Project Management

Deliverable

A product/service produced or provided as part of a project

Ethics

A set of principles that guide our decision making, based on personal values of what is "right" and "wrong"

Organizational Culture

A set of shared assumptions, values, and behaviors that characterize the functioning of an organization

Outputs for Verify Scope

Accepted deliverables, change requests, project document updates

Outputs for Estimate Activity Durations

Activity duration estimates, project document updates

Inputs for Estimate Activity Durations

Activity list, activity attributes, activity resource requirements, resource calendars, project scope statement, enterprise environmental factors, organizational process assets

Outputs for Define Activities

Activity list, activity attributes, milestone list

Inputs for Sequence Activities

Activity list, activity attributes, milestone list, project scope statement, organizational process assets

Inputs for Develop Schedule

Activity list, activity attributes, project schedule network diagrams, activity resource requirements, resource calendars, activity duration estimates, project scope statement, enterprise environmental factors, organizational process assets

Inputs for Estimate Activity Resources

Activity list, activity attributes, resource calendars, enterprise environmental factors, organizational process assets

Outputs for Estimate Activity Resources

Activity resource requirements, resource breakdown structure, project document updates

Systems Management

Addresses business, technological, and organizational issues before making changes to systems

IT Governance

Addresses the authority and control for key IT activities in organizations, including IT infrastructure, IT use, and project management

Matrix

An organizational structure that is the middle ground between functional and project structures; personnel often report to 2 or more bosses; structure can be weak, balanced or strong

Functional

An organizational structure where functional managers report to the CEO

Project

An organizational structure where program mangers report to the CEO

Project Management Tools and Techniques

Assist project managers and their teams in various aspects of project management

Outputs for Perform Integrated Change Control

Change request status updates, project management plan updates, project document updates

Outputs for Monitor and Control Project Work

Change requests, project management plan updates, project document updates

Processes in Scope Management

Collect Requirements, Define Scope, Create Work Breakdown Structure, Verify Scope, Control Scope

Project Life Cycle

Collection of project phases that defines what work will be performed in each phase, what deliverables will be produced and when, who is involved in each phase, and how management will control and approve work produced in each phase

Project Human Resource Management

Concerned with making effective used of people involved with the project

Project Cost Management

Consists of preparing and managing the budget for the project

Manager

Deals with the day-to-day details of meeting specific goals

Tools for Create WBS

Decomposition

Tools for Define Activities

Decomposition, rolling wave planning, templates, expert judgment

Processes in Time Management

Define Activities, Sequence Activities, Estimate Activity Resources, Estimate Activity Durations, Develop Schedule, Control Schedule

Outputs for Direct and Manage Project Execution

Deliverables, work performance information, change requests, project management plan updates, project document updates

Knowledge Areas

Describe the key competencies that project managers must develop

Processes in Integration Management

Develop Project Charter, Develop Project Management Plan, Direct and Manage Project Execution, Monitor and Control Project Work, Perform Integrated Change Control, Close Project or Phase

Project Quality Management

Ensures that the project will satisfy the stated or implied needs for which it was undertaken

Tools for Close Project or Phase

Expert judgment

Tools for Develop Project Charter

Expert judgment

Tools for Develop Project Management Plan

Expert judgment

Tools for Monitor and Control Project Work

Expert judgment

Tools for Estimate Activity Durations

Expert judgment, analogous estimating, parametric estimating, three-point estimates, reserve analysis

Tools for Estimate Activity Resources

Expert judgment, analysis of alternatives, published estimating data, bottom-up estimating, project management software

Tools for Perform Integrated Change Control

Expert judgment, change control meetings

Tools for Define Scope

Expert judgment, product analysis, alternatives identification, facilitated workshops

Tools for Direct and Manage Project Execution

Expert judgment, project management information systems

Outputs for Close Project or Phase

Final product, service, or result transition, organizational process assets updates

Leader

Focuses on long-term goals and big-picture objectives while inspiring people to reach those goals

Tools for Develop Schedule

Gantt chart, critical path analysis, critical chain scheduling, PERT analysis, resource leveling, scheduling compression, what-if scenario analysis, scheduling tool, applying leads and lags, schedule network analysis

Program

Group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually

Growth

Grow the business

Systems Approach

Holistic and analytical approach that requires defining the scope of the system to be studied, then dividing it into its component parts for identifying and evaluating its problems, opportunities, constraints and needs

