PMP PREP (MONITORING & CONTROLLING PROCESS)

Which of the following facilitates payment of invoices? A.Inspections B.Contract Management System C.Payment Systems D.Claims Administration

Monitoring - Procurement Management C.Payment Systems Payment Systems refer to anything which assists with the payment of invoices, and an example would be software programs such as Quickbooks, etc. This is considered an input to the process of Control Procurements through EEFs.

Which of the following is not a tool or technique used in the Control Schedule process? A.Resource Optimization Techniques B.Schedule Compression C.Schedule Network Analysis D.Performance Reviews

Monitoring - Schedule Management C.Schedule Network Analysis Schedule Network Analysis is a tool used during the Develop Schedule process.

Which of the following is the work performed to deliver a product, service, or result with the specified features and functions? A.Verified deliverables B.Project scope C.Accepted deliverables D.Product scope

Monitoring - Scope Management D.Product scope Product scope defines the features and functions of a product, while project scope shows the work that will be done in order to obtain the desired outcome.

Which of the following statements is true regarding the Monitor Communications process? A.It will always result in change requests being made B.If communications are running smoothly, no changes need to be made C.The Stakeholder Register must be continually updated when performing this process D.The Change Log will always be updated following this process

Monitoring - Communications Management B.If communications are running smoothly, no changes need to be made The Monitor Communications process primarily looks for any gaps or issues that arise in the communications effort. If no gaps or issues are present, then no action needs to be taken necessarily.

You are managing a complex project to deploy and integrate a new telecommunications system for a state government at various locations throughout the state. The project has been ongoing for over a year, and you are proceeding well. Your SPI is 1.1 and your CPI is 1.2. The state's auditors have recently announced they will arrive at your headquarters next week to inspect all financial records as part of a governmental oversight effort. In addition to the actual documents, they want to know about the procedures governing the collection, storage and retrieval of the information. Which of the following will assist you in answering these questions? A.Project Funding Requirements B.Resource Management Plan C.Project Scope Statement D.Communications Management Plan

Monitoring - Communications Management Correct answer is D The Communications Management Plan addresses not only the dissemination of project information, but also the processes by which information is gathered, stored and retrieved.

You are the project manager for a large health care company. You are currently managing a project to perform workplace drug testing as well as testing for hormones and vitamin levels, and DNA testing that can help determine proper dosages. The Earned Value Management S-Curve shows _____? A.Cumulative EV and AC B.Cumulative CPI and SPI C.Variance at completion (VAC) D.Estimate at completion (EAC)

Monitoring - Cost Management Answer is A The EVM s-curve can show data such as EV, CV and PV. It has cumulative values on the vertical axis and time on the horizontal axis.

You are the project manager of the Everest Consulting Project. The project has a budget of $290,000 and is expected to last three years. The project is now ten percent complete and on schedule. The project is currently $10,000 over budget. What is the BAC? A.$280,000 B.$290,000 C.$300,000 D.$870,000

Monitoring - Cost Management Answer is B The BAC is the budget at completion, which is given to you in the question.

You are the project manager for a large IT company. You are part of a directive PMO. You are standardizing your project performance metrics since different project managers report different results. Project performance is best measured by which of the following? A.Project dashboard B.The project sponsor C.Earned value management D.Performance reports

Monitoring - Cost Management Answer is C Earned Value Management (EVM) measures project performance in economic terms from a cost and schedule perspective. Performance reports don't measure performance; they are used to report performance.

