ISTC 1005-01 PowerPoint Study Guide
table
-an effective way to organize info on a slide -a grid of columns and rows, where the intersection of each column and row is called a cell -can be inserted into a slide by using the insert table icon or by clicking the table command on the insert tab -can be animated, but it first must be converted into a picture, and then ungrouped into its individual components, which are regrouped and animated
callout
-an example of a shape that can be usd to add text and is often used in cartooning
designer
-an intelligent tool that aids in designing a PowerPoint presentation (only available with office 365)
object linking and embedding (ole)
-an object from another program can be inserted into a presentation either as a linked or embedded object
JPEG image
-an option for large file backgrounds -uses lossy compression
PowerPoint Picture Styles
-applied to create different borders, border weights, shadows, and reflections as well as different shapes, such as rounded rectangles and ovals
blur
-applying too much of this to a picture can make it difficult to see
connectors
-are lines with connection points at each end that stay connected to the shapes in which they are attached
good design principles
-are media-specific and venue-specific
data points
-are the cells that contain numeric values
leaving a single word hanging
-avoid doing this on a line of its own -modify the placeholder size or create a soft break so that more than one word is on a line
capital letters
-avoid using these -in addition to being difficult to read, words and phrases in all caps are considred to be "yelling" at the audience
underlined text
-avoid using this -it is harder to read, and it is generally assumed to be a hyperlink
mix colors
-based on an RGB color model or a HSL clor model
capitalization
-be consistent with this in title placeholders and punctuation in content placeholders
embedded object
-becomes part of the destination file -created ones are connected to the source program and retain the source program formatting
softening a picture
-blurs the edges so the boundaries are less prominent
ungrouping
-breaks apart grouped objects, so they can be individually modified or deleted
sharpening a picture
-brings out the detail by making the boundaries of the content more prominent -makes it clearer, but over doing this can make it look grainy
QuickStarter
-builds an outline with suggested sections, talking points, and properly attributes creative commons images to get you started
convert to smartart command
-by clicking this, you can convert existing text into SmartArt
texture fill
-can add a depth or interest to an object
bitmap image
-can be a large file, so compression is needed
variety
-can be added by rotating the direction of text within a cell
screen recording
-can be added to a presentation to help engage your audience when you are explaining a difficult or complex task on the computer -enables you to record your computer screen and the related audio, which can be inserted into a slide
add pictures or other background fills
-can be added to an individual cell or to the table
multiple selected objects
-can be aligned with other objects by lining up the side, middle, top, or bottom edges or align the selected objects to the slide and distribute them horizontally or vertically
predefined layout
-can be applied to a chart and you do not have to manually add or change chart elements -are displayed in the quick layout gallery
multiple animations
-can be applied to an object
borders of a table
-can be changed by using the r borders command on the table tools design tab
shading command
-can be changed on the table tools design tab
create a chart
-can be done by clicking the insert chart icon in a content placeholder or by clicking chart on the insert tab
layering shapes
-can be done by placing them under or on top of one another
Converting SmartArt
-can be done into shapes and removes the interactive nature -removes the contextual tab and text pane
audio file
-can be inserted into a file presentation
picture
-can be resized by dragging the sizing handles on the selected picture -can manually be cropped to any size, to a preset ratio with an exact measurement, and fit it into a predefined space, or to a shape
3D object
-can be rotated 360 degrees to view it from any angle
format axis pane
-can be used to adjust the scale and make formatting changes to the axes
shapes
-can be used to depict a process or sequential steps similar to a flowchart
picture fill option
-can be used to insert an image in a shape
draw feature
-can be used to manually create tables by drawing the table grid
bookmark
-can be used to mark specific locations in a video file, making it possible to quickly advance to part of the video file you want to display or trigger an animation event
format the video
-can do this to size, location, brightness, contrast, color, styles, add or remove bookmarks, trim the video, and set fade in or fade out effects
fill shades
-can use these with a gradient fill, which is a blend of 2 or more colors
recolor
-changes and adjusts image colors
PowerPoint stacking commands
-consists of 4 possibilities -bring forward, bring to front, send backward, and send to back
grid
-contains many evenly spaced intersecting lines
format tab
-contains the options for changing the shape fill and shape outline of SmartArt
lower color temperatures
-cool colors and appear blueish white, whereas higher color temperatures are warm colors and appear yellowish red