Project Risk Management

Identifying, analyzing, and responding to risks related to the project

Project Time Management

Includes estimating how long it will take to complete the work, developing an acceptable project schedule, and ensuring timely completion of the project

Tools for Verify Scope

Inspection

Tools for Collect Requirements

Interviews, focus groups, facilitated workshops, group creativity techniques, group decision making techniques, questionnaires and surveys, observations, prototypes

Project Procurement Management

Involves acquiring or procuring goods/services for a project from outside the performing organization

Project Scope Management

Involves defining and managing all the work required to complete the project successfully

Project Communications Management

Involves generating, collecting, disseminating, and storing project info

Critical Path

Longest path through a network diagram that determines the earliest completion of a project

Balanced Matrix

Matrix organizational structure where power is balanced between the functional manager and the project manager

Weak Matrix

Matrix organizational structure where the functional manager has the majority of the power

Strong Matrix

Matrix organizational structure where the project manager has the majority of the power

Best Practice

Optimal way recognized by industry to achieve a stated goal or objective

Project Management Office (PMO)

Organizational group responsible for coordinating the project management function throughout an organization

Project Portfolio Management

Organizations group and manage projects and programs as a portfolio of investments that contribute to the entire enterprise's success

Systems Philosophy

Overall model for thinking about things as systems

Project Integration Management

Overarching function that affects and is affected by all of the other knowledge areas

Tools for Control Schedule

Performance reviews, variance analysis, project management software, resource leveling, what-if analysis, adjusting leads and lags, schedule compression, scheduling tool

Tools for Sequence Activities

Precedence diagramming method, dependency determination, applying leads and lags, schedule network templates

Systems Analysis

Problem-solving approach

Outputs for Develop Project Charter

Project charter

Inputs for Collect Requirements

Project charter, Stakeholder register

Inputs for Develop Project Management Plan

Project charter, outputs from planning processes, enterprise environmental factors, organizational process assets

Inputs for Define Scope

Project charter, requirements documentation, organizational process assets

Outputs for Develop Project Management Plan

Project management plan

Inputs for Close Project or Phase

Project management plan, accepted deliverables, organizational process assets

Inputs for Direct and Manage Project Execution

Project management plan, approved change requests, enterprise environmental factors, organizational process assets

Inputs for Monitor and Control Project Work

Project management plan, performance reports, enterprise environmental factors, organizational process assets

Inputs for Control Schedule

Project management plan, project schedule, work performance data, organizational process assets

Inputs for Verify Scope

Project management plan, requirements documentation, requirements traceability matrix, validate deliverables

Inputs for Control Scope

Project management plan, requirements documentation, requirements traceability matrix, validated deliverables

Inputs for Perform Integrated Change Control

Project management plan, work performance information, change requests, enterprise environmental factors, organizational process assets

Outputs for Sequence Activities

Project schedule network diagrams, project document updates

Outputs for Develop Schedule

Project schedule, schedule baseline, schedule data, project document updates

Outputs for Define Scope

Project scope statement, project document updates

Inputs for Create WBS

Project scope statement, requirements documentation, organizational process assets

Inputs to Develop Project Charter

Project statement of work, business case, contract, enterprise environmental factors, organizational process assets

Program Manager

Provides leadership and direction for the project managers heading the projects within the program

Outputs for Collect Requirements

Requirements documentation, requirements management plan, requirements traceability matrix

Core

Run the business

Inputs for Define Activities

Scope baseline, enterprise environmental factors, organizational process assets

Gantt Chart

Standard format for displaying project schedule info by listing project activities and their corresponding start and finish dates in a calendar format

Systems Thinking

Taking a holistic view of carrying out projects within the context of the organization

Project

Temporary endeavor undertaken to create a unique product, service, or result

Project Management

The application of knowledge, skills, tools and techniques to project activities to meet project requirements

Stakeholders

The people involved in or affected by project activities

Super Tools

Tools that have high use and high potential for improving project success

Venture

Transform the business

Scope, Time, and Costs Goals

Triple Constraint

Tools for Control Scope

Variance analysis

Outputs for Create WBS

WBS, WBS dictionary, scope baseline, project document updates

Operations

Work done in organizations to sustain the business

Outputs for Control Schedule

Work performance measurements, organizational process asset updates, change requests, project management plan updates, project document updates

Outputs for Control Scope

Work performance measurements, organizational process assets updates, change requests, project management plan updates, project document updates

Project Manager

Works with project sponsors, the project team and other people involved in a project to meet project goals