In a meeting with the project stakeholders you are presenting a performance report which was produced using the following data: EAC = 350, BAC = 300, ETC = 200 and AC=150. Variances to date are expected to continue. You are asked by the project sponsor if it's possible for you to complete the project within your original cost performance baseline, and if so, at what efficiency rate would you need to perform. What is the best answer to this question? A.Because the BAC is less than the EAC, you will complete the project under budget B.Because the EAC is more than the BAC, you will complete the project over budget C.You can still complete the project within budget, if your Cost Performance Index is at or above 1.14 the rest of the way D.You do not have enough data to answer this question

Monitoring - Cost Management Answer is C To Complete Performance Index (TCPI) is the optimal cost performance that must be achieved to meet the original budget or BAC of 300. TCPI = (BAC-EV) / (BAC-AC). We are not given the value of EV, however, we can solve for it. Since we know that variances to date are typical, we use the EAC = BAC/CPI formula to solve for CPI. Our equation looks like this: EAC = BAC / X. To solve for X, we simply divide BAC (300) by EAC (350) to get a CPI of .86. Now that we have solved for CPI, we can calculate EV since we know the formula for CPI is EV/AC. Thus, CPI = X / AC. Filling in the numbers, we get .86 = X / 150. So we multiply 150 X .86 to get EV of 129. Now we can finally perform the TCPI calculation, which is (300-129)/ 300-150) = 171/150, which yields a TCPI of 1.14

Which of the following is a tool or technique used in the Control Costs process? A.Resource Optimization Techniques B.Schedule Compression C.Analogous Estimating D.Reserve Analysis

Monitoring - Cost Management Answer is D Choices A and B are tools and techniques used in Develop Schedule. Choice C is incorrect since Analogous Estimating is used in the Estimate Costs process.

Which of the following is not an output of the Control Costs process? A.Cost Forecasts B.Change Requests C.Cost Baseline D.Work Performance Information

Monitoring - Cost Management C.Cost Baseline The Cost Baseline is an output of the Determine Budget process.

You have recently received authorization for an increase in the project budget. Which of the following documents would not be updated as a result of this? A.Cost performance baseline B.Cost Forecasts C.Scope Management Plan D.Cost Management Plan

Monitoring - Cost Management Correct Answer is C Following a budget increase, the cost performance baseline and cost management plan should be updated as needed to reflect the changes. Cost forecasts such as Variance at Completion will also need to be revised to account for the new budget. The scope management plan should not necessarily be impacted by a budget increase.

You are the project manager for a highway construction project. Your sponsor has asked for an updated project forecast. The project has spent $100,000 of the total budget of $400,000 and has a CPI of .85. The cost variances you have experienced thus far are expected to continue. How much more money will you spend on your project? A.$470,588 B.$370,588 C.$240,000 D.$340,000

Monitoring - Cost Management Correct answer is B This question is asking you to calculate estimate to complete (ETC). The formula for ETC is EAC - AC. So you must first calculate EAC by using the formula BAC / CPI. $400,000 / .85 = $470,588. Now you can calculate ETC as EAC - AC = $470,588 - $100,000 = $370,588.

You are a project manager producing several identical components for an aerospace project. You are supposed to be producing 2 units per month worth $250,000 per unit. After 3 months you have only produced an average of 1.2 units per month. You use a formula to determine what the difference is between what you planned to do and what you actually got done. What is the formula you used? A.SPI B.CV C.SV D.VAC

Monitoring - Cost Management Correct answer is C The questions is talking about calculating a schedule variance (SV), which is the difference between what you produced (your Earned Value) and what you were supposed to complete (Planned Value).

Which of the following is not a tool or technique of the Monitor and Control Project Work process? A.Work performance information B.Expert Judgment C.Meetings D.Root cause analysis

Monitoring - Integration Management A.Work performance information Work performance information is an input to the process of monitoring and control project work process.

Which of the following is the correct sequence of steps to follow in the Perform Integrated Change Control Process? A.Determine cause, identify change, evaluate change, get approval, update change request log and project documents, communicate change to stakeholders, direct work according to the new plan B.Determine changes, identify person responsible, issue request, communicate to stakeholders, direct work as per change C.Identify change, issue change request, get CCB approval, update change request log and project documents, direct work according to the new plan D.Identify and document the change, evaluate impact of change, issue change request, get approval for change, update change request log and project documents, communicate change to stakeholders and get buy in, direct and manage work according to the new plan

Monitoring - Integration Management Answer choice D is the correct sequence.

