Project Management Software Exam 2

3. The one instance in which the actual data of your project is changed by sorting is when a. the Permanently renumber resources check box is selected. b. the Multiple Level Undo function is disabled. c. the project is saved before the sorting is reversed. d. all of the above.

d. all of the above

Variable Consumption Rate

the amount of the material resource consumed is dependent upon the duration of the task

% work complete

the amount of work that has been completed in relation to the planned work value

tracking

the collecting, entering, and analyzing of actual project performance data

actual cost

the cost that has been incurred so far

Gantt Chart

the default view in Microsoft Project

bar styles

the dialog box that can be used to format the graphical components of the Gantt Chart view

If you format data using the Font dialog box, the changes apply to only the data you have specifically selected.

true

If you reschedule an in-progress task, the delay is shown as a split on the Gantt Chart.

true

The custom fields dialog box allows the user to change the name of a custom field.

true

The remaining cost is the difference between the current cost and the actual cost.

true

When you add, remove or rearrange columns, or change column widths, you are changing the table's definition.

true

When you make a change to a milestone using the Bar Styles dialog box, the change applies to all milestones in the Gantt Chart.

true

The settings in the Resource Leveling dialog box apply to all of the project schedules you work with in Microsoft Project.

True

7. Which one of the following views cannot be printed in Microsoft Project? a. Tracking Gantt b. Calendar c. Task Form d. Resource Sheet

c. task form

baseline

a collection of key values in the project schedule

variance

a deviation from the schedule or budget established

custom field

a feature that allows the user to create columns for specific uses

over allocated

a resource is assigned to do more work than can be done within the normal capacity of the resource.

format

a ribbon that allows you to add or change the appearance of a view

table

a spreadsheet-like presentation of project data, organized in vertical columns and horizontal rows

sheet

a view that presents information in rows and columns

view

a window through which you can see the various elements of a project schedule

10. The Reports tab contains a. all predefined reports plus any custom report that have been added to Microsoft Project. b. all predefined reports in Microsoft Project. c. any custom report that has been added to Microsoft Project. d. complex reports that have been specifically designed for specific businesses and industries.

a. all predefined reports in MS Project

4. To see all of the pages of a view while using Print Preview, you can click on which one of the following buttons? a. Multiple Pages b. Page Right c. One Page d. Page Setup

a. multiple pages

10. You cannot save custom settings that you have specified for a. sorting. b. grouping. c. filtering. d. all of the above.

a. sorting

3. If you have two views displayed in a combination view and want to print the view, only the view in the ________ pane will print.

active

fixed consumption rate

an absolute quantity of material resources will be used, no matter the duration of the task

Cell

another name for field

8. When printing a view with a legend, you can customize the legend with all the following except: a. printing only on one page. b. add customized legend items such as custom symbols and logos. c. change the size of the legend. d. None of the above is correct.

b. add customized legend items such as custom symbols and logos.

2. If assignments are hidden under tasks or resources in a usage view, what will the usage report show? a. tasks or resources with corresponding assignment details b. only the tasks or resources c. only overallocated assignment details d. it depends on how you set up the report

b. only the tasks or resources

1. The simplest way to reorganize data in Microsoft Project is by a. filtering. b. sorting. c. grouping. d. AutoFiltering

b. sorting

6. If you wanted to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use? a. Tracking Gantt b. Task Sheet c. Resource Sheet d. Calendar

b. task sheet

6. Multiple Level Undo can be used a. as many times as desired b. up to 99 times, or until the original data is restored. c. up to 35 consecutive times. d. up to 50 consecutive times.

b. up to 99 times, or until the original data is restored.

3. In the Print Preview window, the status bar shows "4 rows by 3 columns." How many pages will be printed? a. 7 b. 4 c. 12 d. 3

c. 12

2. The ______ function lets you reverse actions you have performed in Microsoft Project. a. Task Drivers b. Reverse Filtering c. Multiple Level Undo d. Ungrouping

c. Multiple Level Undo

7. If a view has a filter applied to it, the name of the filter will be displayed in the Filter box on the _____ ribbon. a. Data b. Format c. View d. Resource Management

c. View

4. When you apply a group to your project schedule, the data in the summary rows cannot be changed directly because a. it will cause the grouping to become permanent. b. it will alter the data in your project schedule. c. it is derived from subordinate data. d. it will cause an error in the grouping function.

c. it is derived from subordinate data

8. There is no visual indicator that a task or resource view has been sorted other than a. the shaded summary rows. b. the small "s" at the top of each data column. c. the order in which the rows of data appear. d. There is no visual indicator to show a view has been sorted.

c. the order in which the rows of data appear.

