SSC102

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A screening interview is a. known as the alternative interview. b. not used frequently. c. used to qualify applicants for the selection interview. d. usually relatively short--15 to 20 minutes.

A self-analysis inventory should be started a few weeks prior to starting the job search.

A sender can initiate a message with written words, spoken words, or gestures.

A sender's credibility is based solely on the content of his or her message.

A sentence structure that allows one idea to be emphasized and one idea to be de-emphasized is the a. simple sentence b. short sentence c. complex sentence d. compound sentence

A sentence structured with the subject as the receiver of the action is written with a. passive voice. b. active voice. c. objective case. d. emphasis on the verb.

A simple request should use the direct approach, but a complex request should use an indirect approach.

A small group meeting participant spends most of his or her time a. listening. b. organizing materials. c. speaking. d. taking notes.

A social business message is sent to communicate your interest and concern.

A source note gives credit to the resource used for the illustration..

A speaker cannot communicate an oral message without using nonverbal cues.

A speaker should not display facial expressions because they may change the meaning of an oral message.

A speaker's physical appearance can affect his/her credibility with the audience.

A specialized dictionary is one that shows special symbols for word pronounciation.

The greeting to a conversation a. may be direct or indirect. b. must be verbal. c. provides information about the relationship between the participants. d. should be positive and upbeat.

The guidelines and policies of an organization must be considered when deciding how to format a formal report.

The impression a message makes is based solely on its content.

The indirect plan is used to put the receiver in the proper frame of mind to accept information that might be objectionable.

The informal report used to communicate with individuals outside an organization is a a. letter. b. memo. c. periodic. d. structural.

The inside address of a letter is keyed a. at least 2 inches beneath the date b. at the center of the page in the modified block letter style. c. at the left margin. d. two inches form the top edge of the paper.

The introduction of a report helps the reader understand the scope and sequence of the report.

The inverted pyramid format is used with a. executive summaries. b. news releases. c. performance appraisals. d. policy statements.

The key elements in a social business message are: a. brevity and clarity. b. honesty and completeness. c. familiarity with the receiver and goodwill. d. sincerity and timeliness.

The legal structure of a business should be described in which section of a business plan? a. Administration/production factors b. Appendix c. Financial information d. Ownership/management/staffing

The letter format in which a subject line is standard rather than supplementary is the: a. full block format. b. modified block format. c. modified block format with indented paragraphs. d. simplified format.

The logical explanation of the indirect plan a. stresses receiver interests and benefits. b. uses emphasis techniques. c. relates to the opening buffer. d. includes both A and C..

The mailing address on an envelope should be a. double spaced. b. identical to the inside address of the letter. c. keyed in italic type to resemble handwriting. d. keyed in uppercase letters.

The main purpose of constructive feedback is to help people understand where they stand in relation to the expected job behavior.

The primary purpose of a résumé is to a. communicate clearly your strengths and weaknesses. b. obtain a job interview. c. prepare you for completing an application form. d. summarize information about you.

The primary purpose of a wiki is collaborative editing and writing.

Which of the following nonverbal behaviors is considered positive? a. Leaning toward the person with whom you are conversing b. Looking at your watch c. Raising your eyebrows d. Yawning

Which of the following normally is NOT included in the introduction of a formal report? a. Procedures b. Related literature c. Scope d. Statement of the problem

The components of the communication process model are sender, receiver, you-viewpoint, and communication barriers.

The composer of a negative message should analyze the situation before implementing the indirect plan.

The primary purpose of a performance appraisal is to determine a worker's eligibility for a salary increase.

All receivers respond favorably to the indirect plan when it is used for presenting negative information.

In the close of the application letter, the way to get an interview is to a. ask directly for it. b. imply that you want it. c. not push it. d. plead for it.

"Communication climate" refers to the free flow of ideas within an organization.

"More is better" when using numbers, facts, and testimonials as proof of benefits; it will increase the receiver's interest in your message.

The closing of a presentation may be a summary of the main points in the presentation or specific what you would like the audience to do.

The closing to a conversation may be verbal, nonverbal, or both.

Persons who live and work in a country other than their own are referred to as a/an a. transnational. b. expatriate. c. multinational. d. global CEO.

Persuasive messages will be viewed as neither positive nor negative by the receiver.

Quid pro quo is a term used to describe different cultural beliefs.

A bona fide occupational qualification means a. an essential function of the job b. a method of evaluating employees c. disability accommodations are not required d. a, b, and c

A call to action ends most persuasive messages.

A claim adjustment should include an apology only when the writer's analysis suggests the receiver expects it.

A claim is a request for action written by someone who believes he or she has been wronged.

A communicator's status within an organization has the greatest influence in: a. grapevine communication. b. horizontal communication. c. network communication. d. vertical communication.

A condolence message should begin and end with a statement of sympathy.

A federal electronic signature law endorsed contractual arrangements through electronic signatures logically associated with a record and encrypted for privacy.

The color and quality of the paper used for an envelope should match that used for the letter

A functional résumé groups education and accomplishment under skills or functions that are pertinent to your career objective.

A global supply chain is a system of moving products or services from supplier to consumers by outsourcing part of the ssupply system to resources from other countries.

A good proposal should not only describe the solution but also show that those involved have the qualifications to implement it

A behavioral interview question asks how you would handle a hypothetical situation.

A sales message is the most common persuasive message in external communication.

A bona fide occupational qualification (BFOQ) is an essential job function that can legally be required for hiring of applicants

The friendly close should not include anything that reminds the receiver of negative information given in the message.

06/03/2011 is an acceptable format for the date in a letter from an organization to one of its customers..

A good way to gain confidence when speaking to a group is to a. concentrate on yourself and how you sound. b. keep the emphasis on the listeners and use the you-viewpoint. c. picture the audience dressed in their underwear. d. tell yourself that you can do it.

A grammar checker detects and corrects grammar and punctuation errors.

A harsh reminder may alienate the customer who intended to pay on time.

A holiday greeting may be sent before or during any festive season

A legend should be shown on a multiple-line or multiple-bar graph to identify the lines or bars.

A letter is the best way to convey negative information of high importance.

A letter of application can be submitted to a potential employer instead of a résumé.

A letter or card of appreciation is appropriate for a longstanding record of thoughtfulness, but an oral thank you is sufficient for a one-time effort.

A letter rejecting an employment offer that follows a telephone conversation should a. be long and explain in detail why you are rejecting the offer. b. not be written because it makes a permanent record of your rejection. c. use the direct plan. d. use the indirect plan.

A letter welcoming the receiver as a new credit card customer should not contain coupons or sales offers.

A listener engaged in skimming wants to remember concepts and details.

A long sentence in a business letter is 30 words or longer.

A manuscript speech a. allows the speaker to maintain good eye contact with the audience. b. is used only when precise wording is required. c. is usually made up of short conversational sentences. d. will be received well by the audience because there was ample time to prepare the speech and refine the gestures used in the presentation.

A message with an overly low vocabulary level will probably a. be best for most groups of receivers. b. be well received because receivers will be made to feel intelligent. c. not be understood clearly by receivers because some or many of the words will rarely be used by them. d. not hold the attention of the receivers.

A negative message initiated by the receiver is considered an unsolicited negative message.

A negative message is any message that is unpleasant, disappointing, or unfavorable in the mind of the receiver.

A nonverbal message may be interpreted differently by individuals from different cultures.

A person's status within the organization should be considered when a team evaluates the contributor's ideas.

A persuasive message is a communication in which you try to change the opinion of the message's receiver.

A policy statement should be written a. general for all employees. b. general for managers and specific for nonmanagerial employees. c. specific for all employees. d. specific for managers and general for nonmanagerial employees.

A positive-negative bar chart is the best illustration for showing elements within a quantitative variable.

A positive-negative bar graph a. shows plus or minus deviations from a fixed reference point. b. shows changes over time. c. shows changes in more than one value at a time. d. shows comparisons of one part of a variable to other parts.

A presentation typically has five to seven main points.

A process-improvement team draws its strength from the perspectives and diverse viewpoints its members represent.

A proposal written in response to an RFP issued by a government agency is best described as what type of proposal? a. Federal b. Informal c. Internal d. Solicited

A receiver's concerns and needs are considered in which element of audience analysis? a. Attitudes b. Emotional Reaction c. Interests d. Knowledge

A request for a reply to an invitation is shown on the invitation as a. a direct request. b. a postscript. c. an enclosure. d. an RSVP.

A stacked-bar chart shows comparison of variable values that fall above or below a reference point.

A strong word will be either an adjective or adverb because both are descriptive words.

A style manual is used by publishers to maintain consistency in writing and formatting their publications.

A subject line is considered part of the letter body.

A targeted résumé is less powerful than a general résumé .

A team presentation should be viewed as a series of mini-presentations equal to the number of people on the team.

A thesaurus suggests alternatives or antonyms for words in a message.

A user-friendly web design and effective navigation enhance the credibility of a website.

A weak handshake communicates a negative message.

A web page profile is a personal website.

A writer may use street abbreviations (e.g., St. for Street) within an inside address when: a. abbreviating the word will create a balanced display. b. correspondence from the receiver uses such abbreviations. c. the writer is confident the receiver will understand the abbreviation. d. the writer is in a hurry.

Understand the techniques for handling conflict.

Act promptly, Schedule a meeting, Use active listening, Communicate honestly, Focus on the problem, not the person, Brainstorm solutions, Formalize the solution, Implement the solution and set a date for follow-up

Agendas are less important for audio and video conferences than for face-to-face meetings.

All appendixes included with a report must be referred to within the body of the report.

All but which of the following is a primary data source? a. A personal interview b. A website located through an Internet search c. An observation d. Company records

All communication with prospective employers should focus on how your skills and abilities can contribute in the position for which you are applying.

All negative messages should be composed using the indirect plan.

Although a lack of confidence on your part will cause you discomfort, it will not particularly bother your audience.

Although claims are written using the direct plan, a writer should not ask for a specific remedy until after he or she has provided a detailed explanation of the circumstances of the claim.

Although the language in which a letter is written may vary from country to country, the formats used for letter are standard worldwide

Although there are many language differences throughout the world, nonverbal signals are basically the same.

Amber Case is a sales representative for an office equipment company. Last week, Amber called on Billings Concrete and learned from the office manager, Bob Rydell, that the company was having problems with its aging photocopier. When Amber checked her e-mail Tuesday morning, she found an e-mail from Bob asking about the cost of a new copier with the same features as the company's current unit. In response, Amber prepared a letter in which she described the features, benefits, and costs of two models. This situation is an example of a. informal request, formal response. b. formal request; formal response. c. formal request; formal response. d. formal request; informal response.

Among the following cultural attributes, the one(s) generally valued by the people in China are a. valuing family and group authority. b. communicating directly. c. frequently using hand gestures and facial expressions. d.. being addressed as Mr.

An RFP that includes information about time, budget, or other constraints related to the project helps readers determine whether to respond.

An advantage of a written message is that it is a permanent record that may have legal value

An advantage of an oral message is that it a. accommodates lengthy and complex content. b. allows for immediate feedback. c. can have legal value. d. provides a permanent record.

An advantage of oral messages is that they can be transmitted quickly.

An advantage of traditional interview questions is that the answers center on actual events and are less likely to be only an answer the applicant believes the interviewer expects.

An appendix section is appropriate in a proposal but not in a business plan.

An applicant tracking computer system in the human resources department a. accepts only online résumés. b. does not allow for updating résumé information. c. is required by law in government offices. d. scans a résumé and places it in an electronic folder.

An application letter does not repeat the same information that is in your résumé.

An effective persuasive message tells the receiver the negative consequences that will be realized if he or she does not take the desired action.

An effective visual aid in a written report should be easily understood without referring to the text material.

An employment application provides the prospective employer with a signed record of your personal and employment history.

An enclosure notation alerts the receiver that something has been included with the letter.

An enforceable contract may result from a letter or signed notes on a napkin if it has these elements: offer and acceptance, competency of parties, legality of subject matter, and consideration (money, motive, or promise exchanged).

An example of being open to and accepting of other culture include a. understanding that cultures differ in what they do and believe and respecting those differences. b. maintaining your networks with colleagues and having only limited contact with person from cultures different from yours. c. expecting punctuality, honesty, and directness from everyone regardless of cultural background. d. feeling offended when small groups of people at the conference speak to each other in their native language.

An impromptu presentation a. allows time for preparation of visual aids. b. provides an opportunity to respond to audience feedback. c. restricts eye contact with the audience. d. results in a low level of speaker anxiety.

An individual may be unaware that he or she is transmitting a nonverbal message.

An individual's status within an organization has no affect on the communication process.

An interview is important because it can determine your career's future course.

An interview question that asks about one of your weaknesses would be answered best by a. admitting the weakness. b. asking if it is necessary to talk about weaknesses. c. naming a weakness and turning it into a strength. d. saying that you do not have any weaknesses.

