Cvent Sourcing Exam

which search filter can you use to search by hotel name? 1. venue type 2. account tags 3. supplier name 4. chains, brands, or venue

supplier name

which filter will show the hot spots in the area/region you are selecting 1. amenities 2. cities 3. view may 4. chains, brands, and venues

view may

why would the RFP showcase box not appear on your supplier & responses page? 1. you can only post your RFP to showcase when you send RFP the first time 2. you have added 20 venues to your RFP 3. you have sent your RFP to 20 venues 4. you have added venues from more than one location

you have added 20 venues to your RFP

Why would you only see 10 venues on the suppliers & responses page when you added 15 to your RFP? 1. the page only shows 10 and you need to go to page 2 2. you have selected a view 3. the other 5 turned down the RFP 4. you have cancelled the other 5 suppliers

you have selected a view

when would you edit a suppliers submitted proposal? 1. you want to attach additional documents to the proposal 2.you want to add an NSO contact to the supplier 3. you negotiated a different price than what is on the proposal 4. the RFP requirements have changed and you want to send the updated RFP

you negotiated a different price than what is on the proposal

How many responses can you receive from the RFP showcase? 1. 2 2. 5 3. 10 for enterprise accounts 4. unlimited

5

at what point can you mark the RFP as contracted and add negotiated rates by room type? 1. After awarding the RFP 2. after canceling the RFP 3. while creating the cost summary 4. while awarding the RFP

After awarding the RFP

what type of venues can you find on the suppliers & responses page within an RFP? 1. All Venues added to the RFP 2. only the venues that have been sent the RFP 3. only the venues that have submitted a proposal 4. all venues with their associated NSO's and CVB's

All Venues added to the RFP

How do you ensure you are only looking at your RFPs when there are several other users in the account? 1. Create a custom view on the Manage RFP's Page 2. Create a custom view on the Suppliers & Responses page 3. Apply the default My RFP's View 4. Cvent Shows your own RFP's by default

Apply the default My RFP's View

How do you cancel and RFP? 1. change the status of all suppliers to declined on the suppliers & responses page 2. click cancel RFP on the suppliers & responses page 3. Click cancel RFP on the RFP Administration Page 4. click delete RFP on the RFP Administration Page

Click cancel RFP on the RFP Administration Page

How do you add a meetings room grid to an existing quick RFP? 1. select yes for "do you need meeting rooms or event space? 2. create a new RFP and choose Advanced RFP 3. Import the meeting space using an excel file into the Quick RFP 4. Convert the RFP to an Advanced RFP and fill out the meeting room grid

Convert the RFP to an Advanced RFP and fill out the meeting room grid

Who provides the different ratings you see on the venue profile? 1. Hotels self report all ratings according to local cirteria 2.Cvent adds start ratings to ensure partiality 3. the hotel adds Northstar rating and Cvent adds the other ratings 4. Cvent adds Northstar rating and the hotels add the other ratings

Cvent adds Northstar rating and the hotels add the other ratings

How is the data on individual supplier listings maintained? 1. suppliers create listing for their venues on the Cvent supplier network intake form 2. Cvent creates the initial listing and the suppliers keep it up to date 3. Cvent customer care creates the listings and periodically reviews and updates them 4. suppliers update their listed information when responding to RFP's as part of the response process

Cvent creates the initial listing and the suppliers keep it up to date

which of these proposal statuses reflects an action taken by you as the meeting planner? 1. Withdrawn 2. Receipt Confimred 3. Turned Down 4. Declined

Declined

What does it mean to set and NSO as a default? 1. Default NSO receives the RFP instead of other non defaulted NSO's 2.Default NSO receives the RFP instead of the suppliers lead catcher 3. Default NSO is pre-selected when sending an RFP 4. Default NSO is associated to all venues irrespective of chain and brand

Default NSO is preselected when sending an RFP

What can a supplier do after receiving and RFP? 1. Self-award the RFP 2. Forward the RFP to a CVB 3. Decline the RFP 4. Create and submit a proposal

