Study guide 2.01-2.02

The project sponsor asks for your assistance in developing a project charter. Specifically, he asks that you take the lead in identifying high-level risks. Which of the following is appropriate for high-level risk identification?

- Analyze the assumptions made while developing the project charter. - Interview the identified stakeholders - Review the lessons learned from similar projects

In review of the project charter, you'll likely find:

- High-level requirements, assumptions, and constraints - Summary milestone schedule, summary budget, and stakeholder list - The project purpose or justification, measurable project objectives, and the assigned project manager.

The project manager is ready to conduct the project kickoff meeting. Who is he or she likely to invite?

- Relevant stakeholders - The project sponsor - Members of the project team

There are 3 types of Baselines: Pick them from the following list.

- Scope Baseline - Schedule Baseline - Cost Baseline

You are preparing the business case to justify the proposed project. The business case should include

- the business need - a cost-benefit analysis

Project charter is:

A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities.

A contract is:

A mutually binding agreement that obligates the seller to provide a specified product or service or result and obligates the buyer to pay for it.

You have been asked to develop a project charter template for your organization. Which of the following should not be included in the project charter template?

A section for capturing the resource breakdown structure

You have been asked to help determine which projects should be initiated by your organization. The best place to begin is to ensure all selected projects

Align with the organizational strategy

The purpose of a Cost Baseline is:

Allows the project manager and team members to determine if project becomes off track in terms of cost

The purpose of a Scope Baseline is:

Allows the project manager and team members to determine if project becomes off track in terms of deliverables.

The purpose of a Schedule Baseline is:

Allows the project manager and team members to determine if project becomes off track in terms of time

Enterprise environmental factors are:

Any or all external environmental factors and internal organizational environmental factors that surround or influence the project's success.

Mark is developing the project charter for an overseas manufacturing project. Which enterprise environmental factor might influence the process? Group of answer choices

Applicable worker protection standards

Rodney is trying to prove to his parents that a college degree will be worth the investment. To justify the cost of the college degree, he prepares a document highlighting why the college degree is needed and the benefits to him once he completes the degree. The document Rodney is preparing is a:

Business case

You previously managed a project to install a security system at a local resort and you signed an agreement with that customer. According to the agreement, you cannot manage a similar project for any competitor for three years without the formal written approval of your past customer. Two years have passed and you have received an offer from one of your customer's competitors to manage a similar project for them. When you tried to obtain the approval from your previous customer regarding this, you discovered that your previous customer had closed his business and that his whereabouts were unknown. What should you do now?

Consult with your legal department to determine the best course of action

WBS is:

Defines each deliverable and further breaks down deliverable into smaller tasks.

Step 1 in the Project Plan is to:

Determine the project's purpose and scope.

You have just been assigned as the project manager for an ongoing project in your company. You have discovered there is no Project Charter that describes the responsibilities and authorities of the project manager. When you talked to your project sponsor about this issue he told you that nobody in the company even knows what a Project Charter is or what purpose it serves. He also told you that your company has executed numerous projects in the past without ever using a Project Charter. However, he asked you to prepare one just in case it is really a necessary project document. Where should you look for a Project Charter template to update in order to meet your project requirements?

Enterprise Environmental Factors

Jen is a construction project manager. Her current project has been halted due to a shortage in the demand for housing. The housing shortage impact on the success of the project can be referred to as:

Enterprise environment factors.

John is planning his wedding. He has never been married and seeks input from his sister, Lauren. Lauren owns her own wedding planning business. John is using which tool and technique to guide his wedding project?

Expert judgement

Which tool or technique would be useful when developing the project charter?

Expert judgement

Brian would like to purchase his first home. He is unsure of the inputs needed to help him manage the details of this project. He sets up an appointment with his Uncle Joe, who has owned many real estate properties and is very familiar with the process, to discuss his home buying project. Which tool or technique is Brian using for input into his home purchase project? Group of answer choices

Expert judgment

Alan has just been assigned as the project manager for a software development project his company has been awarded. He has been asked to create the project charter and send it to the project sponsor for approval. The main input he needs to develop the project charter is the project statement of work. What should Alan do to obtain the project statement of work?

He should contact the project sponsor or the customer for the statement of work.

Project Statement is:

Includes the product scope description and the project deliverable, and it also defines the product user acceptance criteria.

The Project statement of work is:

Is a narrative description of products or services to be delivered by the project. A SOW contains the following sections

The Project statement of work (SOW) is:

Narrative description of products or services to be delivered by the project.

