CSC - ms word

Default: Bullets formatted using a hanging indent First line is indented _______ Hanging indent is 0.5" Adjust the indent using the ____________ or Increase Indent buttons, ruler, or Paragraph dialog box.

0.25" Decrease Indent

SLO 3.2 Modify and review a document using Track Changes and share an online document. ______________________________________ After a document has been marked up with editing changes, you can review each proposed change and either accept or reject the change. When you accept an editing or formatting change, the change is applied to the document, and the inline markup and/or balloon is removed. When you reject an editing or formatting change, the text and formatting revert back to their original form. ____________________________ If you are working with a document that has many editing changes marked with tracked changes or comments, the Reviewing pane is a useful tool. The Reviewing pane is a separate pane that includes all tracked changes and comments, and it can be displayed vertically on the left side of the Word window or horizontally at the bottom of the Word window

Accept and Reject Changes Reviewing Pane

SLO 4.5 Enrich a document by adding and modifying graphic elements such as pictures, shapes, SmartArt, and WordArt. ________________________ Once you have inserted an image into a document, you can adjust its size and position in the document. Resize Align Wrap Text Around Insert a Caption Group Graphics Resize a Graphic In most cases, you will need to resize your graphic to fit properly in your document. Methods: Drag the top, bottom, side, or corner handles to resize the graphic manually. Set a specific size for the graphic. Select a graphic, click and hold on of the sizing handles and drag in or out to decrease or increase the size of the graphic.

Arrange a Graphic in a Document

_________________________ When you insert a table into a document, the table is automatically set to the width of the document. Word has three different AutoFit options: AutoFit Contents: Adjusts column widths to fit the contents of the table AutoFit Window: Distributes the column widths so the table fits across the width of the page (this is the default setting when you insert a table into a document) Fixed Column Width: Adjusts columns to a fixed column width

AutoFit a Table

SLO 3.4 Create a bibliography with properly formatted sources and insert citations into a document. ___________________________ As you begin compiling the sources for your report, the first thing you need to do is select the bibliography style of the report. The bibliography style determines how citations display in the body of the report and how references appear on a references, bibliography, or works cited page. ______________________________ When you use the Add New Source feature, Word inserts a citation in your report at the insertion point and stores this source information. You then can access stored sources to insert additional citations and to create a bibliography page.

Bibliography Styles Add a New Source

____________________________ Each comment made in Word is attributed to the user name stored in Office. When you are signed in to Word with your Microsoft Account, Word uses this information as the user name. Word uses your user name as the author of each new document you create. Each person editing a document is referred to as a reviewer. _________________________________ Each comment in a document is attributed to the reviewer who made the document. When you place your pointer on text in a document where a comment is attached, a tag displays with the reviewer's name, the date and time of the comment, and the comment text.

Change User Name Review Comments

SLO 1.4 Edit a document using cut, copy, paste, the ______________, and the undo, redo, and repeat features.

Clipboard

______________________________ You can apply column settings to the Whole document, from This point forward, or to Selected text. Apply to Column Options Whole Document Word applies column settings to the entire document. No section breaks are added. This point forward Word inserts a continuous section break before the insertion point in the document and applies the column setting beginning at the insertion point, which becomes a new section of the document. Selected text When text is selected and column settings are applied, Word inserts a continuous section break before and after the selected text. The column settings apply only to that section.

Convert Text to Columns

SLO 4.3 Enhance the appearance and function of a table by applying borders and shading, using table styles, inserting formulas, and converting text into a table. _________________________ You may want to create a table from existing text. Word provides you with options to convert text to a table or convert a table to text. When converting text into a table, the selected text must be separated by tabs, commas, paragraph breaks, or other characters. Word uses these characters to separate text into individual cells in the table.

Convert Text to a Table

_______________________________ You can copy or move columns and rows in a table similar to how you copy or move text in a document. Select the column or row to copy or move, and use one of the following methods: Keyboard Shortcuts: Ctrl+C (copy), Ctrl+X (cut), and Ctrl+V (paste). Context menu: Right-click the selected column or row and select Cut, Copy, or Paste. Drag and drop: Drag and drop the column or row in the new location to move it. Hold the Ctrl key while dragging and dropping to copy a column or row. Clipboard group on the Home tab: Use the Cut, Copy, and Paste buttons in this group.

Copy or Move Columns and Rows

__________________________________ New Word documents are based on the Normal template. You can save documents with the existing file name or with a different file name. A Word document is the standard file format. There are a variety of Word file formats in which to save a document. You can open, edit, and save existing Word documents.

Create, save and open a Word document

Microsoft Word 2016 provides formatting and editing tools you can use to customize a variety of documents. Formatting features such as:

Custom margins Tab stops Indents Page numbering Headers Footers Breaks Lists Styles Themes Borders Shading

____________________________ When you insert a cover page into a document, many of the fields are content control fields, which are fields where you type or select custom content. You may want to add content to some of these fields and remove others. _________________________ You might decide that you no longer want a cover page or that you want to insert a different one. Method: Insert tab, Cover Page button, Remove Current Cover Page (When you remove a cover page, Word deletes the entire contents of the cover page and removes the page break).

Customize Content Control Fields Remove a Cover Page

________________________ If you have added information to the document properties of your document, Word automatically populates the document properties fields in the cover page. When you type information into a document property field on the cover page, Word adds this information to your document properties. ____________________________ You can also add document property fields to the cover page or remove them. When you add a document property field to a cover page, the content of this field is automatically populated with the information from your document properties.

Customize Document Property Content Add or Remove Document Property Fields

________________________________________ By default, footnotes are numbered consecutively with numbers (1, 2, 3) and endnotes are numbered with lowercase roman numerals (i, ii, iii). You can customize how notes are numbered and where they display in a document. __________________________________ In addition to customizing note placement and format, you can also change the format of footnote and endnote text. You do this the same way you format regular text in the document.

Customize Footnotes and Endnotes Modify Footnote and Endnote Format

__________________________ You can type text or insert or delete content control fields. You can format header and footer text as you would other text in your document; you can apply font formatting and borders, insert graphics, and modify or set tabs for alignment. Edit a header or footer: Double-click the header or footer area of the document. Right-click the header or footer area and select Edit Header or Edit Footer. Click the Header or Footer button [Insert tab, Header & Footer group] and select Edit Header or Edit Footer.

Customize Header and Footer Content

____________________________ At some point, you may need to remove columns or rows from your table. Methods: Table Tools Layout tab, Rows & Columns group, Delete button Options: Delete Cells Delete Columns Delete Rows Delete Table

Delete Columns and Rows

_____________________ If you select an entire table and press Delete on your keyboard, only the information in the table is deleted; the blank table remains in your document. Method: Table Tool Layout tab, Delete drop-down, Delete Table

Delete a Table

_______________________________________ On many reports, you don't include a page number or header and footer content on the first page, but this information is included on subsequent pages. When you select the Different First Page option, Word removes existing content from the header and footer on the first page. You can choose to leave the first page header and footer blank, or you can insert content that is different from the header and footer on second and subsequent pages.

Different First Page Header and Footer

________________________________ Just as you can have different header and footer content on the first page, Word provides you with the option of having different odd and even pages header and footer content on a multipage document. __________________________________ Section breaks separate your document into different sections. When you have different sections in your document, the headers and footers are by default linked to previous headers and footers.

Different Odd and Even Pages Link to Previous Header or Footer

SLO 3.2 Modify and review a document using Track Changes and share an online document. Review the table of Review views. ________________________________ The Display for Review view determines how editing changes appear when using Track Changes. Click the Display for Review drop-down list in the Tracking group on the Review tab to select a Display for Review view. All Markup is the view people typically use when reviewing a document with changes tracked.

Display for Review Views

________________________ Word provides you with features to evenly distribute rows and columns, which is useful when the sizes of columns and rows in a table are uneven. Distribute Rows: This feature evenly distributes the rows based on the height of the existing table, making all rows a consistent height. Distribute Columns: This feature evenly distributes the columns based on the width of the existing table, making all columns the same width.

