HIM 411 Final Exam review practice test

d. All of the above

22. Poorly managed projects or the absence of project management may result in: a. Missed deadlines b. Cost overruns c. Poor quality d. All of the above

b. It successfully adds to the functionality of the product

22. When the development life cycle uses an incremental model, this means: a. The project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team's understanding of the project increases b. It successfully adds to the functionality of the product c. The project scope, time, and cost are determined in the early phases of life cycle d. The detailed scope is defined and approved before the start of an iteration; they are agile, iterative, or incremental

b. Planning

A Work Breakdown Structure (WBS) and Gantt Chart are created in which phase? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

a. Successful project

A careful balancing of scope, schedule, and budget is the goal. This is an example of: a. Successful project b. Project failure c. Scope creep d. Project scope

b. program

A collection of related projects is referred to as a(n) _____. a. project suite b. program c. investment portfolio d. project workload

a. Monitoring and controlling

A common _____ process is reporting performance, where project stakeholders can identify any necessary changes that may be required to keep the project on track: a. Monitoring and controlling b. Executing c. Initiating d. Closing

a. Internal governing body

A patient went in for an emergency surgery and the surgeon needed to remove the patient's left leg. After the surgery, he realized that he had accidentally cut off the right leg instead of the left. This would be an example of not meeting the expectations set by who? a. Internal governing body b. External governing body c. The Lafayette police department d. None of the above

a. Initiating

A project charter is produced in which phase? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

c. Stakeholder influence is lowest at the start and increases as the project proceeds

A project life cycle is a representation of the generally sequential and sometimes overlapping project phases that a project typically goes through. All of the following statements about the project life cycle are true EXCEPT: a. Cost and staffing start low, increase toward the end, and drop rapidly near closing b. Project risk is highest at the beginning of the project and reduces as the project approaches its end c. Stakeholder influence is lowest at the start and increases as the project proceeds d. Cost of changes is low in the beginning but extremely high later in the project

b. Closing

Administrative activities, such as archiving project files, closing out contracts, documenting lessons learned, and receiving formal acceptance of the delivered work as part of the phase or project, are often involved in _____ processes: a. Planning b. Closing c. Monitoring and controlling d. Executing

e. Closing

After their meeting, the officers and their advisor sat down and talked about what they liked and what they wanted to change. This is an example of which progress group? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

c. To approve the project budget

All of the following are functions of the Project Manager except: a. To recommend plan revisions b. To set project expectations c. To approve the project budget d. To prepare project communication

c. Department organization chart

All of the following are types of project communication except: a. Issue log b. Status reports c. Department organization chart d. Project plans

c. Project plan

All of the following are types of project resources except: a. Equipment b. Materials c. Project plan d. Personnel

d. Defining the work breakdown structure

All of the following could result in a change to the scope of a project except: a. A new regulation b. The resignation of a project team member c. More copies of a deliverable d. Defining the work breakdown structure

a. Requirements matrix

An example of a project requirements document is a(n) _____. a. Requirements matrix b. Work breakdown structure c. Issue log d. Gantt chart

b. Project requirements

An output of the planning process group is the _____. a. Project charter b. Project requirements c. Updated planning documents d. Lessons learned document

a. Expense

Creating productivity reports to monitor how many records an employee is coding per day with the intention of increasing access to statistics on their employees would be an example of which project type? a. Expense b. Revenue c. Compliance d. Productivity

a. Initiating

During _____ processes for a new project, the organization recognizes that a new project exists, and completes a project charter as part of this recognition: a. Initiating b. Monitoring and controlling c. Closing d. Planning

b. Executing

Examples of _____ processes include acquiring and developing the project team, performing quality assurance, distributing information, managing stakeholder expectations, and conducting procurements: a. Closing b. Executing c. Initiating d. Monitoring and controlling

b. The government

Google is trying to implement a new medical records program where patients can compile their medical records all in one place. They start to implement this project, but they fail to be compliant with the laws of HIPAA because they never developed or conducted HIPAA training with the employees at Google. This is an example of not meeting expectations set by who? a. The organization b. The government c. The healthcare industry d. None of the above

a. How closely the project outcomes align with the perceptions held by the key project personnel

