PMP Cert Prep

inputs

1. project management plan 2. project documents 3. work performance data 4. organizational process assets

Outputs

1. work performance info 2. schedule forecasts 3. change request 4. project management plan updates 5. project documents update

Projects managers need knowledge from a variety of sources, including the PMBOK Guide. How many Knowledge Areas are listed in the PMBOK Guide?

10

How many processes fall under Monitoring and Controlling?

12

project management performance domains

A broad area of focus in which each performance domain (life cycle, planning, and delivery) overlaps and influences the others

What is the difference between programs and portfolios?

A program is a group of related projects managed in a coordinated way to obtain benefits that would not be available from managing them separately. Portfolios are projects, programs, and operations managed as a group to achieve strategic objectives.

system

A series of interrelated parts that influence each other and are, in turn, influenced by other systems

Which organization promotes American voluntary consensus standards, such as the Standard for Project Management?

ANSI

project management standards in the PMBOK Guide come from....

ANSI

ANSI

American National Standards Institute; the organization requiring standards for products, services, and systems to be updated, reaffirmed, or retired every four to five years

In the acronym PMBOK, what does BOK stand for?

Body of knowledge

_____ is the benefit derived from projects for a business venture.

Business Value

Why might a project meet all of its objectives and success factors but still be unsuccessful?

Business or market needs may have changed before the project's completion.

What's the central goal of the Executing Process Group?

Complete the activities identified in the project management plan.

Which item is NOT a goal for the Closing Process Group?

Completing the milestones of the project

The most important action to take during the closing process of a project is which of the following?

Confirm that all the processes from other groups have been completed.

What is not a key function of the Initiating Process Group?

Define operational outcomes

Each process can belong to multiple Process Groups and Knowledge Areas.

FALSE

Every project should incorporate all 10 of the Knowledge Areas described in the PMBOK Guide.

FALSE

The _____ is used to define a new project or new phase of an existing project. You must get appropriate authorization to begin.

Initiating Process Group

Stephan is working on a project using the PMBOK® Guide—Seventh Edition. He wants some insight into change management. Which section would have the information he is looking for?

Models section

The PMBOK Guide lists five Process Groups: Initiating, Planning, Executing, Monitoring/Controlling, and Closing. Which group occurs in tandem with all the other groups?

Monitoring and Controlling

_____ takes into account the relationships between many facets, including strategy, portfolio, programs and projects, and operations.

Organizational Project management (OPM)

if you visualized projects, program, and portfolios as a vertical hierarchy, which would be at the top, encompassing the others?

Portfolios

What iterative process increases the level of detail in a project management plan as more information and more accurate estimates become available?

Progressive elaboration

What is not an example of a Knowledge Area?

Project Activities Management

PMBO

Project Management Body of Knowledge; the guidelines for the processes and practices of the project management industry

There are three proposed sections for the PMBOK® Guide— Seventh Edition. Which section includes information on life cycles and development approaches?

Project Performance Domains section

artifacts

Similar to what was referred to as outputs in previous versions, such as templates, documents, or deliverables, and now include backlogs, registers, and reports

Phase gates allow for review at the end of a phase to decide if the project can move forward, if it needs modifications, or if it should end.

TRUE

What does PMI define project management as?

The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements

What item is not performed during the Closing Process Group?

The customer accepts interim deliverables.

Ramon is a seasoned project manager reviewing the PMBOK® Guide—Seventh Edition. What does he need to remember when reviewing performance domains?

They focus on outcomes, not outputs.

During project execution, changes may be made via change requests

True

The high-level portfolio is comprised of all the projects, programs, sub-portfolios, and operations that are below it.

True

You are reviewing the draft of the project delivery principles. Which topic is the least likely to be included in the PMBOK® Guide—Seventh Edition?

