CLC-222 Contracting

An Earned Value Management system that is formally validated and accepted by the cognizant contracting officer is required on cost or incentive contracts valued at or greater than ____.

$50 million

Items to consider during the development of the IGE include: (select all that apply)

1. An estimate that agrees with document market research 2. an unbiased realistic cost estimate for supplies or services that will be procured under the contract

Elements of a Market Research report include: (Select all that apply)

1. Product or service characterized 2. Available sources 3. Pricing

John, the COR on a services contract, has made an unauthorized commitment by authorizing the contractor to perform services that were not within the scope of the contract. Choose the true statement from the following:

A contracting officer may ratify an unauthorized commitment if the government received a benefit...

What is a Contracting Officer Representative?

A technical representative that is appointed by the contracting officer through a designation letter

Earned Value Management is __________.

A widely accepted industry best practice for project management used across the Department of Defense, the federal government and the...

During negotiations for a proposed change to the contract, the COR may be asked to:

All correct

A bilateral modification is used to_____________.

All of these are correct

Major sub-categories of funding include:

All the answers are correct

Past performance assessments include input from the __________.

All the answers are correct

Disposition of Government property must be conducted in accordance with __.

All the responses are correct

Common causes of a constructive change include:

All these answers are correct

In construction, a Contracting Officer may suspend work for a "reasonable" period of time. It is imperative a COR maintain adequate records because:

All these answers are correct

An Accounting Classification Requirements Number (ACRN) is:

All these responses are correct

What is an Independent Government Estimate (IGE)?

An independent detailed assessment developed by a government team member...

Some methods of contracting require more time than others. Which of the following is not a streamlined method of acquisition?

Buys against GSA federal supply schedule

All of the following are elements of a Purchase Request EXCEPT________.

COR nomination letter

Who has the official responsibility for performing market research?

COR/functional office

The COR must be careful when giving technical direction to ________.

Clarify the intent of the requirements without impacting cost

If the contractor delivers a non-conforming item or service, the __________ may accept the deliverable.

Contracting Officer

The inspection clause for ____________contracts allows for the contractor to charge the cost of rework to the government.

Cost Reimbursement

Areas assessed in contractor past performance are ________________ (Select All that Apply)

Cost controls Conforming products/services commitment to customer satisfaction performance against contract schedule

A COR will typically use a ____________ to document the inspection and acceptance of a supply or service.

DD250 or Wide area workflow

In remedy situations, the Contracting Officer's Representative's oversight duties and documented files are key to determining the course of action for the government to take. The COR contributes by:

Documenting Monitoring Communicating

Which of the following is NOT a common problem found during invoice review?

Electronic funds transfer information

The COR has identified a change to the contract that will increase costs. What steps must be taken for the Contracting Officer to modify the contract?

Identify the change to the contract, complete a technical evaluation of the contractor's proposal, develop the estimated cost

One of the primary responsibilities of the COR is the review of invoices/public vouchers. Which of the following statements is true regarding this duty?

Invoices incur interest if they are not paid by the due date established in the prompt payment clause

When working with contractor personnel on a non-personal services contract, the COR should:

Keep an arm's length relationship with contractor personnel

The existing contract, including all options, is about to end. The customer likes the work of the incumbent contractor and has expressed a desire to have the new contract be awarded to that incumbent contractor. Which one of the following statements is true?

The COR can assist an acquisition planning and writing the evaluation criteria to ensure the best contractor is selected for the new contract

Under a cost-reimbursement, time and materials, or labor hour contract, which one of the following statements is FALSE:

The COR should notify the contractor immediately if there is a discrepancy found in a public voucher

A Quality Assurance Surveillance Plan (QASP) is __________?

The government's plan to monitor the contractor's quality assurance, it includes the methods...

Acquisition Planning begins when the agency's need is identified. Which of the following is TRUE regarding requirements development and documentation?

The requirements document should use market research and promote full...

A Statement Of Work should include the following:

The work to be performed, location of work, period of performance, deliverable schedule, any special requirements

The COR has the authority to authorize ______.

Travel costs to specific travel identified in the contract using Joint Travel Regulation Rates

A critical way that formal communication differs from informal is that formal communication is binding upon the parties and informal communication is non-binding.

True

A separate Contract Line Item Number (CLIN) should be used for each item on a contract.

True

In construction, "differing site conditions" are defined as known conditions at the site that the contractor missed during site visits and failed to read in the contract.

False

Once the Government Representative has executed final acceptance of any supplies or services there is no legal recourse for the Government for non-conforming items.

False

Only the government input is recorded on past performance in the Contractor Performance Assessment Record System.

False

The American National Standards Institute/Electronic Industries Alliance (ANSI/EIA) established 36 management system guidelines that ensure and provide complete information needed to make management decisions.

False

The COR may release information without consulting with the Contracting Officer or Legal Counsel.

False

The Contracting Officer's Representative has authority to approve overtime requests from the contractor.

False

The Quality Assurance Surveillance Plan (QASP) provides the government inspection plan to ensure contractor quality.

False

When there is a difference of opinion between the COR and the contractor on a specification within the contract, the COR should direct the contractor to perform in accordance with the COR's interpretation.

False

The contractor is performing exceptionally, especially Sally. How do you as the COR recognize Sally's accomplishments?

Talk to the contracting officer and recommend that the contractor be sent a letter...

The procuring Contracting Officer, Administrative Contracting Officer, Termination Contracting Officer, and the Contracting Officer's Representative are key players in the acquisition process. From the following statements, choose the correct answer:

The contracting officer appoints the contracting officer's representative in writing

The Government Property policy at FAR 45.102 attempts to reduce the Government's risk when providing property to the contractor. Select the one statement about the policy on providing contractors government property that is FALSE.

