HB 491

Conclave

Conclaves are meetings conducted in secret. In general, conclaves are used to describe "closed door meetings between individuals who have a certain level of power or influence. One of the most famous conclaves is the Papa; conclave, where cardinals meet to elect a new pope

The first ___________ was in Detroit

Convention and Visitors Bureau

Define the term Special Event using the APEX glossary

One time event staged for the purpose of celebration; a unique activity

Retreats and Team Building Events

Retreats can be anything from go-cart races to ski trips to ropes courses. Essentially the purpose of the retreat is to get team members to know each other better and thus be more efficient as a team

Shareholder's Meetings

Same as an annual general meeting

Business Dinners and Banquets

These are generally formal celebrations organizaed by a company or organization to celebrate achievements within the organization and to boost employee and member morale. Depending on the size of the organization, these dinners may be a small gathering at a local restaurant or conducted in large hotel banquet hall or unique event space like an art gallery or museum.

Describe the activities of a destination management staff member

They may work closely with getting decorations to be delivered, certain transportation provided, and local activities and tours to do on breaks.

Which of the following is NOT a primary type of planner? Association Corporate Third Party Government

Third Party

Congress

While most Americans generally associate the word Congress with the legislative branch of government, a congress can also be a large group of individuals who meet ona regularly scheduled basis, often to make decisions through a debate and voting process

Board Meetings

While the term "board meeting" technically means a gathering of a company or organization's board directors, to us a board meeting really is a gathering of decision makers. At this gathering, important facts are presented and decisions are made as to the best course of action to take in the coming months

The term ______________ describes a union craftperson's working arrangement, including that work exhibitor may perform, when overtime begins, etc.

Work Rules

Production Company

a company that presents special effects and theatrical acts. this type of company may contract to put on an entire event or only parts of one. They sometimes hire speakers as part of their contract.

Party

a generic term for any social gethering

Conventions

a large gathering of people with a shared interest (usually professional or fandom related). The events are often recurring, and are usually scheduled at a specific time each year. Conventions usually have keynote speakers, as well as presentations that familiarize attendees with advancements or trends within their particular field of interest

plenary or general sessions

a large meeting open to all people attending an event. These sessions often kick off a large conference or convention before it begins

Expo/Expositions

a large scale exhibition or trade show often conducted on an international level. One of the most common examples of an expo is the World's Fair

agenda

a list or plan of items to considered, decided, undertaken, or accomplished at a meeting or event. Agendas are generally formal, structured lists and may include a time schedule

Banquet Manager

a person in charge of banquet service

Third Party

a person other than the principals

Functions

a social gething or part, sometimes of a ceremonial nature. Usually one or one of several getherings that contribute to a larger event.

Fairs

a trade show or expo organizaed for the purpose of exhibiting arts and crafts, industrial products and agricultural products, but more local and on a smaller scale. Unlike most trade shows, entertainment and fair food (think fried twinkies and french fry studded corn dogs) are often a major draw

Exhibitions

a trade show that focuses on B2B businesses

Consumer Shows

a trade show that's open to the general public. These shows generally have an entrance fee. People interested in learning about the latest products (electronics, automobiles, etc) often go to consumer shows

Social Event

an event with the purpose of facilitating pleasant companionship among attendees, lifecycle celebration (birthday, wedding, anniversary)

Trade Show

an exhibition of products and/or services held for members of a common or related industry. Not open to the general public

Meetups

an informal meeting or get-together organized for people with similar interests can be anything: dating, networking, board games, romance novels, meditation, hiking, wine tasting- jetc. Most meetups are associated with meetup.com, a website that provides listing services for meetups

Trade Shows

an opportunity for companies to exhibit some of their latest products, as well as yet to be released prototypes to journalists as well as others in the industry

Association

an organized group of individuals and/or companies who band together to accomplish a common purpose, usually to provide for the needs of its members. Usually nonprofit.

Fundraisers

can be a party, dance, dinner organized for the express purpose of raising money for a cause or organization

Colloquium

can be described as an "academic networking event". Participants are often experts in a given field and they meet to informally present and exchange new ideas. Some academic programs require participation in a colloquium in order to complete the program

Destination Management Company

complimentary items provided by a hotel in sleeping rooms such as toiletries, writing supplies, bathrobes, fruit baskets, and shoe-shine mitts

Exclusive Contractor

contractor appointed by event or building management as the sole agent to provide specific services or products

"Green" Meetings

events produced with sustainability in mind. When planning an event considerations are made concerning the use of water, electricity, fuel as well as the consumptions of renewable products products as opposed to disposable products

Receptions

in the meetings industry, receptions refer to a social function where light refreshments are served, usually buffet style. Receptions are often informal, and attendees will usually stand up and socialize rather than sit down at a table. For weddings and other social events, receptions are informal celebrations or gatherings that follow a more formal ceremony

informal meeing

informal gathering, not necessarily social

Work Rules

jurisdictional regulations which govern union craftperson's working arrangement, include what work exhibitor may perform, when overtime begins, etc.

