Microsoft Learn: MS-700 Get started with managing Microsoft Teams - Explore Microsoft Teams
Dependencies of Microsoft Teams
- A Microsoft 365 Group - A SharePoint Online site and document library to store team files - An Exchange Online shared mailbox and calendar - A OneNote notebook
Shared resources for Microsoft 365 Groups
- A shared Outlook inbox - A shared calendar - A SharePoint document library - A Planner - A OneNote notebook - Power BI - Yammer (if the group was created from Yammer) - A Team (if the group was created from Teams) - Roadmap (if you have Project for the web) - Stream
Microsoft Power Platform features
- Analyze data using Power BI - Build custom apps using Power Apps - Automate processes using Power Automate - Create intelligent bots using Power Virtual Agents more quickly than ever
Microsoft 365 Public group
- Any user in your organization can join without the need of an administrator or owner to add or approve them - content in a public group can be seen by anybody in your organization as soon they join the group
Ways to add apps and workflows in Microsoft Teams
- App store: Adding apps from the Teams App Store lets users do more in Microsoft Teams - Low-code solutions: Use Microsoft Power Platform to create low-code solutions to simplify work, all from within Teams - Professional developer apps: Create custom apps to fit your organization's needs
Channel name limitations
- Characters: ~ # % & * { } + / \ : < > ? | ' " , .. - Characters in these ranges: 0 to 1F 80 to 9F - Words: forms, CON, CONIN$, CONOUT$, PRN, AUX, NUL, COM1 to COM9, LPT1 to LPT9, desktop.ini, _vti_ - Channel names also can't start with an underscore (_) or period (.), or end with a period (.).
Teams-connected sites
- a specialized type of SharePoint site that's been optimized for a Teams connection - each channel in a team gets a folder within the default Shared Documents library (depending on the channel type, the channel folder could be in the different SharePoint team sites)
Microsoft Planner integration with Teams
- a task management tool that small teams of individuals can use to manage their work and associated tasks visually and openly with the rest of the team - enables the team to work more collaboratively and closer together without any added effort
Office documents (Word, Excel, PowerPoint) integration with Teams
- add document files as a tab in Microsoft Teams - files stored in team's file library are accessible to every member of the Team - team members can coedit Word, PowerPoint, or Excel documents, or comment on Visio files
Teams live events
- an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences
Microsoft Viva
- an integrated employee experience platform for the hybrid work era - brings together tools and applications employees need into one unified solution aligned across four key experience areas: Connection, Insight, Purpose, and Growth
Microsoft 365 Group Members
- can access everything in the group, but can't change group settings - by default can invite guests to join your group, though you can control that setting
Microsoft 365 Group Owners
- can add or remove members and have unique permissions like the ability to delete conversations from the shared inbox or change different settings about the group - can rename the group, update the description or picture and more
Channels in Microsoft Teams
- collaboration spaces within a team where the actual work is done - where you hold meetings, have conversations, and work on files together - Three types: Standard, Private, Shared
Private teams
- consist only of invited users
Channel messages in Microsoft Teams
- conversations are public and visible to members of the channels - start conversations and make announcements in one or multiple channels simultaneously by selecting new conversation in the Posts tab of channels - chats with everyone on the team who pays attention to that channel
Microsoft Forms integration with Teams
- create a new form to collect responses - add an existing form to collect responses or show survey results - collaborate with your team on a form - create notifications for your form - conduct a quick poll to a Teams chat, channel, or meeting
Shared channels
- create collaboration spaces where you can invite people who are not in the team - users can securely collaborate with users or groups across teams and organizations - has its own SharePoint site for file storage (only members of the shared channel can access this site, and the site cannot be shared separately) - files and folders can be shared with anyone in the organization and external participants in the channel by using sharable links
Private channels
- create focused spaces for collaboration within a team - anyone, including guests, can be added as a member of a private channel as long as they are already members of the team - only the users on the team who are owners or members of the private channel can access the channel - has a folder in Shared Document library of its own SharePoint team site that's separate from the parent team site - A private channel SharePoint site is created in the same geographic region as the SharePoint site of the parent team
compliance capabilities for Teams
- eDiscovery - Sensitivity labels - Retention Policies - Information Barriers - Compliance recording - Data Loss Prevention (DLP) - Communication Compliance
Private chat in Microsoft Teams
- enable quick chats with a specific person or a group of people - reduces email clutter and makes it easier to share pictures and documents - start one-on-one or group chats by selecting Chat icon in Teams - One-on-one chats: chats with one other person - Group chats: chats with a few people at once, but outside of a channel
Power Virtual Agents in Teams
- enables anyone to create powerful chatbots using a guided, no-code graphical interface, without the need for data scientists or developers - minimizes the IT effort required to deploy and maintain a custom solution by empowering subject matter experts to build and maintain their own conversational solutions - Create, author, test, and publish chatbots directly from Teams. - Review and analyze the performance of the bot. - Have bots take actions on someone's behalf.