An interviewer may intentionally challenge you by asking difficult questions to see how you handle different situations.

An obsolete word is one that is overused in normal conversation or messages and has lost its effectiveness.

An open-ended question a. can be used when background information is required. b. does not work well if the receiver or situation is emotional. c. may be leading. d. may be perceived as threatening.

An organization chart shows supervisory and direct reporting relationships within an organization.

An unacceptable interview question is one that does not relate to the job requirements.

An understanding of cultures recognizes that cultural backgrounds and experiences influence behavior and communication so it is important to learn certain characteristics of different cultures and apply that to all persons in a particular culture.

Analyzing a receiver's knowledge will assist a writer in deciding whether to use the direct or indirect plan when organizing a message.

Andrea Swank is responding to a complaint from a customer who claimed he received poor service at her store. Which of the following statements represents the best close for her message? a. Again, let me apologize for not giving you the high-quality service you deserve. b. We look forward to showing you that your experience was a unique incident. c. Use the enclosed coupon on our next visit to Swanks, where customer satisfaction is our goal. d. We appreciate your business and hope you will visit us again soon.

Application letters are sales letters with your knowledge and skills as the product.

Application letters may be sent electronically.

Appropriate dress for a man to wear to an interview includes a. a conservative sweater with white shirt, tie, and dark pants. b. a long-sleeved white shirt with tie, dark trousers, and a leather jacket. c. a sport jacket and turtleneck sweater. d. a two-piece conservative suit in a solid color such as navy blue or gray and a long-sleeved white or subdued-colored shirt with a plain or conservative tie.

As part of the communication process, the sender must encourage feedback and the receiver must provide feedback.

At job/career fairs you will have the opportunity to contact many prospective employers in one day.

Audience analysis plays an important part in performance appraisal writing no matter how often a supervisor has evaluated a particular employee.

Keys to constructive feedback:

Be sure you have the authority to critique the receiver, Have clear expectations of what should occur when you provide the constructive feedback, Give feedback on one relevant concern at a time, Check your facts, Provide feedback privately and calmly, preferably face-to-face, Be specific and helpful, Use the you-viewpoint; comment on issue, not the person, Be sure the receiver knows your feedback in one area won't cloud your overall judgment of him or her, If appropriate accept partial responsibility for the problem, Be aware of the verbal and nonverbal cues that accompany your message, Allow the receiver time to process and respond

Because a request made via e-mail will be responded to via e-mail, the request writer doesn't have to include personal contact information.

Because it conveys a more professional image, a letter is a better choice for a condolence message than a handwritten message on a card.

Being aggressive during a conversational exchange demonstrates your enthusiasm for the topic being discussed.

BlackBerry, Treo, and iPhone are mobile phones that can connect to the Internet.

Blogs are more conversational in tone than a business letter.

Body language conveys immediate feedback to the sender of a message.

Bolsa Industries is implementing a new insurance program, and Thuy Nguyen has been assigned the task of explaining the plan to employees. During the question-and-answer session, one of the attendees incorporates a negative remark about the plan into his question. In responding, Thuy should a. acknowledge the remark but indicate that he prefers questions without comments. b. answer the question but use facial expressions to show the questioner that he doesn't appreciate the negative tone. c. go directly to the next question without responding to the negative individual. d. rephrase the question then answer it.

Both genders bring strength to the workplace; but, in general, women in the United States tend to use language to create connections and relationships more than men do.

Both speed and volume can be used to emphasize parts of your message.

Brainstorming and cluster diagramming can help researchers set the scope of a project.

Buchan Molding manufactures plastic tubing used in various industries. Which of the following represents the best way for Buchan to gather customer satisfaction data about the service received during the lengthy, complicated transactions common in its business? a. Conduct a telephone survey. b. Send a comment card with the customer's order. c. Send a letter of inquiry. d. Visit each customer personally.

Business communication can be described as a. all contacts inside and outside an organization. b. establishing a common understanding within a business environment. c. preparing letters and memos. d. the transmission of data and information in the business environment.

Business e-mail should be developed using the same three-step plan as other messages.

By using the you-viewpoint in a persuasive message, you involve the receiver in the topic and stimulate their interest.

Claim adjustments and request approvals help organizations generate goodwill.

Changing writing methods can help overcome writer's block.

Citing receiver benefits in a message not only fosters a favorable relationship between the sender and the receiver but also demonstrates use of the you-viewpoint.

Composing negative messages without using a single negative word is possible and desirable.

Composing with style means a. using formal language. b. using unusual words. c. using clear, concise words that convey your personality. d. using language that creates a sense of mystery for the reader.

Computer translation software can be used to translate languages; therefore, translators are no longer required to communicate between two languages.

Congratulatory messages are appropriate for business-related accomplishments but not for personal achievements.

Constructive feedback and criticism are different names for the same process.

Copyright is a legal protection for the author or owner of written work, art, music, photographs, multimedia, and computer software that controls reproduction, distribution, and sale of copyrighted work.

Countries with a general preference for indirect communication are likely also to a. value individualism. b. value family and group authority. c. place a higher value on words than shared background. d. favor structured messages with technical details.

Creating and holding a mental image of the person with whom you are conversing by telephone will a. give the impression the other person is important. b. help you keep the conversation focused on the other person. c. make your voice sound professional. d. minimize the potential for in-person interruptions.

Cultural background affects how individuals communicate and how they interpret messages from others.

Cultural barriers that prohibit effective multicultural communication include a. cultural relativism, ethnocentrism, and lack of global experience. b. Discrimination and harrassment, language, cultural relativism, and ethnocentrism. c. quid pro quo, high-context culture, and the acceptance of the needs of others. d. stereotypes, hostile environment, and a common business language.

Culture should be considered as part of which audience analysis element? a. Attitudes b. Emotional Reaction c. Interests d. Knowledge

If used as part of the direct plan, a sales appeal may be presented as a separate paragraph or combined with the friendly close.

Darren Henderson is a college sophomore majoring in finance. He has been invited to return to his small, rural high school to give a presentation about the academic and social aspects of college life. Which of the following organizational patterns would be best for Darren to use for this presentation? a. Causal b. Chronological c. Comparative d. Problem and solution

The most important section of the proposal is the

Description of the solution

Diversity has become widely recognized in business; therefore, the use of unbiased language is no longer an essential consideration in the composition of business messages.

During a meeting it is the responsibility of the recorder to keep the group focused and not allow the discussion to stray off topic.

During filtering, a listener tries to eliminate unwanted verbal and nonverbal stimuli.

During remembering, a message receiver assigns meaning to stimuli.

From a writer's viewpoint, proposals are a. certainties. b. opportunities. c. requirements. d. responsibilities.

E-mail is said to resemble a memo because a. it is an internal communication method. b. it is informal. c. it uses the same headings. d. spelling, grammar, and punctuation are unimportant.

E-mail is so popular because it affords a high degree of privacy.

Effective communicators can evaluate nonverbal feedback from their audience while they are presenting their material.

Effective external communication has a greater impact on an organization's success than effective internal communication.

Efforts to suppress an organization's open, honest, complete grapevine communication can lead to low employee morale.

Emphasizing words by mechanical means a. special formatting such as boldface, italics, underlines, and color. b. using strong words instead of weak words. c. remembering to add " thank you" in the last paragraph of each letter.. d. ending the paragraph by repeating the main idea.

Employees help to establish and maintain organizational goodwill by communicating positively about the company's products, services, and personnel.

Employees should treat e-mail, voice-mail, and other electronic messages that they send as if they will be public knowledge.

Employers are most interested in a. your accomplishments on the job. b. your college education. c. your job responsibilities and duties. d. your outside activities.

English is the primary language used in conducting multinational business; therefore, current global marketing strategies shape their products and their Web sites to appeal only to the countries where English is the native language.

Enunciation and pronunciation are used interchangeably when discussing how to use your voice effectively..

Ethics are binding rules of conduct enforceable by a governing agency.

GDSS is an initialism for a. group decision support system. b. guided discussion software system. c. group development software solution. d. guided discussion speaker system.

Ethnocentrism is the inherent belief that one's own cultural values and traditions are correct and superior to other cultures.

Even if you are definitely not interested in the job, it is still appropriate to follow up an interview.

Every visual aid should have a title that, along with the contents, makes the meaning clear.

Examples of communication challenges in a global environment are a. Not understanding cultural differences b. Differences in time c. Words that have different meanings and connotations and different language patterns for parts of speech d. a, b, and c

Experiments a. are used to identify a better way of doing things. b. have high personnel costs. c. represent a common business research method. d. require less control than other business research methods.

Gender and age are two of five core cultural dimensions.

Generally, the direct plan of paragraph organization is recommended for good news or neutral news.

Eye contact is a. a signal to the speaker when to talk or finish. b. a way of providing feedback to the speaker. c. influenced by culture d. All of the above

Face-to-face surveys can be costly, but they produce the most in-depth responses.

Facebook, LinkedIn, and Ning are examples of social network sites

Fair use means that only the owner of original works of authorship can use them.

False statements, either written or oral, that injure the reputation or character of another person but cause no monetary camages are called a. false warranties b. fraud c. libel d. defamation

Fast-paced questioning shows your interest and stimulates discussion.

Federal law requires manufacturers and sellers to stand behind a purchase of a major product. A promise made willingly by the seller is called an a. Universal law b. Express warranty c. Uniform warranty d. Implied warranty

If you are applying for multiple jobs, you may want to have different versions of your objective to focus on the specific position for which you are applying.

Five generally recognized core cultural dimensions are a. ethnicity, race, gender, age, and physical challenge. b. corporate, multicultural, language, ethnicity, and global. c. English, German, Scandinavian, French, and Japanese. d. friends, colleagues, employers, employees, and family.

Flip charts and posters are economical, easy-to-use visual aids for large groups.

Focus group participants may be less open with their responses if they know they are being taped; therefore, it is better not to tell them they are being recorded.

Following up after an interview a. is inappropriate. b. should be done in person. c. should be done with a letter. d. should be done with a telephone call.

For each job you have held, the most important information to list in a résumé is your a. employer. b. job accomplishments. c. job responsibilities. d. job title.

For most business oral presentations, it is best to use the extemporaneous delivery technique.

For new college graduates with limited experience, the preferred number of pages for a résumé is a. one. b. two. c. three. d. any number.

Formal communication in an organization a. flows in all directions. b. is essential for effective personal relationships. c. is not essential for the operation of a business. d. is not planned by the organization.

Formal proposals are highly structured documents that may resemble formal reports.

Formal reports use side headings; informal reports do not.

Fraud is not committed unless this condition is present a. a Code of Conduct is violated. b. No family relationship exists between the two parties. c. Misrepresentation with intent to deceive. d. A person's reputation is injured with no monetary damage.

George Karim's current department store credit card statement includes a charge for merchandise he returned, so he is writing to ask that the charge be removed. To give his claim credibility, George should a. enclose a copy of the receipt he was given when he returned the merchandise. b. explain that he is disappointed in the company. c. ask for $25 for pain and suffering. d. say he will quit shopping at the store unless his account is corrected within two weeks.

German culture appreciates business communication that a. begins with small talk. b. is indirect. c. makes rules explicit. d. relies on informal understandings.

Giving the receiver a deadline by which to take the desired action makes you appear pushy.

Global communication challenges include a. variations in time, holidays, days in a workweek, and language. b. direct and indirect communication styles, belief that there is more than one right way, and shared meanings. c. lack of understanding of other cultures and placing a high value on mutual understanding. d. productivity and favorable relationships.

Good listening skills can improve productivity.

Google is a search engine that offers tools and special services for individuals and businesses.

Grammar and spelling errors need not be corrected in business messages sent via e-mail.

Guidelines for successful business communication in a multinational and global society is to review communication principles, analyze the message receiver, be open to and accepting of other cultures, learn about other cultures and apply what you learn, and consider language needs.

Having two or more people work together to draft a document is effective and efficient.

If you are given an opportunity to ask question at the end of the interview, concentrate your questions on topics of personal benefit to you.

Headings must be parallel within and between levels.

Hearing and listening are different terms for the same physical process.

Hearing involves understanding and retaining what has been said.

If you don't see the copyright symbol or the word Copyright followed by the year, you can be certain the material is free of copyright.

If you exhibit too little confidence when you speak, your listener(s) will a. feel discomfort. b. feel negative toward you. c. reject you. d. reject your message.

In the constructive follow-up section of a negative message, you should a. provide other solutions to the problem. b. tell the customer that it will never happen again. c. apologize for the error. d. stay off the negative subject.

Hoteling provides alternative office space for mobile workers and provides computer connections and phone service.

How many elements are encompassed in the indirect plan? a. Five b. Four c. Six d. Three

How should you best respond to interview questions? a. Be enthusiastic, honest, sincere, and state your accomplishments in a specific and positive manner. b. Embellish your achievements and accomplishments to make sure the employer remembers them. c. Say that your achievements and accomplishments are detailed on your resume. d. Use caution when describing what you have accomplished so you will not appear to be bragging on yourself.