Galas

large scale dinner gathering or party often includes entertainment and/or awards ceremonies following dinner

Personal Manager

manager of individual artist or group of artists

Symposiums

meetings organized so that experts in a given field can meet, present papers, and discuss issues and trends or make recommendations for a certain course of action

Product Launch Events

often large scale events whose organizers invite journalists, bloggers and social media influencers to witness the very first unveiling of a company's product. A successful product launch will often include a venue that is unique to the product being used

Press Conferences

often organizaed by newsmakers (most often in politics but also in business and sports) to make an announcement or to field questions by press who happen to be invited to the conference

Special Event

one time event staged for the purpose of celebration; a unique activity

forum

open discussion with audience, panel, and moderator. A meeting or part of a meeting set aside for an open discussion by recognized participants on subjects of public interest

Political Events

organized to raise awareness or funds for a particular candidate or cause. Democratic and Republican national conventions, the largest political events in the US are organized to energize the base and bring in delegates from each of the 50 states

Networking events

organizing or sponsoring a networking event can be a great way to raise a company or individual's profile within a certain community. Networking events can run from informal schmooze and booze affairs at a local bar to fully fledged galas complete with an open bar

Talent

performer/entertainer; outside personnel stationed in an exhibit booth/stand to demonstrate a product, provide attraction to booth or greet visitors; includes magicians and similar attractions

Planner

person whose job it is to oversee and arrange every aspect of an event. Person can be an employee of or hired ad hoc by companies, associations and other organizations to plan, organize, implement, and control meetings, conventions, and other events

Supplier

purveyor, provider, vendor, contractor offering facilities, products, and/or services

Venue

site or destination of meeting, event, or show; location of performance such as hall, ballroom, auditorium, etc.

Workshops

the terms "workshop" and "seminar" are used interchangeably. While both are education focused events, workshops generally have more hands-on and group activities. Workshops are better for teaching skills that require interactivity and individual participation to learn

U-Shaped Set-Up

u-shaped

technical meeting

An event with attendees who are involved in research, applied sciences, engineering or technology or are suppliers to them.

trade show

An exhibition of products and/or services held for members of a common or related industry. Not open to the general public

symposium

A meeting of a number of experts in a particular field, at which papers are presented and discussed by specialists on particular subjects with a view to making recommendations concerning the problems under discussion.

seminar

1) Lecture and dialogue allowing participants to share experiences in a particular field under the guidance of an expert discussion leader. 2) A meeting or series of meetings of from 10 to 50 specialists who have different specific skills but have a specific common interest and come together for training or learning purposes. The work schedule of a seminar has the specific object of enriching the skills of the participants.

conference

1) Participatory meeting designed for discussion, fact-finding, problem solving and consultation. 2) An event used by any organization to meet and exchange views, convey a message, open a debate or give publicity to some area of opinion on a specific issue. No tradition, continuity or timing is required to convene a conference. Conferences are usually of short duration with specific objectives, and are generally on a smaller scale than congresses or conventions.

Banquet Set-Up

1) Seating arrangement where typically a grouping of rounds is set in such a way as to facilitate the serving of food, most often a hexagonal or square pattern. 2) Function-room set up and tear down

List, in order, the common approach to creating meeting objectives

1. Specific 2. Measurable 3. Achievable 4. Realistic 5. Timely

workshop

1.) meeting of several persons for intensive discussion. The workshop concept has been developed to compensate for diverging views in a particular discipline or on a particular subject. 2) Informal and public session of free discussion organized to take place between formal plenary sessions or commissions of a congress or of a conference, either on a subject chosen by the participants themselves or else on a special problem suggested by the organizers. 3) Training session in which participants, often through exercises, develop skills and knowledge in a given field.

Meeting Management Company

A company, representing another organization, handling site selection, negotiations and turnkey support for an event

Social Events

A large gathering organized to celebrate major life events and religious ceremonies. Common social events include: anniversaries, weddings, birthdays, and bar/bat mitzvahs

Banquest style set-up are best for all but which of the following meeting types? A. Multiple Presentations B. Attendee's independent work C. Small team based activities D. Food Service

A. Multiple Presentations

Which of the following is NOT a common characteristic of corporate events: A. corporate events have a unspecified goal B. corporate events represent the company C. corporate events have specific objectives D. corporate events bring people together

A. corporate events have a unspecified goal

International Events

According to the meeting industry standard definition, an international event is any event where 15% or more of the participants come from out of the event's host country

Audiovisual

Also A/V. Equipment, materials, and teaching aids used in sound and visual presentations, such as video projection, monitors, sound equipment, etc.