Vision and mission

Projects, programs, portfolios, products, and operations can collectively be called _____.

a system for value delivery

Project management helps to _____.

accelerate progress, maximize value and reduce risk

The A in a RACI Matrix is the one person who is _____ for a task.

accountable

Why might a project be initiated?

all f these answers

What does the PMBOK Guide help to define?

all of the answers

What is a key benefit of project management?

all of the answers

To prepare for the PMP exam, which sections of the PMBOK Guide should you review?

all of these

What is a legitimate sign of project completion?

all of these answers

What is characteristic of a project?

all of these answers

What is the chief objective of portfolio management?

all of theses

work performance information

analyzed raw data and converted to information

The key function of work performance reports is to _____.

ask questions, raise issues, and provide and overall awareness

What includes the reasons for project initiation, objectives, and a decision on the project?

business case

Portfolio management is the _____ management of one or more portfolios to achieve strategic objectives.

centralized

The Monitor and Control Process Group is akin to _____.

checking on a cake in the oven

In order to get buy-in from the team, the project manager should act as a _____.

coach

The project management plan includes information on management, execution, monitoring, and _____.

control

work performace reports

converted raw data and reports on by physical or electronic documentation.

raw data includes

cost, start and end dates, percentage complete

the order for the process - doing it right

data information reports

What is the correct order to gather information for work performance reports?

data, info, reports

The _____ is a process for planning, building, testing, and deploying a product, service, or result.

development life cycle

Under which process would you find work performance data?

executing

Generally, risk and stakeholder involvement are lowest at the beginning of a project.

false

Operations and project management never intersect during the product lifecycle.

false

Project management processes occur independently.

false

The PMI does not recommend abbreviating the material in the PMBOK Guide; all processes and methodologies are required for any given project.

false

Work performance data has been aggregated and analyzed for your stakeholders.

false

Weak project managers _____

have little authority, typically cannot hire or fire team members, primarily rely on influence

The benefits management plan shows what the benefits of the project are and _____.

how to measure them

What is not a meaningful financial measure of success?

inflation

Brand recognition, reputation, goodwill, and trademarks are examples of _____.

intangible elements

In _____ life cycles, time and cost can be modified during later phases. During _____ life cycles, the detailed scope is defined and approved before the start of an iteration.

iterative; adaptive

purpose of the work performance report

key issues, question, overall awareness of the project

The most critical aspect of Monitoring and Controlling is that you are able to _____.

make changes as you go

What is a meaningful metric for success?

meeting governance criteria, achieving stakeholder satisfaction, completing the benefits measure plan

Under which Process Group would you find work performance information?

monitoring and control

_____ is the centralized management of one or more portfolios to achieve strategic objectives and it focuses on doing the right programs and projects.

portfolio management

A _____ is when you manage a group of projects or subprograms together to reap some benefit that you wouldn't ordinarily get by managing them individually.

program

Managing risks, interdependencies, constraints, and issues that may arise from a large undertaking is called _____.

program management

A _____ is a temporary endeavor undertaken to create a unique product, service, or result.

project

_____ is a product, service, or result that provides value to the sponsoring organization and its beneficiaries.

project benefit

The _____ ensures that the business case, benefits management plan, charter, and plan align with one another.

project manager

work performance data

raw data

How are project management processes typically laid out?

sequentially with overlap

The _____ is responsible for developing and maintaining the business case.

sponsor

Which element is NOT part of a system for value delivery?

sponsor

The outputs of the Initiating Process Group include an approved project charter and a list of _____.

stakeholders

Under which phase of the project life cycle would you find the initiation of the project charter

starting the project

What should work performance data include?

starts and end dates, percentages complete, costs

All of the following are examples of data analysis used in projects, except _____.

statistical sampling

What is the main purpose of projects?

to drive change in an organization

Each PM process consists of an input, output, and _____.

tools and techniques

A needs assessment may be done before a business case is developed.

true

A portfolio includes projects, programs, subportfolios, and operations that are managed to achieve strategic objectives.

true

Always document your key success metrics.

true

Organizing and preparing is the second phase in the project life cycle.

true

Project success factors must be identified early in the project.

true

The project charter provides formal authorization of a project and use of resources. It is full of high-level information rather than details.

true

Work performance data is always converted to work performance information as an output.

true

Work performance information is raw data that has been collected and analyzed for reporting.

true

By definition, projects are _____.

unique and haven't been done before

What key question must project managers and stakeholders be in agreement on, regarding project success?

what does success look like, how will we measure success, what factors might impact our success

When you are in a Monitoring and Controlling process, _____ is always an input.

work performance data