If a formal report contains a comprehensive letter of transmittal, the report will not contain a/an a. bibliography. b. executive summary c. introduction. d. table of contents.

If a speaker must test a microphone before beginning a presentation, he or she should a. ask, "Can you hear me?" b. ask those who cannot hear him or her well to raise their hand. c. blow into the microphone. d. tap on the microphone.

If an interviewer pushes his or her chair back or stands up a. ask an appropriate question. b. ask if you should stand up. c. recognize that the interview is ending. d. thank the interviewer for his or her time.

If asked an illegal or inappropriate question, you are usually wise to show anger or irritation so the interviewer will know the question was offensive.

If less than a full paragraph of letter text can be carried to a continuation page, the writer should: a. choose a larger font and use wider margins. b. revise the message to fit on one page. c. select a smaller font. d. use narrower margins.

If more than one illustration appears in a written report, all visual aids within the report should be referred to in the text by number before they are shown; that is, the text reference to the visual should come before placement of the visual.

If the company at which you are interviewing has a business casual dress code, you should dress in business casual attire for the interview to show the interviewer you will fit in.

If the opening buffer and logical explanation are effective, the receiver will a. be unsure about the meaning of the negative information. b. not expect the negative information. c. not need another statement that conveys the negative information. d. respond favorably to the words you chose for the logical explanation .

If the person who signs the letter is not the same person who keys or writes the letter, the writer's reference initials should be a. keyed on one line before the keyboarder's initials. b. keyed in place of the keyboarder's initials. c. noted only on the file copy of the document. d. omitted.

If you have prepared a packet of information to share with those attending your presentation, you should a. distribute the packet as part of your opening so members can take notes as you speak. b. distribute the packet as the audience enters so members can read the materials while waiting for you to begin. c. tell the audience early in the presentation that the materials will be available following the presentation. d. withhold information about the packet until you are ready to distribute it.

If you inadvertently send an e-mail before you are ready, it is easy to retrieve or cancel the e-mail.

If you know about your product or service (strengths, weaknesses, and markets) when writing a sales message, it it not necessary to know about the competition.

If you think it has been too long since you have heard about your application, it is appropriate to call or write the employer.

If your high school record is fairly recent and shows considerable accomplishment, include it in your résumé ; otherwise, omit it.

Illegally using the Internet to gain unauthorized access to computer systems of others or deliberately attempting to destroy data or spread computer viruses is called a. piracy. b. computer fraud. c. slander. d. phishing.

Illustrations that relate indirectly to the text should not be placed in the body of the report.

In APA format, each table is numbered separately and referred to as a (an) a. Table. b. Chart. c. Illustration. d. Figure.

In Germany business communication generally requires that business transactions a. begin with small talk. b. are indirectly discussed. c. rely on informal relationships and. understandings d. focuses on getting the job done..

In a formal business report, a colorful visual aid should a. not be used. b. be placed at the start of the report to gain the reader's attention. c. be placed following the reference to the visual aid. d. be placed in the appendix with the rest of the illustrations.

In a sales letter it is more likely that the receiver will develop interest in a product or service if general statements of the benefits, not specific statements, are used.

In a survey of 101 global executives, the cultural difference they considered most challenging was a. adjustment to different laws and ethics. b. workdays, workweeks, and holidays. c. communication and language. d. time, space, and power structures.

In adapting to language differences in another country, which of the following behaviors are NOT good practices? a. Learn as much as you can of the native language. b. Observe and learn language patterns and nonverbal communication. c. Regardless of your receiver's communication style preference and cultural values, express your main message content as you normally would. d. Show respect for the cultural values in that country.

In an adjustment refusal message, you may refuse the claim but still try to sell the customer more merchandise or service.

In business letters and reports, short paragraphs average a. 8 to 10 lines. b. over one line. c. 4 to 5 lines. d. 2 to 3 lines.

In business reports, long paragraphs have a. over 6 lines. b. 6 to 7 lines. c. 8 lines or more. d. 12 lines or more.

In collaborative writing, the task of analyzing the receiver is done by the group.

In general, Asian cultural background has favored an indirect style of communication.

In most business letters, the shortest paragraphs are a. the middle paragraphs. b. the paragraphs with the most detail about the topic. c. the first and last paragraphs. d. both a and b.

In oral communication, what you say is more important than how you say it.

In some situations negative words can be used for emphasis.

In some situations, the constructive follow-up can immediately follow the negative information in the same paragraph.

In the explanation section of a claim adjustment message, the sender should: a. apologize for any inconvenience the receiver experienced. b. focus on what has been done to solve or correct the problem. c. prove the writer (sender) wasn't at fault. d. thoroughly describe why the problem occurred.

In the friendly close of a negative message, it is best to a. maintain neutrality b. provide convincing reasoning. c. say what can be done. d. be warm and optimistic.

In the logical explanation of a negative message, it is important to be positive..

In the logical explanation section of the indirect plan, it is important to a. keep the content as brief as possible. b. show how the negative information benefits your receiver. c. use mostly positive words. d. keep off the subject.

In which section of a business plan should the writer describe the pricing strategy for the proposed business? a. Executive Summary b. Financial Information c. Growth and Development Potential and Plans d. Product/Service/Market Identification

Inappropriate use of e-mail or the Internet at work not only affects productivity but also may create a legal issue or result in loss of the employee's job.

Include high school data on your résumé a. if it is recent and shows considerable accomplishments. b. if you are a recent college graduate. c. to account for all the time on a chronological résumé. d. to show this important part of your educational history.

It was nearly 2 a.m. when Jaynell Washington arrived at her hotel; she was tired and hungry. When she asked the desk clerk how to get to the hotel coffee shop, she was told it was closed. Disappointed, she went to her room. About 15 minutes later, the desk clerk arrived at Jaynell's room with a plate of cheese and fresh fruit. The clerk refused the tip Jaynell offered, and no food charge was added to her bill. By doing more than was expected, the desk clerk helped achieve the business communication goal of: a. receiver understanding. b. receiver response. c. favorable relationship. d. organizational goodwill.

Interpersonal communication encompasses the verbal and nonverbal skills used in one-to-one and small-group interactions.

Interpreting involves assigning meaning to both verbal and nonverbal cues.

Interviewers use behavioral questions because they a. are based on hypothetical situations and require interviewees to "think on their feet." b. can be evaluated objectively. c. focus on how the applicant has acted in the past in a specific situation. d. provide standard answers so comparisons between interviewees' answers can be made easily.

It is a good idea to link your web page profile with a personal website so prospective employers have all the information they need to make a hiring decision.

It is appropriate to send congratulatory messages to both organizations and individuals.

It is critical to maintain the receiver's goodwill in a collection message in the warning stage.

It is inappropriate for the leader of a meeting to set time limits for the topics on an agenda.

It is not necessary for a speaker to identify each main point in the body of the presentation; the audience will know by the tone and volume of the speaker's voice.

It is possible to indicate comparisons and contrasts with voice pitch.

It is unnecessary to include a source citation for paraphrased material.

The grapevine is an other name for a. informal communication. b. interoffice communicating. c. network communication. d. serial communication.

Jack Murphy wants to invite the five people he supervises to a picnic at his home. Because the group is small and the event is informal, Jack could handwrite his invitation, photocopy it, and hand it to the receivers.

Jackie Parcel works for Hamilton State Bank in Joplin, Missouri. When Jackie communicates with Rick Spliker, a representative of the Federal Reserve Bank in St. Louis, she is engaging in internal communication.

Jaycee and Michele have a weekly meeting to discuss staffing in the four restaurants they own. Jaycee always starts the meeting by telling Michele a joke. Today, though, there was no joke--just a negative comment about the weather. Michele's awareness of the change in Jaycee's behavior is called a. benchmarking. b. empathizing. c. mirroring. d. recalling.

Jordan Ragsdale has been the chair of a committee within his firm for over a year. Michelle Wymer became a member of the group about a month ago. Since joining the committee, Michelle has made few if any comments, yet Jordan knows she has creative ideas to share because she has discussed them with him outside of the group's regular weekly meeting. Jordan wants to encourage Michelle to speak at meetings. What should he do? a. Ask Michelle to take notes. b. During the meeting, ask Michelle direct questions related to her area of expertise. c. Criticize Michelle privately. d. Discuss the situation with another committee member and ask that person to talk to Michelle.

Keywords are generally verbs that describe you and are placed at the beginning or the end of the résumé .

LMN Clothing sent a letter to its credit card customers to give them advance notice of an upcoming sale. Harry Pasco received the letter, read it, and gave it to his neighbor; however, Harry did not shop at LMN during the sale. Harry's action means that LMN has achieved the goal of favorable response.

Laws that require contracts be written so consumers can understand them are called a. express contracts. b. implied contracts. c. plain English laws. d. warranties.

Learning about.other cultures lets you categorize individual persons by their culture and know their beliefs and preferences.

Message purposes should be established within the framework of the four business communication goals.

Letterhead stationery should be used for all pages of a letter.

Light and dark shadings are better than different colots for showing multiple item values on a bar chart unless all copies will be produced on a color printer or copier.

Limited eye contact may signal a. control. b. dishonesty. c. intimidation. d. playfulness.

Listeners use cautious listening when they want to concentrate on specific details rather than general concepts.

Listening should occur more often than speaking.

Long sentences are more effective than short sentences because you can cover more thoughts in one sentence.

Low-context countries generally take a long-term view of time.

Making eye contact with your receiver(s) is one way to project confidence.

Managers who regularly review résumés and make decisions on who will be invited for an interview generally prefer a. a chronological résumé. b. a combination résumé. c. a functional résumé. d. a "one size fits all" résumé.

Mexican culture places a high value on a. family. b. direct communication. c. individual welfare. d. a disregard for status and different power strata.

Mixed punctuation means the salutation is followed by a colon, and the complimentary close has no punctuation.

Moderators of web conferences, in addition to having some of the same responsibilities as an emcee, are responsible for some of the technical aspects of the event.

The friendly, outgoing competitive, informal American primarily uses the indirect plan of business communication and may not be well received in Asian countries.

Many times a sales letter will not use a salutation.

Marge Bourdeau is writing a business letter to James Wayne and wants to use mixed punctuation. Which of the following pairs should she select? a. Dear Mr. Wayne: Sincerely, b. Dear Mr. Wayne: Sincerely c. Dear Mr. Wayne, Sincerely d. Dear Mr. Wayne Sincerely e. Dear Mr. Wayne Sincerely,

What is the purpose of the margins of a report and generally, what should their dimensions be?

Margins are important because they create white space that makes the report visually appealing to the reader. As a rule, margins should be 1 inch on all sides.

Margo Clark keyed a letter written by Bill Ramkin and signed by D'Wayne Bullock. Which of the following sets of reference initials best represents this situation? a. BR:mc b. DB/mc c. DB/BR:mc d. mc

Memo reports are written for an internal audience; letter reports may be written for either an internal or an external audience.

Memos may have an internal or external audience.

Monitoring of e-mail by private employers is not allowed because e-mail is private and such monitoring is an invasion of privacy.

Most messages written in business may be described as being positive or neutral news.

Most multinational business communication is conducted in a. Spanish. b. English. c. French. d. German.

Most resignation letters are written using the direct plan because they are routine and preceded by a resignation in person.

Negative information may be included in the same paragraph as the explanation.

Nonverbal cues provide information that can either add to or detract from a message.

Obsolete words sound formal and, therefore, are appropriate in formal but not informal business communication.

Of the following sentences, which would be unbiased? a. The white teacher spoke to the inner-city youths. b. Mrs. Smith talked with the students about the difficulties experienced by single-parent families. c. The Jewish lady moved into an upscale townhouse in Manhatten. d. Mr. Brown, 85, spent Thanksgiving with his family.

Of the following, which is the most effective phrasing for the negative information? a. I am sorry to refuse your request for a refund for the microwave oven. b. Our policy does not permit refunds in cases like this. c. Rather than a refund, we will be glad to provide instruction on operation of the oven. d. While we realize you are not completely satisfied with the microwave oven, we believe that with additional training you will be satisfied.

Office politics may be positive or negative.

On a self-managed team, some members have more responsibility for the finished product.

On her way to an important Friday morning meeting, Shannon Gaydos observes one of the people she supervises speaking harshly to a customer. Shannon knows she must offer constructive feedback to the employee, so she decides to a. concentrate more on her verbal than on her nonverbal message. b. minimize the impact of her criticism by speaking in general terms. c. speak to the employee early Monday morning. d. stress the benefits the receiver will gain by modifying his/her behavior.

Once damaged, a relationship cannot be repaired.

Once e-mail messages or other computer files are deleted, they cannot be retrieved.

One benefit of keeping teams to ten or fewer members is that contributions are likely to be more balanced.

One danger of using gimmicks to get the receiver's attention is they may be seen as misleading and cause the receiver to react to the message unfavorably.