Distribute Rows and Columns

_________________________ After citations and placeholders are inserted into the document, you can edit the citation or source without using the Source Manager dialog box. When you click a citation or placeholder in your document, you see a drop-down list of editing options: Edit Citation: This option opens the Edit Citation dialog box and allows you to add a page number to the citation or suppress any currently displayed information. Edit Source: This option opens the Edit Source dialog box and allows you to update source bibliographic information. Convert citation to static text: This option changes the citation from a Word field that is automatically generated and updated to static text that is not updated. Update Citations and Bibliography: This option updates your bibliography page to reflect any changes you have made to citations or sources.

Edit Citations and Sources

___________________________ You can edit comments by clicking the comment balloon and editing existing text or typing new text. You can also right-click highlighted text in your document that has a comment attached and select Edit Comment from the context menu. Delete comments individually or delete all the comments in the document.

Edit and Delete Comments

______________________________ Each of the different types of graphics has a variety of styles, fills, outlines, and effects that you can apply. Context-sensitive tabs appear when you select a graphic object. These context-sensitive tabs contain a variety of styles galleries. When applying styles to graphics, Word provides you with a live preview. When you place your pointer on a style from one of the style galleries, Word temporarily applies the style to the selected graphic to preview how it will appear in the document.

Enhance Graphics with Styles

SLO 3.3 Insert and edit footnotes and endnotes in a document. Shortcuts: Alt+Ctrl+F inserts a footnote Alt+Ctrl+D inserts an endnote _______________________________cite reference sources used in a document. You can also use them to include additional notational information. Footnotes display at the bottom of each page, while endnotes display at the end of the document. As you insert footnotes and endnotes into your document, Word numbers them consecutively. If you insert a footnote or endnote before or between existing notes, Word automatically reorders notes. You can also customize number format and convert footnotes to endnotes or endnotes to footnotes.

Footnotes and endnotes

_________________________________ When you number the pages in your document, you can change the page number format and starting page number. ______________________________ When you are in a header or footer of a document, there are a variety of buttons you can use to navigate the header or footer areas: Go to Header Go to Footer Previous Next These navigation buttons are in the Navigation group on the Header & Footer Tools Design tab.

Format Page Numbers Navigate between Headers and Footers

__________________________ When you work with graphics, you may want to group together related graphics and objects.

Group Graphic Objects

__________________________________ Word has a variety of symbols and other special characters that you can insert into a document. The Symbols, Wingdings, and Webdings font sets have an assortment of characters and symbols you can insert into a document. Additional special characters available, such as the em dash, en dash, and copyright and trademark symbols.

Insert Symbols and Special Characters

_____________________________ Once you have created your sources and inserted citations in the body of the report, you are ready to create a bibliography page. The bibliography page is automatically generated from the sources in your document and is formatted according to the Bibliography Style you selected. Bibliography, References, and Works Cited built in options- Insert a title before the sources. Insert Bibliography- Inserts just the sources; add a title of your choice If changes are made to sources after the bibliography page has been inserted, you have to update the bibliography. Click one of the references on the bibliography page to select the entire bibliography and click Update Citations and Bibliography.

Insert a Bibliography

________________________ When you insert a cover page into a document, Word automatically inserts it at the beginning of the document and inserts a page break to move the existing first page content to the second page. __________________ The built-in cover pages in Word are arrangements of graphics, text boxes, and Word fields. Some of the fields are document property fields and some are content control fields, fields where you can type custom information. You can customize the content of the fields, delete unwanted fields, and modify the graphics and text boxes on the cover page. The theme of your document controls the format of cover pages. Colors and fonts in a cover page change based on the selected theme.

Insert a Built-In Cover Page Customize Cover Page Content

______________________ You can add a caption to a picture or chart that you insert into a document. The Insert Caption option creates a text box below the graphic where you can enter a caption.

Insert a Caption

_________________________ Once you have added a source to your document, you can insert this same citation again in your document without entering the source information again. When inserting a citation, you can choose from citations you have previously created. ______________ You can insert a placeholder in the report to temporarily mark a spot where a citation needs to be completed. Later, you can add bibliographic source information for any placeholders inserted in the document.

Insert a Citation Insert a Placeholder

___________________________ Column widths control the horizontal text wrapping, while the top and bottom margins or section breaks control where a column ends and wraps to the next column. You can insert column breaks to end a column and move subsequent text to the next column. ______________________________ Column breaks are one way to balance columns on a page. Another way is to use a continuous section break. To make columns approximately equal in length on a page, insert a continuous section break at the end of the last column on the page. Word automatically adjusts your columns so they are about the same length.

Insert a Column Break Balance Columns

_______________________________ You can insert a custom table of contents and modify the format and appearance of the table. When you insert a custom table of contents, the "Table of Contents" title is not automatically inserted as it is when you insert a built-in table of contents. If you want a title on your custom table of contents, page, you should type it before inserting your table of contents. _____________________ After inserting a table of contents, you might decide that you want a different format or to change the levels of headings that are displayed. When you update a table of contents, you are actually replacing the old table of contents with a new one.

Insert a Custom Table of Contents Modify a Table of Contents

SLO 3.3 Insert and edit footnotes and endnotes in a document. ____________________________ When a footnote is inserted into a document, a reference marker, which is a number or letter in superscript format (smaller font size and slightly raised above the typed line), displays directly after the word. Word then places the insertion point at the bottom of the page to insert the text of the footnote. Footnotes display in the body of the document at the bottom of the page, not in the footer, and the text on a page with a footnote adjusts to allow space for the footnote.

Insert a Footnote

SLO 4.3 Enhance the appearance and function of a table by applying borders and shading, using table styles, inserting formulas, and converting text into a table. ________________________________ In addition to making your tables more attractive and easier to read with formatting and style options, you can add formulas to tables to automatically calculate amounts. Most formulas used in tales in Word are simple formulas that calculate numbers in a column or row. When you insert a formula, Word, by default, inserts the SUM formula and adds the range of numbers in the column or row. Word also allows you to insert formulas that are more complex.

Insert a Formula in a Table

SLO 3.3 Insert and edit footnotes and endnotes in a document. _________________________ Inserting endnotes is similar to inserting footnotes. Difference: The text for the endnote displays after the text at the end of the document rather than at the bottom of the page where the note appears.

Insert an Endnote

_SLO 4.5 Enrich a document by adding and modifying graphic elements such as pictures, shapes, SmartArt, and WordArt. ___________________________ SmartArt allows you to graphically present information in your document in a visually attractive way. SmartArt includes a variety of categories, and within each category, numerous options are available.

Insert and Customize SmartArt

SLO 4.5 Enrich a document by adding and modifying graphic elements such as pictures, shapes, SmartArt, and WordArt. __________________________ In addition to pictures, you can insert other types of graphic items into your Word documents, such as shapes. When you insert a shape or line into your document, you are actually drawing the object in your document. Once you draw a shape in your document, you can edit the size, position, alignment, and text wrapping of the object. Once a shape has been inserted into a document, you can move or resize it. Also, you can change the line size, color, and fill of the shapes.

Insert and Customize a Shape

SLO 1.6 Enhance a document using text alignment and line and paragraph spacing. _______________________ ________________________ refers to the amount of blank space between lines of text within a paragraph. Default setting: 1.08 lines You can apply line spacing to an individual paragraph, multiple paragraphs, or an entire document. Method: Home tab, Line and Paragraph Spacing _____________

Line Spacing button

_______________________________ The Source Manager dialog box allows you to edit existing sources, add bibliographic information to placeholders, create new sources, and copy sources that were created and used in other documents. The Source Manager dialog box displays the sources used in your report, the placeholders that need bibliographic information, and a master list of all sources you have previously used.

Manage Sources

___________________________ When you are inserting a title or subtitle in a table, and want to span information across multiple columns, you can do this by merging columns, rows, or cells. Word also allows you to split a cell into multiple cells. You can split cells that were previously merged or split a single cell into multiple columns and rows. When you are splitting cells, the Split Cells dialog box prompts you to specify the number of columns and rows.

Merge and Split Cells

________________________________________________ The appearance of the footnotes and endnotes in your document is determined by styles. Styles control the font, font size, text styles and effects, and paragraph formatting. When you insert a footnote in your document, Word applies the Footnote Text style. You can modify the Footnote Text or Endnote Text style, which automatically updates all of your footnote or endnote text to reflect the changes you made to the style. __________________________________________________________ There might be times when you want to convert footnotes to endnotes or endnotes to footnotes. Rather than deleting and recreating the notes, you can use the Convert Notes feature. When you convert notes, Word automatically renumbers the reference markers and moves the note text to the correct location in the document.