The contractor personnel must provide certification that they have been trained on the proper use and care for the property

The purpose of evaluation factors is to represent the key areas of importance and emphasis to be considered in the source selection decision. Of the statements below, the only true statement is:

The offeror can be evaluated against the evaluation factors and compared to other offerors' proposals

Acquisition Planning's principal purpose is to ensure that the government meets its needs in the most effective, economical and timely manner while emphasizing competition and promoting the use of commercial items.

True

After award of the contract, the post-award conference is a good place to ensure that the government and the contractor have a common understanding of the contractual requirements.

True

An option is the unilateral right of the government to extend or buy more than the amounts bought at the time of award.

True

Contracting Officer's Representatives do not have authority to modify the contract; however, they are vital to the process as they are relied upon to notify the Contracting Officer of required contract changes and evaluating proposals.

True

If a contractor is delinquent on a portion of a contract, and that portion is clearly severable from the continuing portion of the contract, the Contracting Officer may terminate the deficient portion of the contract using a Partial Termination.

True

If the invoice does not comply with contract requirements, the invoice must be returned to the contractor within seven days.

True

Information security ensures that sensitive or proprietary information is disclosed or discussed only to those who have a need to know.

True

Key aspects of the Fixed Price Process for acceptance and payment include timeliness, quality, and invoicing.

True

The COR may be asked to review the cost proposal and the proposed Basis of Estimate (BOE) and to assist the KO in determining the reasonableness of the proposed amounts.

True

The COR may officially accepts supplies and services for the Government.

True

The COR should work with the Contracting Officer if the COR identifies a need to change the current contract.

True

The COR's role in evaluating and awarding a contract include IPT member, SSEB technical evaluator, and Technical Expert or Representative.

True

The Contracting Officer's Representative is responsible for safeguarding all proprietary data.

True

The Contracting Officer's Representative must read and understand the contract, including any attachments and modifications to the contract.

True

The Contracting Officer's Representative's role in inspection is to determine whether the completed supplies and services conform to what the government ordered and can be accepted.

True

The government's policy is for contractors to provide all of their own general purpose equipment. However, on a base or installation or in a contingency contracting environment, equipment may be accountable under the contract as Government Property.

True

The main purpose for the COR to understand the contract and how it is organized is to be aware of all contractual requirements and deliverables. This knowledge helps the COR track contractor performance and ensure contractor compliance with the contract as written.

True

The purpose of Earned Value Management system is to provide the contractor and government project managers with accurate data to monitor execution of their program.

True

The purpose of market research is to determine capabilities in the marketplace able to satisfy the government's needs.

True

Cost reimbursement contracts are used when there is uncertainty in the outcome of the effort; the greatest risk is placed on the Government. Select the correct answer from the following statements:

Under a cost reimbursement contract, the contractor is reimbursed for all allowable, allocable, and reasonable cost incurred

When "contracting out" governmental functions, it is the policy of the Government to utilize non-personal service contracts whenever possible. Personal services contracts are appropriate only in limited situations as prescribed by the Federal Acquisition Regulations. Choose the correct answer pertaining to service contracts from the following:

Under a personal services contract, the contractor's personnel are subject to the supervision...

In your position as a COR, Conflict of Interest rules and regulations prohibit you from:

Working on a government matter that has an effect on your personal financial interests

The COR should only use formal communication when working with a contractor.

false

When preparing for a procurement that can only be purchased from a single source, the _________ document is required.

justification and approval

The Contracting Officer's Representative's normal monitoring activities should shed light on warning signs of contractor problems, such as a failure to meet performance deadlines.

true

The only exceptions to final acceptance are (Select all that apply)

Fraud Latent Defect Gross mistakes amounting to fraud

Your organization has purchased a diesel generator for emergency power support. You did a complete visual inspection and tested the unit. Two days later you start the generator and the engine is destroyed due to defective interior cylinder walls. This is an example of a:

Latent Defect

The two techniques used to select a contractor within the best value continuum include:

Lowest price technically available and trade off process

The ANSI/EIA 32 management system guidelines include (Select all that apply)

Managerial analysis scheduling Organizing

The government must notify the contractor when ____________.

Monies are withheld or deducted for contract noncompliance

What are the differences between contracting by negotiation and sealed bidding?

Negotiation allow for communication and evaluation factor tradeoffs with the contractor

The contractor gives a federal employee tickets to a local production of a Broadway play. The tickets are worth $20. Was an ethics law or regulation violated? If so, which one?

No ethics law or regulation has been violated; however the appearance of impropriety might exist

An example of a government obligation in the performance of the contract is _______.

Payment to the contractor for the supplies and services delivered

Considerations for choosing an appropriate quality assurance surveillance method for a service contract include:

Risk, Cost, and complexity

The government has ________ from receipt of an invoice to notify the contractor if it is improper.

Seven Days

When writing a SOW use the SMART principle which stands for:

Specific, Measurable, Accountable, Reasonable, Time-Based

Under the Prompt Payment clause, unless specifically prohibited by the contract, the contractor is entitled to payment for accepted partial deliveries of supplies or partial performance of services that comply with all applicable contract requirements and for which prices can be calculated from the contract terms.

True

Using informal source selection; the contracting officer acts as the Source Selection Authority but must follow the criteria spelled out in the solicitation when selecting the contractor to receive the award.

True

When changes are made to a contract, the government must determine if the change is within scope. In plain English that means the work falls under the basic intent of the original contract.

True

There are two basic contract types, cost reimbursement and fixed-price. All others, with the exception of a time-and-materials contract which is a hybrid of the two, are subsets of cost reimbursement or fixed-price contracts. Which of the following is NOT true?

cost reimbursement contracts require less monitoring by the COR than other types of contracts