One goal of developing networking contacts is to create awareness that you are seeking employment opportunities.

One of the first places to begin your job search is your campus career center.

One of the most important purposes of a visual aid in a business report is to make the report colorful and attractive.

One purpose of the friendly close is to move the receiver's mind away from the negative information.

One shortcoming of the scanning mode of listening is a. it requires much energy. b. there is no time to evaluate nonverbal cues. c. there is no time to give feedback. d. your mind may wander.

One way to de-emphasize the negative inforrmation is to place it in a dependent clause.

One way to emphasize an idea is to tell the receiver what is important.

One-to-one oral communication is less valuable in business than is one-to-one written communication.

Only those who play a role in reaching a group's goals should be invited to a meeting.

Only women can be victims of sexual harassment.

Oral and written proposals should contain the same essential elements if they are to be successful.

Oral messages are considered unsuitable for complex messages because a. it is easy for the receiver to become distracted. b. oral communication should be reserved for informal messages. c. receivers have limited time to reflect on them. d. the sender could become confused while delivering the message.

Organization charts should be used only when they show the entire organization.

Organizations and businesses, as well as individuals, use blogs and wikis.

Our minds filter the contents of a message based on our experiences, age, knowledge, and emotions.

Outsourcing moves part or all of the business processes to a service provider..

Paraphrasing a. helps a listener clarify and retain what he/she has heard. b. is a form of interruption. c. promotes closure in a conversation. d. softens the impact of criticism.

Paraphrasing is repeating back to the speaker what he/she just said; this signals the message was received just as the speaker said it.

Participants in a radio interview have to rely entirely on voice and words to convey the message to the audience.

Participating on a team can positively impact an individual's business knowledge and result in enhanced visibility in the organization as well better project management skills.

Party Palace has relocated and plans to hold an open house to showcase it's new facility. Which of the following openings best reflects appropriate use of the direct plan for the invitation to this event? a. Party Palace is open in its new location, and we're celebrating! b. Date: October 11 Time: 9 AM to 9 PM Dress: Casual--party hats provided on site c. Please join us as we celebrate the opening of Party Palace's new store! d. Please complete and return the enclosed card saying you'll attend our open house.

Passive listening is a technique for improving understanding of what is being said by taking into account how something is said and the nonverbal and body language that accompanies what is being said.

Passive voice is preferred in business messages because they avoid use of first-person pronouns.

Pausing before responding to an interview question demonstrates a lack of self-confidence.

People in high-context cultures place high value on productivity and direct communication.

Personalizing the sales appeal in a message organized by the direct plan will encourage the reader to act positively on the appeal.

Peter Wently encouraged his friend Silas to contact ABC Promotions to inquire about the cost of a specialty calendar to send clients at the end of the year. In the opening to his message, Silas should: a. describe the nature of his business. b. explain why he wants to give his clients an end-of-year gift. c. mention Peter as the person from he learned about ABC Promotions. d. say he needs information about a specialty calendar.

Physical objects are sometimes passed around as part of a presentation. Which of the following statements is NOT true about their use? a. Use of a physical object introduces the sensory dimension of touch. b. Use of a physical object may be a distraction from listening. c. Use of a physical object may involve a cutaway model to show parts. d. Use of a physical object does not reinforce the message.

Pictures, SmartArt. or clip art would be shown as figures or illustrations using a traditional style manual (HOW 12}.

Pilot testing or field testing a survey can help to identify questions that need to be reworded to improve clarity.

Pitch refers to the a. highness or lowness of your voice. b. strength of your voice. c. timbre of your voice. d. volume of your voice.

Plan to arrive __________ minutes before the interview. a. fifteen (15) b. five (5) c. sixty (60) d. thirty (30)

Platform microphones are the most restrictive; handheld microphones are the least restrictive.

Presentation aids are designed to increase comprehension and to entertain the audience.

Proofreading is done before and after revising and editing.

Proposals are persuasive messages that have a high success-to-failure ratio.

Purpose statements should be phrased in terms of the desired result or outcome.

Questions asked in a panel interview are usually the same for all candidates.

Readability formulas a. check the actual words used in a message. b. determine the manner in which words are combined into sentences in messages. c. indicate the vocabulary level at which a message is written. d. measure the average length of sentences, the percentage of difficult words in a message, and the accuracy of the message.

Readability formulas assess the sentence length, complexity of sentence structure, and the number of syllables or characters in words.

Rebekah Anspach has just been assigned the task of making an oral presentation to the budget committee of the company she joined three months ago. The first thing Rebekah should do is a. analyze the audience. b. determine the purpose of the presentation. c. draft an outline. d. gather supporting data.

Receivers of all requests will need to be persuaded to take action.

Recommendations can be submitted at all organizational levels.

Rehearsing a presentation will make it sound and look "canned."

Relationships cannot be repaired unless the participants are willing to let go of the problem that caused the breakdown.

Relationships generally begin with cautious conversation.

Reminder stickers are one technique that may be used in the appeal stage of collection.

Repeating key words in sentences is a way of giving emphasis to the ideas represented by those words.

Repeating the same idea in the opening and closing paragraphs of a direct plan message stresses the main idea.

What does RFP stand for?

Request for proposal

Research problems may be phrased as statements or questions.

Research procedures vary from project to project.

Research represents the most common Internet application.

Research studies conducted by current employees using data obtained from the organization's files do not need to have a budget.

Researching information about a specific company or career helps you create an effective application letter that focuses on the potential employer's needs and explains your qualifications from the you-viewpoint.

Revising and editing are different names for the same process.

Ruthann Rodgers is writing a personal business letter to her bank. Which of the following represents the correct format for the heading of her letter? a. August 6, 2011 1234 Avenue C Denver, CO 75926-3882 b. Ruthann Rodgers 1234 Avenue C Denver, CO 75926-3882 August 6, 2011 c. 1234 Avenue C Denver, CO 75926-3882 August 6, 2011 d. August 6, 2011 Ruthann Rodgers 1234 Avenue C Denver, CO 75926-3882

Sara Garrett is requesting information about Hugh Rolle, a candidate for a sales position at Better Beverages. Sara will improve her chances of getting a thorough reply if she a. asks relevant questions and assures the reader responses will be kept confidential. b. encloses a copy of her company's hiring policy. c. formats her questions as a vertical list. d. praises the receivers judgment.

Search engines may offer selection choices from broad topic categories before entering a term for a specific search.

Secondary purposes support the main idea in a written message.

Sending an e-mail followed by a personal note or card will create a more positive impressing than sending only an e-mail.

Sentence unity comes from limiting content to one main idea.

Serial communication may follow a horizontal path as well as a vertical path.

Setting the date by which a receiver should respond to a request or claim is rude and pushy.

Short sentences are understandable, so your writing should only use sentences with no more than 20 words.

Since the purpose of an application letter and résumé is to obtain an interview, you should ask for it directly in your letter.

Slides or transparencies work well with groups of different sizes. Which one of the following statements is NOT true about their use for presentations. a. The beginning, the ending, and the most important points of the presentation should be used as content for presentation slides or transparencies. b. Type should be in uppercase letters to be easily read. c. Font sizes should be 36 point for titles and 24 point for bulleted text. d. As a general rule, keywords rather than complete sentences should be used on slides or transparencies.

Small-group or one-to-one presentations lend themselves best to nonverbal feedback.

Some English words may have different meanings in different countries although the native language in these countries may be English.

Some words and phrases are difficult to translate from one language to another.

Speaking with too little confidence to a large group is called nervousness.

Staff at not-for-profit organizations write grant proposals to request money or tangible goods.

Standardizing the format of a technical report makes it easy for readers to scan the document for the specific item(s) of interest to them.

Start formulating questions for the speaker while he/she is still speaking so you are organized and ready to speak when the speaker stops talking.

Stimuli may be external or internal.

Storytelling a. can be used to communicate an organization's goals and values. b. is a new concept in oral presentations. c. is an appropriate technique to use in all oral communication situations. d. should be used to cast suspicion on the credibility of a person or an organization

Storytelling is used to communicate information and enhance the oral communication process.

Storytelling is used to inform, to stimulate imagination, and to build community.

Strategies for effective global communication include a. communicating by telephone instead of e-mail or postal mail. b. using a translator when speaking to a person whose English is a second language. c. learning about other cultures and applying what you learn. d. avoiding use of any words in a language other than your own to avoid being incorrect.

Strong verbs that express action and specific nouns that creat a visual mind image are sometimes called a. strong or power words. b. obsolete words. c. negative words.. d. redundant words.

The combination résumé would be best for which of the following individuals? a. An individual who has been out of the job market for several years b. An individual who has held several jobs and needs to make his or her résumé more concise c. An individual who has just graduated and has limited experience other than internships and/or part-time work while in school d. An individual who has little employment experience

Tables are efficient for presenting detailed data in a small amount of space.

Taking careful, detailed notes is important to helping remember what has been said.

Targeted résumés may use the chronological, functional, or combination format; general résumés only use the chronological format.

Tasha Gibbs, a clerk at Memories and More, must notify Alec Preble that the crystal vase he special ordered as a gift for his grandmother on her 70th birthday arrived with a crack in the base. Tasha has ordered a replacement vase, but it won't be delivered before Alec leaves for Grandma Preble's party. What method should Tasha use to convey her message? a. E-mail b. Face-to-face meeting c. Letter d. Memo e. Telephone call

Technical words are terms with a special meaning in a particular field.

The "cc" feature of e-mail is used to ensure receivers' e-mail addresses are not made public.

The Americans with Disabilities Act a. applies to firms with 50 or more employees, including part time. b. prohibits an employer from eliminating a qualified applicant who has a disability if he or she can perform essential job functions with reasonable accommodations. c. requires the employer to question the applicant about the disability to assess whether he or she can function in the advertise position. d. describes certain restrictions concerning scheduling and notice requirements.

The Civil Rights Act prohibits discrimination in employment for race, color, religion, and physical challenge.

The Education section should always follow the résumé opening.

The Family Educational Rights and Privacy Act (FERPA) a. protects the privacy of student information. b. requires employers to allow employee leave for family illness. c. limits the use of personnel information to the purpose for which it was collected. d. defines bona fide occupational qualifications (BFOQ).

The Federal Truth-in-Lending Act requires a. what debt collectors can and cannot do. b. full disclosure of all charges and effective annual interest rate. c. requires fair treatment by debt collectors. d. sets the terms and conditions of certain types of loans.

The Internet is one good source to learn about a company or organization prior to an interview.

The Labor Management Relations Act a. guides communication between management and workers concerning union activity. b. prohibits discrimination against workers over 40 years of age. c. requires affirmative action in hiring practices. d. allows employees to access information about themselves.

The complimentary close Respectfully is too formal to use with the salutation Dear Rob.

The anonymity of virtual discussions or meetings can reduce an individual's fear of disapproval; as a result, participation increases.

The attitudes, personal qualities, social graces, and habits that make someone a good employee and compatible coworker are referred to as "soft skills."

The background and problem/need sections of a proposal may be combined or, if lengthy, presented separately.

The belief that your own cultural traditions and values are correct and superior is a. cultural relativism. b. a stereotype. c. ethnocentrism. d. quid pro quo.

The benefits of a proposal should be stated realistically and written using the you-viewpoint.

The best approach for writing a long, complex proposal is a. a team of writers. b. a team of writers with an individual writer providing coherence. c. a team of writers with a team of readers giving feedback. d. an individual writer with a team of readers giving feedback

The best approach for writing a long, complex proposal is a. contrasting sentence b. unified sentence c. tie-in sentence d. structural sentence

The best arrangements for a résumé for a college graduate who has extensive experience is a. opening; experience; education; activities, honors, or special skills. b. opening; education; experience; activities, honors, or special skills. c. opening; experience; activities, honors, or special skills; education. d. opening; activities, honors, or special skills; education; experience.

The best graphic aid to illustrate changes over time is the a. line graph. b. pie chart. c. multiple bar graph. d. pictograph.

The best location for a visual aid is on the same page as the text referring to it or the next page.

The best opening for an adjustment refusal is a. I am sorry . . . b. Your complaint has been received, and. . . c. We must deny you. . . . . d. Your letter requesting an adjustment has been received, and . . . .

The best organizational plan and best type of message for persuading someone to donate to a community project that feeds the homeless is a(n) a. direct, oral message. b. direct, written message. c. indirect, oral message. d. indirect, written message.

The best visual aid to illustrate step-by-step progression of a complex procedure is a (an) a. line graph. b. flowchart. c. organization chart. d. stacked-bar graph.

The best way to implement the requirement that de-emphasis techniques be used in the negative information is to a. start with points that are the most unfavorable to your receiver. b. address the negative information in the middle of a paragraph. c. give the negative information in explicit terms. d. avoid the negative points.

The best way to survey individuals to assure that their responses will be in the greatest depth is by a. e-mail questionnaire. b. face-to-face interview. c. mail survey. d. telephone survey.

