BT 120 Ch 6

Which of these is not a navigation button in the Preview Results group?

. Edit Record

Click the _____ button to use the Mail Merge wizard.

. Start Mail Merge

The _____ group contains the buttons used to insert fields from the data source file in the main document.

. Write & Insert Fields

You can do all the following at the Edit Data Source dialog box except

. import records from another data source.

What is the Edit Recipient List button used for?

. to edit the data source file

Word saves a data source file as this type of file.

Access Database

Word saves a data source file as a(n)

Access database.

How can you see what the main document will look like when merged?

Click the Preview Results button on the Mailings tab.

Create custom fields in a data source file with options at this dialog box.

Customize Address List

Click the Finish & Merge button on the Mailings tab and then click _____ at the drop-down list to display the Merge to New Document dialog box.

Edit Individual Documents

Use the _____ button in the Write & Insert Fields group to insert a single field from the data source file.

Insert Merge Field

Click the Start Mail Merge button on the Mailings tab and then click Labels and the _____ dialog box displays.

Label Options

Use Word's _____ feature to create customized letters, envelopes, labels, and directories.

Mail Merge

Identify specific records to be merged with options at the _____ dialog box.

Merge to New Document

After previewing a merge, turn off the preview feature by clicking the _____ button.

Preview Results

Create a data source file by clicking this button in the Start Mail Merge group on the Mailings tab and then clicking Type a New List at the drop-down list.

Select Recipients

What should you do if the predesigned fields in the New Address List dialog box do not meet your needs?

Use the Customize Columns button to insert new fields and delete existing fields.

The Address block button is in this group on the Mailings tab and is used to insert all the required fields for the inside address in a letter.

Write and Insert Fields

When creating labels, where do you indicate the label vendor and product number?

at the Label Options dialog box

_____ is(are) inserted from the data source file into the main document during a merge.

column headings

The «GreetingLine» field is considered this type of field because it includes all the fields required for the greeting line.

composite

What type of field is the «AddressBlock» field?

composite

Fields in the main document correspond to _____ in the data source file.

custom fields

How can you display the merged data in columns when you create a directory from a data source file?

d. Set tabs.

The _____ file is used to store information that will be placed in the main document during a mail merge.

data source

A merge generally takes two files: a data source file and this.

main document

This term refers to all the information for one unit in a data source file.

record