Document Management System - Questions from Reading
Print server
Controls the location where documents are printed and controls the work queue or order in which a document prints.
Some of the benefits to cloud computing include:
Cost savings, scalable, and reliability
The DMS also uses workflow in order to
Facilitate the business process of the healthcare facility.
In the centralized approach, all scanning is performed in several locations
False
The healthcare providers create the data within the DMS.
False
The image of the scanned document can be searched, edited, or changed unless OCR is used
False
The purpose of the DMS is to eliminate paper
False
With the DMS, the image can not be retrieved by any authorized user from any location.
False
Another word for barcode symbiology
Format
The workflow processes identified with the DMS include
Health record completion, disclosure of health information, and routing documents for review.
Some advantages of DMS
Space savings, productivity gains, and immediate access
Document imaging is not an EHR
True
Emergency department records are smaller, more controllable, and easier to manage than the inpatient records.
True
In the decentralized approach, scanning is performed throughout the healthcare organization
True
Multiple users can also view the same image at the same time.
True
The DMS also will not assist in clinical decision support.
True
The purpose of the DMS is to manage documents
True
Forms of technology may be used to capture data
Voice, video, electronic transactions, and other forms
A DMS can also be used in other areas of the healthcare organization
human resources, patient financial services, purchasing, registration, and the business office.
Backscanning
the process of scanning past health records into the DMS
Optical character recognition
A method of encoding text from analog paper into bitmapped images and translating the images into a form that is computer readable.
A DMS is made of many components, including
A scanner, magnetic storage, and file server.
The recommended barcode symbiology
Code 39, also known as Code 3 of 9
An index is an organized
Alphabetically
Document Management System
An electronic method of capturing and managing documents.
When forms should be evaluated and redesigned to facilitate the scanning process:
At least six months prior to implementation of the DMS
There are several ways to annotate a document:
Note, highlighting, drawing, zoom, and reduction
OCR
Optical character recognition
Target sheets
Pages that contain only a barcode that tells the scanner and, ultimately, the computer the content of the pages that follow.
Annotation
The ability to add to the image in some way
Scanning workstation
The desktop computer or tablet that controls the scanner.
Storage management
The process of determining on what type of media to store data, how rapidly data must be accessible, arranging for replication of storage for back up and disaster recovery, and where storage systems should be maintained.
Cloud computing
The use of computer services over the Internet