You are a project manager with a start up company. Changes come often and you need to control the scope and meet customer needs. Perform integrated change control is primarily concerned with which of the following? A.Reviewing and approving change requests B.The creation of change requests C.Integrating deliverables from different functional specialties on the project D.Establishing a change control board that oversees the overall changes on the project

Monitoring - Integration Management Answer is A Perform Integrated Change Control is the process of reviewing all change requests, approving changes and managing changes to the deliverables, organizational process assets, project documents and the project management plan. The creation of change requests is done in other processes and becomes an input to the Perform Integrated Change Control process.

You are the project manager in a large international aerospace company. Your projects are long and complex. You often have multiple sponsors and you have frequent change requests. To complicate matters you are funded by the government which has established strict schedule adherence policies to ensure payment. All of the following are addressed by the configuration management system except for which one? A.Change control system results and version control management B.Identification of deliverables and specifications C.Status accounting D.Verification and auditing

Monitoring - Integration Management Answer is A The three activities associated with configuration management include configuration identification, configuration status accounting, and configuration verification and auditing.

You are the project manager for a start-up software company. In a status meeting, you just learned that a crucial piece of the software your team was creating is not working. This will cause the project to be late by one month and will likely cost additional money for the developers' time. What is the next step you should take? A.Determine the impact of the change to decide whether to initiate Integrated Change Control B.Create a change request to get approval for the revised work required to fix the problem C.Complete root-cause analysis to determine why the problem occurred D.Present the problem to the customer, with your solution to resolve the problem

Monitoring - Integration Management Answer is B The question states that you have identified the problem and have done the impact assessment (you know that the change will cause a 1 month delay). The next step is to create a change request so that you can get approval to fix the problem. While answer choice D looks good, according to the PMBOK guide you should not go to the customer until after you perform integrated change control.

Minimizing/avoiding scope creep through effective change control can have a positive impact on the timeline of a project. Which of the following is an input to Perform Integrated Change Control? A.Change control meeting B.Performance measurement C.Work performance reports D.Change request status updates

Monitoring - Integration Management Answer is C Work performance report is an input to this process and includes information regarding the performance of the project. Answers A, B, and D are incorrect because they are not inputs to the Perform Integrated Change Control process.

All of the following are true regarding approved change requests except which one? A.They become an input to Control Quality B.Approved change requests are implemented via the Direct and Manage Project Work process C.Approved change requests are processed as per procedures set forth in the change control system D.They are an input to Perform Integrated Change Control

Monitoring - Integration Management B.Approved change requests are implemented via the Direct and Manage Project Work process Perform Integrated Change Control is the process by which we get a change approved or rejected, so Approved Change Requests would not be an input to this process.

Which of the following would be used to determine how efficiently we are working with regard to costs? A.CV B.CPI C.Both A and B D.Neither A nor B

Monitoring - Integration Management B.CPI Cost Performance Index evaluates Earned Value divided by the Actual Costs incurred and is expressed as an efficiency factor. While Cost Variance is Earned Value minus Actual Cost which is not efficiency, but gives you the actual deficit or surplus of money spent against the budget.

Which of the following is not an output of the Perform Integrated Change Control process? A.Approved change requests B.Updates to the project management plan C.Acceptable deliverables D.Project documents updates

Monitoring - Integration Management C.Acceptable deliverables Accepted deliverables are an output of the Validate Scope process.

Which of the following is not a tool or technique of the Perform Integrated Change Control process? A.Expert judgment B.Meetings C.Inspection D.Change control tools

Monitoring - Integration Management C.Inspection Inspection is a tool used in the Validate Scope and Control Quality processes, and involves examining the deliverables to ensure the requirements are met.

When might it be appropriate to re-baseline a project? A.Never, since baselines are used to measure progress against the plan B.After receiving approved budget updates C.After a corrective action D.After receiving updates to the cost management plan

Monitoring - Integration Management Correct answer is B You should re-baseline a project after receiving approved budget updates, since they would affect the Cost Baseline. The Cost Management Plan describes how costs will be managed, regardless of the baseline. Corrective actions should be tracked against the baseline.

