Attachments and Illustrations

Complete the procedure for attaching a file to an email message by selecting the correct term from each drop-down menu.

1. In a new email message, on the (Message) tab, click the Attach File button. 2. In the Insert File dialog box, locate and select a file to attach, and click (Insert).

Use the drop-down menus to complete the sentences explaining styles and themes in Outlook.

1. The Styles command group is used to automatically format (textual) content in the message body. 2. Themes can be applied to text, graphics, and tables and are used to produce a consistent and (professional) appearance.

What are some other features of sending attachments in Outlook 2016? Check all that apply.

A file is something from outside of Outlook, such as Word or PowerPoint. An Outlook item, such as a calendar, can be attached to an email. A cloud-based file is shared by including a link to it in the message body.

What is the difference between an embedded image and an attached image?

An embedded image is displayed as an image in the body of an email, but an attached image is not.

Use the drop-down menus to complete the statements about changing mail options in Outlook.

Backstage View gives access to Outlook Mail (Options) Mail Options allows you to change the settings for messages you (create) and receive. In Mail Options, you can choose to enable Spell Checker, change default fonts, and add (signatures) Font options allow you to apply a default font style for new (messages), replies, and forwards

Use the drop-down menus to complete the sentences about using attachments in Outlook 2016 messages.

Before sending a message with an attachment,be sure to consider the (type) of files that a recipient is able to open and read. be aware of the attachment (size) as some companies limit the amount of data that can be received. use a shared folder or a file (compression) utility if large attachments must be sent.

What are the steps to inserting an image into an email mesage?

Start a new message Click the insert tab Look for the illustrations command group Click pictures Browse, select, and insert your choice.

Luis saves an attachment that he received from Kevin. Where will the attachment save by default?

in the documents directory

The main reason for formatting message style and theme is that it can be useful for making your message

professional in appearance.

Why would a user want to compress a large file before sending it as an email attachment?

to reduce the file size of the attachment

Place the steps for attaching a file to a message in order from top to bottom.

Look under the Message tab. Click Attach File. Locate and select a file. Click insert.

How can a signature be added to an email message? Check all that apply.

Open Backstage View to get to the Outlook Mail Options. Click the Signatures button in Mail Options to view the signatures window. Inside a new email message, click the Signature command to switch to a different signature

What are the steps to changing font options in Outlook? Place the steps in order.

Open Backstage View. Click Options. Click Mail. Click Signatures and Stationary. Choose the font style.

What are the procedures and purposes for accessing Mail Options and Settings? Check all that apply.

Outlook Options allows you to change the look and feel of Outlook. Mail settings allows you to change mail format, enable Spell Checker, and add signatures. Font options allows you to select the font color, style, and size for different messages.

What are the options included in the Illustrations command group? Check all that apply.

Pictures and Online Pictures SmartArt Screenshot Tool

Determine the correct usage for styles and themes by placing each characteristic, under the right category

Styles create bulleted lists are found the Format Text tab change indentation Themes change page colors create message borders are found under the Options tab

Use the drop-down menus to complete the statements about creating and using signatures in Outlook messages.

The Signature feature is found under Outlook Mail (Options) When creating a new signature, be sure to choose (New) messages." When you create a signature and click New Email, the (default signature) will appear in the email body. Signatures can only be set up within the Outlook client on the (computer) not on a server.

What are the characteristics of an attachment in an email?

The paperclip icon indicates an attached file.

What are the options for editing inserted illustration items in Outlook messages? Check all that apply.

changing layout options resizing the image adding and editing shapes adding and editing styles