Chapter 4

Which of the following project management processes is part of the initiating process?

Develop project charter

28. Which of the following describes whether the expected outcomes of the project justify the investment? A. Contract B. Business case C. Business needs analysis D. Project justification

. Answer B. PMBOK® Guide p. 77 - The project statement of work (SOW) is a Chapter 4 — Integration Management CAPM Exam Preparation Student Guide v.10.0 ©2018 Looking Glass Development Page 117 Page 117 narrative description of products or services to be supplied by the project.

22. Which of the following is not a process from the integration management knowledge area? A. Create WBS B. Develop project charter C. Close project or phase D. Develop project management plan

Answer A. PMBOK® Guide p. 25 - Creating the WBS is part of Scope Management. All others are part of Integration Management.

20. Which of the following statements is not true about projects? A. Not all of the project management processes are needed on every project B. Not all of the interactions apply to all project phases C. Projects dependent on unique resources might skip the definition of roles and responsibilities as they are already defined D. None of the above

Answer D. PMBOK® Guide p.21-23 - A key concept with the project management process groups is flexibility. This requirement means that not all processes are needed on every project and not all of the interactions apply to every project phase. Unique resources are often predefined.

Which of the following statements about the project charter is true?

Chartering a project links the project to the ongoing work of the organization PMBOK® Guide p. 75-77 - According to the PMBOK Guide, chartering a project links the project to the ongoing work of the organization. The charter does not define the organizational strategy. Additionally, the charter formally recognizes the project.

Can process inputs be predefined on a project as constraints?

Often PMBOK® Guide p. 28,39 - It is not at all unusual for process inputs to be locked into place as a constraint. This usually happens when they are predefined.

Who (or what) ensures that feedback and refinement do not continue indefinitely in the planning processes?

Organizational policies and procedures

What typically happens to the project management processes when the project is divided into phases?

The process groups are normally repeated within each phase.

Which of the following information is not captured in the project charter?

The project management plan PMBOK® Guide p. 75-81.The initial scope description and the resources that the organization is willing to invest are further refined during the initiation phase. If he or she has not already been assigned, the project manager is selected. Initial assumptions and constraints are also documented. The Project Management Plan is created as part of the planning processes.

Who is responsible to ensure that the knowledge, skills, and processes of project management are applied as needed by the project?

The project manager

a reason to repeat the initiating process group at the start of each project phase

To keep the project focused on the business need that the project was undertaken to address, it allows the project team to evaluate whether or not the business need no longer exists, It allows the project team to evaluate whether or not the project will be able to satisfy the business need

Which of the following either directly or indirectly should be addressed by the project charter?

All the above: The project charter is one of the most important project documents. It is created prior to beginning the project. The charter should address the following information either by reference or directly: - Requirements that satisfy stakeholder needs. - Business needs. - The project purpose or justification. - Assigned project manager and their authority level. - Summary milestone schedule. - Stakeholder influences. -Functional organizations and their participations. - Organizational, environmental and external assumptions. -Organizational, environmental and external constraints. -Business case justifying the project including ROI. - Summary budget

35. When designing an effective change management plan it should include all of the following except: A. Lessons learned B. Policies C. Procedures D. Meetings

Answer A. PMBOK® Guide p. 104 - Lessons learned are reviews of the policies and procedures and are not part of the process itself.

16. According to the PMBOK® Guide, how stringently must a project manager ensure that all the defined process interactions occur? A. There is a great deal of flexibility because interactions within the planning process are dependent on the nature of the project B. There is not significant flexibility because interactions within the planning process are not dependent on the nature of the project and only depend on the PMBOK Guide. C. Interactions within the planning process group are not dependent on the nature of the project, but there is significant flexibility based on the definitions in the PMBOK® Guide. D. None of the above is true.

Answer A. PMBOK® Guide p. 19-23 - Interactions among the processes within the planning process group are dependent on the nature of the project. This makes significant refinement and iterations possible—as well as reordering of some of the relationships due to the fact that in many projects information is simply not available until later in the process.

