Microsoft Project
PERT
0+4M+P/6
List three things you can do under the 'schedule tab' under 'options'
1. Hours per week 2. Hours per day 3. Manual/Auto schedule
What two menus should be used when you start a new project?
1. Project Information 2. File Options, Schedule
Parallel Activities
Activities that can take place at the same time if the manager wishes
Burst Activity
Activity has more than one activity immediately following it
Slack/Float
Amount of time an activity can be delayed without delaying activities preceeding
Event
An activity is started or completed--there is no duration
Merge Activity
An activity with more than one activity immediately preceding it
Concurrent Engineering
Breaks activities into smaller segments so that work can be done in parallel and the project expediates
Why do you create respect links
move selected tasks so their dates are determined by any task dependency
What is custom fields
specific information unique to your company
Why do you indent/outdent
Indent becomes a subtask, and outdent becomes a summary task. You do this to organize your tasks.
Why do you use 'inspect'
It shows tasks affecting the start date. Also used to update tasks
Lag going forward and backward Lead going forward and backward
Lag Forward-Add Lag Backward-Subtract Lead Forward-Subtract Lead Backward-Add
Lag
Minimum amount of time a dependent activity must be delayed to begin/end
Why do you use 'move'
Move a task forward or backwards or when resources are available
Critical Path
Path with the longest duration in the network
How do you insert apps for office
Project Tab
How do you view Custom Fields
Project Tab
How do you view Project Information, and what can you do in Project Information
Project Tab Enter a start/end date. You can only choose one or the other, however, picking an end date can be dangerous because it locks in all your tasks making the whole project critical.
How do you insert move your projects start/end dates
Project Tab Move Project
How do you link between projects and why
Project Tab Review information between tasks linked to and from other products
How do you insert a subproject and what is it used for
Project Tab To insert a related project as a subproject
How do you change working time and what two things can you do in CWT
Project Tab OR Options, schedule Set days off and change working time
How do you view WBS-what two things can you do through WBS
Project Tab--you can define or renumber the WBS
How do you calculate project
Report Tab
How do you compare projects
Report Tab
How do you get to a New Report
Report Tab
How do you set a baseline for your project
Report Tab
How do you view Dashboard
Report Tab
How do you view a cost chart
Report Tab
How do you view an in progress chart
Report Tab
How do you view custom reports in Project
Report Tab
How do you view instructions on getting started in Microsoft Project
Report Tab
How do you view recently viewed reports in Project
Report Tab
How do you view visual reports in Project
Report Tab
How do you view overallocated resources chart
Report Tab Resources
How would you assign a resource to a task
Resource Assign Resource
How do you add a resource
Resource Tab
How do you clear leveling
Resource Tab
How do you get to level selection
Resource Tab
How do you view the information of the task
Resource Tab
How do you assign a resource and why do you use assign resource
Resource Tab Assign resources to different tasks
How do you get to 'Team Planner' and why do you use it
Resource Tab It shows you a different layout for your screen-Just like Gantt Chart is a layout
How do you get to automatic/manual leveling
Resource Tab Level Options
How do you get to Next Overallocation and why do you use it
Resource Tab Next row where a resource is scheduled for more time that can be accomplished in available working time
How do you open Resource Pool and what is it
Resource Tab Share resources among multiple projects
How do you view the details of a task
Resource Tab This will split the current layout of your screen and show you the details on the bottom
How do you get to level a resource/level all
Resource tab
How do you write a note about a task
Resource tab
Why do you 'Mark on Track'
Set the task so they are on schedule
What are the 8 constraints
Start no later than Start no earlier than Finish no later than Finish no earlier than Must finish on Must start on As soon as possible As late as possible
How do you link/unlink tasks
Task
Linking and unlinking are found under what tab?
Task
Under which tab do you find the 'indent/outdent' arrows and why do you use them
Task You use them to create summary and subtasks (create a hierarchy in the organization)
Task=? Project=?
Task = Duration Project = Schedule
How do you 'Mark on track'
Task Tab
How do you get to 'inspect'
Task Tab
How do you get to the 'move' button
Task Tab
How do you indent/outdent your tasks
Task Tab
How do you mark a task as interactive
Task Tab
How do you mark tasks as a certain percentage completed.
Task Tab
How do you split tasks
Task Tab
How do you get to the 'mode' button, and why do you use it?
Task Tab Chose if new tasks are auto/manual schedue
How do you get to 'Milestone' and why do you use it?
Task Tab Mark an event and it will be scheduled with zero duration
How do you get to the 'Task' button, and what does it do
Task Tab You can...1)add a task 2)reoccuring task 3)blank row 4)import outlook tasks
How do you get to 'Summary' and why is it used
Task Tab You insert a summary task to organize your task list
How do you 'Add to Timeline' and why
Task Tab You may add tasks to put them in your timeline
How do choose the option manual/auto schedule
Task Tab OR file, options, schedule
How do you get to 'Information' and what all appears on the screen?
Task Tab, Information, Once you open information, there are many tabs, including: general, predecessors, resources, advanced, notes, and custom fields
How do you create respect links
Task tab
How do you get to 'Details' and what is included in it'
Task tab Shows you the details of a specific task by splitting display
How to change your layout
Task, Gantt Chart
Sensitivitiy
The likelihood the critical path will change once the project begins
How do you check timeline/detail box
View Tab
How do you highlight/filter/group together your critical path/or view slack
View Tab
How do you pull up a new window
View Tab
What three things can you do through timescale, and where can timescale be found
View Tab Zoom, View entire project, and View selected tasks
Why do you link tasks
When you link a task you can't start until the other task is finished
Why do you split tasks
You can work on tasks on different dates
Why do you mark a task as interactive
You mark a task as interactive to remain in project but no longer affect the schedule/resource availability. You also use this when you can't currently fit the task but you might be able to at a later date.
Activity-on-Node
Drawing project networks on the node (rectangle)
Activity-on-Arrow
Drawing project networks-shown as an arrow
Activity
Element in the project that consumes time
The 'graphical side' of the project plan shows the coloumns such as 'task', 'duration' etc.
False
True/False: I can enable the project summary task from the view menu
False
True/False: The group by resource is on the 'task' menu
False
How do you change currency
File, Options, Display
How do you get an entry bar to appear
File, Options, Display
How do you create an auto save function
File, Options, Save
How do you change start/end time/hrs per day/week/month/auto/manual schedule
File, Options, Schedule
There are 2 ways for 'change working time' for a resource. Name the tabs and how do they differ in changing time schedules
File, Options, Schedule Project, Change Working Time
What are the four dependencies
Finish to Finish Finish to Start Start to Start Start to Finish
How do you change your text style, gridline, layout, insert coloumns, change spacing, etc.
Format Tab
How do you view Summary Task
Format Tab
How do you view project summary task
Format Tab
How do you view your critical path, slack, or late tasks
Format Tab
Hammock Activities
Identified the use of fixed resources or costs over a segment of the project
Why would you resource level a project?
If a resource is being over allocation it reduces conflict by splitting up tasks
Why is it good to pick a project start date instead of an end date
Choosing an end date will make your project critical
