NURB4230 Exam03: Ch09-Time Management
efficient workdays *1. take time to plan 2. establish priorities - planning is 1st w/management!!! *don't underestimate how important daily plan is and take enough time for it! => inadequate planning => managing by crisis => reactive not proactive planning
- Regular planning is crucial for _____ - Must plan to allow adequate time and resources for tasks
r/t personal time management a. Self-awareness b. Time inventories *figure out what your tendencies are in these areas; and evaluate how you work (ie better alone, teamwork, multitask, etc); when are you most productive (ie am or pm etc) and schedule accordingly *this can help i.d. patterns of behavior and see how time being spent
- __a.__ is required. - Nursing students are often overwhelmed. Possible contributing factors: • Lack of prioritization • Too much procrastination • Too many things to accomplish • Perceived lack of content relevance • Technological difficulties • Innate learner conscientiousness - __b.__ can be helpful
time management ***All nurses (and their managers) need to get good at it!!!! *time = valuable resource! - crucial for SHORT term planning; day to day; etc *if don't use time well => overwhelmed
Lack of it leads to feelings of being overwhelmed •Increased errors •Failure to complete important tasks •Feelings of stress and ineffectiveness
reprioritize *see if you need to communicate/delegate/etc to get done what needs to get done
Re-examine your priorities after each task is accomplished or if a crisis occurs, then re-organize, communicate, and delegate as needed to meet new priorities
a. Technology b. Socializing c. Paperwork d. Poor filing system e. Interruptions *a. saves a lot of time BUT also takes up a lot of time (ie social media, emails => can interrupt work flow, etc); blurs line b/w work and personal times; makes us too in touch and hard to disconnect *paperwork has to be done, try to be efficient *poor filing systems = organization: can be electronic, stacks of paper, etc--make it easy to find! *interruptions: waste ALOT of time! => lose concentrations/med errors/divides attention---ie half working
Top Culprits of professional time wasters: - ____ • Internet • Gaming • Email • Social media - ____ - ____ - ____ - ____ • Divide our time • Lose our focus • "Half-work"
Tips for time management at work *bring everything to room you need! and get organized! *be efficient *do time estimates!--figure out how long it'll ACTUALLY take you- set realistic estimates *doc ASAP; don't wait until end of the day! => not as thorough as it needs to be *goal: getting job done in time getting paid not in overtime - establish work-life balance - PG208
_____: • Gather all supplies needed before starting an activity. • Get organized. • Group activities that are in the same location. • Use time estimates. • Document nursing interventions ASAP. • Always try to end the workday on time.
*improving time management => feeling more productive helps stress levels *manage own time well to help others manage theirs *use time wisely!!!
in summary: • Time management and stress are CLOSELY related. • Good leaders help employees manage their time. • Good managers help prioritize unit activities. • Both recognize time as a valuable commodity!
time management ***time is a valuable resource *goes hand in hand with stress
making optimal use of available time •Crucial for effective short-term planning
allow time => triage => reprioritize => allow time => etc *cyclic process! - take a few min to make plan for day/establish priorities
steps to time management:!
•Setting priorities •Managing/controlling crises •Balancing work and personal time *handle routine things so you have time to handle when crisis show up *good time mag,mmt nurse can spend more time on things that matter most
time management requires:
r/t establishing priorities *MOST CRITICAL SKILL IN GOOD TIME MANAGEMENT! - each thing you do has some sort of importance--triage the day (do highest priority 1st) *delegate; delay; do it---depends on how important/urgent it is - look at list of things to do and decide on this - do now: ie day to day things that HAVE to be done - do later: ie revisions for tomorrow; PROCRASTINATION has a place but can only do for so long - don't do: ie not urgent so delegated or not at all *if procrastinate too much => overwhelmed => more stress; some procrastinate r/t being a perfectionist; use procrastination sparingly and wisely! *if daily list make it reasonable *check list and see if priorities have changed
• "Don't do," "Do later," "Do now" method • Procrastination has a place...with caution • Make lists!
poor time management signs *good sx to see if way to change how you manage time
• Constant rushing • Caught in crisis mode • Fatigue or listlessness, "overwhelmed" feeling • Constantly missing deadlines • Insufficient time for rest or personal relationships • Sense of being overwhelmed by demands and details • Having to do what you don't want to, most of the time
how to combat OVERSOCIALIZATION *socialization help solidify relationship, solidify team, etc - has a place BUT can be time consuming esp for managers (ie open door policy => constant interruptions) - must find balance/avoid over socialization - ie put sign up for no interruptions if needed - avoid promoting socialization (ie don't go to X spot often that's known for keeping you for a long time) (ie tell someone you have 5min to set expectations)(ie etc)
• Do not make yourself overly accessible. • Interrupt. • Avoid promoting socialization. • Be brief. • Schedule time for people who tend to ramble or like to talk.
external time wasters *can't do much about this
• Open-door policy • Telephone interruptions • Socializing • Meetings • Lack of information • Poor communication • Lack of feedback • Lack of adequately described policies and procedures • Incompetent coworkers • Poor filing system • Paperwork and reading
internal time wasters
• Procrastination • Poor planning • Failure to establish goals and objectives • Inability to delegate • Inability to say no • Management by crisis • Haste • Indecisiveness
