Chapter 5 Project Management

_______ ________ management includes the processes involved in defining and controlling what work is or is not included in a project

Project scope,

_________ _________ includes the approved project scope statement and its associated WBS and WBS dictionary.

Scope Baseline

_________ _______ involves managing changes to the project scope while keeping project goals and business strategy in mind.

Scope Control

______is often depicted as a task-oriented tree of activities, similar to an organizational chart. Many people like to create a WBS in chart form first to help them visualize the whole project and all of its main parts

WBS

______ __________ is a document that provides detailed information about each WBS item.

WBS dictionary

________ _______ ______ is a deliverable-oriented grouping of the work involved in a project that defines its total scope.

Work Breakdown Structure

the first step in project scope management is ________ how the scope will be managed throughout the life of the project

planning

_________ _________ plan is a subsidiary part of the project management plan

scope management plan It can be informal and broad or formal and detailed, based on the needs of the project

The project management plan, project documents, verified deliverables, and work performance data are the main inputs for ________ ________

scope validation

use the _____ _______ approach, start with the largest items of the project and break them into subordinate items

top down

Two other methods of creating WBSs are the _____ ______ and ______ ___ approaches.

top down, bottom up

Another method for constructing a WBS is the ___________ ____________

Analogy Approach

following suggestions can help a project team improve user input:

1. Develop a good project selection process for IT projects. 2. Have users on the project team. 3. Have regular meetings with defined agendas 4. Deliver something to project users and sponsors on a regular basis. 5. Do not promise to deliver what the team cannot deliver in a particular time frame. 6. Locate users with the developers

________ _____ __________ team members first identify as many specific tasks related to the project as possible. They then aggregate the specific tasks and organize them into summary activities,

Bottom Up Approach

_________ __________involves defining and documenting the features and functions of the products as well as the processes used for creating them

Collecting Requirements

___________ ______ involves controlling changes to project scope throughout the life of the project—a challenge on many IT projects. Scope changes often

Controlling Scope

__________ _________ involves reviewing the scope management plan, project charter, requirements documents, and organizational process assets to create a scope statement, adding more information as requirements are developed and change requests are approved.

Defining Scope

_________ can be product related, such as a piece of hardware or software, or process related, such as a planning document or meeting minutes.

Deliverables

_______ _________ allows people to write and even draw pictures of ideas in a nonlinear format. This more visual, less structured approach to defining and then grouping tasks can unlock creativity among individuals and increase participation and morale among teams

Mind Mapping

___________ ________ __________ involves determining how the project's scope and requirements will be managed

Planning Scope Management

goal of ________ _______ is to influence the factors that cause scope changes, to ensure that changes are processed according to procedures developed as part of integrated change control, and to manage changes when they occur.

Scope Control

_________ _______ involves formal acceptance of the completed project deliverables.

Scope Validation

You can use several approaches to develop a WBS: • Using ___________, ____________ approach, ________ __________ approach, ________ ______ approach, ________ mapping approach

Using guidelines, analogy approach, top down approach, bottom up approach, mind mapping approach

________ _______ involves formalizing acceptance of the project deliverables. Key project stakeholders, such as the customer and sponsor for the project, inspect and then formally accept the deliverables during this process. If the deliverables are not acceptable, the customer or sponsor usually requests changes.

Validating Scope

_______ ________ you use a similar project's WBS as a starting point

analogy approach

________ ____ _______ involves subdividing the major project deliverables into smaller, more manageable components.

creating the WBS

main tools for performing scope validation are inspection and _______ _______ techniques. The customer, sponsor, or user inspects the work after it is delivered and decides if it meets requirements

decision making

addition to expert judgment, the main tool or technique is ____________—that is, subdividing project deliverables into smaller pieces.

decomposition

critically important and difficult aspect of project management is _________ ____ _____ of a project

defining the scope

Six main processes are involved in project scope management are ________ _________ management, _________ requirements, ___________ scope, creating _______, validating _______, and controlling __________.

planning scope management collecting requirements, defining scope, creating WBS, validating scope, controlling scope,

________ plan documents how project requirements will be analyzed, documented, and managed

requirements management

_______ refers to all the work involved in creating the products of the project and the processes used to create them

scope

critically important and difficult aspect of project management is defining the ______ of a project

scope

Even when the project scope is fairly well defined, many IT projects suffer from _____ ____-

scope creep

_________ ________the tendency for project scope to keep getting bigger and bigger.

scope creep

After collecting requirements and defining scope, the next step in project scope management is to create _____ _____ _____

work breakdown structure

________ __________ is a task at the lowest level of the WBS. A work package also represents the level of work that the project manager monitors and controls.

work package