1. In a view, you can information. a. enter b. edit c. print d. All of the above are correct.

d. All of the above

5. For large projects with several hundred tasks, you can condense the information that will print by. a. printing just summary data. b. printing only the part of the timescale that is of interest. c. applying a filter to show only the information of interest. d. All of the above are correct.

d. all of the above

9. In the legend section of a Gantt Chart you can add which of the following information? a. Project Start Date b. Company Name c. Project Duration d. All of the above

d. all of the above

5. When AutoFilter is on, clicking on the down arrow next to the column heading a. sorts the data in descending order. b. turns the AutoFilter off. c. automatically adjusts the column width. d. allows you to select criteria to apply to the filter.

d. allows you to select criteria to apply the filter.

9. Grouping might be helpful if you are trying to see a. only the tasks that contain the word "Weekly." b. the critical path tasks. c. the tasks ordered from highest to lowest cost. d. the total cost of each resource group.

d. the total cost of each resource group

8. A ________ report is used to represent high-level information usually on one page.

dashboard reports

A check mark in the Indicators column for a task means that the task is on schedule.

false

In Microsoft Project, you can edit predefined tables but you cannot create new custom tables to suit your needs.

false

Planning refers to the collecting, entering, and analyzing of actual project performance data.

false

The Gantt Chart Styles has more formatting choices than the Bar Styles dialog box.

false

The Gantt Chart view can include only the task data without the bar chart.

false

The Project Statistics dialog box pinpoints the point of cost variance in a project schedule.

false

The only true indicator of project health is whether or not 'the project is on schedule.

false

You can only enter completion percentages for a task in multiples of 10.

false

You must provide Microsoft Project a remaining duration value for it to calculate a percentage complete.

false

progress bar

in the Gantt Chart view, show how much of the task has been completed

4. When previewing a view in print preview, you can change the number of pages visible by selecting either the ________ or ________ pages button.

one or multiple pages buttons

6. To add your company name so that it prints at the top of every page, use the ________ dialog box to add the company name to the header.

page setup

5. A common activity for project managers is to ________ information from the project schedule to share with stakeholders.

print

1. _________ enables you to see on your screen what will print on paper before you print it.

print preview

actuals

project work completed and recorded in a Microsoft Project file

7. A ________ is a predefined format intended for printing Microsoft Project data.

report

sponsor

the individual or organization that provides financial support and supports the project team

Field

the intersection of a row and a column in a table

max. units

the maximum capacity of a resource to accomplish work

units

the measurement of a resource's capacity to work

allocation

the portion of a resource's capacity devoted to work on a specific task

resource leveling

the process of delaying or splitting a resource's work on a task to resolve an over allocation

bar chart

the right side of the Gantt chart view

current cost

the sum of the actual and remaining cost values

baseline cost

the total planned cost of the project when the baseline was saved

fully allocated

the total work of a resource's task assignments is exactly equal to that resource's work capacity

Under allocated

the work assigned to a resource is less than the resource's maximum capacity

Changing the appearance of data in a view can make it easier to read and understand project data.

true

When you make formatting changes to your project schedule, the data does not change, just the way it appears.

true

You can make almost any custom field part of a calculation for another custom field.

true

You can save up to 1 1 different baselines for a single project schedule.

true

You should save a project baseline when you have developed the project schedule as fully as possible.

true

10. In a report, you can only ________ information.

view

When you sort data in your project, the sort applies to the active ________, no matter which table is displayed.

view

When AutoFilter is turned on, small ________ are visible next to the column headings.

Arrows

_______ is a quick way to view only the task or resource information you choose.

Autofilter

Resource leveling never changes who is assigned to tasks, or the total work value of those assignments.

True

Cost Rate Table

resource pay rates that are stored on the Costs tab of the Resource Information dialog box

2. People or organizations that might be affected by project activities are called __________.

stakeholders

9. If subtasks are hidden in a view, reports that contain task lists will include only ________ tasks.

summary

A resource cannot have both a cost per use and a cost derived from its pay rate.

False

It is not acceptable to allow a minor over allocation to remain in a schedule.

False

The default rate table in Microsoft Project is Rate Table 1.

False

You can have up to six cost rate tables for a resource.

False

A tool that enables you to see or highlight in a table only the task or resource information that meets criteria you choose is a(n) __________.

Filter

A way to reorder task or resource information in a table and to display summary values according to various criteria you can choose is called a(n) __________.

Group

The _______ dialog box shows you all of the predefined filters that are available to you for tasks or resources.

More Filters

A(n) __________ is a way of ordering task or resource information in a view by the criteria you specify.

Sort

When you use grouping, the ________ data rows are set off by a colored background.

Summary

When you apply a filter, you may see gaps in the order of the ________

Task IDs

In the Sort dialog box, you can utilize up to _______ nested levels of sort criteria.

Three

Resource leveling cannot always resolve all resource over allocations.

True

When a variable consumption rate is assigned to a material resource, and the duration of the task to which it is assigned changes, so do the calculated amount and cost of the material resource.

True

You can assign two types of material consumption rates in Microsoft Project.

True

You can manually resolve a resource over allocation by replacing the over allocated resource with another resource.

True