Payroll Course 2022 Final Exam Prep

definition for internal controls documentation

provision of Sarbanes-Oxley Act

Personal Responsibility, Work and Family Promotion Act of 2002

strengthen the child support provisions of PRWOR

definition for time collection

the process of gathering info about hours worked for one of more employee

definition for outsourced payroll

the use of an external company to time track and benefits and pay employees

Maura Hatton is a payroll accountant with Scottish Traders Incorporated. One of her colleagues poses a question about the legality of the deduction for Social Security tax from her pay. Why does social security tax gets deducted from the younger worker's pay?

to assist families who experience diminished wages, monetary benefits to retired of deceased, assist younger workers when they retire or become infirm to work

definition for Independent contractor

worker who is not subject to a companies decisions or payroll laws

Nitza Croce is an employee of Autonder, a contractor that provides governmental construction services in Washington, DC. The current contract is for $250,000. Nitza is 22 and is paid $9.50 per hour. How does the Walsh-Healey Public Contracts Act affect her?

would fall under Walsh healey public contracts act, wages 1.5 times the regular hourly wage for workers over 4o hours, minimum wage for all under 40 hours

Why is outsourced payroll popular among accounting professionals?

Time demands for payroll processing decrease.

definition for auditor

a person of group who examines a companies accounting records for accuracy

definition for certified payroll

a way for government to track the payroll associated with the government contract

Kalea Germain is a warehouse worker for a small grocery market. As she was moving some merchandise, the loading dock door unexpectedly fell and injured her. How does OSHA apply to Kalea for this type of injury?

another legal provision would be FMLA: she may be given medical benefits and must be given a job back after leave from injury, OSHA would inspect the situation and determine if it was unsafe, Workers comp would provide coverage for medical expenses if the employee is not found at fault.

Eugene Robertson works as a payroll clerk at Hyperend Incorporated. He shares an office with three other co-workers and must examine documents containing personal information as a regular part of his duties. Based on the provisions of the Privacy Act of 1974, what responsibilities does Eugene have regarding the payroll records he handles?

can not have any info out where others can access it, responsible for keeping all employee info disclosed

definition for U.S. versus Windsor

case that repealed DOMA

Mathias Acker is the new bookkeeper for Meganyx Enterprises, a small business consulting firm, and was hired to replace a long-time employee who retired. Upon starting the position, Mathias notices that the prior bookkeeper used a purely manual system. The company owner has said that Mathias may update the payroll system. What options are available?

ADP or programs like QB Sage or microsoft, Spreadsheets, MyPay Solutions

Alene Meyers works in the payroll department for Racine Traders. The company has experienced a decline in revenue over the past six months. The company president asks her to delay the remittance of payroll taxes to make more cash available to the company. Which act would be violated if Alene complies with the company president's request?

Current Tax Payment Act 1943

Lupore Fabrics obtained a contract in Watts Mills, South Carolina, that involves the production of materials for military uniforms, a project contracted with the federal government for $2,800,000. What laws govern the wages Lupore Fabrics pays to its workers for this project?

Davis-Bacon Act, Sarbanes-Oxley Act

Katelijn Preston is a new manager at Resterra Incorporated. She is looking at using the E-Verify process for new hires. What recommendations can you give her about the differences between having an employee complete the I-9 and the E-Verify process?

E Verify allows them to determine if they are able to work in USA, I-9 is still mandatory

Which of the following is a challenge for payroll accountants?

Electronic tax filing requirements

definition for ADP and Paychex

Examples of companies used for outsourcing payroll processing

Hayim Accardi is the accounting manager for a small, local firm with full- and part-time staff. How do FLSA guidelines regarding working hours apply to Hayim's employees?

minimum wage considerations for both salary and hourly, whether company is required to abide by FLSA (no interstate commerce), Max hours, minimum age, pay rates, mandatory breaks

Jolana Thomas is the payroll clerk for Telemba Communications. One of the company's employees, Darijo Boon, informs Jolana that he feels that he was the victim of unequal pay three years prior. What law(s) guide Darijo's complaint?

FLSA, Equal Pay Act, Civil Rights Act 1964

Which of the following is not a privacy act specifically pertaining to payroll records?