The boxes into which variables are entered when using e-mail software are called a. formats. b. headings. c. message composition templates. d. options.

The casual or informal way in which English is used is known as a. colloquial language. b. conversation. c. denotation. d. slang.

The causal organizational pattern is used in presentations where the speaker is attempting to persuade the audience.

The chronological résumé format presents information within each section by date, beginning with the most recent date.

The claim letter differs from other positive and neutral messages using the direct plan because it may a. contain negative information. b. include a sales appeal. c. place blame on the receiver. d. stress writer benefits.

The conclusions and recommendations sections of a report allow the researcher to infuse his or her opinions into a report.

The conflict resolution technique of compromise should be used when a. some areas of agreement exist. b. the relationship has been long-term. c. the situation is an emergency. d. the situation may be repeated.

The constructive follow-up provides other solutions or gives additional reasoning that will justify the unfavorable information.

The correct order for the parts of a direct plan message is a. explanation, solution, sales appeal, and friendly close. b. explanation, sales appeal, persuasion, and friendly close. c. opening, explanation, sales appeal, and friendly close. d. opening, sales appeal, explanation, and friendly close.

The correct order of the three stages of collection messages is a. appeal, warning, reminder. b. reminder, appeal, warning. c. reminder, warning, appeal. d. warning, reminder, appeal.

The cover letter or memo that accompanies a proposal is also known as the Summary or the Overview

The desire section of an indirect plan for persuasion asks the receiver to take immediate action.

The details in a news release should be presented in chronological sequence.

The difference between executive letterhead stationery and standard letterhead stationery is the quality of the paper.

The direct plan is used for positive and neutral business messages because a. a direct plan message can be adapted to letters, memos, and e-mail. b. direct plan messages are brief. c. placing the main idea early in the message attracts the reader's attention. d. this plan is best for building goodwill with the receiver.

The essential elements in a solicited external proposal are: a. contained in the response to a letter of inquiry. b. held confidential. c. identified by the proposal writer. d. specified in the RFP.

The evaluation plan in a proposal provides a way to judge the degree of success achieved if the proposal is implemented.

The executive summary of a report emphasizes the findings, conclusions, and recommendations of the study.

The expression of gratitude should be given in the first paragraph of an appreciation message.

The fault is disputable in a special claims message.

The final step in conducting research is a. analyzing the data. b. determining solutions. c. gathering information. d. writing the report.

The first step in a job campaign is to obtain information about employment opportunities.

The first step in your job campaign is to a. ask friends and acquaintances about available job openings. b. develop a résumé that will generate an interview. c. inventory your qualifications, strengths, and interests to know yourself well. d. send letters of inquiry to prospective employers to locate job opportunities.

The formality of a report is a. based on the culture of the writer's organization. b. based on the content. c. determined by the preference of the writer. d. determined by the receiver.

The format used in preparing a proposal can affect both readability and general interest in the topic.

The four areas in which you analyze the receiver of a message are a. knowledge, interests, attitudes, and emotional reaction. b. knowledge, interests, attitudes, and gender. c. knowledge, interests, emotional reaction, and age. d. knowledge, interests, emotional reaction, and culture.

The most appropriate labeling of the fourth figure in Chapter 3 of a written report is a. Figure 4 or Figure 3.4. b. Illustration Four. c. Table IV. d. figure 4.3.

The most common initial screening interview is done by telephone.

The most important goal of business communication is that the receiver understands the message as the sender intends.

The most important part of an application letter is the a. accomplishments that relate to the job requirements. b. action-promoting close. c. attention-getting opening. d. logical explanation.

The most important persons to ask to be your references in a job search are a. coworkers. b. current and former employers. c. members of the clergy. d. professors.

The most important proposal element in the following list is the a. description of the proposed solution. b. evaluation plan. c. problem or need. d. proposal summary.

The negative information in a message should a. be given quickly. b. follow the opening. c. present convincing reasoning. d. introduce the explanation.

The negative information section of a negative message should a. be placed in a separate paragraph. b. avoid saying what can be done. c. come immediately after the logical explanation. d. offer an apology.

The negative information section of a negative message should be emphasized to ensure that part of the message is clear.

The negative information should be stated in several words or sentences so that the negative facts will not be noticed.

The number of steps in each collection stage should be consistent from customer to customer to ensure unbiased treatment.

The opening of a persuasive message should be brief and positive.

The opening paragraph of a request for information should provide background about the situation that prompts the writer to make the request.

The organization that submits the proposal selected in response to an RFP will be awarded a contract for the project.

The overall organizational framework for a presentation is (1) opening, (2) body, and (3) closing.

The overall strategy for most negative messages is the a. direct plan. b. persuasive plan. c. indirect plan. d. goodwill plan.

The phrase "talking a mile a minute" is an example of a/an: a. denotation. b. idiom. c. inference. d. metaphor.

The primary business language, even in countries for which English is the second language, is a. English b. indirect c. French d. Spanish

The primary criterion for an understandable word choice for a message is to choose a word that the sender understands.

The primary goal in presenting negative information is to be sure that the receiver clearly understands this part of your message.

The primary objective of an adjustment refusal letter in a retail business situation is to a. sell the customer more merchandise. b. be optimistic in the close. c. present convincing reasoning. d. retain the customer's business.

The primary purpose of keywords is to a. enable managers to determine if you match their openings. b. to describe your qualifications. c. to impress the human resources manager. d. to mark an electronic trail that improves your chances to be selected for an interview.

The primary purpose of networking contacts is to a. ask for their help in finding a job. b. ask them to serve as a reference for your resume. c. leave a resume with them. d. seek their guidance and advice.

The primary receivers (readers) of a message must be analyzed; the secondary receivers need not be analyzed.

The problem or need describes

The problem or need being solved or met

The purpose of a group will determine all BUT which of the following? a. How often the group meets b. How the group's work is accomplished c. Whether records are maintained d. Who should attend meetings

The purpose of a message must be decided before the direct plan can be implemented.

The quality of thinking that emerges from small-group meetings a. has no relationship to what one person can achieve alone. b. is usually higher than one person can achieve alone. c. is usually lower than one person can achieve alone. d. is usually the same as one person can achieve alone.

The revising process includes all but which one of the following? a. Checking to see that business communication principles have been applied b. Determining whether the message is mechanically correct c. Thinking about the visual image the message creates d. Verifying the content for accuracy and completeness

The résumé is the primary tool in securing an interview.

The salary question is the first one that you should ask the employer when the interview begins so the interview will not be a waste of time if the salary quoted is not acceptable.

The second stage of conversation, the exchange, is delivered using the direct plan.

The sender analyzes the receiver's knowledge so that the sender can a. avoid making a negative impression. b. choose the approach to use in the message. c. compose the message at the proper level. d. emphasize receiver benefits.

The sender and receiver have equal responsibility for achieving the goals of business communication

The sender of a special claims letter does not need to convince the receiver that a refund is appropriate.

The solution to a research problem is presented in the report as a part of the a. Appendix. b. Conclusions. c. Findings. d. Recommendations.

The standards for documenting information obtained from web sources are less rigid than the standards for documenting print secondary sources.

The summary of qualifications in a résumé should include keywords.

The term solicited position means a specific job for which you have been solicited to apply.

The three most common communication styles are a. aggressive, assertive, and direct. b. passive, aggressive, and assertive. c. passive, aggressive, and direct. d. passive, assertive, and indirect.

The three stages of a collection message are progressively more persuasive.

The time schedule for a research study should include all but which one of the following elements? a. Boundaries b. Major tasks c. Project deadline d. Task completion data

The title of a proposal should be brief and answer the questions Who? What? Where? When? Why? and How?

The tone with which a message is spoken can affect the way a receiver interprets that message.

The topic and objective of your presentation will determine the organizational pattern used.

The traditional outline method works well when generating ideas and determining how they relate to one another

The trend in business writing is to place the receiver's name in an attention line rather than keying it as the first line of the inside address.

The two main types of communication are written and verbal.

The two most valuable resources for the business communicator are a dictionary and a thesaurus

The two standard letter parts omitted from the simplified letter format are the a. Attention Line and Subject Line b. Complimentary Close and Salutation c. Heading and Postscript d. Signature Block and Enclosure Notation e. Subject Line and Reference Initials

The type of note taking that most enhances your listening effectiveness is a. abbreviation. b. keyword. c. replication. d. verbatim.

The unsolicited negative message is somewhat different than other negative messages because it is a. in response to a message. b. unexpected by the sender. c. sender initiated. d. dealing with ethics.

The words that communicate best are usually those that are a. words that you know best b. words that will increase the receiver's vocabulary because he or she will need to check a dictionary for the meaning. c. words slightly below your receiver's vocabulary level d. words slightly above your receiver's vocabulary level

There is no place in business messages for weak words.

To celebrate the new year, Hathaway Insurance sent each of its clients a calendar. Because the calendar contained the name, logo, and slogan of the insurance agency, this message must be considered a sales message, not a social business message.

Thorough preparation helps to build a speaker's confidence.

Thr purpose of the portfolio is to prove or demonstrate your skills and accomplishments.

Threatening not to do business with the receiver's organization in the future will increase the chances of having your claim approved.

Three ways to emphasize ideas are by a. length, location, and sentence structure. b. repetition, mechanics, and competition. c. explicitness, strong words, and imprecise meanings. d. placement at the beginning of a sentence, placement at the end, and addition of several modifiers of the subject.

To achieve the goals and purposes of your message when a message is written for multiple receivers, the messages must be understandable to the receiver in the group with a. the least amount of subject knowledge, the lowest vocabulary level, and the least emotional opposition to the message. b. the least amount of subject knowledge, the lowest vocabulary level, and the most emotional opposition to the message. c. the most amount of subject knowledge, the highest vocabulary level, and the least emotional opposition to the message. d. the most amount of subject knowledge, the highest vocabulary level, and the most emotional opposition to the message.

To avoid interrupting a speaker, a listener should distinguish between a mid-thought pause and the end of a comment.

To be an ethical communicator, you should NOT do which of the following? a. Determine exactly what ethical communication is. b. Adopt principles that help you choose ethical message content. c. Strive for the highest good for all involved and provide information that is fully adequate for the circumstance. d. Measure the ethics of the communication by what is commonly accepted and practiced by those with whom you work.

To establish a favorable relationship, the message sender and receiver should relate to each other positively, personally, and professionally.

What is the purpose of the evaluation plan?

To help measure the degree of success achieved of your proposal is implemented.

To impress an audience, use jargon, acronyms, and highly technical terms.

To seem more forceful, policy statements should be written in the first person.

To use words to show categories of information about ten different items, the best visual aid would be a/an a. pictograph. b. word table. c. line graph. d. flowchart.

Todd Pritchert is writing a letter to thank those who volunteered at this year's Downtown Youth Center fundraising event. Which of the following represents the best opening paragraph for his message? a. Volunteers are the key piece in DYC's fundraising puzzle, and no one appreciates them more than we do! b. Time is a precious commodity. By donating your time to this year's DYC fundraiser, you demonstrated your commitment to the youth of Pueblo. We and they are grateful for your efforts. c. Thank you!. The youth of Pueblo and the staff at DYC are pleased to announce that this year's fundraising event was the most successful in our 12-year history. d. The smile on your face told us you enjoyed volunteering at this year's DYC fundraising event. So, mark your calendar now and sign up to help again next year!

Traditional teams are bound by time and location; virtual teams are not.

Trying to maintain neutrality in the opening of a negative message is unethical.

Tweeting is a term for sending messages on MySpace.

Two basic categories to keep in mind when listing information for the Experience worksheet are a. action words and online résumés. b. chronological and functional arrangements. c. leads for employment and references. d. responsibilities and accomplishments.

Two formatting styles used in business reports for illustrations are APA and traditional (HOW 12).

Two types of agreement that are important in sentence structure are between the a. pronoun and its antecedent. b. adjective and the noun modified. c. adverbs and verbs. d. dependent and independent clauses.

Under what circumstances should a writer include his or her courtesy title as part of the keyed signature in a business letter? a. Always b. Never c. When needed for balance d. When needed for clarity

Underestimating the cost of a project will make a business plan more attractive to potential investors.

Unless there is an important reason to place it elsewhere in a business letter paragraph, the topic sentence should be a. in the middle of the paragraph. b. placed first in the paragraph. c. the last sentence in the paragraph. d. omitted from the paragraph.

Unlike journalistic or creative writing, business writing is: a. brief. b. structured. c. topical. d. transactional.

Unsolicited positive or neutral news messages occur only in internal communication.

Unsolicited telephone calls to a person on a no-call list are unethical but not illegal.

Up to ten areas can be compared in one multiple-bar graph.

Upon greeting the interviewer, extend your hand for a handshake and sit down.

Use a specific career objective for a targeted position.

Use de-emphasis techniques when presenting the negative information.

Use emoticons in business e-mail to give personality to your messages.

Using a greeting before and a signature after the text of an e-mail message is a function of style, not a format requirement.

