AIS Exam 3

Over the entire life of a typical system, approximately ________ of the work takes place during development and ________ of the work takes place on software modifications and updates.

30%; 70%

Identify the statement below that is FALSE with regards to the development of an AIS.

A newly designed AIS always meets user needs for a time period.

________ is a system test that determines whether a program is operating as designed.

A test data processing

Effective AIS training involves

All of the above are correct

________ are one example of a cloud computing solution.

Application service providers

Identify the question that is not an important consideration in procedures and controls design.

Are customer data stored in alphabetical order in a master file?

Identify one major drawback that is frequently associated with canned software.

Canned software may not meet all of a company's information or data processing needs

Which statement is true regarding canned software and the SDLC?

Companies that buy, rather than develop, AIS software can still follow the SDLC process

________ is a process used to uncover and eliminate program errors.

Debugging

Which of the following describes a phase-in conversion?

Elements of the old AIS are replaced gradually with elements of the new AIS.

What is the first step a company should take when evaluating requests for proposals?

Eliminate proposals that are missing important information or fail to meet minimum requirements.

The project development committee for Photomat Incorporated is discussing output design alternatives for a new, organization-wide accounting information system. There is disagreement among the team regarding whether the quarterly sales numbers be disclosed in a narrative, displayed as a table, or appear in a bar chart. What output design consideration is the team discussing?

Format

Which element of design specification will help the project team find an efficient way to collect data for preparing sales reports?

Input

What is a drawback to using the requirement costing method of software and hardware evaluation?

Intangible factors such as reliability and vendor support are overlooked.

Which of the following is not a reason for preparing the conceptual systems design report?

It discusses the design alternatives that were not selected for the project.

The project development committee for Photomat Incorporated is discussing output design alternatives for a new, organization-wide accounting information system. The project development committee has decided that all reports will be printed on paper. However, there is disagreement regarding where the reports should be made available. John wants the sales reports to be printed and stored in the accounting department for greatest security. Monica wants the sales reports to be printed in every department for full disclosure. What output design consideration are John and Monica discussing?

Location

The project development committee for Photomat Incorporated is discussing output design alternatives for a new, organization-wide accounting information system. There is a heated debate among the team regarding whether the quarterly sales report be printed on paper, be viewable only on-screen, or be distributed as an e-mail. Mark prefers the report be printed on paper, while Jan prefers the report be distributed via e-mail to save trees. What output design consideration is the team debating?

Medium

Which of the following statements below is correct about modules of computer code created during program design?

Modules interact with only the control module.

________ is a performance evaluation approach that evaluates systems based on the weighted score of criteria and points.

Point scoring

________ and ________ are approaches to evaluating vendor proposals that do not incorporate dollar estimates of costs or benefits.

Point scoring; requirements drafting

Which of the following statements is true?

Structured programming divides programs into well-defined segments to reduce complexity.

________ is the process of installing hardware and software and getting the AIS up and running.

Systems implementation

The more information a company provides vendors in its request for proposal, the better the chances of receiving a system that meets the organization's requirements. Which of the below statements identifies why errors may decrease?

The chances of overlooking important factors are reduced.

The project development committee for Photomat Incorporated is discussing output design alternatives for a new, organization-wide accounting information system. There is a heated debate among the team regarding which departments should be given the quarterly sales report. Mark prefers that only management and accounting receive the report, while Jan prefers that management, accounting, and the sales departments receive the report. What output design consideration is the team debating?

Use

What is a benchmark problem?

a method used to compare the efficiency of alternative accounting information systems

Carmie Iria, the director of a systems project committee, has received management approval for the implementation of a new accounting information system. After sending out an RFP to multiple vendors, the committee settled on purchasing a system from Optibase, a vendor who will provide the company with all of the required hardware and software. Carmie's committee has opted to purchase

a turnkey system.

When a systems vendor provides both the software and hardware needed to run a system as a package, this is known as

a turnkey system.

A(n) ________ system test uses copies of real transaction and file records.

acceptance test

An analyst who asks the question, "Does the system produce actual and complete data?" is investigating what post implementation factor?

accuracy

It is important that ________ for data storage purposes.

all data is in compatible format

Software as a Service (SaaS) refers to Web-based computing services provided by a(n)

application service provider (ASP).