You are managing a database design project and just realized that there is a major flaw in your design. Your team determines that fixing the design flaw will result in two additional weeks of work, along with a 10% increase in costs, but has no significant impacts on other project constraints. Not fixing the flaw, however, would result in a major security vulnerability that is unacceptable to the customer. What should you do next? A.Fix the flaw immediately B.Inform the customer of the design flaw C.Create a change request D.Determine the impact of the change

Monitoring - Integration Management Correct answer is C In this question, you have simply identified a design flaw. Even though the team may come up with the impacts to fixing the design flaw, the first step is to create a change request. You should not begin fixing the problem, as suggested in choice A, until you get approval. Choice B is also inappropriate, because it is not the next step. You should get the change approved first, and then inform the customer of the new plan. The steps in the change process are 1) prevent change if possible; 2) identify the change (document it with a change request) 3) determine the impact, 4) Issue the change request to the change control board for review; 5) perform integrated change control (get CCB to approve); If change is approved: 6) update the project documents, 7) notify stakeholders of the change and get their buy-in, and 8) manage the project per the new plan.

You are managing a research project and have just received a change from the customer that will be cheap to implement and will only take a few days of extra time. What is the first thing you should do? A.Ask your manager for approval B.Go to the change control board C.Evaluate the impacts to the other project constraints D.Implement the change immediately

Monitoring - Integration Management Correct answer is C The first thing you should do is evaluate the impact to all of the project constraints. It's very possible that the change could impact quality negatively or have an impact to one of the other project constraints, such as resources, risk, etc. Once you identify the full impact to the project, you can issue a change request to get approval from the change control board. You would never implement the change immediately as choice D suggests.

You are the project manager for the Green Thumb Landscaping Company working on a firm fixed priced contract for a customer who is also a personal friend. The installation of the lawn has completed slightly ahead of schedule. The customer notices that you have some leftover grass that will have to be discarded after the project completes, and asks if you can install it in a location that is not part of the original project. What is the most appropriate response to this? A.You agree to install the grass since it would be discarded anyway, you are ahead of schedule, and it only takes about an hour to complete. B.You politely decline the request since he is a friend and it could be construed as a conflict of interest. C.You agree to install the grass after submitting a change request and receiving approval. D.You develop a charter for a new project to install the grass as requested.

Monitoring - Integration Management Correct answer is C The nature of the request or your relationship with the customer is not a reason to circumvent the change control process. Any change request should be considered using integrated change control.

There are several versions of the project scope statement floating around. Unfortunately, there is no version denoted on the documents so it is creating a lot of confusion as to which document is most up to date. Where would you go to find out which document is the correct version? A.WBS B.Change control board C.Project management plan D.Configuration management system

Monitoring - Integration Management Correct answer is D The configuration management system tracks changes to key documents in the project. Anytime a change is made to important project documents, an entry is made in the configuration management system.

Which of the following is not true regarding the Perform Integrated Change Control process? A.It begins at the project's inception B.It may begin with a verbal request C.Changes can be requested by any stakeholder involved in the project D.The Project Charter spells out the procedures to follow

Monitoring - Integration Management D.The Project Charter spells out the procedures to follow The Perform Integrated Change Control process follows the guidelines documented in the Change Management Plan, which is a component of the Project Management Plan.

A routine audit of a cost reimbursable contract determines that overcharges are being made. If the contract does not specify corrective action, the buyer should do which of the following? A.Continue to make project payments for the amounts known to have been properly billed B.Halt all payments until the problem is corrected C.Void the contract and start legal action to recover overpayment D.Change the contract to require more frequent audits

Monitoring - Procurement Management Of the options listed, A is the best. Ideally, the contract will have procedures in place for resolving this dispute, and you should always look to the contract first. Paying amounts known to be owed will avoid a breach on your part and is therefore the best way to proceed.