connector lines
-could then join the shapes through the sequence to demonstrate order in which the sequence should be followed to accomplish the goal
bitmap images
-created by bits or pixels placed on a grid or map -each pixel contains information about the colors to be displayed
vector graphics
-created by mathematical statements
QuickStarter Feature
-creates a collection of slides to provide research and design suggestions based on a presentation topic
medium
-dictates the need and importance of the design principle to be applied
animation pane
-displays helpful info and summarized the animation effects used -controls the animation of smartart and its individual components -used to animate a chart
chart elements icon
-displays the chart elements menu from which you can modify the chart elements
data labels
-displays the data labels submenu from which you can modify the data labels
layout gallery
-displays thumbnails of the layouts -used to change smartart layouts
security warning
-displays when a presentation with a linked file is opened -click update links and any changes made to the source file while in the powerpoint presentation was closed will be updated in the powerpoint file -if you do not want the powerpoint object to reflect changes in the linked file, choose cancel and do not update the links
bring text onto the slide
-do this by animating the text as one object, all paragraphs to come in at once, to come in by paragraphs, words, or letters
organize the content in the smartart
-do this by promoting, demoting, or reordering objects to customize the graphic exactly the way you want it to look -to make any of these changes, use the commands on the smartart tools design tab
delete unwanted spreadsheet content
-do this by right-clicking the row or column indicators of the unneeded data, and press delete
resize a chart
-drag a corner or middle sizing handle to do this
SmartArt Graphics
-enable you to create a visual representation of info, making it easier to understand -selected from the choose a SmartArt Graphic dialog box and a preview displays in the dialog box can display pictures instead of or in addition to text
audio tools
-enable you to play and pause an audio clip, add a bookmark, trim, fade in/out, adjust volume, determine starting method, hide the audio icon while playing, loop, and rewind after playing
grouping
-enables multiple objects to act or move as though they were a single object
SmartArt
-enables you to communicate information visually with graphics instead of just plain text -can be converted into shapes so that each space separately can be worked on individually
cropping a picture
-enables you to eliminate unwanted portions of an image
outlines default
-form a border around a shape -can be modified with color, style, or thickness (shape outlines menu)
split cells command
-found in the merge group -usd to divide a cell into two or more cells
bing images
-go to image searcher to avoid copyright infringement
theme
-has a predetermined set of colors, fonts, and effects that provide a unified look to a presentation
wordart gallery
-has a variety of text styles to choose from, as well as the option to change individual settings or elements to modify the style using the text fill, text outline, and text effects option
office.com
-has additional layouts for smartart online
template
-has consistent fonts, colors, and other design elements similar to a theme, but it also can include suggested content
insert chart dialog box
-has two panes -the left pane contains the chart types -the right pane contains chart subtypes along with a preview of the selected chart type
table options
-header row, total row, banded rows, first column, last column, and banded columns
convert pictures to a smartart pictures
-if a slide already has pictures on it, you can do this by selecting the individual pictures, clicking the picture tools format tab, and clicking the picture layout arrow
Error Message
-if the location of the destination or source file of a linked object has changed, when the presentation containing a linked object is opened, this displays when you try to edit the data -to fix this, change the source of the broken link or remove it
adjustment handle
-in addition to sizing handles, some shapes have these which can be dragged to change the structure of the shape -indicated by a yellow
merge cells command
-in the merge group -is used to combine two or more cells together
3D animations
-include arrive, turntable, swing, jump and turn, and leave
theme fonts
-include two settings, one for headings and another for body text
wordeffects
-includes the transform option, which can rotate the wordart around a path or add a warp to stretch, angle, or inflate letters
close proximity
-indicates that items are related, whereas distance between two objects idicates they are not related
advantage of embedding video
-is that a copy of the video file is placed in the slide, so moving or deleting the original video will not impact the presentation
advantage of linking a video file
-is that the presentation file size is smaller
destination file
-is the file that contains the inserted or embedded object, such as a PowerPoint presentation
source file
-is the file that contains the original data, such as a word document or an excel worksheet
repetition
-is the use of the same design principles throughout the presentation and the reuse of elements for an overall cohesiveness
design principles goal