Modify Footnote and Endnote Styles Convert Footnotes and Endnotes

_______________________________ APA (American Psychological Association) Most common report format Chicago (The Chicago Manual of Style) MLA (Modern Language Association)- Most common report format Turabian (Manual for Writers of Research Papers, Theses, and Dissertations)

Most common report styles:

_________________________________________________ You can move footnotes and endnotes in the same way you move text in a document. Method: Select the reference marker in the body of the document and use one of the following: Drag and drop Ctrl+X to cut and Ctrl+V to paste Cut and Paste buttons [Home tab, Clipboard group] Cut and Paste options in the context menu __________________________________________________ When you delete a note, Word removes the reference marker and the text of the note. Your remaining notes renumber and remain in consecutive order. To delete a note, always delete the note reference marker in the body of the document, which also deletes the note text in the footnote or endnote area.

Move Footnotes and Endnotes Delete Footnotes and Endnotes

_________________________ To move the insertion point within a table, press Tab (or the right arrow key on your keyboard) to move forward one cell in the current row. When you get to the end of a row and press Tab, the insertion point moves to the first cell in the next row. Shift + Tab (or the left arrow key) moves you back one cell at a time. You can also use your pointer and click in a cell to insert the insertion point.

Navigate within a Table

________________________________________ For multipage documents, it is a good idea to insert page or section breaks to control page endings or special formatting in different sections. A Page break controls where one page ends and another begins. Next Page: Use when special document layout formatting is applied to a whole page or multiple pages of a document, such as landscape orientation to one page of the document. Continuous section break: Use when you apply special formatting to a section of the document, such as two-column format to specific text on one page. Use Show/Hide feature when working with page and section breaks. _________________________________________ Word provides you with a variety of built-in headers, footers, and page numbering options that you can insert into a document. You can also customize this built-in content. You can insert this content with the header or footer open or while you are in the main document.

Page and Section Breaks Built-In Headers, Footers, and Page Numbers

-_______________________ You can specify the position of the graphic in your document. You can align a graphic left, right, or center by selecting the graphic and clicking the Align button in the Arrange group on the Picture Tools Format tab. You can position a graphic in a document in a specific location by dragging the graphic to the desired location. You can also specify the location relative to the margins, page, or column.

Position a Graphic

_______________________________ If you no longer want a table of contents in your report, you can easily remove it. Method: References tab, Table of Contents group, Table of Contents button, select Remove Table of Contents

Remove a Table of Contents

______________________ To reply to a comment, click the Reply button on the right side of the comment in the Markup area. ___________________________ You can mark a comment as done when you have taken action on a comment but don't want to delete the comment. When a comment is marked as done, the text of the comment changes to a light gray color, and the highlighted text in the document where the comment is attached is a lighter shade of the comment color. Method: Right-click an existing comment in the Markup area or the highlighted text in a document with a comment attached and select Mark Comment Done from the context menu.

Reply to a Comment Mark Comment Done

A bibliography or works cited page lists the sources used in the report. Word includes tools to create sources, insert citations, and create a bibliography or works cited page at the end of your report. ________________________________- There are a variety of report styles, and each differs not only in the overall format of the report but also in the format for sources and citations.

Report Styles

____________________________ When you insert a table into a document, the default size for the table is the width of the document. You can manually adjust the width of columns and the height of rows in a couple of ways. Method: Drag the column or row borders to increase or decrease the size of a column or row. When you place your pointer on the vertical border of a column, the pointer changes to a resizing pointer. Drag the column border to the left or right to adjust the size of the column. You can use the same method to adjust the height of a row by dragging the top or bottom border of a row up or down. Or Set specific sizes, in the Cell Size group on the Table Tools Layout tab.

Resize Columns and Rows

___________________: The rotation handle is the circular arrow at the top of the selected shape. Rotate a shape by clicking and dragging this handle to the left or right. ___________________________: This handle is the yellow circle. You can use this handle to change the shape of an object (not all shapes have this handle available). You can also use this handle to change the size or location of a callout, corner roundness, and other shape elements. You can change the Shape, Fill, Shape Outline, and Shape Effects of a shape. When you select a shape, the Drawing Tools Format tab displays on the Ribbon.

Rotation handle Shape Adjustment handle

______________________________________ Typically, the most tedious and time-consuming aspect of writing a research paper is compiling sources, creating a bibliography page, and citing sources in the body of the report. Key terms: Source- The complete bibliographic reference for a book, journal article, or webpage. Citation- The abbreviated source information that you place in the body of the report to credit the source of the information you use.

SLO 3.4 Create a bibliography with properly formatted sources and insert citations into a document.

____________________________ Most long reports have a table of contents to provide readers with an overview of the material covered in the report. The table of contents reflects the headings in the report; some tables of contents list only the main headings while others might list second-and third-level headings. Typically, a table of contents lists headings on the left and page numbers on the right with a dot leader separating them. Using Heading Styles for a Table of Contents Word can automatically generate a table of contents listing the headings in your report if you apply heading styles to each heading. Styles control the appearance of text by applying: Specific font Font size Color Font styles and Effects Spacing The document theme determines the appearance of the styles. The Styles gallery displays many of the commonly used styles.

SLO 3.5 Create and edit a table of contents based on headings.

_________________________________ Some reports have a title page as the cover or introduction. If you're writing a formal report in APA style, there is a specific way you must organize the title page. But if you're presenting a market analysis or product feasibility report at work, you might want a cover page to introduce the report with professional appeal. Word provides you with a variety of cover page options.

SLO 3.6 Insert a cover page and modify content and content control fields.

________________________________________________________________ You can use headers and footers to include page numbers and document information at the top or bottom of each page in a report or multipage document. Headers appear at the top of the page and footers appear at the bottom. You type headers and footers just once, and they automatically display on subsequent pages. You can automatically insert page numbers in the header or footer. You can also add custom content such as text, document property fields, the date, or borders.

SLO 3.7 Apply and customize headers and footers in a multipage document.

______________________________ Add Rows and Columns When you insert a table into a document, you are not locked into your original table dimensions; you can always add columns and rows to the table in a variety of ways. Insert Control: Place your pointer on the left outside edge of a row or top outside edge of a column to display the insert row or column control (plus sign). Click the insert control to add a row or column. Select multiple rows or columns and click the insert control to add the number or rows or columns selected. Table Tools Layout tab: In the Rows & Columns group, you can insert a row above or below the current row or a column to the left or right of the current column. Mini toolbar: Select a cell, row, column, or table to display the mini toolbar. You can also right-click the table to display the mini toolbar. Click the Insert button to display a list of insert options. Insert Cells dialog box: Open this dialog box by clicking the Rows & Columns launcher on the Table Tools Layout tab. Tab: When your insertion point is in the last cell in the last row, you can press Tab to insert a new row below the last row.

SLO 4.1 Improve the design and readability of a document by using tables to present and arrange information.

________________________________________ You can adjust the width of columns and the height of rows and control how text is aligned within the cells of a table. Word provides you with a variety of table resizing and text alignment options. You also can sort information automatically within a table.

SLO 4.2 Modify a table by changing column and row size, aligning text, using the Table Properties dialog box, sorting data, and using AutoFit.

__________________________________ When working with tables, you can select the entire table, a cell, column, or row, or multiple cells, columns, or rows to apply formatting changes. Word provides a variety of table selection tools. ______________________________This handle appears in the upper left of the table when the pointer is on the table. Click the table selector to select the entire table. _______________________The row selector is the right-pointing arrow when your pointer is just to the left of the table row. When the pointer becomes the row selector, click to select a single row. To select multiple rows, click and drag up or down. _______________________: The column selector is the thick, black down arrow when your pointer is on the top of a column. When the pointer becomes the column selector, click to select a single column. To select multiple columns, click and drag left or right. _____________________The cell selector is the thick, black right-pointing arrow when your pointer is just inside the left border of a cell. When the pointer becomes the cell selector, click to select a single cell. To select multiple cells, click and drag left, right, up, or down. When the cell selector displays, double click to select the entire row. _____________________The select button is on the Table Tools Layout tab in the Table group. Click the Select button to access a drop-down list of table selection options.