19. Which of the following statements is true about processes? A. Not all of the project management processes are needed on every project B. All of the processes are required on every project C. All of the process interactions are required D. None of the above

Answer A. PMBOK® Guide p. 22 - Not all of the processes are needed in all projects. This is because flexibility is a key concept for project management.

10. Which of the following project management processes is part of the Initiating Process Group? A. Identify stakeholders B. Define scope C. Collect requirements D. Develop project management plan

Answer A. PMBOK® Guide p. 25 - The only two processes within the Initiating Process Group are the Develop Project Charter Process and the Identify Stakeholders Process. All other choices are part of the Planning Process Group.

14. Which of the following statements is not true about stakeholder involvement in the planning process group? A. The project team should involve only the senior stakeholders and sponsors in the initial scoping of the project. B. The project team should use stakeholders in project planning since the stakeholders have skills and knowledge that can be leveraged. C. The project team is responsible for creating an environment in which stakeholders can contribute. D. All of the above are true.

Answer A. PMBOK® Guide p. 34-35 - It is critical that the project team gets as many of the stakeholders involved in the project as early as possible and keeps them involved throughout the project. To do this, the project manager and team must create an environment that is conducive to stakeholder participation. A wide range of stakeholders can have information that can help the project succeed.

29. What kind of project estimate is typically included in the preliminary project charter? A. Rough order of magnitude estimate B. Detailed budget estimate C. Budget estimate D. None of the above

Answer A. PMBOK® Guide p. 706 - The Rough Order of Magnitude Estimate has a variance of -50% to +50% and is the first estimate completed in the project process.

1. Which of the following is the first process in the integration management knowledge area? A. Develop project charter B. Develop project scope statement C. Develop project management plan D. Distribute Information

Answer A. PMBOK® Guide p. 71 - Before anything else can be done on a project the charter must be developed.

24. Which of the following statements about the project charter is true? A. Chartering a project links the project to the ongoing work of the organization B. The project charter helps define the organizational strategy C. A project is not informally recognized until it is chartered D. All of the above

Answer A. PMBOK® Guide p. 75-77 - According to the PMBOK Guide, chartering a project links the project to the ongoing work of the organization. The charter does not define the organizational strategy. Additionally, the charter formally recognizes the project.

23. In which of the following processes would you develop a high-level narrative of the project? A. Develop project charter B. Develop preliminary project scope statement C. Develop project management plan D. All of the above

Answer A. PMBOK® Guide p. 75-77 - The high level narrative is part of the project charter.

8. The initiating process group does all of the following except: A. Provides for the project management plan B. Defines the project's purpose C. Identifies project objectives D. Authorizes the project manager to begin work

Answer A. PMBOK® Guide p. 77-81 - The primary output of the Initiating Process Group is the Project Charter. This document provides information on the project's purpose, identifies the project objectives and, most importantly, authorizes the project manager to begin work. However, it does not provide the for the project management plan. That is an output of the Planning Process Groups.

26. What kind of project justification would it be if a chemical manufacturer authorized a project as a result of new national guidelines for handling of toxic materials? A. A business need B. A legal requirement C. A market demand D. A social need

Answer B. PMBOK® Guide p. 7 - Projects can be justified for a number of reasons that include: A market demand A business need A customer request A technology advance A legal requirement A social need

9. Which of the following project management processes is part of the initiating process? A. Develop project management plan B. Develop project charter C. Define scope D. Collect requirements

Answer B. PMBOK® Guide p. 71 - This is NOT simply a duplicate question to #8. It is supposed to be here. The only two processes within the Initiating Process Group are the Develop Project Charter Process and the Identify Stakeholders Process. All other choices are part of the Planning Process Group

12. The development of the project charter is primarily concerned with which of the following? A. Assigning the project team B. Authorizing the project C. Providing constraints and assumptions D. Providing the limits of the project manager's authority

Answer B. PMBOK® Guide p. 75-77 - The development of the Project Charter (4.1) is primarily concerned with authorizing the project. It also names the project manager and will often include any constraints or assumptions. However, its core function is project authorization.