Which of the following controls design considerations will help ensure that all customer inquiries are answered in real-time?

audit trail

When canned software is used for systems acquisition, the conceptual design phase of the SDLC

becomes a make-or-buy decision.

The ________ method calculates and compares the processing times of different AIS to compare system performance.

benchmark problem

Approximately what portion of software development costs should be allocated to testing, debugging, and rewriting software?

between 20% and 30%

Identify the item below that is not generally part of an implementation plan.

budgeted savings

Carmie Iria, the director of a systems project committee, has received management approval for the implementation of a new accounting information system. After sending out an RFP to multiple vendors, the committee settled on purchasing a system from Sysys, a vendor who will provide a standard software package and post-sale technical support. Carmie's committee has decided to go with

canned software

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new, organization-wide accounting information system. However, there is a great deal of debate regarding whether the system should interface via telephone, internet, cable, or satellite. Which design consideration is most appropriately associated with these alternatives?

communication channels

Which factor is not investigated during the post-implementation review?

completion

In which phase of the SDLC does developing a general framework for implementing user requirements occur?

conceptual systems design

One of the purposes of the ________ is to guide physical systems design activities.

conceptual systems design report

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new, organization-wide accounting information system. However, there is a great deal of debate regarding whether the system should be standardized on using tapes, disks, hard drives, or paper. Which design consideration is most appropriately associated with these alternatives?

data storage structure

Yasin, a professional in information technology services, received an e-mail from Adil in the Sales Department. The e-mail read: "Yasin, I need you to run that inventory report you prepared for me last month again. Please send it to me by e-mail. Thank you, Adil." What type of report is Adil asking Yasin to provide?

demand report

Information provided to potential vendors on a Request For Proposal should include

detailed specifications for the AIS.

The first step in program design is to

determine user needs.

Post implementation review is conducted to

determine whether a new system meets its planned objectives.

Identify the element below that is NOT an objective of the output design phase of the physical systems design stage of the SDLC.

determining the cost of reports

Which of the following is the least costly and most risky method of converting from one system to another?

direct

What type of conversion terminates the old system as soon as the new system is ready?

direct conversion

Which of the following is the final step in the data conversion process?

documentation of conversion activities

Flowcharts, record layouts, and decision tables are all often part of

documenting the program.

When canned software is used for systems acquisition, the PHYSICAL DESIGN PHASE of the SDLC

does not involve designing and coding, although modifications may still need to be made.

Which of the following is not generally changed when a company's accounting information system is changed?

employee compensation

When a request for proposal (RFP) is solicited based on ________, total costs are usually lower and less time is required for vendor preparation and company evaluation.

exact hardware and software specifications

According to Deloitte & Touche, most chief information officers

expect to replace their current information system(s) with commercially available packages.

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new, organization-wide accounting information system. However, there is a great deal of debate regarding whether accessing data access should be random, sequential, or indexed. Which design consideration is most appropriately associated with these alternatives?

file organization and access

The ________ is responsible for identifying such risk factors in an implementation plan.

implementation team

When canned software is used for systems acquisition, THE IMPLEMENTATION AND CONVERSION PHASE of the SDLC does not

include A and C above.

The project committee for ALDI corporation is attempting to evaluate design alternatives proposed for a new, organization-wide accounting information system. However, there is a great deal of debate regarding whether source documents, turnaround documents, or source data automation should be utilized in the new system. Which design consideration is most appropriately associated with these alternatives?

input medium

Program design

is described by all the above.

When canned software is used for systems acquisition, the maintenance aspect of the operations and maintenance phase of the SDLC

is usually the responsibility of the vendor.

Ideally, employees should receive training on a new system

just before system testing and conversion.

Subdividing program code into small, well-defined modules is

known as structured programming.

