assurance takes place during the monitoring & controlling stage During the planning stage, the key project stakeholders are identified Obtaining authorization for a project takes place during the initiating stage Creating the scope requirements, WBS, and schedule is part of the executing stage

In the executing stage, work to create the project deliverables is performed Closing stage processes include documenting lessons learned and closing contracts Quality assurance takes place during the monitoring & controlling stage Obtaining authorization for a project takes place during the initiating stage

Which action is an example of a Quality Control activity? Choose the option that best answers the question. Maintaining equipment Inspecting deliverables Following documented processes Training employees

Inspecting deliverables

Which type of costs are incurred before the product or service is released to the customer, and includes rework or scrap? Choose the option that best answers the question. Appraisal Prevention Internal Failure External Failure

Internal Failure

Select the examples of vendor documents. Choose all options that best answer the question. Invitation for bid (IFB) Request for information (RFI) Request for proposal (RFP) Invitation for quotation (IFQ) Invitation for proposal (IFP)

Invitation for bid (IFB) Request for information (RFI) Request for proposal (RFP)

Which quality tool can be used to identify the root cause of a defect found during Quality Control inspections? Choose the option that best answers the question. Ishikawa diagram Scatter diagram Perato diagram Control chart

Ishikawa diagram

Select the types of organizational changes? Choose all options that best answer the question. Merger/acquisition New on-site fitness center Annual performance reviews Relocation Internal reorganization

Merger/acquisition Relocation Internal reorganization

When planning the project schedule, project activities and milestones are identified. Match each of the characteristics as being associated with an activity or a milestone. Match each option with its correct target. Each category may have more than one match. Milestone Activity Answer Options: A: Zero activity duration B: The result of decomposing a work package C: Can be mandatory or optional D: Decision point E: Can be estimated in terms of cost and time F: Trigger processes

Milestone A, C, D Activity B, E, F

An activity on the critical path is running late. You have similarly skilled employees working on a non-critical activity. You are slightly over budget. How can you best protect the critical activity? Delay the successor activity to a later start date Move resources away from the non-critical activity to protect the activity on the critical path Performing two activities in parallel that were intended to be performed in sequence Add resources to the activity to shorten its duration

Move resources away from the non-critical activity to protect the activity on the critical path

Which are the estimation techniques that can be used to determine activity durations? Parametric estimating Bottom up estimating Quadrilateral estimating Three-point estimating Analogous estimating Risk analysis

Parametric estimating Three-point estimating Analogous estimating

Activity E, on the critical path, is running late. You have no extra money, and the subsequent (and final) project activity has a discretionary dependency on Activity E. What should you do? Add more resources to the activity in order to finish on time Perform the activity at the same time as its successor activity, to make up time Move the activity to a later time when more resources are available Use available float in the critical path to account for the delay

Perform the activity at the same time as its successor activity, to make up time

Match the methodology characteristic with the corresponding type of project life cycle. Match each option with its correct target. Each category may have more than one match. Predictive Adaptive Answer Options: A:Rolling wave planning B:Iterative cycles C:Plan-driven D:Scope adjustments E:Sequential phases

Predictive C, E Adaptive A, B, D

Match the responsibilities with their corresponding project roles.You may match more than one option to a target. Match each option with its correct target. Each category may have more than one match. Project coordinator Scheduler Sponsor PMO Answer Options: A:Authors a project charter and controls initial funding for the project B:Provides resource and administrative support to the project manager C:Makes sure project tasks, resources, and timelines remain on track D:Ensures project objectives align with stakeholder requirements E:Provides processes and procedures for project governance

Project coordinator B Scheduler C Sponsor A, D PMO E

Which are the components of a project scope statement? Project budget Project risks Project exclusions Project assumptions Product scope description Product acceptance criteria

Project exclusions Project assumptions Product scope description Product acceptance criteria

Which characteristics uniquely define a project? Choose all options that best answer the question. Project purpose aligns with specific strategic business goals Project purpose is defined by ongoing operational work Project work lasts a specific, temporary duration Produces a unique product, service, or result Involves work that is part of normal business operations

Project purpose aligns with specific strategic business goals Project work lasts a specific, temporary duration Produces a unique product, service, or result

Which are the common tools and techniques to gather project requirements? Statement of work Prototypes Contracts Questionnaires Stakeholder register Facilitated workshops

Prototypes Questionnaires Facilitated workshops

Match each of the communication example with the method being used. Each category may have more than one match. Push Pull Interactive Answer Options: A:Stakeholders can visit the project website to retrieve archived documents B:Team members participate in a web conference C:A monthly newsletter is sent to all registered customers D:Large volumes of information is available on the product website E:Monthly phone calls are held with key stakeholders F:Product videos are available for on-demand viewing at a specific URL