Select Table and Text Table selector handle: Row selector: Column selector Cell selector: Select button:

__________________________: This pointer (four-pointed arrow) allows you to select and move objects. Select multiple objects by pressing the Ctrl key and selecting the objects. __________________: Eight sizing handles are located on corners and sides of the shape. When you select one of these, the pointer becomes a sizing pointer (two-pointed arrow).

Selection/move pointer Sizing handles

SLO 3.2 Modify and review a document using Track Changes and share an online document. __________________________ In addition to collaborating with others on a document using Comments and Track Changes, Word also provides you with the option of sharing an online file with others. Sharing an online file gives you the ability to work with others on the same file at the same time, which is called real-time collaboration. You can share any files you have saved in your OneDrive. If you try to share a file that is not saved in OneDrive, you are prompted to save your document to OneDrive before sharing it. In the Share pane, you can type or select the recipients, set the permission level of the shared file, type a message recipients receive through email, or get a sharing link. Create a Sharing Link You can also choose to create a sharing link (hyperlink) to share a file with others rather than sending an email through Word. Share: Sharing link Copy it Email it Generate an Edit link or a View-only link.

Share an Online File

_______________________ graphics are a combination of shapes and text boxes. Once you insert a SmartArt graphic into a document, you can use SmartArt Tools Design and SmartArt Tools Format tabs to customize the text content and the graphic's structure. ________________________________ WordArt can visually enhance a title of a document or add emphasis to certain text within a document. When you insert WordArt, you are actually inserting a text box in the document that can then be manipulated as a graphic. Once you insert WordArt in a document, you can resize and move it, and you can change the color, fill, and effects of this object.

SmartArt Insert and Customize WordArt

SLO 4.5 Enrich a document by adding and modifying graphic elements such as pictures, shapes, SmartArt, and WordArt. You can use graphics to visually present information and enhance a document. You can insert and customize graphic images to meet your specific needs and effectively present information visually. Graphics can be: Pictures stored on computer Online pictures Shapes _________________ __________________

SmartArt WordArt

SLO 4.3 Enhance the appearance and function of a table by applying borders and shading, using table styles, inserting formulas, and converting text into a table. ______________________ By default, when you insert a table, Word formats the table with borders. Apply borders to: Individual cell Group of cells Entire table When applying borders, it is important to be very specific when selecting the area of the table on which to apply the borders.

Table Borders

______________________________ Like table borders, you can apply shading to specific cells or to an entire table. You can choose from Theme Colors or Standard Colors [Shading drop-down list in the Table Styles group on the Table Tools Design tab]. Theme colors change depending on the theme of your document.

Table Shading

_____________________________ Table Styles are built-in styles that you can apply to your tables, which are similar to text styles. Table styles include a variety of borders, shading, alignment, and formatting options. Word provides a wide variety of built-in table styles in the Table Styles group on the Table Tools Design tab. After you apply a table style, you can still customize all aspects of the table. You can also remove all formatting of a table by selecting the Clear option at the bottom of the Table Styles gallery.

Table Styles

____________________________ When you insert a table into a document, the Table Tools tabs display on the Ribbon. Two Table Tools tabs: Design Layout These context-sensitive toolbars display whenever you place the insertion point in the table or select a region of the table. The Table Tools Layout tab provides a variety of formatting options.

Table Tools Layout Tab

SLO 4.1 Improve the design and readability of a document by using tables to present and arrange information. Tables are a tool that you can use to organize information into column and row format. In addition to lining up information, tables allow you more formatting options than tabs. _______________________ You can insert tables almost anywhere in a Word document. A table consists of individual cells where you enter information. Cells are grouped into columns and rows. _____________________ Cell-The area where a column and row intersect Column- A vertical grouping of cells Row- A horizontal grouping of cells

Tables Key Terms:

________________________________ Text can be aligned vertically and horizontally within a cell and can be aligned independently of other cells. There are nine alignment options within the cell of a table. The following alignment options are in the Alignment group on the Table Tools Layout tab

Text Alignment

SLO 3.3 Insert and edit footnotes and endnotes in a document. ____________________________________ Details about footnotes and endnotes: Footnotes: Display at bottom of page Endnotes: Display at the end of the document Number consecutively Insert a reference marker in document Place a thin top border to distinguish from the text in the document The buttons can be found on the References tab in the Footnotes group.

The purpose of footnotes and endnotes is to cite references or to include additional notes that do not fit within the text.

SLO 3.2 Modify and review a document using Track Changes and share an online document. _________________________________is an excellent tool to use when working in groups! After it is turned on, it marks changes to the document. Track Changes is a valuable editing tool in Word that marks changes you and others insert in a document so all reviewers can see these changes. This feature is very useful when working with a group on a report or project. Track Changes To mark editing changes in a document, you must first turn on Track Changes. Once you have turned on Track Changes, you can add, delete, and change text and formatting in the document. Method: Ctrl+Shift+E

Track changes

____________________________ A formula automatically adds values in a table, and you can automatically update a formula if values in the table change. Two ways to update a formula: Right-click the formula and select Update Field. Select the formula and press the F9 function key (you might have to press Fn+F9 if using a laptop).

Update a Formula

________________________ When you make changes to your report such as adding or modifying headings, content, or page breaks, the content and page numbers in the table of contents may no longer be accurate. You need to update the table of contents to reflect these changes. You have the option of updating only page numbers or updating the entire table of contents, which includes both headings and page numbers.

Update a Table of Contents

SLO 3.3 Insert and edit footnotes and endnotes in a document.SLO 3.3 Insert and edit footnotes and endnotes in a document. _____________________________ Once you have inserted footnotes or endnotes in your document, it is easy to see the footnote or endnote text at the bottom of a page or at the end of the document, but you might have a difficult time locating the reference markers in the body of the document. Word provides you with a tool to easily locate footnote reference markers in your document.

View Footnotes and Endnotes

_________________________ You can select how the text aligns or wraps around your graphic with a variety of text wrapping options. You can control how the text wraps around the graphic and choose to position the graphic in front of or behind the text.

Wrap Text around a Graphic

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. ____________________ You can use leaders to insert dots or a line between text when using tab stops. Most common type of leader: dot leader (regularly used in a table of contents) There are three major types of leaders: Dot, Dash, and Solid Underline. You can add leaders to existing or new tab stops, but they can only be added in the Tabs dialog box.

Add a Tab Leader

SLO 2.9 Improve overall document design and format with borders, shading, horizontal lines, and hyperlinks. ______________________________ Applying shading to a paragraph or text is very similar to applying borders. Shading applies a background color to selected text. Method: Home tab, Paragraph group, Shading drop down list Shading tab, Borders and Shading dialog box The shading colors available are dependent upon the theme of the document.

Apply Shading

SLO 2.9 Improve overall document design and format with borders, shading, horizontal lines, and hyperlinks. ___________________________ Page borders are different from paragraph or text borders. A page border is around the entire page rather than selected paragraphs or text. A page border can be a line with varying styles, widths, and colors, or you can use art graphics as a page border. Method: Design tab, Page Borders button [Page Background group]

Apply a Page Border

________________________ A theme is a collection of fonts, colors, and effects. Themes apply to an entire document, not just selected text. You can change the theme of a document or you can individually change the Theme Colors, Theme Fonts, or Theme Effects set in a document.

Apply a Theme

__________________________________________________________________ You can add document properties, such as Title, Author, Company, Subject, Created, and Last Modified, into a document. You can add document properties on the Backstage view or in the Properties dialog box.

Apply custom document properties to a document.

SLO 1.2 Customize a document by entering and selecting text, using word wrap, and using AutoComplete, AutoCorrect, and AutoFormat features. _______________________ When you type a day, month, or date, Word uses the AutoComplete feature to automatically complete typing the day, month, or date for you. ____________________________ The AutoCorrect feature recognizes and corrects commonly misspelled words and some grammatical errors. Word automatically makes the following corrections: Eliminates two initial capitals in a word Capitalizes the first letter of a sentence Capitalizes the first letter of table cells Capitalizes the names of days Corrects accidental usage of the Caps Lock key Changes fraction such as 3/4 to ¾ AutoFormat controls formatting of items such as: Numbered and bulleted lists Fractions Ordinal numbers Hyphens and dashes Quotes Indents Hyperlinks

AutoComplete AutoCorrect and AutoFormat

1.2 Customize a document by entering and selecting text, using word wrap, and using __________________________________________________features.