In terms of project success, which of the following statements is considered a change from the common definition? a. How closely the project outcomes align with the perceptions held by the key project personnel b. Meeting the project objectives c. Being at or under budget d. Meeting the scheduled end date

c. Projectized organization

In this type of organization structure, the project manager has almost total authority over the team and access to resources as well as project budgets. a. Functional organization b. Strong matrix organization c. Projectized organization d. Balanced matrix

b. Strong matrix organization

In this type of organization structure, the project manager has moderate authority and access to resources, but still must collaborate with the functional manager to obtain resources. a. Functional organization b. Strong matrix organization c. Projectized organization d. Balanced matrix

c. scope creep

Incremental unplanned changes to the project scope over a period of time is referred to as _____. a. task variance b. change management c. scope creep d. change control

a. Initiating

Mrs. Delhomme begins her HIMS organization project by creating a project charter. She begins looking at the objective behind wanting to start an organization for HIM at UL. She identifies the scope by looking for officers, meeting times, and a faculty advisor for HIMS. Based on her ideas, she decides to go ahead and move on to complete her idea of making an HIMS organization on campus. This is an example of which progress group? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

c. Executing

Mrs. Delhomme decides to go through with implementing the new HIMS organization on campus. She holds elections for new officers, plans their first meeting, and finds a faculty member to be the faculty advisor. They hold the first meeting, and after the event, Mrs. Delhomme, the officers, and the faculty advisor clean up the classroom. This is an example of which progress group? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

b. Agile

Of all of the models used in the developmental life cycle, which one is the best for project management? a. Iterative b. Agile c. Predictive d. Incremental

b. Planning

Once Mrs. Delhomme decided that she was going to start a project, she decides to use a work breakdown structure to outline the work that needs to be done to start elections for new officers, establish the best day for meetings, and make a list of all the potential professors who can be a faculty advisor. This is an example of which progress group? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

a. make sure everyone understands why the project is being undertaken

One purpose to hold a kick-off meeting is to _____. a. make sure everyone understands why the project is being undertaken b. resolve project issues c. celebrate success d. decide who will be on the project team

c. Executing

Project deliverables are produced in which phase? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

b. the magnitude of the work to be done

Project scope is ______. a. the project budget b. the magnitude of the work to be done c. the project schedule d. the quality of the work products

a. Project management

The application of knowledge, skill, tools, and techniques to satisfy the project needs by establishing project objectives, identifying project requirements, managing stakeholders, and balancing project constraints (i.e. cost, time, quality, scope, risk and others) is referred to as: a. Project management b. Project administration c. Project initiation d. Project coordination

b. Operations don't have an end date and projects have a stop and start date

The main difference between an operation and a project is that: a. Operations have a stop and start date and projects don't have an end date b. Operations don't have an end date and projects have a stop and start date c. Operations are the new state and projects are the current state d. Operations are only temporary and projects are day-in-day-out

d. Initiating

The project integration management knowledge area maps to the _____ process group through the activities of developing project charters: a. Closing b. Planning c. Monitoring and controlling d. Initiating

b. project owner

The project role responsible for defining project goals and scope is/are the _____. a. stakeholders b. project owner c. project champion d. steering committee

a. Monitoring and controlling

The project scope management knowledge area maps to the _____ process group through the activities of scope validation and scope control: a. Monitoring and controlling b. Initiating c. Planning d. Closing

b. Monitoring and controlling

The project time management knowledge area maps to the _____ process group through the activity of schedule control: a. Closing b. Monitoring and controlling c. Planning d. Executing

b. set expectations for the what, when and how of the project

The purpose of the project charter or statement of work is to _____. a. detail the tasks to be performed b. set expectations for the what, when and how of the project c. document project issues d. provide detail estimates for work effort and start and finish dates

b. Strong matrix organization

The transcription group within the HIM department may include an individual who reports to the manager of transcription and is responsible for managing projects within the HIM department. This is an example of which type of organization structure? a. Functional organization b. Strong matrix organization c. Projectized organization d. Balanced matrix

