Module 3 Test

What should a speakers guiding principle be when using visual aids?

"Does this make the message clearer or more memorable."

A slide show is not what?

- An outline - Not a handout

How can props be used?

- As part of a demonstration - As a stand-alone item that a speaker refers to in their speech.

How can a speaker most effectively use props in their speech?

- By carefully considering how the object will be visible to the audience when the speaker is talking about it. - By making sure the prop is out of sight when the speaker is not talking about it.

What are visual aids supposed to do?

- Enhance the speakers message. - Clarify the meaning of the speakers word. - Target the emotions of the audience. - Show what words fail to clearly describe.

What are some technical consideration when selecting audio and video clips?

- Ensuring that the clip is properly cued to start at exactly where a speaker wants it to begin playing. - Ensuring that the file format can be played on the computer. - Iron out any technical details before the audience enters the room. - If the clip isn't playing properly, move on rather than attempting to correct the issue.

Why can a prezi be negative?

- It can over-populate a blank canvas with images. - It can make the audience dizzy or disorientated.

Why is leaving white space important?

- It gives breathing room for the design. - Draws attention to a speakers focus points. - Makes the slides appear more elegant and professional.

Why can distributing handouts throughout a presentation be negative?

- It might not work for shorter presentations. - The interruption in the flow of the presentation may be hard to recover from.

What should a speaker ensure they do presenting a slide show?

- Keep the slides short - Create a separate handout (if needed) - Write as many notes as needed

What will set a speaker apart from other presenters, increase their credibility, and make a bigger and more memorable impact on their audience?

- Learning how to create effective visual aids that resonate with the audience. - Understanding basic principles of how visual information is processed alone and in combination with audio information can make or break a speaker's visuals' effectiveness and impact. - Incorporating visuals into a speech that complements a speakers words rather than standing in place of them.

Posters should be what?

- Professional - Visible to Everyone in the Room - Follow Design Rules

Every visual should be what?

- Relevant to a speakers message. - Convey an important point. - Be clearly understandable. - Be visible by the entire audience.

What are visual aids not?

- Something pretty to look at. - Substitute for thorough presentation. - They are not there for a speaker to hid behind when they are in front of their audience.

What can visuals do to in a speech?

- Spark interest - Build emotional connections - Clarify a speakers words - Explain abstract ideas - Help draw conclusions - Increase understanding

What can help a speaker breakaway from text-based, bullet-filled slide shows?

- Starting the "slideshow" with a paper and pen. - Consider how words and concepts can be turned into images.

What are the 2 distinct slide-ware presentation styles?

1. Pecha Kucha 2. Prezi

What are the 7 types of visual aids?

1. Personal Appearance 2. Objects and Props 3. Demonstrations 4. Posters and Flip Charts 5. Audio and Video 6. Handouts 7. Slide-ware

What are the 2 purposes a demonstration can serve in a speech?

1. Used to "wow" the audience. 2. Used to show how something is done.

What is the recommended time frame for audio and video clips?

10-20 Seconds

How fast should a slide be understood in?

3 Seconds

Define Prezi

A digital presentation software that breaks away from standard slide deck presentation.

Define Pecha Kucha

A method of presenting using a slide deck of 20 slides that display for 20 seconds per slide, advance automatically, and generally contain no text.

What should whiteboards and flip charts they should be limited to?

A small audience.

What can have a power effect on the audience?

A speakers ability to incorporate the right visual aids at the right time and in the right format.

Why are objects and props useful in presentations?

Allowing the audience to see the actual item will often make it easier for them to understand a speaker's meaning and will keep the speaker connected with their audience on an emotional level.

When should handouts be distributed?

At the end of a presentation.

what should a presentation not be primarily composed of?

Audio or Video Clips

Why is it important to be prepaid for the demonstration to fail and have a backup plan?

Because a speaker has a limited time to present, make sure their demonstrations are succinct, well rehearsed, and visible to the entire audience.