Power BI in Teams
- enables users to connect and transform data into accessible visualizations seamlessly - visualize insights with Power BI in Teams and discuss data effortlessly to enable data-driven decisions - Create Power BI tab in Teams to make data-driven decisions quickly. - Embed interactive reports in Microsoft Teams channels and chats. - Get notifications in Teams about activity from Power BI.
OneDrive folder Microsoft Teams Chat Files
- for every user, used to store all files shared within private chats with other users (1:1 or 1:many), with permissions configured automatically to restrict access to the intended user only
Microsoft Tasks integration with Teams
- gives you a new unified view of your personal and team tasks, powered by Planner and To Do - consolidates your tasks across Microsoft To Do, Planner, and Outlook - accessible through Teams as an app in the left apps menu, and as a tab within individual teams
Meetings in Microsoft Teams
- host audio and video conference calls from any device - share content and collaborate easily during meetings through integration with Microsoft 365 - anyone who has a valid business or consumer email address can easily join the meeting using a link in the invite - meeting chats allow you to have conversations during the meeting and keep future updates in context
Teams Meetings
- include audio, video, and screen sharing
Chat in Microsoft Teams
- individual and group chats - send messages that include files, links, emojis, stickers, and GIF files - Private Chat and Channel Messages
Apps and workflows in Microsoft Teams
- integrate every day work apps into a single place for a unified work experience - add an app to a tab in a channel, chat, or meetings - tabs serve almost like bookmarks that users no longer need to jump between different apps, clients, and services - a Teams administrator can manage apps, connectors, and bots that are available across all team member
Power Automate in Teams
- lets users create automated workflows between applications and services - automate repetitive business processes such as communication, data collections, and decision approvals - allows for the creation of enterprise-grade process automation - streamlines processes to make the work in Teams even more efficient - Create and manage flows automation directly from Teams. - Trigger flows from Teams messages. - Post messages to channels from a flow. - Streamline approvals by aggregating and automating all team's approval processes in Teams.
Microsoft 365 Group Guests
- members who are from outside your organization
Public teams
- open and anyone within the organization can join
Org-wide teams
- provide an automatic way for everyone in a small to medium-sized organization to be a part of a single team for collaboration - limited to organizations with no more than 10,000 users
Teams webinars
- provide the tools to schedule your webinar, register attendees, run an interactive presentation, and analyze attendee data for effective follow-up
Microsoft Dataverse for Teams
- provides relational data storage, rich data types, enterprise-grade governance, and one-click solution deployment to the Microsoft Teams app - built-in, low-code data platform for Microsoft Teams that lets users build custom apps, bots, and flows in Microsoft Teams by using Power Apps, Power Virtual Agents, and Power Automate - Four types: Apps, Workflows, Chatbots, Dashboards
Calls in Microsoft Teams
- quick way to connect in Teams - communicate with people or groups in familiar ways - make and receive calls directly in Microsoft Teams with advanced features like group calling, cloud voicemail, and call transfers - two kinds: Calls between Teams clients, PSTN calls
recordings for non-channel meetings
- stored in a folder named Recordings in the OneDrive for the person who started the meeting recording - The meeting organizer and the person who started the recording will have edit permissions and can share the recording. - People who were invited to the meeting will have view permissions. - Guests will not have access by default - but they can request access or the recording can be shared with external users proactively.
Microsoft 365 Groups
- the cross-application membership service in Microsoft 365 - an object in Azure Active Directory - can be created directly from Microsoft 365 admin center or indirectly from creation of associated workloads, such as a Team - Teams shares the same group privacy and membership roles with the associated Microsoft 365 group
If a Teams meeting recording fails to successfully upload to SharePoint or OneDrive
- the recording will instead be temporarily saved to Azure Media Services (AMS) - Meeting recordings stored in AMS are available for 21 days before being automatically deleted. - Users can download the video from AMS if they need to keep a copy.