Forward the RFP to a CVB

Which report can you generate to get a bid comparison in MS word format? 1. availabilty report 2. compare suppliers report 3. RFP & Bid Reports 4. Responses by destination

RFP & Bid Reports

which report should you run for a high level overview of the statistics including the RFP lead time and number of suppliers sourced? 1. Spend and savings report 2. supplier categories reports 3. RFP Statistical Analysis report 4. RFP Lifecycle Report

RFP Lifecycle Report

what can you use to search for and RFP under RFP Search? 1. Key Contact first name 2. venue/service chain 3. RFP Name 4. Venue Contact last name

RFP Name

when creating a new RFP, which types can you choose from? 1. Restaurant RFP, Service Provider RFP, Advanced RFP, Quick RFP 2. Restaurant RFP, Service Provider RFP, Meeting RFP 3.Service Provider RFP, CitywideRFP, Advanced RFP, Quick RFP 4. Restaurant RFP, Advanced RFP, Quick RFP

Restaurant RFP, Advanced RFP, Quick RFP

When is an RFP considered overdue? 1. The RFP is past the decision date 2. the event dates have passed 3. the RFP is past the response due date 4. the RFP status has been updated to overdue

The RFP is past the decision date

why can you find your RFP after you click on add to existing RFP on the venue list? 1. your RFP has a different city mentioned than your search results 2. your RFP is in Draft status 3. you have already awarded your RFP 4. There is a mismatch with the sleeping rooms and requirements

There is a mismatch with the sleeping rooms and requirements

what will you find in the RFP Message History Section? 1. a record of outbound messages but not supplier response emails 2. a record of outbound messages as wel as supplier response emails 3. a record of inbound messages sent by suppliers through the Cvent Supplier Network 4. a record of RFP sent dates, sent messages and proposal submission dates and times

a record of RFP sent dates, sent messages and proposal submission dates and times

How do you find out the most common reasons your RFP got turned down by suppliers and by which chain or brand? 1. add the supplier names, brand, chains and proposal statuses to the request for proposals 2. add response comment along with supplier brand and chain to the RFP and Suppliers report 3. run the RFP lifecycle and add the Comments field 4. run the view bids for every RFP individually and combine the data

add response comment along with supplier brand and chain to the RFP and Suppliers report

how can you copy an NSO on your RFP before sending it? 1. add the NSO contact during the send process 2. go to preferred section to add an NSO first and then send the RFP 3. you cannot, send the RFP and then send to your NSO 4. share the PDF version of your RFP with your NSO externally

add the NSO contact during the send process

What would you do when you have mismarked a supplier's bid as awarded? 1. change the RFP status to cancelled to retract the award 2. choose retract decline to alert them automatically 3. change the suppliers proposal status to declined to alert the supplier 4. choose to retract decline and send the message separately

choose to retract decline and send the message separately

How do you add a venue to your RFP? 1. click add to list on the venue image and then add to RFP 2. click on venue details and then check box for add to list 3. double click on the venue to add to RFP 4. check the boxes next to the Venue names

click add to list on the venue image and then add to RFP

what do you need to do to claim promotion when adding a venue from the promotion hub? 1. do not add your RFP to RFP showcase 2. click on claim promotion 3. make sure your RFP is Advanced RFP 4. Do not add more than one venue from the promotion hub

click on claim promotion

What can you do on the Suppliers & responses page? 1. Cancel RFP 2. Run RFP& suppliers Report 3. compare suppliers 4. add contracted details

compare suppliers

which of the following is the most efficient way to save time when creating an RFP 1. use the saved messages feature to prepopulate frequently used text 2. copy and existing similar RFP 3. preset your costs under My Profile preferences 4. Import a word or excel document containing your event requirements

copy and existing similar RFP

How do you source a repeat meeting to the same venues and last year? 1. create a quick RFP and mention the RFP code 2. copy the last year RFP and add the same suppliers 3. copy the last year RFP and copy the suppliers 4. create and advanced RFP