5. When is a project officially authorized? A. When the required information has been captured B. When the project charter is approved C. When the initial assumptions and constraints have been reviewed D. When the Project Manager has been selected

Answer B. PMBOK® Guide p. 77 - If he or she has not already been assigned, the project manager will be selected and initial constraints and assumptions will also documented. All of this information is captured in the project charter and the project becomes officially authorized when it is approved.

18. What typically happens to the project management processes when the project is divided into phases? A. Nothing. The project management processes are designed to work with many methodologies. B. The process groups are normally repeated within each phase. C. The process groups must be altered because they are not designed for a phased-based methodology. D. None of the above

Answer B. PMBOK® Guide p.19-21 - When a project is broken into phases the project management process groups usually repeats it an iterative manner because they are designed to work in either an iterative or linear manner.

33. You are a project manager meeting with a coworker over lunch. You explain that you spend a lot of time reviewing historical records from previous, similar projects to prepare for your current project. Which of the following describes the best use of those records? A. Project planning, creating lessons learned, and risk management B. Life cycle costing, estimating and lessons learned C. Estimating, risk management and project planning D. Life cycle costing, lessons learned and project planning

Answer C. PMBOK® Guide p. 104 - Historical records are not typically used for lessons learned, life cycle costing, or status reports.

13. The progressive detailing of the Project Management Plan—which indicates that planning is an iterative and ongoing process—is often called what? A. An iterative feature plan B. A project management plan C. A rolling wave plan D. All of the above

Answer C. PMBOK® Guide p. 160, 185 - Significant changes occurring throughout the project cycle often trigger a need to revisit one or more of the project management processes. Although the frequency might vary, this progressive detailing of the project management plan is the very definition of a rolling wave plan.

11. The initiating process group feeds into or accepts input from each of the following project management process groups except: A. The planning process group B. The executing process group C. The closing process group D. All of the above

Answer C. PMBOK® Guide p. 18 - Because the Initiating Process Group is supposed to be done at the beginning of each project phase, there is a need to communicate with each of the other process groups (except the Closing Process Group) when the project has ended.

21. Can process inputs be predefined on a project as constraints? A. Rarely B. Never C. Often D. Occasionally

Answer C. PMBOK® Guide p. 28,39 - It is not at all unusual for process inputs to be locked into place as a constraint. This usually happens when they are predefined.

2. Which of the following is not part of the integration management knowledge area? A. Direct and manage project work B. Develop project management plan C. Distribute information D. Monitor and control project work

Answer C. PMBOK® Guide p. 360 - Distributing information is part of the manage communications process.

30. Who is responsible to ensure that the knowledge, skills, and processes of project management are applied as needed by the project? A. The project team B. The project sponsor C. The project manager D. All of the above

Answer C. PMBOK® Guide p. 51-52 - The project manager—in collaboration with the project team—is always responsible for determining what processes are appropriate, as well as the appropriate degree of rigor for any given process.

31. Which of the following is usually a core area of emphasis for effective project integration? A. The technical expertise of the team B. Effective use of the change management process C. Efficient and effective communication throughout the key interfaces D. Efficient and effective product control

Answer C. PMBOK® Guide p. 72 - This point cannot be emphasized enough. Communication is key to managing projects successfully. It is the starting point for all other efforts.

3. Which of the following information is not captured in the project charter? A. Initial constraints and assumptions B. The name of the project manager C. The project management plan D. All of the above are captured

Answer C. PMBOK® Guide p. 75-81 - The initial scope description and the resources that the organization is willing to invest are further refined during the initiation phase. If he or she has not already been assigned, the project manager is selected. Initial assumptions and constraints are also documented. The Project Management Plan is created as part of the planning processes.