Using the you-viewpoint means eliminating writer-centered words from a message.

Vague or abstract words are indefinite words, but they have a specific meaning that is the same for each receiver of the message.

Webcasting is real-time, two-way communication.

Webconferencing is a two-way synchronous communication.

Websites need regular maintenance; at a minimum, semi-annual updates to a website should be made.

Websites should be updated at least once a a. month. b. quarter. c. week. d. year.

What approximate percent of all Fortune 500 companies have codes of ethics? a. 90%. b. 50%. c. 66% d. 33%.

What emphasis technique is used when you organize two ideas in a complex sentence, with one idea emphasized in an independent clause and another de-emphasized in a dependent clause? a. Format b. Keywords c. Length d. Sentence structure

What is a Gantt chart? a. A budget spreadsheet b. A cluster diagram c. A statistical analysis tool d. A time schedule

What is one of the most important aspects of the indirect plan? a. It keeps the receiver from getting the negative news. b. The close stays off the negative subject. c. The reasoning to justify the negative information is presented before the negative information. d. The negative information is presented before the reasoning to justify it.

What is one way that a sales message differs from other business letters? a. A sales message may contain inaccurate information. b. A sales message may emphasize your competitors' strengths. c. Sentence fragments may be used in a sales message. d. The you-viewpoint is not important in a sales message.

What law gives employees the right of access to information about themselves? a. The Civil Rights Act b. FERPA c. Labor-Management Relations Act d. Privacy Act

What law prohibits discrimination based on race, color, religion, gender, or national origin when hiring, firing, compensating, or applying other employment conditions? a. Americans with Disabilities Act b. Civil Rights Act c. Privacy Act d. Federal Ethical Management Act

What law protects the right of employees to access information about themselves. a. Fair Credit Billing Act b. Federal Truth-in-Lending Act c. Privacy Act d. Fair Debt Collection Act

What organizational plan would be best for an oral presentation in which a person is being introduced to an audience? a. Causal b. Direct or indirect c. Problem and solution d. Topical

What should the writer of an adjustment approval message do with the friendly close? a. Apologize for the damages. b. Combine it with the explanation. c. Keep it short. a. Assure the customer that it will not happen again.

What type of social business message is most likely to use an RSVP? a. Appreciation b. Holiday greeting c. Invitation d. Welcome

What would be the best response to an unacceptable interview question about your religion? a. Lie and say what you think the interviewer wants to hear. b. Say, "That question offends me; can we move to the next one." c. Show irritation and say, "I would rather not say." d. Smile and say, "Two topics I learned to keep out of a conversation are politics and religion. My religion won't interfere with my job."

When a contemporary-style footnote is used, where will readers find complete citation information for the source? a. At the bottom of the page on which the quote appears b. In the appendix c. In the bibliography d. In the glossary

When a message extends to two or more pages, a. key the receiver's name, the page number, and the date starting one inch from the top edge of the paper. b. place the heading items two inches from the top of the sheet. c. the text begins on line 7. d. repeat the inside address and the date as shown on the first page of the document. e. use letterhead, and place the date two inches form the top edge of the paper.

When introducing the people seated at a head table, an emcee should a. alternate right to left from the center out. b. begin with the main speaker, then others based on status. c. move from his/her far right to center, then far left to center. d. use alphabetic sequence.

When preparing a presentation, it is not necessary to include a. materials related to your main idea. b. materials that include background materials. c. materials that support your main idea. d. materials to use in the question-and-answer period.

When preparing the cover for an unsolicited proposal to a foundation, a writer should consider a. culture and image of the foundation. b. culture and image of the submitter's organization. c. time and cost. d. what is being requested (e.g. money or goods).

When proposal writing is done collaboratively, one member of the team should accept responsibility for ensuring the finished document is consistent and coherent.

When requesting information about an individual, the writer should be sure to ask only specific, relevant questions

When responding to a job advertisement, read the ad carefully and use words in the letter that fit both you and the language in the ad.

When setting job and career targets, consider personal factors and values.

When setting the date by which you want your receiver to reply to your request or claim, you should a. be flexible; use general time reference such as within the next two weeks. b. express the date in standard month, day, year format. c. show urgency by saying as soon as possible. d. tell the receiver why meeting your timeline is important.

When setting the time schedule for a research project, work back from the deadline date.

When speakers use connotative words, they risk having the receiver infer a meaning different from what was intended.

When speaking to an established committee within his or her organization, a speaker should analyze the audience for knowledge, interest, attitude, emotional reaction and which of the following? a. Age b. Gender c. Interaction style d. Profession

When thanking an individual for doing something related to his or her job, sending a copy of the letter of appreciation to the individual's supervisor is intrusive and violates the principles of human resource management.

When the format for an RFP to which you are responding doesn't call for information that you think is important, you should a. attach an explanatory letter. b. integrate the information into sections that fit the format. c. omit the information. d. place the information in an appendix.

When using sentence structure to give ideas emphasis, place the most important ideas in the dependent clauses.

When using the direct plan, a writer presents the explanation from his or her point of view.

When using the direct plan, you may place the main idea either in a subject line or in the first paragraph.

When working with a translator, you should a. select someone with foreign language software experience. b. provide for back translation to check for errors. c. select someone who is a specialist in the language other than yours. d. select someone with a knowledge of the formal language structure rather than an interpreter who knows the language nuances.

When working with an interpreter, a. maintain eye contact with the interpreter while you speak. b. use long introductory phrases. c. permit your interpreter to explain your remarks or to ask you questions if necessary. d. concentrate on your interpreter while speaking to be sure he or she understands you..

Which chart is best in demonstrating differences in values within variables by dividing each bar into its parts? a. Broken-bar chart b. Stacked-bar chart c. Multiple-bar chart d. Positive-negative bar chart

Which condition is NOT a condition to prove fraud? a. spoken words c. deceit that causes monetary damage b. concealment of a material fact d. accidental misrepresentation

Which of the following is NOT a good opening for a persuasive request? a. Are you interested in hiring competent, motivated individuals? b. I would like you to apply for the financial analyst position that is open in our department. c. Meeting you at the grand opening of the Ronald McDonald House last week was a pleasure. d. Your work on the Thompson project was excellent.

Which of the following is NOT a key for successful telephone conversations? a. Be businesslike. b. Make detailed notes of everything that is said. c. Use courteous words. d. Visualize your receiver.

Which of the following are guidelines for communicating assertively? a. Respect the rights and feelings of others while standing up for your own rights, use the I-viewpoint, use factual information, and speak in a firm voice. b. Respect the rights and feelings of others while standing up for your own rights, use the I-viewpoint, use personal judgments, and speak in a firm voice. c. Respect the rights and feelings of others while standing up for your own rights, use the you-viewpoint, use factual information, and speak in a firm voice. d. Respect the rights and feelings of others while standing up for your own rights, use the you-viewpoint, use personal judgments, and speak in a firm voice.

Which of the following are means of acquainting employees with organizational policies on the use of e-mail, Internet, and other company resources? a. employee handbook b. statement of the policy signed by employees c. Organizational website d. a, b, and c

Which of the following are signs that a conflict exists? a. Decline in productivity, emotional outbursts, absenteeism, and lowered morale b. Decline in productivity, emotional outbursts, raised voices, and absenteeism c. Decline in productivity, emotional outbursts, raised voices, and lowered morale d. Lowered morale, absenteeism, accidents, and raised voices

Which of the following attributes is NOT required for ethical messages? a. Truthful b. Full disclosure c. Respect and concern for the needs of persons affected d. Not taking responsibility but attributing the decision to someone else

Which of the following best describes the responsibilities of an effective small-group leader? a. Keep the meeting on schedule, encourage creativity through side conversations, resolve group conflict, and summarize what has been accomplished in the meeting. b. Keep the meeting on schedule, facilitate group discussion, resolve group conflict, and summarize what has been accomplished in the meeting. c. Plan the agenda, keep the meeting on schedule, encourage the collective group to determine the purpose of the group, and facilitate group discussion. d. Plan the agenda, keep the meeting on schedule, encourage creativity through side conversations, and resolve group conflict.

Which of the following best expresses the negative information in a request refusal letter? a. While the time you wanted is not available, feel free to use the 10 a.m. Saturday time period for your meeting. b. Therefore, I am sorry that I cannot be of assistance at this time. c. The facility scheduling calendar permits your use of the 10 a.m. Saturday time period for your meeting. d. The best I can do, however, is to offer you the 10 a.m. Saturday time slot.

Which of the following best expresses the reason for using the indirect plan for a negative message? a. It hides the negative information and takes the receiver's mind off the problem. b. It enables your receiver to accept the negative information you must give them. c. It clearly presents the negative information in the opening paragraph. d. It is a friendlier way of communicating than the direct plan.

Which of the following best illustrates important e-mail text? a. The report is due Friday!!! b. "The report is due Friday." c. *The report is due Friday.* d. THE REPORT IS DUE FRIDAY.

Which of the following characteristics is NOT covered by employment laws prohibiting hiring discrimination? a. Age b. Education c. Religion d. Speech impediment

Which of the following closings would be best in a letter to a friend and co-worker whose fiance died in an auto accident? a. Be patient. Time heals, and you'll be back to normal soon. b. Again, please accept my sympathy for your loss. c. Terry was a good friend; I don't know how I'll fill the gap. d. Let's get together for dinner later this month and talk about the good times you, Terry, and I shared.

Which of the following comments best describes a collection message in the appeal stage? a. It is a reminder for a customer who forgot to pay. b. It is not concerned with customer goodwill. c. It is written from the writer's points of view. d. It uses the indirect persuasive outline.

Which of the following date displays is correct for a business letter? a. 03/06/2011 b. 12 Oct. 2011 c. 2011 January 07 d. May 16, 2011

Which of the following e-mail practices is illegal? a. Sending animated greetings through business e-mail. b. Sending and receiving child pornography. c. Shopping on the Internet at work. d. Refusing to sign the employer's Internet policy.

Which of the following has a variation that allows paragraphs to be indented? a. E-mail b. Full Block c. Memo d. Modified Block e. Simplified

Which of the following have resulted in the increased emphasis on good interpersonal skills? a. Cultural diversity, gender equity, technology, and organizational restructuring b. Cultural diversity, population growth, technology, and organizational restructuring c. Cultural diversity, globalization, technology, and worker specialization d. Cultural diversity, globalization, population growth, and technology

Which of the following headings is NOT grammatically parallel to the others? a. Buying Power has Increased b. Reaching for the Stars c. Remodeling with Style d. Gaining Speed through Design

Which of the following headings is NOT grammatically parallel to the others? a. Fringe Benefits b. Income Generated from Patents c. Quarterly Dividends d. Unanticipated Losses

Which of the following interview questions is a behavioral question? a. Do you like to work alone or with other people? b. Give me an example of a situation in which you were successful (or unsuccessful) in motivating someone. c. What does teamwork mean to you? d. What is your greatest weakness?

Which of the following is NOT a characteristic of language variations? a. Translation of slogans may have different meanings. b. Words such as "gift" may have a different meaning. c. The use and arrangement of parts of speech vary in different languages. d. Nonverbal signals are the same or similar in different countries; for example, a smile is a smile.

Which of the following is NOT a formal message? a. A company's web page. b. An e-mail announcing a new health-care benefit for employees. c. The CEO speaking to employees at a company meeting. d. Two employees discussing job sharing while at the company holiday party.

Which of the following is NOT a key strategy for effective global communication? a. Review business communication principles. b. Analyze the message receiver. c. Spend a few minutes in small talk before leaving. d. Learn about other cultures and apply what you learn.

Which of the following is NOT a mode commonly used to listen to messages? a. Careful listening b. Cautious listening c. Scanning d. Skimming

Which of the following is NOT a nonverbal cue? a. Arriving late for a meeting b. Crossing and uncrossing your legs c. Drumming your fingers on the table top d. Whispering to your colleague

Which of the following is NOT a persuasive message? a. Collection b. Employment c. Invitation d. Recommendation

Which of the following is NOT a proper way to communicate a credit refusal? a. Personalized letter b. Form memo c. Telephone call d. Face-to-face conversation

Which of the following is NOT a reason for mispronouncing a word? a. People you hear using the word pronounce it incorrectly. b. The dictionary was not consulted for the correct pronunciation of unfamiliar words. c. The speaker talks too fast and doesn't take care to verify that he or she is saying the word correctly. d. The words are unfamiliar.

Which of the following is NOT a requirement of a valid contract? a. written on a contract form b. competency of parties c. offer and acceptance d. legal subject matter

Which of the following is NOT a result of effective listening? a. Build relationships b. Conflict resolution c. Fewer errors and less wasted time d. Improved verbal skills

Which of the following is NOT a speech barrier to listening? a. Dialects of a different language. b. Highly technical vocabularly c. Low volume voice d. Unusual pronunciations

Which of the following is NOT a step in the proofreading process? a. Pay special attention to names, numbers, and unusual words. b. Read the material once for content, once for mechanics. c. Read the material to a colleague bottom to top. d. Use your word processing software spell checker to check for spelling errors.