Identify one of the benefits associated with procuring software from application service providers.

lower cost

Changing tax rates in a software program would be accomplished in the ________ phase of the systems development life cycle.

maintenance

Which of the following is not one of the types of documentation that should be prepared for a new system?

management

Which of the following is a consideration during file and database design?

medium

Which of the following activities is not part of data conversion?

moving file servers

Several types of documentation must be prepared for a new system. The type of documentation that includes the files and databases accessed and file retention requirements is called

operations documentation.

Deciding how often a certain report should be provided to users is part of which conceptual design specification element?

output

The project committee for ALDI corporation just finished evaluating the design alternatives for a new, organization-wide accounting information system. and has selected a design. Now, the project committee needs to create conceptual design specifications for which of the following elements below?

output

Which of the following lists represent the sequence of elements in developing the conceptual design specifications?

output, data storage, input, and processing procedures and operations

Which of the following is the most costly and least risky method of converting from one system to another?

parallel

In a ________, the old and the new systems are operated simultaneously for a period of time.

parallel conversion

What is used as the basis for management to make a "go/no go" decision regarding whether to proceed from the physical design phase to the implementation and conversion phase of the systems development life cycle?

physical systems design report

Implementing a new system at a branch location before company-wide adoption is

pilot conversion.

Which of the following is a method for comparing alternative vendor proposals for development of an accounting information system when the vendors differ with regard to their ability to meet the project criteria?

point scoring

Acceptance tests involve

processing copies of real transactions in order to determine whether or not the system meets requirements.

Processing test data involves

processing hypothetical data that are designed to identify errors in the system.

What of the below is the most time-consuming activity in the physical design stage of the systems development life cycle (SDLC)?

program design

Performing revisions to existing program code is an example of

program maintenance.

Which of the following is not one of the ways data may need to be modified during data conversion?

remove unnecessary fields from data files

Identify a control commonly used by organizations during the output design phase of the physical systems design stage of developing a new system to avoid expensive time delays later in the SDLC process.

requiring users to sign a document stating the output form and content are acceptable

Ghassan in Marketing received an e-mail from Asif at regional headquarters. "Ghassan, I just reviewed the annual sales report for your district. You blew your sales goal away again, you top gun!" What type of report did Asif use?

scheduled report

The reasons for ________ are to simplify the decision-making process, reduce errors, provide time savings, and avoid potential disagreements.

sending out a request for a proposal

Which consideration below is not considered important to output design?

source

Yasin, a professional in information technology services, received an e-mail from Sabri in the Sales department. The e-mail read: "Yasin, I need you to do something for me. Query sales data for the second quarter and pull out all of the invoices that include iPhones selling with a discount. I need a count and the total amount of the discount. Thanks, Sabri." What type of report is Sabri asking Yasin to prepare?

special-purpose analysis report

Identify the report below that does NOT have a pre-specified content and format design.

special-purpose analysis reports

The ________ is responsible for evaluating the design alternatives and selecting the one that best meets the organization's needs.

steering committee

Within the implementation planning and conversion phase of the systems development life cycle, analysts must ________ before they can ________.

test software programs; test the system

Which of the below standards should not be used to evaluate design alternatives in the conceptual systems design stage of the SDLC?

the amount of time it required to formulate each alternative

At what point in the systems development life cycle does the company determine how the conceptual AIS design is to be implemented?

the physical design phase

When an organization seeks to modify canned software, it is best when ________ because unauthorized modifications may make the program unreliable.

the vendor modifies the software

Who is typically responsible for installing turnkey systems?

the vendor who provides the system

Walk-throughs are system tests that involve

thorough review of the procedures and program logic of the system.

Yasin, a professional in information technology services, sent an e-mail to Mauqwa in the Purchasing department. The e-mail read "Mauqwa, the system just generated a stock-out report. I just wanted to give you a heads up. I'm sending it right over. Best regards, Yasin" What type of report is Yasin providing to Mauqwa?

triggered exception report

Physical input design considerations include

types of data input and optimal input methods.

Which of the following is the final activity in the systems development life cycle?

user acceptance of the post-implementation review report

Which of the following control considerations will help ensure that all cash disbursements are made only to legitimate vendors?

validity

Step-by-step reviews of procedures or program logic early in the system design that focus on inputs, files, outputs, and data flows are called

walk-throughs.