copy the last year RFP and copy the suppliers

if you send RFP's on behalf of multiple clients, whats the most efficient way to store custom questions for each individual client? 1. create a file of questions for each client on your computer to upload an RFP 2. create and save the questions as default questions under admin 3. create folders of custom questions under preferred for each client 4. create a template RFP with custom questions for each client

create folders of custom questions under preferred for each client

The venue search results will sort by which default order? 1. distance 2. rating 3. alpabetical 4. cvent's picks

cvent's picks

If you send RFP's on behalf of multiple clients, what is an appropriate setting for filling out organization profile on the RFP? 1. set all your client profiles as defaults 2. do not set any profile as default and choose whichever is applicable 3. set the most frequently used profile as default 4. always use your company details in the organization profile

do not set any profile as default and choose whichever is applicable

If and RFP is not awarded within 30 days of decision date, what will its status be? 1. Cancelled 2. Pending 3. Achieved 4. Draft

draft- but technically overdue

What grouping option is available in the RFP Lifecycle report? 1. group by month 2. group by RFP type 3. Group by RFP status 4.Group by average supplier count

group by month

How can you import the costs in cost summary? 1. import costs from and excel 2. import costs into multiple budget columns 3. import the commission % for all costs 4. import proposal costs from sleeping rooms

import costs into multiple budget columns

How do you stop receiving more responses after awarding a proposal on your RFP? 1. cancel the RFP for remaining suppliers individually 2. indicate that you are finished awarding in the awarding wizard 3. award the RFP and send a message to the renaming suppliers 4. chnage the response status to closed for responses

indicate that you are finished awarding in the awarding wizard

What actions can suppliers take within the RFP notification email? 1. mark it in progress 2. download the PDF or RFP 3. Forward the RFP 4. Withdraw the proposal

mark it in progress

how do you keep your organization profile updated? 1. my profile 2. organization tab 3. it updates from the previous RFP 4. Cvent updates it for you

organization tab

How do you track RFP volume for all he venues in a supplier category? 1. run the planner promotions report 2. run the supplier categories report 3. run the RFP & suppliers report and add the supplier category field 4. Run the request for proposals report and add the suppliers category field

run the RFP & suppliers report and add the supplier category field

Which of the following is the most efficient way to locate and existing RFP? 1. Within Admin section 2. search for the RFP by name in the RFP Search 3. search on the overview page 4. search within different views on the Manage RFP's

search for the RFP by name in the RFP Search

when awarding your RFP business, what is the most efficient way to let the other suppliers know that you did not go with their venue? 1. select a decline reason for all these suppliers in the awarding wizard 2. manually send each declined supplier an email via your personal email 3. delete the supplier from the RFP 4. use the send message feature from the suppliers & responses page

select a decline reason for all these suppliers in the awarding wizard

What can the suppliers do when you allow forwarding in the RFP? 1. forward the RFP to their sister venues or NSO's 2. forward the RFP to other venues in their city only 3. post the RFP to showcase on your behalf 4. send the RFP to any venue

send the RFP to any venue

what can you do to ensure that your questions show up in the same order on all your RFP's? 1. use the arrow icons to reorder the questions on every RFP 2. set the order when you add the questions under custom questions 3. move questions using the actions on every RFP 4. nothing, the questions will always be in a random order

set the order when you add the questions under custom questions

How do you share your NSO contact for XYZ hotels with other planners at your organization for inclusion on their RFP's? 1. add the details for your company's excel list of NSO contacts 2. submit a request to Cvent customer care to have the contact added to the venues listings 3. set up the contact as a public NSO contact under preferred 4. set up the contact as a default private NSO contact under preferred

set up the contact as a public NSO contact under preferred

Which report can you run to get the details of cost category and subcategory? 1. request for proposal RFP Report 2. cost summary report 3. spending and savings report 4. RFP and suppliers report

spending and savings report

What can a supplier do if you have marked flexible dates on your Advanced RFP? 1. submit up to 11 additional sets of alternative dates 2. submit up to 2 additional sets of alternative dates 3. only respond to the additional dates you have marked 4. submit inlimited sets of alternative dates