Freedom of Information Act

During a review of payroll records, Osvaldo Morena notices that a female employee in Department A receives a significantly lower salary than similarly skilled male employees in the same department. What actions should Osvaldo take in this situation?

Gather info that shows differences, go to supervisor, discuss differences, in all fails go file claim under equal pay with or without extension to lilly ledbetter fair pay act 2009- Under the Equal Pay Act of 1963, Osvaldo should first gather the information that shows the differences in pay based on sex of the employee. Secondly, she should go to the manager or supervisor to discuss these differentials. Finally, if this has not been successful, she should go to the supervisor of the individual spoken to previously. If all channels fail, then she may have a claim under the Equal Pay Act with or without the extension provided by the Lilly Ledbetter Fair Pay Act of 2009.

definition for Davis-Bacon Act

Governs accounting for firms with federal contracts in excess of $2,000

Emmett Colquhoun is a military veteran who requires many absences for medical reasons. His boss at Betri Farms has demanded that he reduce the number of sick days unless he provides his medical history. Which law(s) protect Emmett?

HIPPA USERRA

Martine Piccirillo works as the payroll clerk for Centinix, a security company that hires many part-time and temporary workers who are paid hourly. What law governs the hiring or documenting of these workers?

IRCA, FLSA USERRA

Samuel Alescio is an accountant for Diado, a large, multinational firm. he notices that the new state payroll tax updates have not been installed in the firm's software during payroll processing. What ethical guidelines govern his behavior in this situation?

Notify supervisor, ensure tax withholding and remittance are correct with new state payroll taxes

definition for manual payroll

Payroll administration using a paper payroll register

Libbi Alberighi and Flavia van Peij are friends who work for the same company. Libbi manages a manufacturing department, and Flavia supervises the payroll clerks. Which ethical guidelines or rules would these friends need to remember when discussing work?

Personal integrity, non disclose of confidential info they have over employees

Kevin Magnus is a payroll accountant for Mama Bear Trading Company. A coworker from the packaging department contacts Kevin via electronic communication and requests to see all employees' payroll records for a specific payroll date. What are options available for Kevin?

Privacy Act 1974 would protect individuals info from being disclosed, additional scrutiny for email

Cahya Russell is a new employee in the payroll department for Winhook Industries. She has had several employees approach her with questions but is unsure how privacy regulations could affect her response. What advice would you give her about privacy laws and payroll?

Privacy act 1974 allows access to their own records, 09-40-0006 and or OCFO-1 need reviewed, update employees privacy info as becomes available

Jeri is the owner of a motel franchise. When the payroll accountant quit, she took over the payroll responsibilities. Jeri has had no training in payroll practices. Which ethical principle most closely describes Jeri's takeover of the franchise's payroll?

Professional Competence and Due Care

Rubin Schaub is a payroll accountant who works for a private firm. He completed his most recent professional development course in 2005. Which of the following ethical issues has he violated?

Professional Competence and due care

Clara Hudnall is Conosis Incorporated's payroll accountant. During a casual conversation with co-workers, she learns that Thorben Vinkovic, a co-worker, is deliberately overstating the number of hours worked during each pay period because of a personal economic situation. Which ethical guidelines pertain to this situation?

Professionalism to company and ensuring honest and true representation, lack of integrity can make her a accomplice, professional competence and due care to gather info and verify actual hours worked.

definition for Walsh-Healey Public Contracts Act

Prohibited employment of individuals younger that 16 years old

definition for HIPAA

Protects confidentiality of employees medical records

definition for Consolidated Appropriations Act

Provide funding for E-Verify Program

definition for Tax Cuts and Jobs Act

Reframing federal employee income tax computations

definition for Lilly Ledbetter Fair Pay Act

Repealed the 180 day statute of limitations on equal pay complaints

What was the purpose of the SECURE Act?

Retirement planning

The __________ granted small employers tax incentives for implementing automatic retirement plan enrollment for their employees.

SECURE Act

Micah Sherman works in the payroll department at Radiance Windows. The employer has determined that the payroll functions should be moved to a cloud-based platform that can support its 500 employees, be used remotely, and have requested recommendations. What options could Micah propose?