Which of the following is NOT a type of screening interview? a. Computer-assisted interview b. Face-to-face interview c. Online interview d. Telephone interview

Which of the following is NOT an advantage of using high-quality stationery? a. Excellent texture. b. Long life. c. Personalized watermark. d. Purchase price. e. Superior appearance.

Which of the following is NOT an advantage of written messages? a. Written messages accommodate lengthy and complex content. b. Written messages can be reread, studied, edited, and revised. c. Written messages provide a permanent record. d. Written messages allow an accurate response in a shorter time frame because there are no nonverbal cues to be interpreted.

Which of the following is NOT considered characteristic of a low-context culture? a. High value on individualism b. Focus on success and profitability c. More value placed on words than shared background d.. Reliance on long-term relationships and underlying meanings

Which of the following is NOT correct about nonverbal communication? a. All managers view punctuality as being important. b. Distance between communicators may vary with individuals from different cultures. c. The importance of an employee may be communicated by his or her proximity to the manager. d. The size of an office communicates a nonverbal message.

Which of the following is NOT part of the planning process? a. Apply the principles of business communication. b. Establish purposes. c. Outline the message content. d. Select the organizational plan.

Which of the following is NOT true of business plans? a. The plan is a short, simple document. b. The plan should be crafter to attract attention, gain interest, build desire, and request specific action. c. They may be used to gain support for starting or expanding a business. b. They should reflect the principles of business communication.

Which of the following is NOT true of the use of copyrighted material? a. If you do not see a copyright notice on the material, you know it is free of copyright. b. You do not have to cite a source for information that is general knowledge. c. If you are quoting material, quote it accurately. d. Give credit to the source for either quotes or paraphrased material.

Which of the following is NOT true of titles of illustrations for business reports? a. For APA and traditional styles, titles are placed under a figure. b. Traditional style centers the heading of a table or figure and uses all upper-case letters for the title. c. Consistency in numbering, placement, and formatting visual aids within a report is important. d. In APA style, the title of a table or a figure, along with the table or figure number, begins at the left margin.

Which of the following is a disadvantage of an impromptu presentation? a. Increase use of verbal fillers b. Large degree of eye contact c. Natural feel of delivery d. Opportunity to respond to audience feedback

Which of the following is a guide to be used in constructing the action section of persuasive messages? a. Avoid giving deadlines; it puts undue pressure on the receiver of the message. b. Be optimistic that the receiver has read the entire message. c. Be positive and make taking action easy. d. Present all the benefits again for the receiver.

Which of the following is a guide to be used when constructing the desire section of persuasive message? a. Be honest and mention any negatives so the receiver can make an informed decision. b. Convince the receiver to continue reading the message. c. Present the benefits to the receiver. d. Provide proof of benefits.

Which of the following is a guideline for effective listening? a. Analyze the message section by section. b. Determine the message's purpose. c. Don't "read between the lines" of the oral message. d. Take detailed notes.

Which of the following negative messages is an example of one that should use the direct plan? a. Response to a death or tragedy b. Request refusal c. Adjustment refusal d. Credit refusal

Which of the following is an accurate statement about communication? a. Oral and written communication cannot exist without nonverbal communication. b. Receivers form their first impression of a speaker when the speaker utters his or her first words. c. The sender is aware of the nonverbal message that he or she is sending. d. When interpreting a message, more weight is given to the words than the nonverbal communication.

Which of the following is an appropriate situation in which to use e-mail? a. Cancellation of a meeting scheduled for this afternoon b. Discussion of a job performance evaluation c. Negotiation of a salary increase d. Reminder of an upcoming deadline for budget submissions

Which of the following is an effective method for overcoming writer's block? a. Choose a quiet place to write where there is absolutely no noise. b. Divide the writing project into smaller, more manageable parts. c. Draft your document starting at the beginning and progress through the body to the closing. d. Stay with the same writing process for the entire project.

Which of the following is an element of listening? a. Concentrating b. Internalizing c. Responding d. Scanning

Which of the following is correct for the use of source notes for visual aids? a. Acknowledging sources of visual aids is not as critical as acknowledging sources of the text material. b. A source note should be used whenever content of an illustration is originated by the writer. c. The source note goes below the illustration; however, APA uses the italicized word Note followed by a period before the resource information. d. Traditional style for a source note uses the word Source (not italicized) followed by a semicolon.

Which of the following is the best closing for a persuasive request? a. If you are unable to chair this committee, let me know so I can contact someone else about the job. b. If you are willing to lead this group, please let me know at your earliest convenience. c. Please call me at 555.394.8704 if you are willing to lead this task force. d. Please e-mail me your response at [email protected] by April 24.

Which of the following is the best closing for an application letter? a. I am sure I will do an excellent job for you. b. May I have an interview to discuss this opportunity with you? c. Thanks for considering my application. I will expect to hear from you soon. d. Your interest in my candidacy is greatly appreciated.

Which of the following is the best content for an answer to the interview question, "What do you consider your strengths?" a. Cite your academic record and achievements. b. List three to five specific abilities that you have and explain how they have served you in the past. c. Refer to your work-related accomplishments. d. Relate your skills and knowledge to the job requirements.

Which of the following is the best example of a mental distraction? a. Hearing the children on the school playground through an open window b. Listening to the two people next to you talking c. Taking extensive notes d. Thinking of a meeting at which you will be speaking in an hour

Which of the following is the best opening to gain favorable attention for an application letter? a. I am the person for your management job. b. Please compare my qualifications with the job requirements for the management position you have open. c. This is to apply for the management position you have open. d. When the going gets tough, the tough get going. That is why I am sending you my application for the management position you have open.

Which of the following is the best subject line for an e-mail message? a. Budget Request b. Budget Request and Performance Appraisal Due c. Budget Request Due February 15 d. FW: RE: FW: FW: Budget Request

Which of the following is the best summary of qualifications statement? a. Increased sales in territory 18 percent over a three-year period. b. Learned new accounting software. c. Provided assistance for marketing representatives. d. Used Skype to meet with remote customers, which resulted in a significant savings on travel costs.

Which of the following is the proper sequence for a persuasive message using the indirect plan? a. Action, Interest, Attention, Desire b. Attention, Desire, Interest, Action c. Attention, Interest, Desire, Action d. Interest, Attention, Desire, Action

Which of the following is the three-step process for developing business messages? a. Analyze receiver and situation, select organizational plan, and compose message content. b. Determine purposes, analyze receiver and situation, and compose message content. c. Plan, compose, proofread. d. Plan, draft, finalize.

Which of the following items is not considered to be a standard letter part? a. Complimentary close b. Enclosure notation c. Heading d. Reference initials

Which of the following items is typically omitted from an invitation? a. Date and time of function b. Signature c. Suggested dress d. Whether the receiver may bring a guest

Which of the following items should be excluded from a news release? a. Conclusion b. Contact information c. Details d. Summary

Which of the following message should NOT be written using the direct plan? a. An announcement about a new product b. A letter approving a $45 adjustment on a utility bill. c. An e-mail asking whether a colleague could represent you at a meeting. d. A memo announcing that the company day care center will be closed for five weeks during remodeling.

Which of the following methods of getting the receiver to take action would NOT be taken seriously by a receiver of a persuasive message? a. A coupon for a free lunch at Lyla Rae's for completing a customer survey b. An offer for one month's free cleaning if you sign a one-year contract with the office cleaning service c. A testimonial claiming you could earn in excess of $50,000 a month with no investment d. Entry into a drawing for a five-night trip to Las Vegas with all expenses paid

Which of the following methods should NOT be used to capture attention in the opening paragraph of a persuasive message? a. Use of a hyperlink b. Use of a rhetorical question c. Use of an interjection d. Use of color

Which of the following openings would be best for a letter in which you are refusing an adjustment? a. I am sorry that I cannot honor your claim ... b. Your claim cannot be honored at this time because ... c. This is to let you know that ... d. Your recent purchase of a ...

Which of the following part of an Education section in a résumé is the most important? a. Achievements b. Courses c. Dates of attendance d. Organization memberships

Which of the following report types is also known as a status report? a. Periodic b. Progress c. Technical d. Unsolicited

Which of the following represents circumstances that help interpret fair use of copyrighted materials? a. Purpose and character of the use. b. The amount and portion of the work used in relation to the total work. c. Effect of the use upon the value of the copyrighted work. d. All of the above.

Which of the following salutations works best in a letter addressed to the attention of Barb Colby, the Marketing Manager at Jeckyl Manufacturing Company? a. Dear Barb: b. Dear Ms. Colby: c. Ladies and Gentlemen: d. To Whom it May Concern:

Which of the following sentences best reflects the you-viewpoint? a. Bank with RiverCity Bank, the friendliest bank in town! b. Make RiverCity Bank your bank. c. To get the service you need and the respect you deserve, bank with River City Bank. d. You'll like RiverCity Bank's location and services.

Which of the following sentences lacks agreement of subject and verb? a. The fifth grade class has recess at 10 a.m. b. Mary and Janice go to the grocery each day. c. Martina or her children were always at home on Saturdays. d. Each year supervisors reminds their staff of Internet-use policies.

Which of the following should NOT be included in the contact information for a business colleague serving as a reference? a. business address b. e-mail address c. home address d. position and organization at which the reference is employed

Which of the following should be considered when determining the formality of a goodwill message? a. Cost b. Timeliness in sending the message c. Length of message d. Familiarity with the receiver

Which of the following shows that a news release is continued on a second page? a. more b. over c. -30- d. ***

Which of the following situations requires a special claims message? a. A shipment of 20 glass vases to be used at the company holiday party arrived two weeks prior to the party. Upon unpacking the shipment, you found that six of the vases were broken. b. A two-year subscription was ordered in April for both Inc. and Money magazine. It is August and your office has not received a copy of either magazine. c. Your company paid $3,000 to send three employees to a training session on the new version of PeachPit accounting software. The vendor cancelled the training session and rescheduled it at a time and date when your employees cannot attend. d. Your company recently purchased 15 laptop computers for executives who travel frequently. After two weeks of use, four of the executives indicated that the batteries do not hold a charge for more than an hour.

Which of the following statements about business studies is LEAST true? a. They are a common business activity. b. They are conducted to provide solutions. c. They are limited in scope. d. Their results are reported most frequently in formal reports.

Which of the following statements about collection messages is INCORRECT? a. Messages in the reminder stage are not considered persuasive. b. Messages in the warning stage are not concerned with maintaining a customer's goodwill. c. The number of steps in each stage may vary. d. The writer of a collection message in the appeal stage should not mention a customer's reputation or credit rating.

Which of the following statements about instant messaging is NOT true? a. A professional tone with no slang is a hallmark of instant messaging. b. The content of an instant message should be limited to one or two thoughts. c. The message length is limited. d. The most-used feature of instant messaging is the "away" message alert.

Which of the following statements about letterhead stationery is incorrect? a. It should not extend beyond the top two inches of the page. b. It may be professionally printed or created with computer software and a printer. c. Only contact information should be included in a letterhead. d. Some letterhead information can be printed at the bottom of the sheet.

Which of the following statements about listening is false? a. College students spend more less listening than writing. b. Employers rate listening as one of the top five skills they expect employees to have. c. Good listening skills improve employee and customer satisfaction. d. People have different reasons for listening.

Which of the following statements about resource notes is correct? a. The word Source or Note is followed by a semicolon. b. The resource note is placed above the illustration. c. The word Source or Note is followed by a colon. d. The word Source or Note should be in all uppercase letters.

Which of the following statements about the Experience section of the résumé is most accurate? a. Employer, employer location, and dates of employment should be listed for each job on your résumé. b. Employers prefer the chronological format; in this format your experience is listed in chronological order. c. Most decisions to interview or not to interview are based on the content in this section of the résumé. d. Responsibilities of the job are the most important factors to list in this section of your résumé.

Which of the following statements about the company name in the signature block is correct? a. It is not used when the message is keyed on letterhead stationery. b. It may be used with any letter format. c. It should be keyed beneath the writer's name. d. It should be keyed in a mixture of upper- and lower-case letters.

Which of the following statements about the cover of a report is NOT true? a. It contains the completion date. b. It may contain the corporate logo. c. It names the writer(s). d. It protects the contents.

Which of the following statements is NOT an advantage of the indirect plan? a. It permits reason to prevail. b. It emphasizes the negative information. c. It maintains a calm approach. d. It can change a negative situation to a positive one.

Which of the following statements is NOT correct? a. Each visual aid should have a purpose. b. A graph shows relationships between different items or shows trends. c. A table displays categories of data in an orderly display of columns and rows. d. Using the chart function of Word makes construction of tables easy.