Which of the following involves keeping errors out of the process? A.Prevention B.Inspection C.Variables sampling D.Attribute sampling

Monitoring - Quality Management A.Prevention Answer choice A is correct since it includes actions taken preventatively to avoid adverse outcomes. The remaining options are performed on deliverables that have already been created.

ou are in the process of monitoring and recording results of your quality activities to prepare for the Manage Quality process. Which of the following is not involved in this process? A.Audit B.Statistical sampling C.Trend analysis D.Inspection

Monitoring - Quality Management Answer is A A) The question tells you that you are performing the Control Quality Process. An audit is a tool and technique of Manage Quality, not Control Quality. B) Choice B is incorrect because statistical sampling is performed on work results and therefore, is a part of project quality control. C) Trend analysis is analyzed during Control Quality (often via a run chart). D) Inspection is a tool and technique of Control Quality.

You are a project manager on a high visibility education project. You have a great relationship with your sponsor and your charter is detailed and well written. All the following are associated with the Control Quality process except which one? A.Inspection B.Process analysis C.Control Chart D.Fishbone diagram

Monitoring - Quality Management Answer is B Process Analysis is a tool used in the Manage Quality process.

Once you have completed deliverables during execution, you perform quality control to check for correctness. Once it is determined that the deliverables are correct, what are the deliverables then called, and which process will they proceed to next? A.Deliverables, Close Project B.Verified deliverables, Validate Scope C.Accepted deliverables, Close Project D.Validated deliverables, Quality Assurance

Monitoring - Quality Management Answer is B While the PMBOK Guide says that Control Quality and Validate Scope can occur in parallel, the ITTO's make it clear that deliverables go from execution to CQ, then to validate scope, and finally to close project or phase.

You are managing a project to develop a new space satellite, and you know the quality control requirements will be very strict. At what points in the project should you plan to conduct control quality activities? A.At the beginning of the project execution B.At the completion of all the project deliverables C.Throughout the project D.When advised by the quality control department

Monitoring - Quality Management Answer is C Control quality should be performed throughout the project. Remember it addresses not only the deliverables but also the effectiveness of the project management effort.

The project team is using a white board with post-it notes showing the activities being worked on for the near term activities only. What is being used? A.Lean Six Sigma B.CMMI C.Status board D.KanBan

Monitoring - Quality Management Answer is D KanBan is a method for managing knowledge work with an emphasis on just-in-time (JIT) delivery (current work) while not overloading the team members (all of the work), using visual components such as white boards. Lean Six Sigma is a methodology to improve results by eliminating the seven kinds of waste. CMMI (Capability Maturity Model Integration) is a process improvement framework to help organizations build capability in their people and processes, with five maturity levels. Status board is not a PMI term.

Which of the following shows the specified range of acceptable results when performing quality control inspections? A.Mutual Exclusivity B.Tolerances C.Normal Distributions D.Control Limits

Monitoring - Quality Management B.Tolerances Tolerances show the range of acceptable results for a particular feature of a deliverable, such as size and weight for example.

What is not an input to the Control Quality process? A.Quality Metrics B.Quality Management Plan C.Checklists D.Approved change requests

Monitoring - Quality Management C.Checklists Checklists are a tool and technique of Control Quality.

What is not an output of the Control Quality process? A.Work Performance Information B.Verified Deliverables C.Quality Metrics D.Quality Control Measurements

Monitoring - Quality Management C.Quality Metrics Quality Metrics are an input to Control Quality and an output of Plan Quality Management.

What is the goal of the Control Quality process? A.To set forth quality standards B.To improve the efficiency of project processes C.To determine the correctness of deliverables D.To gain acceptance of the deliverables

Monitoring - Quality Management C.To determine the correctness of deliverables Answer A is achieved via Plan Quality Management. Answer B is the purpose of Process Analysis, which is part of Manage Quality. Answer D is the purpose of Validate Scope.

Your project involves creating a new type of car seat for children that meets federal safety standards. During the test phase a problem is discovered with the amount of force that the car seat can withstand, and testing is halted. It is determined that the car seat does not meet the minimum safety standards. Which of the following statements best describes this situation? A.The cost of performing the test is called an appraisal cost, and the additional costs which may be incurred include re-work or scrap. B.This is an example of a cost of non-conformance. C.This is an example of an external failure cost. D.The problem was discovered during Perform Quality Assurance using a Control Chart when a safety standard variable went out-of-control.