Push C Pull A, D, F Interactive B, E

Which of the following considerations should be made when allocating resources to the project activities? Choose all options that best answer the question. Organizational structure Required skill sets Types of resources Project team roles Quantity of resources required The sequencing of activities

Required skill sets Types of resources Project team roles Quantity of resources required

When planning the project schedule, schedule compression and resource optimization techniques may be used. Match each of the characteristics as being associated with one of these scheduling techniques. Match each answer with the correct target. Each answer can only be used once. Resource Optimization Crashing Lag Lead Fast Tracking Answer Options: A: Adjusting the resources allocated to activities B: Shorten the duration by adding resources C: Scheduling two or more activities to be performed in parallel, instead of one at a time D: Starting an activity before a predecessor activity completes E: Delaying a successor activity after an activity completes

Resource Optimization A: Adjusting the resources allocated to activities Crashing B: Shorten the duration by adding resources Lag E: Delaying a successor activity after an activity completes Lead D: Starting an activity before a predecessor activity completes Fast Tracking C: Scheduling two or more activities to be performed in parallel, instead of one at a time

Identify key personal competencies to look for in a project manager. Choose all options that best answer the question. Responsive to unexpected changes Accomplish project objectives Ability to motivate team members Manage project constraints Putting knowledge into practice

Responsive to unexpected changes Ability to motivate team members

Select the types of common project changes. Choose all options that best answer the question. Risk Budget Stakeholders Rules and regulations Scope

Risk Budget Rules and regulations Scope

Choose the option that best matches the risk activity. Match each answer with the correct target. Each answer can only be used once. Risk probability Risk identification Risk impact Risk score Answer Options: A: The likelihood that a risk will occur B: The overall rating of a risk C: Spotting threats and opportunities D: The effect a risk may have on the project

Risk probability A: The likelihood that a risk will occur Risk identification C: Spotting threats and opportunities Risk impact D: The effect a risk may have on the project Risk score B: The overall rating of a risk

Identify the events that trigger communication. Choose all options that best answer the question. Schedule changes Project change Lessons learned/Organizational Process Assets (OPA) update Enterprise Environmental Factor (EEF) update Milestones

Schedule changes Project change Milestones

Match the sequencing of tasks with their dependency relationships. Match each answer with the correct target. Each answer can only be used once. Start-to-finish relationship Finish-to-finish relationship Finish-to-start relationship Start-to-start relationship Answer Options: A: Activity A must finish before Activity B can start B: Activity A must start before Activity B can start C: Activity A must finish before Activity B can finish D: Activity A must start before Activity B can finish

Start-to-finish relationship D: Activity A must start before Activity B can finish Finish-to-finish relationship C: Activity A must finish before Activity B can finish Finish-to-start relationship A: Activity A must finish before Activity B can start Start-to-start relationship B: Activity A must start before Activity B can start

During project selection, benefit analysis is used to identify and document expected benefits. Match each result of the benefit analysis with the type of benefit. Match each option with its correct target. Each category may have more than one match. Tangible benefits Intangible benefits Answer Options: A:Reduced defects B:Avoided costs C:Increased knowledge D:Increased loyalty E:Increased user satisfaction F:Reduced maintenance

Tangible benefits A, B, F Intangible benefits C, D, E

Select the items that are part of the scope, schedule, and/or cost baselines. Choose all options that best answer the question. Product testing will be outsourced to a specialist The product will include 5 value-added customer requirements The budget at completion is $1,000,000 The defect rate must be less than .1% The actual costs should be $100,000 after six months

The product will include 5 value-added customer requirements The budget at completion is $1,000,000 The actual costs should be $100,000 after six months

Select the examples of constraints to project success. Choose all options that best answer the question. The availability of prescreened vendors is limited The unemployment rate is very low, making hiring skilled employees more difficult There are delays in mandatory inspections A key stakeholder wants to add a new feature The budget is cut by 20%

There are delays in mandatory inspections A key stakeholder wants to add a new feature The budget is cut by 20%

Identify the factors that influence communication methods. Choose all options that best answer the question. Time zones Ability to persuade negative stakeholders Language Cross-cultural factors Project manager's workload

Time zones Language Cross-cultural factors

Which type of waste involves unnecessary movement of goods or moving goods to different areas to complete tasks? Choose the option that best answers the question. Motion Waiting Transportation Defects

Transportation

Which of these are parts of a SWOT analysis? Choose all options that best answer the question. Weaknesses Transfer Oppose Strengths Opportunities Threats

Weaknesses Strengths Opportunities Threats