AutoComplete, AutoCorrect, and AutoFormat

_________________________- When Word automatically makes a correction or formatting change, you have the option to accept the change, undo the change, stop Word from making the change, or control AutoCorrect using the AutoCorrect Options dialog box. If you keep typing, the change is accepted. _________________________ The AutoCorrect dialog box allows you to customize how Word automatically corrects and formats items in a document. You can add a custom entry to the AutoCorrect menu to correct a misspelled word or type your name every time you type your initials.

AutoCorrect Smart Tag Add Custom AutoCorrect Entry

SLO 1.7 Finalize a document using Word's research and proofing tools. F7 is the shortcut to open the Spelling and Grammar pane. Do not fully rely on the Spelling and Grammar check. You should complete a thorough proofreading yourself to ensure there are no mistakes. _________________________________ There are many spelling errors that Word does not automatically correct. Word is constantly checking the words you type against the words in its dictionary. Red wavy underline: Word doesn't recognize a word Blue wavy underline: Grammatical error

Automatic Spelling and Grammar Notifications

SLO 2.9 Improve overall document design and format with borders, shading, horizontal lines, and hyperlinks. ______________________ are excellent ways to highlight or emphasize important information in a document. In Word, there are many different border and shading options including preset border options. A hyperlink functions like a button and is used to take a reader to a web page, open an existing or new document, open an email message, or move to another location in the current document. Apply Built-In Borders You can use the Borders drop-down list in the Paragraph group on the Home tab to quickly apply borders to selected text.

Borders and shading

_____________________________________ In addition to inserting basic page numbers, manually adding header or footer content, and inserting date and time, Word provides you with a variety of built-in custom header, footer, and page number format options. Many of the header and footer options include document properties that are automatically inserted and updated.

Built-In Headers, Footers, and Page Numbers

______________________ The Change Case feature provides a quick and easy way to change the case of a single word or group of words. The Change Case button is in the Font group on the Home tab. Different Case Options: Sentence case (capitalizes the first letter of the sentence) lowercase UPPERCASE Capitalize Each Word tOGGLE cASE (changes letters that are uppercase to lowercase and lowercase letters to uppercase) Font Dialog Box The Font dialog box combines many of the font style and effect options in one location for easy access. Uses: Change Font Color Underline Style Underline Color Effects Font Color Default font color in a Word document is black. The font color of selected text can be changed to add emphasis. Method: Font dialog box, Font Color drop-down list Font Color button [Home tab, Font group] Underline Style and Color When you underline selected text, the default underline style is a solid black underline. There are a variety of underline styles and colors. The Underline style and Underline color drop-down lists are available in the Font dialog box. Font Effects A variety of Font Effects can be chosen from the Font dialog box in the Effects section.

Change Case

SLO 1.5 Customize a document using different fonts, font sizes, and attributes. ___________________________________________ You can change the default settings [Calibri, font size 11pt] on the current document only or change the default settings in the Normal template. If you change the default settings for the Normal template, each new blank document you create uses this new default font and font size.

Change Default Font and Font Size

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. _________________________________ By default, Word has a left tab stop every 0.5". When you set a tab stop in Word, this custom tab stop overrides all preceding default tab stops. The default tab stops after your custom tab stop still remain. Method: Paragraph launcher [Home or Layout tab], Tabs button, Tabs dialog box

Change Default Tab Stops

SLO 1.5 Customize a document using different fonts, font sizes, and attributes. ____________________________ The Character Spacing options allow you to add more or less space between letters and words. The _______________ allows you to change the horizontal spacing of a word or group of words by a percentage. _____________has three options: Normal Expanded Condensed The ____________ option vertically raises or lowers text by a selected number of points. _____________ adjusts the space between letters in a proportional font.

Character Spacing Scale option Spacing Position Kerning

___________________ When you copy or cut an item from a document, Word stores this information in the Clipboard. From the Clipboard, you can select a previously copied item and paste it into a document. Clipboard stores: Text Pictures Tables Lists Graphics The Clipboard pane displays all of the items stored in Clipboard. Method: Clipboard launcher (Clipboard group, Home tab)

Clipboard Pane

________________________ You can create a bulleted list from existing text or you can create a new bulleted list. Method: Bullets drop-down list, Bullet Library

Create a Bulleted List

_____________________________ A hyperlink is an excellent way to direct users to information on a web site, another document, or a location in the same document. You can create a hyperlink by selecting the text or figure you want to turn into a hyperlink and then providing the information about the location where the user will be directed. Key Terms: ScreenTip-The text that displays when you place your pointer over the hyperlink in the document. Target Frame- The window where the hyperlink document or web site opens.

Create a Hyperlink

SLO 2.6 Use customized bulleted and numbered lists to effectively present information. _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Customize a Numbered List In addition to being able to select a format from the Numbering Library, you also have the options to Change List Level, Define New Number Format, and Set Numbering Value. Change List Level-Allows you to select the level of the list. Define New Number Format-Allows you to customize how the numbered list displays. Set Numbering Value-Includes options to Start new list or Continue from previous list. Also allows you to set the number value to begin a new list.

Create a Numbered List Creating a numbered list is similar to creating a bulleted list. The Numbering Library in the Numbering drop-down list contains number format options.

________________________ The Borders and Shading dialog box provides many more options to customize the type of borders you use. Not only can you customize the style, width, and color of border line, but also you can customize where the border is placed in relation to the selected text. Method: Home tab, Paragraph group, Borders drop-down list, Borders and Shading dialog box

Customize Borders

_________________________ In addition to using the bullets listed in the Bullets Library, you can select and use a custom bullet. Use a symbol from one of the font groups or choose a picture from the Bing Image Search or import a graphic of your own.

Customize a Bulleted List

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________ __________________ automatically wraps text to the next line as you reach the right margin of the document. _________________button displays formatting symbols in the document to properly and consistently format documents. You can select text in a variety of ways, and you can select individual words, an entire line, multiple lines of text, a sentence, a paragraph, multiple paragraphs, or the entire document. _______________________ automatically completes a day, month, or date for you. _______________ automatically corrects commonly misspelled words and capitalization errors. __________________ automatically controls the formatting of items such as numbered and bulleted lists. You can add, delete, and edit AutoCorrect entries and customize AutoCorrect options in Word.

Customize a document by entering and selecting text, using word wrap, and using AutoComplete, AutoCorrect, and AutoFormat features. Word wrap The Show/Hide AutoComplete AutoCorrect AutoFormat

____________________________________________________________________________________________________________________________________________ Serif and sans serif are the two main categories of fonts. Fonts are measured in points (pt.). Most documents use between 10 and 12 pt. font size. You can change fonts and font size for specific text or the entire document. Bold, Italic, and Underline are font styles that you can apply quickly to text. Other font effects include Strikethrough, Subscript, Superscript, Small caps, and All caps. You can change the case of text in Word. The _________________ provides many font, size, style, and effect options. You can modify the scale, spacing, position, and kerning of selected text. The ________________________ applies formatting from selected text to other text. The Clear Formatting feature removes all formatting applied to selected text. You can change the default font and font size in Word.

Customize a document using different fonts, font sizes, and attributes. Font dialog box Format Painter

SLO 1.5 _____________________________________ Customizing the appearance: Change font and font size Add styles such as bold, italics and underlining Change the case of the text Add font and text effects Adjust the scale, spacing, and position of text Change the default font settings Use buttons in the Font group on the Home tab, the Font dialog box, and the mini toolbar to apply formatting to text. Font and Font Size Two main categories: Serif -Has structural details at the top and bottom of most of the letters. Sans serif-Has no structural details on the letters. Font size is measured in points (______) the larger the point, the larger the font. Choose a font and font size before you begin typing, and it applies to the entire document. Select the text to change the font or font size. Bold, Italic, and Underline Font Styles Add font styles such as Bold, Italic, and Underline to fonts to improve their appearance or call attention to specific text. These are available in the Font group on the Home tab. Other Font Styles Buttons Font styles and effects in the Font group on the Home tab: Strikethrough Subscript Superscript Text Effects and Typography, which includes Outline, Shadow, Reflection, Glow, Number Styles, Ligatures, and Stylistic Sets Text Highlight Color Font Color

Customize a document using different fonts, font sizes, and attributes. pt.