SharePoint integration with Teams
- users can add published SharePoint pages or lists as a tab in a Teams channel - quickly paste any page, news post, or list from a published SharePoint site - let users share ideas using images, video, links, and documents - great way to collaborate on content and data - view pages, edit lists, and add comments in the Teams tabs
OneNote integration with Teams
- users can interact with Notebook by visiting the OneNote tab in a channel in Teams - Create a tab of OneNote to a channel in Teams to store text, images, handwritten notes, and more - Add a tab of OneNote to a channel in Teams from an existing notebook to centralize content
Standard channels
- visible to all team members - available for conversations that everyone on a team can participate in - gets a folder within the default SharePoint team site document library
Number of org-wide teams allowed in a tenant
5
Maximum members in a shared channel
5,000 direct members, including up to 50 teams. (Each team the channel is shared with counts as one member for purposes of this limit.) (Real time updates are only available to 25,000 users at a time and only 25,000 users will appear in the channel list.)
Maximum number of inline images emailing a channel in Teams
50
Maximum Teams a channel can be shared with
50 (Excluding parent team)
Number of teams a Microsoft 365 or Office 365 organization can have
500,000
Number of teams a global admin can create
500,000
throttling limit on how many emails you can send to a channel
6 emails per ten seconds per channel per user, AND 8 emails per ten seconds per tenant per user
Microsoft Teams Meeting Time Limit
30 hours
Maximum number of members to - use Assignments in a class team - use a OneNote Class Notebook in a class team
300
Maximum Live Event duration
4 hours
Meeting recording maximum length
4 hours or 1.5 GB. When this limit is reached, the recording will end and automatically restart.
Team in Microsoft Teams
- a collection of people, content, and tools surrounding different projects and outcomes within an organization - Three types: Org-wide, Public, Private
Viva Goals integration with Teams
- a goal-setting and objectives and key results (OKR) management solution that helps organizations align everyday work to business outcomes Includes: - enhanced Microsoft Teams app to check in and collaborate on OKRs within the Teams activity feed - an extension in Azure DevOps to complete work items - a connection to Power BI datasets to track key performance indicators (KPIs) and key results - integrations with Microsoft Planner and Microsoft Project for automatic project management updates
Microsoft 365 Private group
- Content can only be seen by the members of the group - People who want to join must be approved by a group owner
Exchange mailbox for Teams storage locations
- Emails sent to the team - When an email is sent to the Microsoft 365 Group email address, the email is stored in the Microsoft 365 Group mailbox. A copy is distributed to the user mailboxes of all subscribers. - Chat messages - Chat messages and users' chat history are stored in their user mailboxes. - Channel messages - Messages posted into channel conversations are stored in a hidden folder in the Microsoft 365 Group mailbox. - Meeting information - When planning meetings for a team, the meetings are stored as meeting elements in the Microsoft 365 Group mailbox. - User profile picture - When a user changes his or her profile picture in Teams, the picture is also stored in the user's mailbox. - Call History and Voicemail - Call history and voice mail messages are delivered to the associated user's mailbox. - Connector configuration - The configuration data for connectors is stored in the Microsoft 365 Group mailbox. An example would be the connector data required to subscribe to RSS feeds.
Microsoft Power Platform integration with Teams
- Embed Power BI reports in the Teams workspace. - Embed apps created using Power Apps as a tab or personal app. - Trigger a Power Automate flow from any message or use adaptive cards. - Add your bot created using Power Virtual Agents to Teams for other members of your organization to interact with.
Teams fully supported browsers
- Microsoft Edge, RS2 or later (no outgoing sharing) - Microsoft Edge (Chromium-based, latest + 2 previous versions) - Google Chrome (latest + 2 previous versions)
Make and receive PSTN calls
- Microsoft Teams Phone allows users to make and receive Public Switched Telephone Network (PSTN) phone calls with traditional phone service - To enable users to make and receive PSTN calls, you need to connect Microsoft Teams Phone to the PSTN. Users can then use the Dial Pad to call landlines or mobiles phones on the PSTN
two user roles in Microsoft Teams
- Owners - Members
security capabilities for Teams
- Safe Links - Safe Attachments - Multi-Geo Support - End-to-end encryption - Meeting safety controls - Conditional Access policies - Microsoft Defender for Office 365 - Microsoft Defender for Cloud Apps
Mail-enabled security groups
- Same as security groups but includes email distribution to members. - Membership cannot be dynamic and cannot contain devices.