-is to develop a presentation where the presenter creates a relationship with the audience instead of reading the slides to the audience or where the audience reads the slides for themselves while ignoring the presenter
slides by default
-it takes on the formatting of the open presentation
selection pane
-lists all objects on the slide and enables you to select, multi-select, show, hide or change the order of objects on the slide
arrows and colors
-make it easier for the audience to remember the message and understand the concept as a process required to build teams
duration
-makes an adjustment to your animations -the delay of an effect
vector groups
-math based graphics drawings that are composed of grouped objects
other design principles
-may be applied to specific elements on slides in a presentation
contrast
-means difference-difference in color, font size, space -refers to the difference between the darkest and lightest areas of an image -too little looks washed out and muddy while too much look like exploding
alignment
-means that there is organized placement of titles and body text as well as other objects on the slide
lock drawing
-mode enables you to add several shapes of the same type without reselecting the shape each time
placeholders
-objects on a slide that are enclosed by dotted borders -hold specific content, such a text, images, charts and tables, title, and subtitle -have sizing handles -can resize, move, rotate, or delete with the border selected
copyright infringement
-occurs any time a right held by the copyright owner is used without permission of the owner
variant
-offers four different color options for a theme
zoom tools format tab
-offers many options to modify zoom -options are available when creating a summary, slide, or section zoom
marquee
-once the background has been identified as this, the marquee size and shape can be refined so that it contains everything that is to be kept without extra areas
adjust the range
-once you have entered the data, you may need to do this to be included in the chart or remove any unwanted data from the sample data -to do so, drag the blue square at the bottom-right corner of the range so only the data needed are included
stacking order
-order of the layers in layered shapes
process
-part of SmartArt -displays steps in a process
relationship
-part of SmartArt -illustrates connections
hierarchy
-part of smartart -displays a decision tree, organizational chart, or pedigree
pictures
-part of smartart -includes a placeholder for pictures within a graphic
cycle
-part of smartart -shows a continual process
List
-part of smartart -shows non-sequential information
default audio playback
-plays until it ends or until the next click
PowerPoint
-provides a set of predefined slide layouts which determine the position of placeholders on a slide, and each slide layout is defined by the type and placement of its placeholders -can apply shapes in 3D, shadows, reflections, glow, soft edge, bevels, or 3D rotations
copyright
-provides legal protection to a written or artistic work, including pictures, drawings, poetry, novels, songs, movies, computer software, and architecture
-referred to as a deck of slides because of the ease at which they can be shuffled around like a deck of cards -to add ones that exist in another presentation, you can import them using the reuse slides feature
-referred to as a desk of slides because of the ease at which they can be shuffled around like a deck of cards -to add ones that exist in another presentation, you can import them using the reuse slides feature
brightness
-refers to the lightness and darkness of a picture
multimedia
-refers to the use of multiple forms of media, such as graphics, sound, animation, and video that are used to entertain or inform an audience
single-series chart
-represents one set of data
multi-series chart
-represents two or more sets of data
Things powerpoint provides
-rulers, a grid, and drawing guides that enable you to arrange objects accurately and neatly on a slide
guides
-single vertical and horizontal lines that are nonprinting and temporary -if you want to use them to align objects that are away from the center of the slide, you move them by dragging them to a new location
summary zoom
-slide enables you to move quickly between slides in your presentation
keep formatting
-slides do this of the original presentatiion, click the keep souce formatting check box
linked object
-stores the information in the source file (such as excel or word), and the object in the powerpoint file is updated when the source file changes
title slide
-the first slide in a presentation -includes the name of the presentation and the name of the presenter
saturation
-the intensity of the colors in an image -a high level makes the colors more vivid, while a 0% level converts the picture to gray-scale
title and content layout
-the most common layout used because it provides simple incorporation of text, images, SmartArt, video, tables, and charts into the content section of the slide
proximity
-the relative placement of objects on a slide, ensuring objects that are related are placed together
add a picture
-there are two ways to do this when a picture is saved to a storage device or location
default shapes
-those in a smartart gallery can be modified by clicking the change shape command on the smartart tools format tab to display the change shape gallery
theme colors
-to change them, select the color theme in the color's gallery
row height, column width, or table size
