final review communications

Nonlinear Presentation

* Moves back and forth between topics * Moves up and down in levels of detail. * Useful showing complicated relationships between multiple ideas or elements, * Useful for zooming in and out between the "big picture" and specific details * Useful for exploring complex visuals * Or to have the flexibility to move from topic to topic in any order . * Prezi

Linear Presentation:

* Printed documents outlined like conventional messages. * Follow a predefined flow from start to finish * Appropriate for speeches, technical and financial presentations * And other presentations in which you want to convey your message point by point * Or build up to a conclusion following logical steps * PPT; Apple Keynote (slide decks)

Orgainizing info: Define you main idea

* Start with a clear statement of the main idea that you want to share with your audience. * Start by composing a one-sentence summary that links your subject and purpose to your audience's frame of reference.

Multimedia is typically some combination of what 4 given media types?

1. Audio 2. Video 3. Text 4. Visual Graphics

The 6 given steps for giving effective presentations "online" include:

1. Consider sending preview study materials in advance 2. Rehearse using the system if at all possible. 3. Keep presentation as simple as possible. 4. Ask for feedback frequently. 5. Consider experience from audience's POV. 6. Allow plenty of time for everyone to get connected and familiar with the screen they're viewing.

The 5 given/recommended guidelines for organizing your information

1. Defining your main idea 2. Limiting your scope 3. Choosing between direct or indirect approaches 4. Outlining your content 5. Building Reader interest with story telling techniques

The 5 given/recommended considerations for outlining your content:

1. Experiment with other organizational schemes in addition to traditional outlines. 2. Charts help you: •See various levels of ideas and how the parts fit together •Develop new ideas •Restructure your information flow 3.Start with the main idea •What you want your audience members to know; do or think/feel? •Why they should do so? 4.State and support the major points: * Major supporting points clarify and explain main idea * Provide Ex: and evidence and back up supporting points with carefully selected examples and evidence 5. Organize thoughts in order: Main idea Major point Sub points Examples & evidence Detail

The 5 given tips for making the backchannel work for you include:

1. Integrate social media into the presentation process 2. Monitor and ask for feedback 3. Review comments to improve your presentation 4. Automatically tweet key points while you speak. 5. Establish expectations with the audience

Two basic categories for organizing a presentation:

1. Linear Presentation: 2. Nonlinear Presentation:

The 6 given/recommended considerations when choosing media:

1. Media Richness • Conveys message thru more than 1 informational cue (visual, verbal, vocal) • Facilitates feedback • Establishes a personal focus; interactive which enables audiences to participate 2. Message Formality: Choice of media sets style & tone 3. Media Limitations: IM for simple vs. complex 4. Urgency: Speed of message 5. Cost 6. Audience Preferences: Japan uses oral messages more than written

The 4 given presentation delivery methods include:

1. Memorizing 2. Reading 3. Speaking from an outline or notes (most common) 4. Impromptu Speaking

Enhancing Presentations with Visuals

1. Plan your presentation visuals: * Make sure you and your message, not your visuals remain the focus of your presentation. * Follow effective design principles, with an emphasis on simplicity and authenticity.

The 3 given/recommended considerations for planning the presentation setting:

1. Size of Audience 2. Potential Interruptions 3. Seating Arrangements

The 11 given techniques for converting speech/presentation anxiety into positive energy include

1. Stop worrying about being perfect 2. Know your subject 3. Practice, practice, practice 4. Visualize success 5. Remember to breathe 6. Be ready with your opening line 7. Be comfortable 8. Take a three-second break. 9. Concentrate on your message and your audience, not on yourself. 10. Maintain eye contact with friendly audience members. 11. Keep going.

The 2 given reasons why limiting your scope is important:

1. To ensure presentation fits the allotted time. 2. To respect audience's time and attention. * The longer you speak, the more difficult it is to hold the attention's levels. * Complete a practice run to measure time of your presentation.

The 7 given steps for defining your main idea:

1. Topic 2. Main Idea 3. Brainstorming 4. Journalistic Approach 5. Question and answer chain 6. Storytellers Tour 7. Mind Mapping

Enhancing Presentations with Visuals - Checklist #2:

2. Chose structure or free-form slides: * Structure slides using bullet-point templates are easy to create, require little design time or skill, and can be completed in a hurry. Best uses routine, internal presentations. * Free-form slides make it easier to combine textual and visual information, to create a more dynamic and engaging experience, and to maintain a conversational connection with the audience. Bes uses: motivational, educational, and persuasive presentations

Enhancing Presentations with Visuals - Checklist #3:

3. Design effective slides: * Avoid the temptation to create "slideuments," slides that are so packed with information that they can be read as standalone documents. * Use a key visual to organize related ideas in a clear and meaningful way. * Write text content what will be readable from everywhere in the room. * Write short, active parallel phases that support, not replace our spoken message. * Limit the amount of text so that your audience can focus on listening, not reading. * Use color to emphasize important ideas, creative contrast, isolated visual elements and convey intended nonverbal signals. * Limit color to a few compatible choices and use them consistently. * Make sure your slide background doesn't compete with the foreground.

Enhancing Presentations with Visuals - Checklist:

4. Complete slides and support materials: * Review every slide carefully to ensure accuracy, consistency, and clarity. * Make sure that all slides are fully operational. * Use the slide sorter to verify and adjust the sequence of slides, if needed. * Have a backup plan case in case your electronic presentation plan fails. * Create navigation and support slides. * Create handouts to back up your presentation message.

Nancy Duarte's 5 Rules for Presentations

RULE #1: Treat your audience as king. RULE #2: Spread ideas & move people. RULE #3: Help them see what you're saying. RULE #4. Practice design, not decoration. RULE #5. Cultivate healthy relationships with your slides—and your audience.*

Rule #2

Spread ideas & move people. *Don't just share your ideas or your data; make meaning. * Don't focus solely on changing minds; put some effort into changing hearts. * Powerful imagery and though-provoking video are excellent tools for connecting your audience to your message emotionally; * Which after all is how humans ultimately make decisions, and what separates man from machine.

Rule #1

Treat your audience as king.* * Like any good content, great presentations focus less on the author and more on the audience. * Don't just throw together slides that force your point of view on the audience; design slides that meet THEIR needs. * What does your audience want? * What unites them? * What incites them? * What can you do for them? * Why should they adopt your view? And finally, what steps do they need to take? Don't forget that the last slide is the one they'll most remember, so take extra care to be very clear on that final page.*