a. Stakeholders

These are the people that we cherry pick because they are impacted by the project and they rely on the outcome from the project to fulfill some of their operational needs or long-term goals. a. Stakeholders b. Champion c. Expeditor d. Sponsor

a. Portfolios

This is a collection of projects, programs, subsidiary programs, and program activities that are managed in a coordinated manner to obtain benefits not available for managing them individually: a. Portfolios b. Programs c. Projects d. Operations

d. Champion

This member of the project team is at the executive level who advocates and believes in the benefits of the project. They are considered the project's biggest cheerleader. a. Recipient b. Manager c. Sponsor d. Champion

d. Revenue

Wharton General decides that they want to extend their clinic hours over the holidays and summer because they know that it will increase the overall income of their income. This is an example of which project type? a. Compliance b. Expense c. Communication d. Revenue

c. The original estimates for the work effort, cost, and project timeline

What is a baseline? a. The documentation of the project issues b. The project definition document c. The original estimates for the work effort, cost, and project timeline d. The tracking of project progress

b. A hierarchical list of the project tasks

What is a work breakdown structure? a. A list of the project deliverables b. A hierarchical list of the project tasks c. A document that defines team roles and responsibilities d. A list of project scope changes

b. Managing scope modifications

What is change control used for? a. Handing off deliverables from one team member to another b. Managing scope modifications c. Determining the project dependencies d. Documenting the project organizational chart

b. A situation that can affect the success of the project

What is risk? a. An answer to an unknown question b. A situation that can affect the success of the project c. A situation that prevents completion of a project task d. A change in the project scope

b. Change request

What is the name of the document used to formally propose changes to the project scope? a. Work breakdown structure b. Change request c. Project charter d. Scope deviation log

a. Communication

What's one thing that is going on throughout the entire life cycle? a. Communication b. Executing c. Operations d. Transitions

c. Their goal is to meet the expectations set by the internal or external governing body

When compliance is the main objective behind implementing a project, it means that: a. Their goal is to reduce the costs of providing goods or services b. Their goal is to increase access to information and knowledge c. Their goal is to meet the expectations set by the internal or external governing body d. Their goal is to increase the organization's income

a. Their goal is to reduce the costs of providing goods or services

When expense is the main objective behind implementing a project, it means that: a. Their goal is to reduce the costs of providing goods or services b. Their goal is to hire more employees to increase productivity c. Their goal is to meet the expectations set by the internal or external governing body d. Their goal is to increase the organization's income

b. Strategy

When one project source changes, it will change the others as well because they all have a relationship between one another. This is because they all align with: a. Planning b. Strategy c. Productivity d. Scope

d. Their goal is to increase the organization's income

When revenue is the main objective behind implementing a project, it means that: a. Their goal is to reduce the costs of providing goods or services b. Their goal is to increase access to information and knowledge c. Their goal is to meet the expectations set by the internal or external governing body d. Their goal is to increase the organization's income

c. The project scope, time, and cost are determined in the early phases of life cycle

When the development life cycle uses a predictive model, this means: a. The project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team's understanding of the project increases b. Successfully adds to the functionality of the product c. The project scope, time, and cost are determined in the early phases of life cycle d. The detailed scope is defined and approved before the start of an iteration; they are agile, iterative, or incremental

d. The detailed scope is defined and approved before the start of an iteration; they are agile, iterative, or incremental

When the development life cycle uses an adaptive model, this means: a. The project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team's understanding of the project increases b. Successfully adds to the functionality of the product c. The project scope, time, and cost are determined in the early phases of life cycle d. The detailed scope is defined and approved before the start of an iteration; they are agile, iterative, or incremental

a. The project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team's understanding of the project increases