Monitoring - Quality Management Correct answer is A Costs associated with testing a product are called appraisal costs. Here, the car seat did not meet the requirements, so the car seats must either be fixed (re-work) or discarded (scrap). B and C incorrectly describe the type of costs incurred, while D incorrectly states that the problem was detected during Perform Quality Assurance.

Which of the following would be considered a defect? A.A work package that does not meet the requirements, but is later deemed acceptable by the customer B.A mistake made by a team member C.A system component that meets specifications, but the broader system it belongs to does not work properly D.Any change request

Monitoring - Quality Management Correct answer is A Remember a defect is any deliverable that does not meet the documented requirements. Choice A clearly is the only choice that matches this description. Just because a customer later decides that it is acceptable does not negate the fact that it did not meet the requirements, and therefore is a defect. In choice C, even if the deliverable doesn't work properly, if it meets the requirements then it is not defective. Change requests are not necessarily derived from defects.

You are taking measurements and plotting the results on a control chart. What process are you performing? A.Manage quality B.Control Quality C.Plan quality D.Monitor and control project work

Monitoring - Quality Management Correct answer is B Remember that Control Quality is when you do the actual testing and measurement. Manage quality is when you audit the process to make sure you are following the correct quality policies and procedures. Be sure to familiarize yourself with the types of charts and graphs you would use in both of these processes - sometimes that is your only clue.

All of the following are maturity levels of CMMI except? A.Optimizing B.Effectiveness C.Defined D.Quantitatively managed

Monitoring - Quality Management Correct answer is B The five maturity levels are Initial, Managed, Defined, Quantitatively managed, and Optimizing.

Which of the following seeks to determine the presence or absence of a particular variable, and has only two potential results (pass or fail)? A.Prevention B.Inspection C.Variables Sampling D.Attribute Sampling

Monitoring - Quality Management D.Attribute Sampling Attribute Sampling may be used, for example, to determine if an object floats or sinks in water. It is a binary analysis, in that there are only two potential results.

Which of the following provides results that are rated on a continuous scale that measures the degree of conformity? A.Attribute Sampling B.Normal Distributions C.Statistical Independence D.Variables Sampling

Monitoring - Quality Management D.Variables Sampling Unlike Attribute Sampling, Variables Sampling provides more than just a pass/fail result, and is used to gauge the degree of conformity. An example might be weighing each widget we produce, and noting the weight for each widget relative to the desired weight.

What process compares the resource requirements against the work performance data to determine if the project is resourced properly? A.Monitor and Control Project Work B.Manage Team C.Control Resources D.All of these

Monitoring - Resource Management Answer is C Control Resources examines the work performance data, physical resource assignemnts and resource requirements, among other inputs, to create work performance information which will become an input to Monitor and Control Project Work.

When should the Control Resources process be performed? A.Iteratively B.On an 'as-needed' basis C.Continuously D.As recommended by the HR Management Plan

Monitoring - Resource Management Answer is C The Control Resources process should be performed continuously in all project phases and throughout the project life cycle.

What is the purpose of the Control Resources process? A.To manage and control the project team B.To control the physical resources assigned to the project C.To control the human and physical resources assigned to the project D.To gain more control over how all resources are utilized in the project

Monitoring - Resource Management B.To control the physical resources assigned to the project Answer B is the best answer. Answer A and C includes human resources and the process of Manage Team is used for those types of resources. Answer D includes all resources which would include the project team

You are in the process of wrapping your project up. Which of the following should you consult to determine when and how to release the team? A.Resource Management Plan B.Project Team Resource Management C.Scope Statement D.Activity List

Monitoring - Resource Management Correct answer is B The project team resource management section of the overall Resource Management Plan contains guidance on resource management (which contains information about how and when the staff is released). Neither the Activity List nor the Scope Statement address the release of team members.