__________________________ You can type a date or the time in the header or footer of a document, or you can have Word insert this information. Advantages of inserting the date and time: Variety of date and time formats from which to choose You can choose to have the date and time update automatically each time you open the document

Date and Time

___________________________ There are times when you might not want the page number and header or footer to print on the first page, but you want it to appear on the second and continuing pages. Example: On both multiple-page business letters and reports, the page number is typically not on the first page but is on the second subsequent pages. Word gives you the option to set a different first page.

Different First Page

__________________________________ When you have entered document properties in a Word document, you can automatically insert this information in the header or footer. Advantage: When you update the document properties, these fields automatically update in the header or footer and throughout the document.

Document Properties

_____________________________________ View and edit the document properties in the Info area on the Backstage view. Document properties are saved within the document and can be viewed by others who view or use the document. _________________________ In addition to viewing and editing the document properties on the Backstage view, you can also display document properties in the Properties dialog box. _________________________________ After customizing document properties, you can print the document properties included in a document.

Document Properties Advanced Properties Print Document Properties

_____________________________________ When you close the header or footer, the page number appears in gray rather than black like the text of the document. There are three ways to edit the page number or contents of the header or footer: Right-click the header or footer and select Edit Header or Edit Footer. Click the Insert tab, click the Header or Footer button in the Header & Footer group, and choose Edit Header or Edit Footer. Double-click the header or footer area of the document.

Edit Page Number in Header or Footer

_________________________________ When finalizing a document, you might need to change the placement of a page or section break or remove a page or section break from the document. Delete a page or section break: select the break and press Delete. There are two different ways to move a section or page break to a new location. First select the Page Break or Section Break

Edit Page and Section Breaks

______________________________________________________________________________________________________________ You can move or copy selected text within a document. There are a variety of methods to cut, copy, and paste text in a document. The ___________________ stores text that you have cut or copied. You can use the Clipboard to paste text into your document. You can Undo, Redo, and Repeat previous actions when working on a document. These features are available on the Quick Access toolbar.

Edit a document using cut, copy, paste, the Clipboard, and the undo, redo, and repeat features Clipboard

__________________________ Word allows you to quickly edit hyperlinks to change hyperlink information, add a ScreenTip, or change the target frame. You can quickly remove a hyperlink from a document without deleting the text in the document. When you remove a hyperlink from existing text, the text in your document is not deleted. Only the hyperlink attached to the text is removed.

Edit or Remove a Hyperlink

__________________________________________________________________________________________ The Enter key on the keyboard inserts a paragraph break. The paragraph symbol is visible when Show/Hide is turned on. ___________________ control breaks between lines or sentences to retain paragraph formatting between lines. ________________ spaces keep related words together.

Enhance a document using paragraph breaks, line breaks, spaces, and non-breaking spaces. Line breaks Non-breaking

________________________________________________________________________ Paragraph alignment describes how text is aligned horizontally between the margins of a document: Left, Center, Right, or Justified. Line spacing refers to the amount of blank space between lines of text in a paragraph. Paragraph spacing is the amount of space between paragraphs. Paragraph spacing is measured in points. You can modify alignment, line spacing, and paragraph spacing on the Home or Layout tab or in the Paragraph dialog box. You can change the default line and paragraph spacing in Word.

Enhance a document using text alignment and line and paragraph spacing.

§Enter text §Word wrap §Show/Hide formatting symbols §Select text §_______ cycles through selection options §Table of methods for selecting text

F8

SLO 1.1 Create, save, and open a Word document. Save a Document When you create a blank document, Word automatically assigns a generic file name to this document, such as Document 1. Methods: _______________________ Save As a Different File Name You can save a document as a different name by opening the Save As dialog box and typing a new file name. When you save a file with a different file name, the original document is not changed and is still available.

File tab, Save/Save As

_______________________________________________________________________________________________ Smart Lookup is used to research selected word(s) without leaving Word. Research results display in the Insights pane. By default, Word automatically checks documents for spelling and grammatical errors. Word marks potential spelling, incorrect word, or grammatical errors with a colored wavy line under the words. You can correct errors by selecting from options in the context menu. You can manually spell and grammar check a document using the Spelling and Grammar pane. You can customize the Word dictionary by adding, deleting, or modifying words in the word list. The Thesaurus finds synonyms for words in your document. Word also provides you with a Word Count.

Finalize a document using Word's research and proofing tools.

____________________ You can use the Navigation pane in Word to search for text and display all instances of the matching text. Word also highlights in yellow each instance of the matching text in the document. Method: Ctrl+F

Find

______________________ The Find and Replace dialog box provides you three different advanced options for searching your document: Find Replace Go To The Find tab of the Find and Replace dialog box not only searches for text in your document but also searches for specific formatting. Use the Replace feature to search for text, formatting, or a combination of text and formatting and to replace the matching text with other text, formatting, or formatted text. Method: Ctrl+H

Find and Replace

SLO 2.8 Use fine and replace to edit a document. ________________________________________________________________________________________________________________________ The Find feature allows you to search for and locate words and phrases in a document. The Replace feature allows you to search for a word or phrase and replace it with other text. Find and Replace can also be used to search for a specific type of formatting in a document and replace it with different formatting.

Find and Replace are two extremely useful and powerful tools in Word.

_______________________________- You can use a First line indent to indent the first line of a paragraph instead of using a tab. A Hanging indent is typically used with bulleted and numbered lists but can be used effectively to indent text that wraps to a second or more lines, such as a references page.

First Line and Hanging Indents

SLO 1.5 Customize a document using different fonts, font sizes, and attributes. _______________ The ________________________copies text formatting from selected text and applies the same formatting to other text in the same document or a different document. To save time, the Format Painter copies font, font size, line spacing, indents, bullets, numbering, styles, and other formatting features in Word. Clear All Formatting The _________________________ feature allows you to remove all formatting for the selected text and change it back to plain text.

Format Painter Clear All Formatting

____________________ The Go To feature allows you to go quickly to specific items or locations in your document. This feature is different from Find in that Go To moves you to specific objects or locations in your document such as a page, section, or bookmark.

Go To

SLO 2.4 Enhance document layout by inserting page numbers, headers, and footers. ___________________________ In addition to inserting page numbers into the header or footer of a document, you might want to include the number of pages in the document, date or time, title of the document, company name, or other custom content. You can enter information manually into the header or footer, or you can have Word insert document property fields.

Insert Header and Footer Content

SLO 2.9 Improve overall document design and format with borders, shading, horizontal lines, and hyperlinks. ________________________________ In addition to being able to insert top and bottom borders on selected text, you can also insert a horizontal line to use as a border to separate information on a page. A horizontal line is actually a graphic object that is inserted into the document. Method: Insertion point where you want a horizontal line, Borders drop down arrow [Home tab, Paragraph group], Horizontal Line (drop-down list)

Insert a Horizontal Line

With Word you can create:

Letters Memos Reports Flyers Brochures Mailings

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. _____________________ Margin settings are measured in inches. Default setting: 1" Choose and change margins from the Margins drop-down list. Create your own custom margin settings in the Page Setup dialog box. Use the Page Setup dialog box to use margin settings that are not listed in the preset margin settings in the Margins drop-down list.

Margin Settings

______________________ Once a style has been applied to the text, you can change the formatting of this text. One way to do this is to make changes to font, font size, color, style, effects, etc., to the selected text without actually changing the style. You can also modify the style. There are two ways to modify a style: Update [style name] to Match Selection Modify style You can also modify a style using the Modify Style dialog box.

Modify a Style

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. _______________________________ As you set and use tab stops more regularly, you become more comfortable selecting the correct type of tab stop to use, adjusting the settings of existing tab stops, and removing tab stops. The easiest way to move tab stops is by using the ruler. When using the ruler to adjust a tab stop, be sure to select the appropriate text before moving a tab stop.

Move a Tab Stop

SLO 2.6 Use customized bulleted and numbered lists to effectively present information. _________________________ Multilevel lists allow you to customize a list using a combination of numbers, letters, or bullets. Customize an existing multilevel list or define your own. Options to customize each level of the list: Number format including font and starting number Number style, which can be a number, letter, Roman numeral, or bullet Position of the number and the text that follows

Multilevel lists

_________________________ In addition to inserting the current page number in a document, you can add a field code to automatically insert the total number of pages in a document.