When the development life cycle uses an iterative model, this means: a. The project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team's understanding of the project increases b. Successfully adds to the functionality of the product c. The project scope, time, and cost are determined in the early phases of life cycle d. The detailed scope is defined and approved before the start of an iteration; they are agile, iterative, or incremental

d. All of the above

When the goal of the project is meeting expectations set by an internal or external governing body, the governing body may be: a. Self-imposed: An initiative by an organization b. Industry imposed: where organizations must meet a minimum level of stakeholder expectations c. Government compliance that organizations must meet in order to remain in business d. All of the above

c. Attending a weekly team meeting

Which of the following activities is not considered a project? a. Implementing a new EHR system b. Creating a new method to integrate provider dictations into the EHR c. Attending a weekly team meeting d. Designing a new registration workflow

d. Formulating a project office

Which of the following activities is not part of the project management life cycle? a. Preparing a WBS b. Establishing a project budget c. Project status reporting d. Formulating a project office

a. Project cost

Which of the following affect performance, time, and scope? a. Project cost b. Project office c. Project management life cycle d. Project team

d. Defined finish dates

Which of the following are not attributes of both projects and daily operations? a. Responsible managers b. Roles and responsibilities c. Products or services d. Defined finish dates

c. Revenue, expenses, and compliance

Which of the following are the 3 main sources for a project? a. Resources, expenses, and compliance b. Revenue, deliverables, and communication c. Revenue, expenses, and compliance d. Revenue, project managers, and compliance

c. Holding a kickoff meeting

Which of the following factors is not a consideration when revising a project to keep it on track? a. Deferring a required feature to the next project b. Adding a person to help another project team member c. Holding a kickoff meeting d. Working overtime

d. Baseline: 15 Estimated/Actual: 50

Which of the following is a variation in the baseline work hours? a. Baseline: 20 Estimated/Actual: 20 b. Baseline: 10 Estimated/Actual: 15 c. Baseline: 5 Estimated/Actual: 5 d. Baseline: 15 Estimated/Actual: 50

a. Baseline: $200 Estimated/Actual: $3000

Which of the following is a variation in the cost? a. Baseline: $200 Estimated/Actual: $3000 b. Baseline: $20 Estimated/Actual: $25 c. Baseline: $50,000 Estimated/Actual: $51,000 d. Baseline: $1,000 Estimated/Actual: $1,000

a. Tree

Which of the following is not a type of project team structure discussed in the project management literature? a. Tree b. Projectized c. Functional d. Matrixed

d. Technical expertise

Which of the following is not considered a project management competency? a. Project performance b. Organizational experience c. Process knowledge d. Technical expertise

d. Constructing a new office space

Which of the following is not considered an operation? a. Coding a medical record from a new patient b. Storing provider dictations c. Following a patient registration process d. Constructing a new office space

c. Executing and monitoring & controlling

Which process group steps can be done simultaneously? a. Initiating and planning b. Monitoring & controlling and closing c. Executing and monitoring & controlling d. Planning and executing

d. A project goal

Which statement is not a description of a project assumption? a. Constraint on what is and is not included in the project b. An answer to an unknown question c. An indicator of resource and timeline estimates d. A project goal

d. Monitoring & Controlling

While preparing for the first HIMS meeting, they decided to buy tea and lemonade from Chick-fil-A with their budget of $25 for the first meeting. The president calculated that the drinks would cost around $50 total for everyone. She called Chick-fil-A and explained that they had a budget. The manager gave them $50 worth of drinks for only $25. She was ecstatic and everything else went as planned. This is an example of which progress group? a. Initiating b. Planning c. Executing d. Monitoring & Controlling e. Closing

d. Project Manager

Who holds the role of being very analytical about variances? a. Project Stakeholders b. Project Champion c. Project Expeditor d. Project Manager

b. Project manager

You are managing a group of related or unrelated projects or programs and other works to achieve specific strategic business objectives and goals. You are a: a. Program owner b. Project manager c. Program manager d. Portfolio manager

c. Weak Matrix

You are overseeing the implementation of the internal website of your organization to view the company's event calendar. Your role is to coordinate activities, resources, equipment, and information on the project, but you have limited authority in making project decisions and have to negotiate with the functional manager to get required resources for your project. Which of the following kind of organization are you working in? a. Balanced matrix b. Composite structure c. Weak Matrix d. Strong Matrix

a. Initiating

________ processes include defining and authorizing a project or project phase: a. Initiating b. Planning c. Closing d. Executing

c. Planning

_________ processes include devising and maintaining a workable scheme to ensure that the project addresses the organization's needs: a. Executing b. Closing c. Planning d. Initiating