submit up to 11 additional sets of alternative dates

What does the response date refer to? 1. the date the event starts 2. the first date required for sleeping rooms 3. the date suppliers responses are due for the RFP 4. The date the planner expects to award the business

the date suppliers responses are due for the RFP

How do you update your preferred unit of measurement for the venue search? 1. the gear icon in the top-right corner of the venue search 2. it cannot be changed; it is set based on your regional settings 3. by going to the meeting space section in a venue profile 4. it cannot be changed; it is set for an account

the gear icon in the top-right corner of the venue search

where can cvent help you find ideas to source a five-star venue for an incentive event? 1. the luxury tab in the venue search 2. the city guide and filter on star ratings 3. the incentive hub 4. do continent-wide venue search and filter to show five-star venues only

the luxury tab in the venue search

which of the following best defines the submitted proposal status? 1. the supplier is unable to accommodate the request 2. the supplier has responded with a bid to the RFP 3. the supplier is reviewing the RFP but has not made a bid yet 4. the supplier initially made a bid but retracted their offer

the supplier has responded with a bid to the RFP

what happens when you add event dates before clicking find venues? 1. the venues that match these event dates as their need dates show up 2. the venue with promotions on these dates show up 3. the venues with these dates in the cancelled space show up 4. the event dates do not affect the search results

the venues that match these event dates as their need dates show up

When should a supplier use the self awarding options? 1. to indicate that they are the best options for an RFP and should be awarded the buisness 2.you have awarded the supplier, but the RFP is still active 3. to remind you to close the RFP in your account 4. to award themselves the RFP althoughthey never sent a proposal

to remind you to close the RFP in your account

What is the purpose of the questions library? 1. to store questions in organized folders for the future 2. to have a standard list of questions that are included by default on RFP's 3. to pull from Cvent's suggested additional questions 4. to automatically store repeat questions and answers from previous RFP's

to store questions in organized folders for the future

Which of the following best describes the purpose of the cost summary? 1. to view the full costs of an individual suppliers bid 2. to submit counter proposals to venues in response to their pricing bids 3. to track the contracted and awarded details of your RFP 4. to track and compare costs for selected suppliers during the sourcing process

to track and compare costs for selected suppliers during the sourcing process

what can you do in the awarded and contracted Details section? 1. add the meeting room grid from RFP details to track costs 2. track specific negotiated room rates by room type 3. add an NSO contact associated to the venue 4. add more information about sleeping and meeting rooms

track specific negotiated room rates by room type

Where can you generate reports that show aggregate data on all RFP's? 1. under suppliers > reports (new) 2. under suppliers > overview 3. under suppliers > manage RFP 4. under suppliers > RFP > Reports

under suppliers > reports (new)

how do you find a supplier promotion for your specific event dates? 1. contact the supplier to see if the promotion is offered for your dates 2. use the event dates filter and view the details on the promotion listing 3. you cannot, all the promotions listed on the hub are valid throughout the year 4.event dates are only shown on the venue profile if you have contracted for that feature.

use the event dates filter and view the details on the promotion listing

How do you remove the lead catcher from the RFP? 1. use the send to NSO only option on the Suppliers & responses page 2. select and NSO contact over the lead catcher from the venue 3. you cannot, the suppliers lead catchers are included by default 4. click add new contact to add your own contact and uncheck the lead catcher

use the send to NSO only option on the Suppliers & responses page

which report can you generate to run a side-by-side report to view several proposals for an RFP? 1. availability report 2. compare suppliers report 3. view bids report 4. responses by destination

view bids report

how do you resend a cancelled RFP to suppliers? 1. on the suppliers & responses screen, select the suppliers and click resend RFP 2. use the send message option to alert the suppliers and ask them to still respond 3. on the suppliers & responses screen, change each suppliers status to awating proposal 4. you cannot, you must create a new RFP

you cannot, you must create a new RFP

Why would a custom question saved under preferred not show up by default on your RFP? 1. you did not create it in the default questions in Admin 2. you did not place the question in a folder 3. you did not add it to the default questions folder 4. you did not make the question active

you did not add it to the default questions folder