Number of Pages Field

__________________________ Page breaks end one page and begin a new page. When you insert a Page break, you control where one page ends and a new page begins. There are three different types of page breaks: Page Column Text Wrapping

Page Breaks

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. You can use margins to create white space around the edges of a document. This improves the readability of a document and prevents the document from appearing cluttered. You can also customize a document by changing the page orientation, paper size, or vertical alignment. ___________________________ When you open a new Word document, the default settings control margins, page orientation, paper size, and vertical alignment.

Page Layout Settings

________________________________ When using page numbering, you might want a different type of page number format, numbering to begin with a different page number, or a chapter number before the page number. The Page Number Format dialog box provides you with page numbering options.

Page Number Format

_____________________________ A page number field is inserted in the header or footer of the document, when you use Word to insert page numbers. _____________________ Word gives you a variety of page number locations, horizontal alignment options, and number format options. Basic page number placement options: Top of Page Bottom of Page Page Margins Current Position

Page Numbering Insert Page Number

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. __________________ Page orientation refers to the direction of the page. Different orientation options: Portrait (8.5" x 11")-Default Landscape (11" x 8.5") Method: Layout tab, Page Setup, Orientation

Page Orientation

SLO 2.4 Enhance document layout by inserting page numbers, headers, and footers. ___________________________________ are regularly used in multiple-page documents. You can set the header, footer, or page number to appear on each page of the document, which means you only have to type the information once, and Word repeats that information on each subsequent page. Header area---à Above the top margin. Footer area---à Below the bottom margin.

Page numbering, headers, and footers

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. _____________________ The actual size of the paper of your final printed document is referred to as Paper size. Default: 8.5" x 11" Word provides other preset paper size settings. Method: Layout tab, Page Setup group, Size

Paper Size

SLO 1.3 Enhance a document using paragraph breaks, line breaks, spaces, and non-breaking spaces. Using paragraph and line breaks allows you to break up a document into more readable chunks of information. There are different types of breaks that can be used for different purposes when formatting documents. _________________- The Enter key inserts a paragraph break and is marked by a paragraph symbol that displays at the end of each paragraph when Show/Hide is turned on. Use paragraph breaks to control the amount of white space between paragraphs of text within a document. Formatting applied to entire paragraph: Indents Numbering Bullets Text alignment Line spacing Paragraph spacing ________________ Line breaks can be used to control breaks between lines or sentences of text. When line breaks are used, the text separated by line breaks is treated as one paragraph. Use Shift+Enter to insert a line break. Use line breaks within a numbered or bulleted list to allow for multiple lines of text on separate lines and blank lines between the text without creating a new number or bullet. Spaces and Non-Breaking Spaces Spaces are included between words. Use the spacebar to insert a space. When keeping a person's first and last name or date together on the same line, press Ctrl+Shift+Spacebar to use a non-breaking space.

Paragraph Breaks Line Breaks

____________________________________ The _____________________________combines many of the alignment and spacing options included in the Paragraph groups on the Home and Layout tabs. Change Default Line and Paragraph Spacing You can set default paragraph alignment and spacing in __________________________________. This process is similar to changing the font and font size default settings.

Paragraph Dialog Box

____________________________ _________________________ controls the amount of spacing before and after paragraphs. Default After paragraph: 8 pt Default Before paragraph: 0 pt Method: Layout tab, Paragraph ____________

Paragraph Spacing group

SLO 1.6 Enhance a document using text alignment and line and paragraph spacing. _______________________________ controls how a paragraph is aligned horizontally on the page. Change the alignment of a paragraph by clicking a paragraph alignment button in the Paragraph group on the Home tab. Four different paragraph alignment options (Shortcuts): Ctrl +L Left Ctrl+E Center Ctrl+R Right Ctrl+J Justified

Paragraph alignment

Pin a frequently used document to the Open area on the Backstage view. Pinned documents appear at the top of the Recent documents list so you can quickly open the document. Method: Open (Backstage view), Recent, Pin

Pin a Frequently Used Document

SLO 1.4 Edit a document using cut, copy, paste, the Clipboard, and the undo, redo, and repeat features. Editing is an important phase in document creation. It involves: ______________________ _________________ ______________ Move Text Moving: Removing text from one location (cutting) and placing it in another location (pasting). Methods: Drag and drop Cut and paste Move text using cut and paste: Cut and Paste buttons: Click the Cut and Paste buttons in the Clipboard group on the Home tab. Shortcut commands: Press Ctrl+X to cut and Ctrl+V to paste. Context menu: Right-click the selected text to display this menu. Copy Text An efficient method of inserting text into a document is to copy it from another location, such as a web page or a different document, and paste it into your document. Copying text leaves the text in its original location and places a copy of the text in a new location. Method: Drag and drop (When copying text within the same document) + CTRL Copy and paste Copy and Paste buttons: Press the Copy and Paste buttons in the Clipboard group on the Home tab. Shortcut commands: Press Ctrl+C to copy and Ctrl+V to paste. Context menu: Right-click the selected text to display this menu. Paste Text and Paste Options Three primary paste options when using the Paste button in the Clipboard group or from the context menu: Keep Source Formatting: Retains formatting from source document (the document where the text was copied) Merge Formatting: Merges formatting from source document and current document Keep Text Only: Pastes only unformatted text Default paste option: Keep Source Formatting

Proofreading Correcting grammar/spelling mistakes Arranging text within document (cutting, copying, and pasting)

________________________ Removing indents moves the indent markers back to either the left or right margin, so the margins control the alignment of text rather than the indents. Method: Layout tab, Paragraph group

Remove Indents

_____________________________________ If you want to remove the page numbering from a document, there are two different ways to do this. Select Remove Page Numbers from the Page Number drop-down list Open the header or footer and manually delete the page number

Remove Page Number

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. _______________________________ Occasionally, when setting tab stops using the ruler, you unintentionally add an unwanted tab stop. Three ways to remove tab stops: Drag a tab stop off (below) the ruler. Clear a single tab stop in the Tabs dialog box. Clear all tab stops in the Tabs dialog box.

Remove a Tab Stop

In Microsoft Word, you can create a variety of document types. Create, edit, and customize high-quality and professional-looking documents. Create from a new blank document, existing Word templates, or from existing documents. Save in a variety of formats. Create a New Document All new documents are based on the Normal template. Normal template: Default fonts Font sizes Line and Paragraph spacing Margins Method: File, New, Blank Document Ctrl+N

SLO 1.1 Create, save, and open a Word document.

__________________________________________________ As you're typing a document and you get to the bottom of the page, Word automatically moves to the tops of the next page so you can continue typing; this is referred to as a soft page break. There may be times when you want to start a new page before you get to the bottom margin or you might want different margins or page orientation in a different section of your document. Word provides options for page and section breaks to control page endings and formatting.

SLO 2.5 Control pagination with page and section breaks.

_________________________ Bulleted and numbered lists highlight important information. Use bulleted lists when the order of information is not important, and use numbered lists for sequential information. A Multilevel list can combine a variety of numbers, letters, and bullets.

SLO 2.6 Use customized bulleted and numbered lists to effectively present information.

________________________________ When you are collaborating with other people on a report or document, you can use comments to provide feedback in the document without making changes to the text of the document. Example: Use comments to ask a question, make a suggestion, or provide additional information. Also, use comments when working alone on a document to make notes to yourself. You can customize how comments appear in a document, review comments in a document, edit comments, and delete comments. ______________________________ When you insert a comment, the comment appears in a balloon in the Markup area, which is the area to the right of a document. Comments in a document are marked with the name of the author of the comment and time or date the comment was created. The text of the comment appears below the author's name in the balloon. You can insert a comment on a single word or a group of words.

SLO 3.1 Insert, review, edit, and customize comments. Insert a Comment

_____________________________ Section breaks allow you even more formatting control over you document than page breaks. Section breaks can be used to format: Headers Footers Page numbering There are four different types of section breaks: Next Page: Insert a section break and start the new section on the next page. Continuous: Insert a section break and start the new section on the same page. Even Page: Insert a section break and start the new section on the next even-numbered page. Odd Page: Insert a section break and start the new section on the next odd-numbered page.