Why should a speaker not turn their back on the audience when writing something?

Because it makes it harder for the audience to hear a speaker, and it makes it harder for a speaker to connect with their audience.

Why has it been said that beginners should avoid using visual aids in their speeches?

Because of the tendency for novice speakers to use visual aids as a crutch in their speech.

Why are process demonstration useful?

Because people have different learning styles, and a process demonstration can help visual learners better understand the concept being taught.

Why can speaking and writing at the same time be tricky?

Because the audience will have a difficult time processing what they are hearing while they are also trying to read what a speaker is writing.

Why do people learn better by hearing AND seeing a speech?

Because the brain process verbal and visual information separately. By helping the audience build visual and verbal memories, they are more likely to be able to remember the information at a later time.

Why should writing in a speech be used in several caveats?

Because writing in a presentation takes away from a speakers speaking time.

When and why did the pecha kucha method beign?

Began in 2003 as a way to contain the length of presentations of architects and continued to grow in popularity.

What can white boards and flip charts be used for during a presentation?

Both can be used to draw on during a presentation.

How do people learn far more better?

By hearing AND seeing instead of just hearing OR seeing.

How can a speaker use demonstrations to "wow" the audience?

By showing off the features of a new product, illustrating the catastrophic failure of something, or doing a grand eye-catching demonstration.

What should a speaker be when the audience first arrive?

Calm, welcoming, and professional.

What industry is pecha kucha still mostly used/reserved in?

Creative Industries

Demonstrations should not be what, but add what?

Demonstrations should not be gimmicky, but should add value to a speaker's presentation.

What does pecha kucha format help speakers practice?

Editing, pacing, connecting with the audience, focusing on the message, and using images in place of words.

Define White Space

Empty space on a slideshow

What should everything on a slideshow presentation should be done with?

Focus on the speaker's message, medium, and audience.

What did Reynolds do with Duarte and Tuft's information?

He expanded on this idea, noting that handouts needed to be complete enough to stand in a speakers place since they won't be there to present the information or answer questions.

When is it best to use a tri-fold display board?

If the poster is going to be free standing or if the speaker is going to use the same posters for multiple presentations.

What can be the problem with using a prop as a visual aid?

If the speaker is presenting in a large venue, then some audience members might not be able to see the prop.

Why was the phrase "Death by PowerPoint" coined?

In response to the ubiquitous, wordy, and intellectually deadening presentations that focus on slides rather than the content or the presenter.

Define Noise

Irrelevant information

Define Side-Ware

Is a generic term for the software used to create and display slides shows such as Microsoft PowerPoint, Apple iWorks Keynote, Google Drive Presentations, Zoho Show, and others.

How can dressing up be apart of a visual aid?

It can help set the tone of the speech or reinforce a specific point.

Why can more rapid changing visuals (Prezi) be beneficial?

It helps to keep the audience engaged.

It is better to what with a presentation than what?

It is better to move forward with a presentation than to fret with trying to get the demonstration perfect or fixed.

Why should a speaker not overcrowd their slides?

It is hard for the audience to interpret and can lead to confusion.

What does prezi require speakers to do?

It requires speakers to plot out their themes before adding primarily images-focused content.

Why should a speaker caution young and travel?

Most people will be seeing the object after the speaker have moved on with their talk.

How many concepts or ideas each slide have?

One

It is important to select what type of visual aid?

One that adds to a presentation in a meaningful way. not merely something pretty to look at or a substitute for thorough presentation.

What should a speaker not do when designing a slideshow?

Overcrowd their slides with text and images.

What is one of they key aspects to an effective slideshow?

Providing the right amount of information, neither too much nor too little.

What should white boards and flip charts should be used with?

Several Caveats

What should be selected when using audio and video in a presentation?

Short Clips

What is best to focus on when designing a slideshow?

Simplicity

What are flip charts best limited to?

Situations where audience input is necessary for the direction or continuation of the presentation.

Why is careful work needed during planning and practicing of a prezi?