As the project manager, you hold the kickoff meeting. Which of the following is not a purpose of the kickoff meeting? Group of answer choices

Perform variance analysis

You have finished preparing the project management plan. What should happen prior to the start of project execution?

Present the project management plan to the relevant stakeholders to obtain approval

An employee has been asked to evaluate a project that is experiencing some performance challenges. She asked the project manager to call a meeting with the project sponsor. The project manager replies that he does not know who the project sponsor is. The employee decides to review the initial project document. Which document should she request?

Project Charter

Delores has just been assigned to be a project manager of a team, and she would like to find out more about a project. She is unsure of who can authorize the project. What document should Delores consult?

Project Charter

Christian is a project manager and would like to gain an understanding of the customer's needs, the budget, and the milestones needed to achieve the project objectives. Which should he review?

Project charter

A team is developing the project charter and is determining the valuable inputs used for completing the project. The input(s) that the team should least likely consider when developing the project charter would be the:

Project management plan

Rhonda was just assigned to be a project manager over a five-year data management project that started last year. What document will help her become familiar with how the project is being executed, monitored and controlled, and closed?

Project management plan

The ______________ is the master blueprint that includes all planning documents for the project; such as the budget, schedule, resources, and scope statement.

Project management plan

Every project should begin with a:

Project plan

Cheryl is a project manager leading a conference project. She prepares a document that describes the products and services to be delivered by her team to the stakeholders. She will use this document during the initiation phase to highlight the conference project objectives, assumptions, schedule, and price. What document is Cheryl preparing?

Project statement of work

During initial project assessment and planning, you identified a gap in the project charter. Had a key piece of information been captured, you could have saved considerable time in project planning. What should be your next course of action?

Record the lesson learned

You are working with others to develop the project charter. Which of the following will not be used as an input?

Risk management plan

"The magazine will feature 10 items and will be completed over six months. The cover will be printed in color. The bound pages will be printed in black and white." This description belongs in the graphic design project:

Statement of work

A couple is planning a wedding. They begin to discuss and write down the details of the wedding project. They determine a price they are willing to pay for the invitations, photographer, and food. They also write down that they would like an outdoor wedding ceremony. What is the couple creating for their wedding project?

Statement of work

Carol develops a detailed description of the project objectives, assumptions, deliverables, and cost for her construction project charter. The narrative description of the project deliverables that she is developing is a/an:

Statement of work.

You just took over the management of an industrial construction project, which is in the execution phase. You determine that your team is communicating directly with their client company's peers. According to the Communications Management Plan, all client interaction should be performed through the project manager. What is the potential reason for your team's behavior?

The Project Management Plan has not been shared with the team

The project charter is finally approved and the project manager is ready to begin project planning. Where might he or she find key deliverables?

The project charter

You review the project charter and find the following listed as project assumptions. Which one is not a project assumption?

The project must finish by June 15 because the subsequent project must start on June 16

You've worked with several in your organization to develop the project charter and it is now complete. From whom should you obtain final project charter approval?

The project sponsor

T/F - A Project Plan is a "living" documents that serve as a roadmap for the project, from beginning to end.

True

Expert judgment is:

Used to assess the inputs used to develop the project charter. Such judgment and expertise is applied to any technical and management details during this process.

You have just been assigned as the project manager for a research project that your company has been awarded. As part of the execution of this project for your customer you will be performing statistical research in all of the major cities in your country. Your project sponsor, who is also the CEO of your company, has asked you to create the project charter and send it to him so he can review and approve it. The main input you need to develop the project charter is the project statement of work (SOW). However, you soon discover that you do not have access to the project SOW. What should you do to obtain the project SOW?

You should ask your project sponsor to provide you the project SOW

A Project's ______ is also very important and can save project managers a lot of time, resources, and headaches. Simply put, the _________ of the project is what it includes—and what it doesn't include.

scope

The charter is approved and you began project planning. Which subsidiary plans will you most likely include in the project management plan?

scope management plan, schedule management plan, communications management plan, cost management plan, human resources management plan, procurement management plan, quality management plan, risk management plan, stakeholder management plan

You are called upon to help develop the project charter. Which organizational process assets should you reference?

~ the organizational processes and policies for developing a project charter - lessons learned - the project charter template used by your organization

Step 10 in the Project Plan is to:

~share and review your project plan with the client and the project team