Section Breaks

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. _________________________ Tabs are different from margins because tab stops apply to a paragraph or selected paragraphs rather than an entire document or sections of a document. This is important to keep in mind when setting, using, and editing tab stops. Default: Left tab every 0.5" Methods: Tabs dialog box Ruler

Set a Tab Stop

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. _______________________________ The Tabs dialog box is an effective and easy method to set single or multiple tab stops. Method: Home/Layout tab, Paragraph dialog box, Tabs dialog box _____________________ Using the ruler to set tab stops is a quick way to add them to a document. You can also easily move or remove tab stops using the ruler. Tab selector-Used to select the type of tab stop you want to insert. Located at the top of the vertical ruler on the left side of the Word window.

Set a Tab Stop Using the Tabs Dialog Box Set a Tab Stop Using the Ruler

` Word 2016 provides you with sharing and export options. Share and Export area of the Backstage view: Share with People [Share] Email [Share] Present Online [Share] Post to Blog [Share] Create PDF/XPS Document [Export] Change File Type [Export]

Share and Export Options

SLO 1.7 Finalize a document using Word's research and proofing tools. Word provides you with many proofing and editing tools to improve the quality of the documents you produce. The Smart Lookup feature allows you to search for information on the Internet without leaving Word. ________________________________ _________________________ is a new research feature in Word 2016. This feature uses Bing, an Internet search engine, to find information about a selected word or words in a Word document without leaving the application. _____________________ pane displays information from the Internet about the words you select.

Smart Lookup and the Insights Pane Smart Lookup The Insights

_______________________________ You can use the Spelling and Grammar panes to check your entire document for potential spelling and grammatical errors. _____________________________________ When you spell check a document, you can easily add a word to the Word Dictionary.

Spelling and Grammar Panes Customize the Dictionary

SLO 1.1 Create, save, and open a Word document. SLO 1.2 Customize a document by entering and selecting text, using word wrap, and using AutoComplete, AutoCorrect, and AutoFormat features. SLO 1.3 Enhance a document using paragraph breaks, line breaks, spaces, and non-breaking spaces. SLO 1.4 Edit a document using cut, copy, paste, the Clipboard, and the undo, redo, and repeat features. SLO 1.5 Customize a document using different fonts, font sizes, and attributes. SLO 1.6 Enhance a document using text alignment and line and paragraph spacing. SLO 1.7 Finalize a document using Word's research and proofing tools. SLO 1.8 Apply custom document properties to a document.

Student Learning Outcomes (SLOs)

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. SLO 2.3 Apply indents to control text alignment. SLO 2.4 Enhance document layout by inserting page numbers, headers, and footers. SLO 2.5 Control pagination with page and section breaks. SLO 2.6 Use customized bulleted and numbered lists to effectively present information. SLO 2.7 Apply styles and themes to improve consistency in document format. SLO 2.8 Use find and replace to edit a document. SLO 2.9 Improve overall document design and format with borders, shading, horizontal lines, and hyperlinks.

Student Learning Outcomes (SLOs)

__________________ The Style gallery in the Styles group on the Home tab provides you with numerous built-in styles to apply to selected text in a document. Apply a Built-In Style You can quickly preview or apply styles to selected text or paragraphs.

Style Gallery

SLO 2.7 Apply styles and themes to improve consistency in document format. ___________ are a collection of preset formatting that you can apply to a paragraph or selected text. A style can control: Font Font size Style Color Effects Indents Line spacing Paragraph spacing Borders

Styles

SLO 1.5 Customize a document using different fonts, font sizes, and attributes. _____________________ ___________________add special formatting features to selected text, such as Outline, Shadow, Reflection, and Glow. Located in the Font group on the Home tab. Use the Text Effects dialog box to make several changes at once!

Text Effects

____________ are a collection of fonts, colors, and effects that you can apply to an entire document. Both styles and themes keep the formatting consistent throughout a single document or multiple documents.

Themes

SLO 1.7 Finalize a document using Word's research and proofing tools. The _______________________ is a great tool to use when you find yourself repeating words over again, and you would like to change the word yet keep the meaning! The _____________________ Word provides a __________________________feature that you can use to find synonyms of words to add variety to your writing. Ways to use the ____________________: Select a word in the document and use the context menu to replace a selected word with an appropriate synonym. Thesaurus pane [Shift+F7}.

Thesaurus

SLO 1.8 Apply custom document properties to a document. Word allows you to include details about a document, which are called document properties. This includes: _______________ _______________ _______________ _______________ _______________ _______________ _______________ _______________

Title Author Comments Subject Company Created Last Modified

Customize a document by entering and selecting text, using word wrap, and using AutoComplete, AutoCorrect, and AutoFormat features. When creating or editing a document you can: _____________ _____________ _____________ Type Text and Use Word Wrap Word inserts text at the point in the document where the insertion point is flashing Word Wrap: Text is aligned at the left margin and the text wraps to the next line when it reaches the right margin. Show/Hide Formatting Symbols The Show/Hide feature slows you to display or hide the formatting symbols in your document. Show/Hide: See paragraph breaks Line breaks Spaces Tabs Other formatting symbols Method: Home tab, Paragraph group, Show/Hide Select Text Word allows you to select words, lines, sentences, paragraphs, or the entire document. Apply formatting Copy Move Delete selected text Click and drag pointer over the desired text.

Type new text Insert text from another document Copy text from a web page or another document

______________________: Left Indent Right Indent First Line Indent Hanging Indent Left and Right Indents Indents apply to an entire paragraph or multiple paragraphs, not just lines of text within a paragraph.

Types of Indents

Undo Change Quick Access toolbar (Above the Ribbon on the upper left): Undo (Last action performed is reversed). Redo Repeat Previous Actions Redo and Repeat Change The Redo and Repeat features are similar to the undo feature. When you use the Undo button, the Redo button is activated so you can redo the previous change. When you perform an action or apply formatting in a document, the Repeat button is activated so you can repeat the previous action or formatting. Methods: ___________________ ____________________

Undo: Ctrl+Z Redo/Repeat: Ctrl+Y

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. ________________________ Microsoft Word provides horizontal and vertical rulers that display both the typing line length and the vertical typing space available in a document. Method: Show group, View tab, Ruler box The rulers are increasingly important and useful as you begin using tab stops, indents, columns, tables, and section breaks.

Use the Ruler

SLO 2.1 Format a document by customizing margins, page orientation, paper size, and vertical alignment. _______________________ Vertical alignment may be used to vertically center information on the page, such as a flyer or a title page for a report. Key Term: Vertical alignment-controls the position of text between the top and bottom margins. Four different vertical alignment options: Top: Text begins at the top margin of the document. Center: Text is centered vertically between the top and bottom margins. Justified: Space is automatically added between lines to fill the entire vertical space between the top and bottom margins. Bottom: Text begins at the bottom margin of the document.

Vertical Alignment

______________________ Word provides a running __________________ in each document, which is displayed on the Status bar in the bottom left corner of the Word window. Word Count dialog box displays: Number of pages Words Characters (no spaces) Characters (_______________) Paragraphs Lines _________________: Proofing group, Word Count dialog box

Word Count with space Method

SLO 2.3 Apply indents to control text alignment. Indents are another powerful tool to help you __________________________between the left and right margins. Thought of as temporary margins, which apply to selected paragraphs. ______________________: First line of each paragraph Set off a long quote in a report Indent the carry-over lines when creating bulleted or numbered lists Set indents using the ruler, the Paragraph group on the Layout tab, or the Paragraph dialog box.

control how text aligns Use Indents

save formats

docx docm doc dotx dotm pdf rtf txt odt

SLO 2.2 Improve alignment and page layout by setting, using, and editing tab stops in a document. A tab is often used to _______________________ of a paragraph. Tabs can be used, for example, to align text in columns, or to begin the date at the horizontal midpoint on a modified block business letter. Key terms: Tabs-useful tools to control the alignment of text Tab stop-where your insertion point stops when you press the Tab key Five different types of tab stops: Left Center Right Decimal Bar

indent the first line

SLO 1.6 Enhance a document using ___________________ and line and paragraph spacing. Sometimes you may choose to change default settings. You can choose to make the changes for the current document or to the Normal template so the changes will impact all future documents as well. In addition to word wrap, line breaks, and paragraph breaks, you can use ____________________, line spacing, and paragraph spacing to control the layout and the white space between parts of your document. Default Settings There are default settings for paragraph alignment, line spacing, and paragraph spacing. These default settings are stored in the Normal template on which all new blank documents are based. Normal Template Default Settings are shown in the table.

text alignment