25. Which of the following is an acceptable reason to need to re-baseline your $25,000,000 project? A. The IT department deploys a new project management control system B. Your primary vendor requests the use of a new Earned Value reporting methodology C. Your sponsor approves a $1,500,000 change in scope. D. The most expensive deliverable on the project comes in 20% under budget.

Answer C. PMBOK® Guide p. 87 - The integrated change control process is performed throughout the project. This is because no project runs perfectly. As part of this process, it is critical to maintain only changes that have been approved . Significant changes in scope may require re-baselining the project.

34. You are a relatively new project manager in your organization and have been given a mentor to help you succeed. While meeting with your mentor she suggests that when it comes to change, your attention should be given to: A. Following your change management process B. Making the changes C. Tracking and recording the changes D. Preventing unnecessary changes

Answer D. A key component of project management is ALWAYS being proactive. In this question only one choice is proactive and that is preventing unnecessary changes.

7. Involving the customers and other stakeholders in the initiation process is important because: A. It improves the probability of shared project ownership B. It improves the likelihood of deliverable acceptance C. It improves stakeholder satisfaction D. All of the above

Answer D. PMBOK® Guide p. 19-24 - Involving all stakeholders—including the customers—in the initiating process is important because the easiest time to change the project is at this early stage. Additionally, it helps improve the probability of shared ownership, improves the likelihood of deliverable acceptance, and improves stakeholder satisfaction.

6. Which of the following is not a reason to repeat the initiating process group at the start of each project phase? A. To keep the project focused on the business need that the project was undertaken to address B. It allows the project team to evaluate whether or not the business need no longer exists C. It allows the project team to evaluate whether or not the project will be able to satisfy the business need D. It ensures project success

Answer D. PMBOK® Guide p. 19-24 - Repeating the initiating process at the start of each project phase (methodology or time based development process) does not ensure success. However, it does serve to keep the project focused on the business need, it allows the project team to determine if the business need still exists, and it allows the project team to determine if the project can satisfy those needs. Therefore it definitely improves the likelihood of project success.

15. Who (or what) ensures that feedback and refinement do not continue indefinitely in the planning processes? A. The project manager B. The project sponsor C. The project management plan D. Organizational policies and procedures

Answer D. PMBOK® Guide p. 21-23 - Because the feedback and refinement process can continue indefinitely if left unchecked, procedures set by the organization identify when the planning effort ends.

17. How do you document the results of the various iterations within the planning processes? A. Within the various deliverables B. As updates to the scope statement C. As updates to the risk management plan D. As updates to the project management plan

Answer D. PMBOK® Guide p. 22-23 - The results of the iterations within the planning process are documented as updates to the project management plan.

4. When should the organization's business needs be documented? A. Throughout the entire project process B. In the planning process C. In the initiation process D. Before beginning the initiation process

Answer D. PMBOK® Guide p. 30-31 - Before beginning the Initiating Process Group, the organization's business needs or requirements are documented. This may blur the project boundaries. To create the charter a major input is the business case.

32. Which of the following is a key driving force for communication on a project? A. Performance B. Differentiation C. Optimization D. Integration

Answer D. PMBOK® Guide p. 72 - This question goes back to the constant battle between the need for differentiation (or subject matter expertise) and the need for integration (or team members working together). The need for integration is the key reason to focus on communication.

27. Which of the following either directly or indirectly should be addressed by the project charter? A. Requirements that satisfy stakeholder needs, wants and expectations B. Summary milestone schedule C. Functional organizations and their participants D. All of the above

Answer D. PMBOK® Guide p.75-77 - The project charter is one of the most important project documents. It is created prior to beginning the project. The charter should address the following information either by reference or directly: Requirements that satisfy stakeholder needs Business needs The project purpose or justification Assigned project manager and their authority level Summary milestone schedule Stakeholder influences Functional organizations and their participations Organizational, environmental and external assumptions Organizational, environmental and external constraints Business case justifying the project including ROI Summary budget

The development of the project charter is primarily concerned with which of the following?

Authorizing the project