Which of the following statements is NOT true of organization charts? a. Most organizations place senior positions at the top of the chart. b. Solid connecting lines show supervisory and direct reporting relationships. c. An organization chart can depict only an entire organization. d. Broken or dotted lines depict advisory and collaborative relationships.

Which of the following statements is NOT true of performance appraisals? a. They may be written directly or indirectly, depending on the situation. b. They may include humor if audience analysis dictates it will be well received. c. They should be brief. d. They should include factual evidence of strong or weak performance.

Which of the following statements is NOT true of simple bar graphs? a. The length of a horizontal bar indicates quantity; the height indicates quantity for a vertical bar. b. The width of bars may differ throughout the graph. c. If the width of the bars becomes too narrow, the data should be divided into categories and presented in more than one graph. d. If you need to depict large amounts in the graph, you may use a broken-bar graph.

Which of the following statements is NOT true of visual aids in business reports? a. Selecting either APA or traditional style to format illustrations and following it promotes consistency and a professional appearance in written reports. b. Using visual aids helps communicate ideas and improve retention. c. Placing visual aids in the appendix is preferred rather than the body of the report if they are indirectly related to the text or of interest to only a few readers. d. Placing the number and title above a figure follows APA style.

Which of the following statements is NOT true? a. Bar and line graphs are the most frequently used graphs in business organizations. b. A line graph shows a line or lines on an equally divided grid. c. Consistent bar and image size is a principle for creating and interpreting pictographs and bar graphs. d. For trend data, leaving out some time periods has no effect on data conclusions from a graph.

Which of the following terms best describes the grapevine as a communication pattern? a. Diagonal b. Informal c. Serial d. Verbal

Which of the following titles is best for an unsolicited proposal to an agency that funds community-based projects? a. A Proposal Requesting Funding to Expand Arts Programming at Stone Ridge Senior Center in South Dakota. b. A Study of Three Methods of Training Teenage Babysitters c. Rock and Roll Meets Rap d. The Green Thumb Project: Teaching Inner-City Youth about Gardening

Which of the following web-assisted technologies allows you to store a presentation and watch it at a later time? a. Voice over Internet Protocol (VoIP) b. Web caching c. Web conferencing d. Webcasting

Which of the following words is not a transitional word or phrase? a. second b. finally c. for example d. readily

Which of the following would NOT be a strong closing for an application letter? a. I am enclosing my résumé for you to consider. When can I expect to hear from you? b. I am excited about the prospect of interviewing with Good Face, a highly respected public relations firm in San Francisco. Please call me at 802.555.1234 to schedule an interview at your convenience. c. I would appreciate an opportunity to talk with you about how I would fit in your organization. I will call you early next week to arrange an appointment. d. Please call me at 555.793.534 or e-mail me at [email protected] to set up an interview. If hired for this position, I will be a dedicated, productive employee.

Which of the following would NOT be appropriate for the opening of an application letter? a. Describing your most outstanding accomplishments b. Explaining why you are interested in the position c. Indicating knowledge about the position or organization/company d. Mentioning who referred you to this position

Which of the following would require a persuasive message? a. A letter accepting an invitation to speak at a local high school career day b. A proposal asking management to launch a wellness program and exercise facility at your place of work c. A request for an adjustment to a claim filed for an unauthorized substitution of a product on a recent online order d. A request for information about someone with whom you work

Which of the listening modes would you use if you were interested in both the general concept and the details of the message? a. Careful listening b. Cautious listening c. Scanning d. Skimming

Which of the words below is most likely to be understood for a middle-level receiver? a. hermetic b. hilarity c. enjoyment d. heuristic

Which one of the following incorrect sentences lacks parallelism? a. Managing the store, practicing violin, and attending classes keeps Mary busy. b. Leave your practice problems on the desk, your homework should be completed, and be ready for tomorrow's test.. c. Jane Harris, who lives in Martinville, sings in their community choir each year. d. Marsha, John, and Milton take a bicycle ride each evening.

Which one of the following is NOT an element upon which an employment application is evaluated? a. The integrity of the application b. The information entered on the application c. The legibility of the application d. The organization of the information entered on the application

Which one of the following statements is NOT true based on what you read in this chapter? a. In many communication situations, you will be faced with gray areas when making decisions about right or wrong. b. Ethics codes are often in handbooks and placed on company websites. c. A code of ethics is not effective unless it guides employees' behavior with clear direction about temptations common to the position. d. If your employer directs you to do something, you are not responsible for making an ethical decision even though it violates your own values and principles.

Which one of the following statements is NOT true of paraphrasing? a. Restates the author's ideas or words in your own words but retain the original author's meaning. b. Does not need a citation added. c. Is unethical and can be illegal if it violates copyright laws. d. Rewording another person's ideas to make them appear to be your own is unethical.

Which one of the following statements is NOT true or NOT required for a legal contract? a. A contract must be written on a legal form. b. There must be an offer and acceptance. c. All parties to the contract must be competent. d. Consideration must be present. (money, motive, or promise)

Which proposal section sets the context for the reader, reviews the highlights of the proposal, and encourages action? a. Background b. Cover letter or memo c. Summary d. Title page

Which section of an RFP outlines the parameters to be used in selecting the successful proposal? a. Evaluation Criteria b. Proposal Guidelines c. Restrictions d. Vendor Requirements

Which two of the following charts does not begin with zero at the bottom, extreme left? a. simple bar charts b. Multiple-line charts c. Positive-negative bar charts d. Stacked-bar charts

Which two parts may be combined in some reports? a. Bibliography and glossary b. Conclusions and recommendations c. Letter of authorization and letter of transmittal d. Procedures and findings

Which visual aid is best to illustrate how the parts of a whole are distributed? a. Pie chart b. Flowchart c. Bar chart d. Line chart

Which words are examples of obsolete words? a. enclosed herewith b. get over it c. bottom line d. unhappy

While reading the October issue of her college alumni newsletter, Elise Black learned that Elliot Mumbor, one of her classmates, had received an award the previous March. Elise should: a. ignore the event because it occurred so long ago. b. phone Elliot to convey congratulations. c. send her classmate a greeting card on which she writes a personal message. d. write her alumni office and complain that news items are not current.

While voice pitch can be used effectively for emphasis, voice volume refers simply to being heard by others.

Identify the 5Ws and 1H used when describing the solution

Who, What, When, Where, Why, and How

Why are short subject lines desirable in e-mail? a. A long subject line could be truncated by the receiver's e-mail system. b. Long subject lines duplicate too much of the message. c. Subject lines waste the writer's time because readers don't use them. d. They are easier to write than long subject lines.

Word tables can present a comparison of ideas or characteristics of different items.

Writing teams face the same challenges as teams formed for other purposes.

You are trying to persuade colleagues in a branch office in another state that changes in Crater Mountain Hospital design are necessary before it goes out for bids. You want to present the changes and the benefit to your company and the client of making these proposed changes. Which of the following would be the most effective communication method for you to deliver your message? a. Audio conference b. Letter c. Telephone call d. Video conference

You can exhibit friendliness by showing a genuine interest in the feedback your audience provides.

You can send a targeted résumé and a general application letter.

You cannot be fired for embellishing your skills or education/experience on the employment application if you have already been hired.

You have been asked to speak to members of the Longmont Business Club at Logmont Community College about the skills employers in your area are seeking in prospective employees. Which organizational pattern would be most effective for this presentation? a. Causal b. Chronological c. Spatial d. Topical

You should always send an e-mail thank you letter because it is faster.

You should avoid talking in an interview about your achievements because employers appreciate employees who are modest.

You should determine your job preferences before beginning a self-analysis.

You should prepare a separate reference list to accompany your résumé .

You start planning a research study by a. determining the factors. b. determining the solutions. c. scheduling the study. d. stating the problem.

Your goals when facilitating conflict resolution are to identify who was at fault and to have him or her apologize.

Your most important business communication will be about your employment.

Your most recent supervisor should be listed as a reference even if he or she will not give a positive reference.

Your personal appearance is an important part of the total communication environment.

The negative info in an indirect plan should be

after the buffer and logical explanation.

What are the motivational factors that should be considered when planning a persuasive message?

goals, values, needs

he term "troublesome t's" refers to a. abdominal tightness during breathing. b. characteristics associated with the tone of a message. c. the causes of muffled, mumbled speech sounds. d. the tension and trembling associated with stage fright.

he volume level of your voice should be determined by your a. audience's need to hear. b. lung capacity. c. message content. d. need to show confidence.

Creating and holding a mental image of the person with whom you are conversing by telephone

helps hold a business-like manner and keep your attention focused on the receiver.

Formal proposals

highly structured documents

Informal proposals

letters or memos

Methods which may be utilized to capture the receiver's attention include:

mechanical devices (color, drawings, pictures), rhetorical questions, the receiver's name in the sentence and interjections

The greeting stage of a conversation

opens up the channel for conversation, and provides information about your relationship with the receiver.

The solution to a research problem is presented in a report as part of the

recommendations

Specific requirements for the logical explanation of the indirect plan...

relates coherently to the opening buffer, presents convincing reasoning, stress receiver's interest, uses de-emphasis techniques, be positive

Use direct plan if:

the message will not upset the receiver, the message is expected, the receiver prefers direct communication due to culture or other reasons, if the information involves death or a tragedy

One of the most important aspects of the indirect plan

the reasoning that justifies the negative message is presented before the actual negative information.

Unsolicited messages are initiated by

the sender.

What are the four main categories for an indirect plan for persuasion and what is their proper sequence?

1. Attention 2. Interest 3. Desire 4. Action

What are the five steps involved in research

1. Plan the research 2. Gather information 3. Analyze information 4. Determine solutions 5. Write the report

Describe the three types of informal written reports

1. Progress-informs readers about a project status 2. Periodical-provides managers with updated information at regularly scheduled intervals 3. Technical-conveys specialized information

What is a Gantt chart?

A chart that displays a list of tasks to be completed with the corresponding dates plotted in horizontal lines to the right of each task which respectively match up to a date(s). AKA a time schedule

Format and style of a message vary with the audience.

In a personal business letter, the date is keyed directly below the writer's return address.

Organizations select 20-pound bond for letterhead stationery not only because it looks good but also because it is durable.

The first step in developing a business message is to draft the message.

The most important information in an e-mail should be the opening sentence or paragraph.

The notation bcc stands for business courtesy copy.

The purpose section of the proposal should state?

The reason you are making the proposal and the nature of the proposal. Also, how it will accomplish the purpose.

The revision stage allows the writer to make changes that add strength and distinctiveness to the message.

The spacing used for the body of a memo is the same as that used in a full-block letter.

With technology, collaborative writing may occur as an interactive or an independent act.

Writers should use the "more is better" principle when selecting the number and variety of word processing emphasis techniques to use in print and e-mail messages.

A small group meeting participant spends most of his or her time

listening effectively.

Use indirect plan if:

the receiver expects a positive response, the negative message affects the receiver personally and will be upsetting, the negative message is of importance and the receiver will react negatively, the receiver prefers indirect communication due to culture or other reasons

Techniques to deemphasize negative news include:

use as few words as possible, place it in a dependent clause, place news in middle of paragraph

A letter may be used for formal communication between an organization and its employees.

A message with long words and sentences may have a high readability level even if the words are familiar and the sentences are easy to understand.

A postscript may be keyed or handwritten.

Identify and distinguish among the four responses to conflict.

1. Accommodate- use when issue is less important to one person than the other, or when maintaining the relationship is more important than the issue. 2. Compromise- use when both parties have some areas of agreement on which a mutually acceptable solution can be reached. 3. Overpower- use only in emergency or when issue is more important than relationship. 4.Collaborate- use when situation may repeat itself and relationship is long-term. Allows parties to work together and seek a solution that satisfies both parties.

Two purposes for persuasive messages include:

1. a request for action when you believe the receiver may be unaware, not interested, or unwilling. 2. communication to try to change the opinion of receiver

What are the three stages of collection messages, briefly describe each stage and in what sequence should they be utilized?

1. reminder stage- customers intend to pay but just need a reminder. Simple/ comical 2. appeal stage - stronger than 1st stage message. May appeal to customer's pride and reputation. Must effectively persuade the reader 3. warning stage - last opportunity before transferred to credit bureau, collection agency, or lawyer. Use when all other stages have failed.

A distribution list may be used when multiple receivers are sent the same e-mail message.

Addressee and delivery notations are placed on an envelope, but not on a letter.

Advances in technology allow individuals to self-select what, when, and where electronic messages are sent and received.

All computer programs are not compatible when it comes to attachments, and some e-mail programs don't support multiple attachments.

Plagiarism is using someone else's ideas or original works and not giving credit to the source.

What is the difference between primary and secondary data sources and list some examples of each?

Primary sources are information from an individual, observation, experiment, which experienced the event in person and describe the event as it happened directly. Unpublished. Secondary sources are published materials on the topic. (Example: website, catalogs, government documents, computer databases, or reference book)

REGISTERED MAIL is an addressee notation.

RSS feeds mean a published list of websites.

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