So that the point of the talk isn't the "wow" factor of the Prezi software, but that the visuals enhance the presentation.

Why do presenters feel like they must display all of their data?

So they will appear knowledgeable, informed, and thoroughly prepared.

What should be used if a poster is going to be hung from a wall?

Sturdy poster or matte boards.

What has research shown when it comes to people and audiences?

That people have trouble grasping information when it comes at them simultaneously.

Why is too little information on a slide bad?

The audience must struggle to put the pieces of the presentation together.

Why can giving the audience a handout at the beginning of a presentation be negative?

The audiences attention will be split between the handout, the speakers other visual aids, and the speakers words.

Define Slide Deck

The composition of individual slides.

What can a handout contain, since data needs to be simplified on a PowerPoint presentation?

The handout can contain the evidence for a message in a way that is legible, detailed, complex, and shows respect for the audience's time and intelligence.

What is it also important to do with handouts?

The handouts should also match the formatting in order to convey a more professional look and tie all the pieces together.

What can cause the time on audio and video presentation time to vary?

The length of the presentation, the purpose of the presentation, and clip content and relevance.

How can a speaker counter an audiences split attention when receiving handouts?

The speaker can distribute handouts as they are needed during the presentation and allow time for the audience to preview them before continuing.

How does a speaker use a prezi?

The speaker zooms in and out of the presentation to visually demonstrate connections not available in other slide-ware.

What impacts a speakers credibility and ability to connect with the audience?

Their clothing, mannerisms, the way they greet the audience when they are arriving, how they are introduced, and the first words out of their mouth.

How can a speaker ensure the audience can see the prop in a large venue?

They can hand the prop to the audience and the audience can pass the item around.

How can a speaker ensure that the audience will understand a slide in 3 seconds?

They can limit the noise of the slide. The speaker should remove as much from their slide as possible, until removing any more would not make sense.

What did Duarte and Tuft say about handouts?

They recommended handouts only for, dense, detailed information.

What should a speaker do if they are not dressed in relation to their topic?

They should dress appropriately for their audience and venue.

How can a speaker ensure that the number of slides corresponds with their time limit?

They should practice with more and fewer slides and more and less content on each slide to find the balance between too much information and too little.

What should a speaker do if they are not 100% sure that their product will perform as expected?

They should skip the demonstration, since an ineffective product does not help support the speaker's case.

Why is having too much information on a slide bad?

This taxes the audiences ability to process the message.

What should a speaker make sure to do when selecting audio and video clips?

To only select clips that reinforce the message or serve as an appropriate segue into the speaker's next topic.

What are handouts best used for?

To supplement the content of speech.

What should the focus of posters be used for?

To support a speaker's core message and can be left behind to remind those in attendance of a speaker's presentation after they have left.

What is the rule for the number of slides that should be used during a speech?

Use only the number of slides necessary to communicate the message, and make sure the number of slides corresponds with the amount of time allotted for a speech.

What will help tie all of a presentations slides together?

Using repetition of color, font, images, and layout throughout the entire slideshow.

Why should a speaker avoid using their slides as handouts?

Using the slides as handouts both shortchanges a speaker slides and fails as a handout.

What makes a visual aid done well?

When it is simple, visible, relevant, memorable, and audience focused.

When should a poster and/or flip charts be used?

When presenting to a small audience, around a dozen people.

When can a speakers credibility suffer?

When the audience arrives and a speaker is busy scrambling around attempting to finish their preparations.

How can props be distracting to the audience?

When the prop is out of sync with a speaker's presentation, either as it is passed around disrupting the audience's attention, or by having the prop visible when the speaker isn't talking about it.

What should a demonstration be reinforced with?

With the central message of a speaker's speech.

What is best to do with handouts and slides?

Write a handout document with as much detail as a speaker wants and keep the slides simple.

What is it called when an audience is passing a prop around the crowd?

Young and Travel

What is the process of selecting short clips for audio and video presentations called?

Young and Travis