-to change, place the pointer over a border and when it changes to a double-headed arrow, drag left or right to change the column with or up or down to change the row height
insert a picture
-to do this in a smartart layout, click the insert picture icon in the smartart graphic to display the insert pictures dialog box
apply an animation
-to do this to an object, select the object you want to animate, and display the animation gallery by clicking the animations tab and click more in the animation group
attaching timing settings
-to do this to animations automates the advancement to the next (start, duration, delay)
move a chart
-to do this, click on the border of the chart, and when the four-headed point appears, drag and drop the chart in its new location
edit an embedded object
-to do this, double-click the object, and the ribbon for the source program will open -make the necessary changes and close the ribbon for the source program by clicking anywhere on the slide outside the object
resize a table
-to do this, drag a corner or middle sizing handle
remove a shape from a smartart graphic
-to do this, select it and press delete
delete a slide
-to do this, select it in the thumbnail pane and press delete
add a shape to smartart
-to do this, use the add shape command to display the add shape option gallery
enter text to a smartart shape
-to do this, you can enter in the text pane or text can also be typed directly into the smartart shape
improve readability
-to do this, you need to change the alignment of text within the table or adjust the margins inside the cell
add text to a table
-to do this, you simply can place the insertion point in the desired cell and type
martix
-type of smartart -shows how parts relate to a whole
pyramid
-type of smartart -shows proportional relationships with the largest component on the top or bottom
how to add a picture
-use an icon in a content placeholder, and the other is to click pictures on the insert tab
freehand animation path
-use custom path to create
video file formats
-use different types of codec (coder/decoder) software to compress or code videos, and then decompress or decode the videos for playback
add or delete rows or columns
-use the commands in the rows and columns group
italics and bold
-use these sparingly -too much emphasis using italics and bold is confusing and makes it difficult to determine what is important
paste special option
-use this if you want to insert just a portion of an excel worksheet or word document -using this to link an object is very similar to the above steps, with the only difference being that you click paste link in the paste special dialog box
design tab
-use this to change theme fonts
poster frame option
-use this to enable you to choose a still frame from the video or any image file from your storage device
play audio dialog box
-use this to have music play in the background throughout an entire presentation
main design principles
-used in presentations -contrast, alignment, repetition, and proximity
colors gallery
-used to change smartart colors
smartart styles gallery
-used to change smartart colors
artistic effects
-used to change the appearance of a picture so that it looks like it was created with a marker, as a pencil sketch or watercolor painting, or using other artists tools
record sound dialog box
-used to create a narration
zoom
-used to jump to and from specific slides and portions of a presentation in order that you decide while you are presenting -has different options available: summary, slide, section
align feature
-used to line up shapes and objects or distribute them evenly
Picture Tools Format Tab
-used to modify an image background, correct image problems, manipulate image color, add artistic or stylized effects, and arrange, crop, and resize an image
control dock
-used to select the area that you want to record and to start and stop the recording
numbered list
-used when a list is a sequence of steps
bulleted list
-used when a list is a simple itemization of points
slide zoom
-uses selected slides from your presentation -can be used to display only specific parts of a presentation
custom animation path default
-uses the scribble option, which enables you to draw the path by using the pointer like a pencil (change motion path dialog box)
insert object
-using this is best when you want to insert an entire excel worksheet or chart, or a word document
tables command
-when clicking this, a grid is displayed, and you can drag over the grid to indicate the number of columns and rows
new presentation
-when creating a new one, PowerPoint includes a library of templates from which you can select a predesigned document -when this is created, the text formatting is determined by the applied theme -you can change text formatting
link an object on a slide
-when doing this, you can choose to copy the object and use paste special or use the insert object option
embed an object on a slide
-when doing this, you can choose to copy the object and use paste special or use the inserted object option
image
-when placed in a table cell, it is not the cell content -instead, it is treated as the background and you can type text over the top of the image
coordinate colors
-when trying to do this, the eyedropper enables you to use colors from other objects
insert table icon
-when using this, the insert table dialog box is displayed, and you select the number of columns and rows
presentation
-when video is added to one, you can embed the video and store the video within the presentation, or you can link to the video, creating a connection from the presentation to another location such as a storage device or website