Teams/SharePoint Storage limits: Microsoft 365 F1 or F3, Office 365 F3
- Storage: 1 TB per organization - Storage for Teams Files: Up to 25 TB per site or group - File upload limit (per file): 250 GB - Number of users: 1-500,000
Teams/SharePoint Storage limits: Microsoft 365 A3, E3, G3 & A5, E5, G5Office 365 A3, E3, G3 & A5, E5, G5Office 365 A1, E1, G1SharePoint Plan 1 or 2
- Storage: 1 TB per organization plus 10 GB per license purchased - Storage for Teams Files: Up to 25 TB per site or group - File upload limit (per file): 250 GB - Number of users: 1-500,000
Teams/SharePoint Storage limits: Microsoft 365 Business Basic, Business Standard, Business Premium, Teams Essentials (MSA and AAD)
- Storage: 1 TB per organization plus 10 GB per license purchased - Storage for Teams Files: Up to 25 TB per site or group - File upload limit (per file): 250 GB - Number of users: Up to 300
Security groups
- Used for granting access to resources and for managing devices.
Distribution groups
- Used for sending notifications to a group of people
Microsoft Lists integration with Teams
- a Microsoft 365 app that helps users track information and organize their work - includes ready-made templates to quickly create lists and access them in Teams through the Lists tab
Microsoft Teams
- a cloud-based communications platform that combines different services for collaboration, such as chat, meetings, calling, and files - tightly integrated into Microsoft 365 and combines multiple workloads into a unified communication and collaboration system - offers integration capabilities for other tools and third-party products - delivers the advanced security and compliance capabilities that enable safe and trustworthy online collaboration
Number of teams a user can be a member of
1,000
Maximum size of distribution list, security group or Microsoft 365 group that can be imported in to a team
3,500
Maximum number of file attachments
10
Maximum number of members in a Microsoft 365 group that can be converted to a team
10,000
Number of members in an org-wide team
10,000
Maximum Live Event audience size
10,000, limit increased to 20,000 until June 30, 2023 (up to 100,000 can be planned through the Microsoft 365 assistance program)
Maximum number of tags per Team
100
Number of owners per team
100
Maximum number of people in a meeting (can chat and call in)
1000, includes GCC, GCCH, and DoD, but not A1 (300).
Maximum Concurrent Live Events running in a Microsoft 365 or Office 365 organization
15
Max PowerPoint File Size in Teams
2 GB
Maximum number of file attachment emailing a channel in Teams
20
Maximum number of people in a video or audio call from chat
20
Maximum limit Teams keeps meeting recordings that don't get uploaded to Microsoft Stream, available for local download
20 days
Maximum number of Team members assigned to a tag
200
Number of channels per team
200 (includes deleted channels)
Maximum shared channels per team
200 [Hosted and shared with the team. (Includes deleted channels during their 30-day recovery window.)]
Maximum message size emailing a channel in Teams
24 KB
Maximum number of suggested default tags per team
25
Maximum number of tags assigned to a user per team
25
Number of members in a team
25,000
Maximum number of members in a team
25,000 (Includes all users in the team and direct members in shared channels.)
Maximum number of people in a private chat
250
Number of members in a Private channel
250
Number of Private channels per team
30 (includes deleted channels)
Maximum channel conversation post size and chat size
Approximately 28 KB per post
Outlook integration with Teams
Includes: - Share to Outlook: Users can share chats or channel conversations to Outlook without leaving Teams - Share to Teams: Users can move an email conversation from Outlook, including attachments, into a Teams chat or channel conversation - Actionable missed activity emails: Users can set the notification for missed activity emails to stay on top of missed conversation in Teams. Missed activity emails show the latest replies from the conversation, and allow users to respond directly from within Outlook
Maximum size of each file attachment emailing a channel in Teams
Less than 10 MB
Calls between Teams clients
Out of the box, Teams supports the ability for users to make voice over IP (VoIP) 1:1 or group calls from Teams client to Teams client
Number of teams a user can create
Subject to a 250 object limit