SSL, VPN, CAPTCHA tools, Online options with mobile access, admin of payroll

Larissa Abiodun is a senior payroll administrator for Falcive Landscape Design. The company has 15 employees and annual revenues of $10 million. She has been using and maintaining manual payroll records for the last 20 years of her career. The president of Falcive Landscape Design wants to explore options for computerized payroll processing. Which payroll option is the most suitable for both Larissa and Falcive Landscape Design?

Sage 100, or Quickbooks

A group of employees, who read on a website that income tax collection is illegal, approach Hawa Furst, the controller for a large company. They request that he stop withholding income taxes from their pay unless he can explain what laws govern income tax collection. What should Hawa tell them?

The 16th Amendment to the U.S. Constitution created the legislation to support the collection of taxes from the employees. Additional Social Security Insurance Act was created to provide funding through tax withholdings.

Elias Motta is the office manager and payroll clerk for his company, composed of 12 employees. An employee, Sylvia Gladwin, stops by Elias's office and wants to view her payroll record. What privacy regulations must Elias consider before granting his co-worker access?

The Privacy Act of 1974 allows an employee access to their payroll records.

At Denniston Industries, employees have the option of choosing employer-sponsored health insurance. What responsibilities does the employer have according to COBRA upon the termination of an employee?

The company must offer terminated employees COBRA coverage upon termination. The employee would be required to pay the health insurance premiums.

Merlin Anson owns Uninix Computers, a company with five employees. As a small business owner, he has several options for payroll processing. What factors should he consider when deciding on which payroll processing option is best for Uninix Computers?

The computer tech used by business, size of facility, amount money spent on payroll processing

definition for employee internet portal

A web-based application wherein employees can modify curtain payroll related info

Ovenet Incorporated is a qualified private-sector company that provides health insurance to its employees. The company is self-insured. Which of the following forms should the company provide its employees to comply with the Affordable Care Act?

1095-B

The Personal Responsibility, Work and Family Promotion Act of 2002 mandated that new employees must be reported to state employment offices within how many days of the employee commencing employment?

20

definition for paycard

A preloaded credit card is used to pay employees

definition for timecard

A record of the time worked during a period for a individual employee

Khaled Watson is the payroll accountant for Antizio Electronics, a company that engages in federal contracts. He wants to ensure that the company is compliant with the provisions of the Davis-Bacon Act. What is the name of the process used to monitor payroll compliance in this situation?

Certified payroll

Gale Rana is a production worker at Gexo Manufacturing, which produces air conditioning systems. After working there for 10 years, she discovers through conversations with a colleague with the same title and similar seniority that her wage is 20 percent lower than his wage. She feels that she has been a victim of discrimination. Which law(s) govern her situation?

Civil Rights Act 1964, FLSA, Lilly Ledbetter Fair Pay Act of 2009

Jackson Wyman was dismissed from his employment at Precision Dynamics because of an incident regarding his race. Mr. Wyman sued Precision Dynamics for $150,000 because of the discrimination. Which of the following laws provides for monetary awards during discrimination lawsuits?

Civil Rights Act of 1991

Which act adds monetary penalties for illegal discriminatory employer actions?

Civil Rights Act of 1991

Gina Harris is a payroll accountant at Sucre Foods. She works remotely from her home office, communicates with colleagues via Zoom, and has a VPN to prevent her computer data from hackers. Which privacy law(s) require her to protect the information on her computer, even from her family members?

Common Law Privacy Act, Privacy Act 1974

Michael Marrioni is in the payroll department at Seven Wonders International Foods. He is part of a social organization, along with several of his coworkers. Which of the following ethical standards could become compromised in social situations?

Confidentiality

The ethical principle of __________ applies to the security of payroll records.

Confidentiality

Which ethical principle emphasizes the use of moral judgment in all actions?

Confidentiality

definition for Sixteenth Amendment

Instituted a tired income tax on workers

definition for USERRA

Legislation that governs the treatment of military service personnel

Alfredo Bellini is the payroll accountant for Pyrondo Fireworks, and he has been asked for information about employees and independent contractors. what are the key differences between employees and independent contractors?

Management, decisions, investment control the company has over employee, ownership of any tools, extent the employee works

IRCA (Immigration Reform and Control Act)

Mandates completion of I-9