remove the background
-when working with a picture, you may want to focus on the subject by doing this -found on the format tab -enables you to remove portions of a picture you do not want to keep -when you select a picture and click this, powerpoint creates an automatic marquee selection area in the picture that determines the background or area to be removed, and the foreground or area to be kept
Source Aplication
-when you double-click a linked object on a PowerPoint slide, this opens and you are able to edit the source file directly -this is different from editing an embedded object -when you double click an embedded object, the ribbon for this opens within PowerPoint
public domain
-where the author gives everyone the right to freely reproduce and distribute their material
sizing handles
-white circles that display on the sides and corners of the placeholder, and a rotation handle, which is a circular arrow at the top of the placeholder
audio and pointer default
-will be recorded, but you can turn off either or both by checking the audio or record pointer check boxes
inserted video
-will include a media controls bar with a play/pause button, a move back button, a move forward button, a time notion, and a mute/unmute control slider
transparency or visibility
-you can determine the amount of this of the fill
video starts
-you can determine where this happens, whether on a click or automatically when the slide displays -choose to play the video at full screen, hide the video when it is not playing, loop continuously until you stop the playback, and rewind after playing
Format Background
-you can make a picture the background of a slide -clicking this on the design tab displays the format background pane -when it is a picture, the picture might require resizing and a transparency adjustment
when recording an audio clip, consider the following
-you need a microphone -voice narration takes precedence over any other sounds during playback, making it possible for a voice to play over other audio files -PowerPoint records the amount of time it takes you to narrate each slide, and if you save the slide timings, you can use them to create an automatic slide show -you can pause and resume recording during the process
rearrange slides
-you simply drag and drop thumbnails to do this
key questions to ask when developing a presentation
--who is my audience -what is the purpose of my presentation -what message do I need to convey -what is the best way to convey the message -where will I deliver the presentation
tone or temperature
-a characteristic of lighting in pictures and is measured in degrees kelvin
powerpoint presentation/slideshow
-a collection of slides
quick style
-a combination of different formats that can be selected from the shape styles gallery and applied to a shape or other objects
table style
-a combination of formatting choices for table components based on the theme of the presentation -found in the table styles gallery -have predefined styles for fills, borders, font sizes, and other table attributes -can change the appearance by setting various options on and off
shape
-a geometric or non-geometric object used to create an illustration or to highlight or provide information
data series
-a group of related data points
compression
-a method applied to data to reduce the amount of space required for file storage
animation
-a motion that you can apply to text and objects on a side
motion path
-a predetermined path that an object follows as a part of an animation -once one has been determined, you can resize, move, or rotate the path using the same methods you use to edit a shape
textbox
-a shape that provides space for text
thumbnail
-a slide miniature
morph
-a transition that creates a cinematic motion by seamlessly animating between two slides -takes the beginning slide and gradually morphs the changes into the ending slide
transition
-a visual effect that takes place when you move from one slide to the next during a presentation -are applied using the transitions gallery
chart
-a visual representation of numerical data that compares and reveals trends or patterns in data to assist with decision making -can be modified by changing the chart type, rearranging a chart's data, changing the color and the style, and resizing or moving it -to format an entire one, use a chart style
select a chart type and subchart
-after you do this, a spreadsheet containing sample data titled chart in powerpoint opens, and the powerpoint slide contains a chart based on the sample data
creative common license system
-allows authors to specify which rights they reserve and which rights they waive
non-bulleted text
-although animating these in placeholders and text boxes uses the same method as other objects, bulleted text has additional animation options
numeric scale
-although it is used for the axes, in a chart it is determined automatically, the minimum is usually set at zero and the maximum slightly larger than the highest value
timing
-an adjustment to animations -how the animation occurs
direction
-an adjustment to your animations
trigger launches
-an animation that displays when you click an associated object or a bookmarked location in a media object -used to add interactivity to a presentation -found on the animation pane
chart style
-an assortment of format settings that control the colors of the chart area, plot area, and data series, as well as the font and font size of the titles
