MSITA Word Lesson 4&5 NOTES

Soft Tab

The default tab in Word 2010 places soft tab stops at every half inch

Standard landscape

Standard Paper Size 11" x 8.5"

On the other hand, an asterisk * can be used to substitute for any

String of characters

Where do you see tab markers

Tabs shown on the Ruler and in the Tabs dialog box

MIni-Translator

If you point to a word, the translation will appear in a small window. It also includes a PLAY button so the user can hear an audio version of the word or phrase.

Line Spacing

The amount of space between lines of text

How to create a footer that shows both the filename and path

Insert Footer>Edit Footer>Click on Quick Parts>Click on Field>Press "F" to jump to Filename>Place check beside Path> Click OK

Header & Footer Tools command is activated from the

Insert menu

AutoCorrect:

Let the software automatically correct the spelling

Header/Footer options

-Different First Page -Different Odd & even Pages -Show Document Text

The default setting for header and footer margins is

.5

Word 2010 Default Margins

1"

Where is date and time

1) insert> text group 2) the Insert Date and Time buttons on the Header and Footer Ribbon

How to insert a page number

1) tab>header and footer group>page number 2)from the Header and Footer Tools tab when editing a header or footer.

How to change view size

1)Click on the View tab to Zoom to a different view size. 2)Zoom slider also changes view size.

How to get to autocorrect in word 2010

1)spelling and grammar dialog box> options> proofing> autocorrect 2)backstage view

Standard portrait

8.5" x 11"

APA

A set of formatting and content guidelines for publications and student research papers in the social sciences.

How to set tabs

At the Paragraph dialog box click on the Tabs button

What vertical alignment option should be selected to align text at the bottom of the document?

Bottom

3 options for finding text in a document

Browse document headings Browse document Browse result from current search

go to option

Can be found on the Find dropdown menu.

Print Preview

Can only view how document will look printed. Can't edit document.

Change default spacing in

Change Styles Command from Home tab

Change All:

Change all occurrences of the word to the suggested spelling.

Change:

Change this spelling of the word to the suggested spelling.

Update automatically checkbox

Checkbox makes it a field rather than static.

difference between correcting spelling and autocorrect

Choosing the proper spelling from the list will fix the word only once. select the AutoCorrect option, then select the correct spelling from the AutoCorrect list. This will add the word to your AutoCorrect and will fix the current and future misspellings of this word.

to see the Page Setup dialog box.

Click either the Margins drop-down menu or the Page Layout Launcher

Ignore All:

Do not stop to check ALL occurrences of the word.

Ctrl + F -

Find Dialog Box

Ctrl + H -

Find and Replace Dialog Box

Ctrl + G -

Go To Command

F5 -

Go To Command

Steps to Changing Date and Time in Computer

Go to Start >Select Control Panel

F1 in Word 2010 and in most software programs, launches

Help.

to display margin measurements in a ScreenTip

Hold Alt key while dragging the margins on the ruler

Where to find indentations

Home Tab>Paragraph Group>Decrease List Level/ Increase List Level

Ignore Once:

Means skip this this time, but stop at the next occurrence to check spelling.

MLA

Modern Language Association; Guidelines for documenting and citing sources during a research project.

Appears as a double-headed arrow when positioned over margin on Ruler.

Mouse pointers

How to change orientation

Page layout>page setup>orientation

Hard Return Symbol

Paragraph symbol

How to undo an autocorrect

Press control+Z then click the blue rectangle under the first letter to permanently get rid of autocorrect correction

Spacing Symbol

Raised dots

Tab Symbol

Right Arrow

how to get a field

Select Insert Tab and Quick Parts

to bring up the Spelling and Grammar Dialog Box.

Select the Spelling & Grammar command in the proofing group

Hard Tab

Setting a tab stop at a specific location

Hard Return

a code entered into a document by pressing the Enter key that indicates the end of a paragraph or sentence

A green wavy line represents

a grammar mistake

A red wavy line represents

a mispelled word

Soft Return

a return that the application inserts automatically when you reach the end of a line (word wrap)

Special characters are

anything beyond the alphabet, numbers and symbols found on a standard keyboard.

Customize Shortcuts

at the bottom of the symbol dialog box

Read ScreenTip

before dragging anything on the Ruler.

typically a 1.5" left margin is used when the document will be

bound on the left side, The extra .5" allows for binding (or hole punches).

Edit tab

by double clicking tab stop on the Ruler

Move tab

by dragging tab stop to a new position on the Ruler

Delete Tab

by dragging the tab stop off the Ruler and down into the document area

Adjust margins by

clicking on Page Layout and clicking on Margins

A Thesaurus is a

dictionary of synonyms and antonyms

bar tab

doesn't actually position the text you type, it merely inserts a vertical bar at the tab position. The careful use of bar tabs can make your content a bit easier to understand

To type in a typing area...

double click it

To change the margin,

drag the double-headed arrow

To move a tab that has been set already,

drag the tab marker to the new location.

Typing area (document area) appears _________ when a header or footer is being edited.

faded or grayed

How do you open the "word options dialog box"

file>options

Word 2010 compares the words that appear in the document to words

found in the standard dictionary.

Clear tab

from Tabs dialog box. Clear one or Clear All tab stops

Alt key + click on tab

gives measurement on Ruler.

Some symbols

have shortcut keys. They appear at the bottom of the Symbol dialog box. For example, the shortcut for the degree symbol is Ctrl+@.

where is find and replace

home tab

The only place to change vertical alignment is

in the Layout tab in the Page Setup dialog box.

How to insert a special character

insert> symbol group> symbol

Most people prefer the Page Layout view (the default view) because

it is WYSIWYG.

To edit a header or footer in your document...

just click in the header area or the footer area.

Spelling can be corrected

manually by the user or by selecting Spelling and Grammar from the Proofing Group on the Review Ribbon

Adjust left and right margins by dragging

on the horizontal ruler.

Leader Tab

pattern of dots, dashes, or line used with a tab stop, Helps lead the reader from one bit of information to another across a page.

Soft Return Symbol

raised dots

How to translate text

review tab>language group

Print Layout

shows the document as it would be printed as well as allow editing changes to be made to the document.

Default spacing in Word 2010 is set at

single space.

A question mark ? can be used to

substitute for any individual character.

By right clicking on the mispelled word,

suggestions for correcting the error will appear on the Shortcut Menu.

A wildcard is a

symbol that takes the place of an unknown character or set of characters.

Tab markers

symbols on rulers that indicate tab stops

Headers and footers can contain

text, graphics, pictures, logos, date/time, and page numbers.

Paragraph Spacing

the amount of space above and below a paragraph

Margin

the blank space that surrounds the text on a page

A field changes to

the current date when the document opens.

The date and time that is inserted into the document is dependent on

the date and time of the computer. This can be updated through the computer's Control Panel.

Static means

the date will stay the same every time you open it.

The first time the MINI TRANSLATOR is selected the user must select

the language for the word or phrase to be translated into

Indentation

the space left between the margin and the start of an indented line

What does word wrap do, should you decide to make your font smaller or larger

the text will automatically adjust to the best line ending.

Adjust top and bottom margins by dragging

the vertical ruler.

When there is a mispelled word

the wavy line will disappear when the misspelled word is corrected or when ignore is selected on the shortcut menu.

Senior projects and English papers should

use MLA writing style.

What is the "filename and path" option useful for

useful in class when multiple users are printing to a network printer.

Where else is a browse button

vertical scroll bar

Add to Dictionary:

This is a word that is spelled correctly, but is not recognized by the Word dictionary. Use this option to add so in the future it will recognize it.