Organizing Your E-mail

Which methods for handling your personal e-mail are best practices for managing your time?

-Ask your friends not to forward jokes to your business e-mail account -Set up separate e-mail accounts for home and work -Reserve a time to read personal e-mails, like 15 minutes at the end of the day after you've finished your work

You're an independent estate agent and rely heavily on e-mail to keep up-to-date with property sellers, potential buyers, local government agencies, and your professional association. You've never taken much time to organize your mailbox, and have created just one folder, labeled "Payments received," to store records of payments received from buyers. This folder contains more than 300 e-mails, dating back three years. What can you do to make your folder structure more effective?

-Create a folder for currently listed properties -Split your "Payments received" folder into separate folders for each 6-month period -Create a folder named "Local government correspondence"

Which actions can help you manage your e-mail to save time?

-Handle business-related e-mails as soon as they arrive -Regularly delete junk e-mails and old e-mails that you don't need anymore -Keep your inbox as empty as possible

You've always manually sorted your e-mail, but this has become increasingly difficult in recent months, as the volume of e-mails has increased following an expansion of the business. As part of your job, you exchange e-mails with suppliers, customers, and the company's CEO.3 Which e-mail filters would be effective for you?

-Use the names of your suppliers as filter terms for e-mails to be stored in a "Suppliers" folder -Use the names of customers as filter terms for e-mails to be stored in a "Customers" folder -Use your CEO's e-mail address as a filter term

1.Delete 2.Keep

1.Fw: Working hard or hardly working?! -Attn all employees: License Plate BWR T30: Your lights are on -Re: 312?B?PBWN0aW5nIQ=!he 2.Company performance review guidelines -Upcoming sales project targets

1.Use your e-mail program's built-in sorting feature, which lets you sort the e-mails in any folder into a particular order 2.E-mail the person directly to get the information again 3.Input precise search terms into the search feature in your e-mail program

1.You reverse the order of all the e-mail in your archive folder so that it displays the oldest messages first 2.You e-mail your manager asking if he has a copy of his orientation e-mail that he could resend to you 3.You enter the word "orientation" in the search box in your e-mail