Conference

Although "conventions" and "conferences" are terms that are used interchageably, the meting industry standard definition of a conference is of a meeting of shorter duration than a convention and designed to meet a specific objective

Annual General Meetings

An annual general meeting (AGM), or a shareholders meeting, is a large gathering held by publicly traded companies. These meetings are held in order to let shareholders ask the board of directors questions about a company's health, as well as to elect new members to the board

exhibition

An event at which products, services or promotional materials are displayed to attendees visiting exhibits on the show floor. These events focus primarily on business-to-business (B2B) relationships.

Meeting

An event where the primary activity of the participants is to attend educational sessions, participate in discussions, social functions, or attend other organized events. There is no exhibit component

Breakout Session

At a convention or conference, breakout sessions are meetings (workshops, seminars, or presentations) intended for small groups. These meetings can be held in smaller meeting rooms with a convention center or hotel as well as off-site meeting and boardrooms.

Give an example of a lifecycle celebration social event

Birthday

Convention Services Manager

CSM. Professional at a hotel, convention center, or convention bureau who is responsible for event operations management on all levels.

Convention and Visitors Bureaus

CVB. A not-for-profit organization, defined and recognized by it's incorporated local government entity as the representative organization responsible for promoting the economic development of their community through travel and tourism. CVBs assist planners by providing information on local resources and services, including site selection, pre-conference and post-convention services

A _____________ is a professional services company possessing extensive local knowledge, expertise and resources, specializing in the design and implementation of events, activities, tours, transportation and program logistics

Destination Management Company

The event management staff member in charge of all or part of the exhibit floor is called a:

Exhibit Manager

Planners support suppliers with goods or services True or False

False

The first convention and visitors bureau was in Chicago in 1969

False

objective

Formalized statement of outcomes to be anticipated as a result of the educational process.

conclave

Gathering of a group with shared or special interests. Traditionally refers to meetings of a confidential or secret nature with restricted or limited participation. From the Latin for "with key", referring to a historical practice of sequestering participants.

convention

Gathering of delegates, representatives, and members of a membership or industry organization convened for a common purpose. Common features include educational sessions, committee meetings, social functions, and meetings to conduct the governance business of the organization. Conventions are typically recurring events with specific, established timing.

general assembly

General and formal meeting of an organization or company attended by a specified proportion at least of its members for the purpose of deciding legislative direction, policy matters, the election of internal committees and approval of financial matters. An assembly generally observes certain fixed rules of procedure.

Choose the 3 layers of the meeting management industry

Goals Responsibility Communication

Seminars

In business, seminars are meetings organized to inform a group of people about a specific topic, or to teach a specific skill. Expert speakers and teachers are usually invited to speak on topics like personal finance, investing, real estate, web marketing, and many others

Which of the following choices define the term venue?

Location of performance such as hall, ballroom, auditorium, etc.

A _____________ represents another organization, handling site selection, negotiations and turnkey support for an event

Meeting Management Company

The person who is an employee of or hired ad hoc by companies, associations and other organizations to plan, organize, implement, and control meetings, conventions, and other events is known as a:

Planner

Chevron Set-Up

Seating arrangement in which chairs /or chairs or tables are arranged in rows slanted in a V shape and separated by a center aisle. They face the head table or speaker.

Conference Set-Up

Seating arrangement in which rectangular or oval tables are set up with chairs placed around all sides.

Classroom Set-Up

Seating arrangement in which rows of tables with chairs face the front of a room and each person has a space for writing

theater set-up

Seating arrangement in which seats are in rows facing the stage area, no tables.

Hollow Square Set-Up

Seating arrangement of tables set in a square (or rectangle) with chairs placed around the outside of the table. Center (inside) table is hollow.

Crescent Rounds Set-Up

Seating at round tables with chairs placed at two thirds to three quarters of the table and no seating with backs to the speaker. Used for banquet-to-meeting or meeting-to-banquet quick set.

program design

Structure of event program elements to achieve specific goals and objectives.

A professional services company possessing extensive local knowledge, expertise, and resources, apecializing in the design and implementation of events, activities, tours, transportation and program logistics is known as a Destination Marketing Organization

True

An Audio Visual supplier may be an exclusive contractor for a hotel True or False

True

Hotel Sales and Catering is a type of planner in the event industry True or False

True

Outside personnel stationed in an exhibit booth/stand to demonstrate a product, provide attraction to booth or greet visitors are defined as talent

True

The meetings and events industry creates meetings and/or events that have measurable goals and objectives: True or False

True

True or False: A theme is a consistent message carried throughout the meeting or event

True