Which of the following is not a tool or technique used in the Monitor Risks process? A.Risk Audits B.Reserve Analysis C.Risk Assessments D.Technical performance analysis

Monitoring - Risk Management C.Risk Assessments A risk assessment and a re-assessment are not the same. A risk assessment, which is not a tool and technique of any process, is performed only once in a project. The first time you perform the risk processes in the planning process group, this is called a risk assessment. Any assessments performed after that are called re-assessments. Risk Reassessments involve re-examining known risks to determine if their characteristics have changed since they were identified and evaluated during risk planning. Technical performance analysis and Reserve Analysis are tool and techniques under Data Analysis.

Controlling risk should be a continuous effort throughout your project, and should always receive close attention. Which of the following is not true about controlling risk? A.Risk identification and monitoring are the responsibilities of the entire project team. B.It involves making sure sufficient contingency reserves are in place given the risks which remain. C.Risk mitigation is a risk response planning technique associated with opportunities that seek to increase the probability of occurrence or impact of a positive risk. D.Residual risks are risks that remain after risk responses have been implemented.

Monitoring - Risk Management Correct answer is C Risk mitigation seeks to lower the probability of a negative risk occurring, and soften the impact if it does occur. It is only used for negative risks (threats).

You are managing a construction project and there is a chance of a strike at one of your subcontractors which would delay your project. Which of the following is not a correct statement about risk response strategies? A.You decide not to use that vendor and do the work yourself, which would be an example of avoidance. B.If the strike happens, your team will work overtime once the delivery arrives to make up for the lost time. This is an example of mitigation. C.You decide to use another vendor, which would be an example of sharing. D.You decide to do nothing, which would be an example of acceptance.

Monitoring - Risk Management Correct answer is C The risk in this question is a negative risk. Sharing only takes place with a positive risk. Choices A, B, and D are all accurate statements about risk response strategies.

All of the following are true except for which one? A.Monitor Risks often results in the identification of new risks B.Monitor Risks often requires closing risks that are outdated C.Risk Reassessments should be scheduled at appropriate times D.Risk Reassessments should only include newly-identified risks

Monitoring - Risk Management D.Risk Reassessments should only include newly-identified risks Risk Reassessments involve re-examining known risks, as well as identifying new risks and closing out expired risks.

Which of the following examines and documents the effectiveness of risk responses in dealing with identified risks? A.Risk Reserve Analysis B.Risk Audits C.Risk Reassessments D.Risk Register

Monitoring - Risk Management Risk Audits examine and document the effectiveness of risk responses in dealing with identified risks and their root causes, as well as the effectiveness of the risk management process.

You are reviewing your project schedule and you realize that one path through the network diagram has negative float. What does that mean? A.You are behind schedule, with regard to that sequence of activities. B.You are ahead of schedule. C.You are on schedule. D.There is a cushion of a few days before the start of the next activity.

Monitoring - Schedule Management Answer is A Negative float means you are behind schedule or the deadline has been moved forward. To make up the time, you may consider crashing (adding resources) or fast-tracking (performing otherwise sequential activities in parallel).

Activity A is planned to cost $200, is 100% complete, and actually cost $200. Activity B is planned to cost $75, is 90% complete, and actually cost $120 so far. Activity C is planned to cost $200, is 75% complete, and has cost $175 so far. The total budget is $1000. What is the schedule variance for the activities listed? A.($77.50) B.($57.50) C.0.84 D.0.88

Monitoring - Schedule Management Answer is B To calculate this, the earned value (EV) and planned value (PV) need to be calculated first. To do this, multiply the percent complete of each activity by its planned value (PV). That will provide the EV for each activity. Add the earned value of each activity to determine the total earned value. Add the planned value of each activity (to date) to determine the total planned value. The planned value of $475.00 is then subtracted from the earned value of $417.50. This provides a SV of -$57.50. This means that the project is $57.50 behind schedule.

What refers to the most recent schedule with notations to indicate updates, completed activities, and started activities as of the indicated data date? A.Schedule Baseline B.Project Schedule C.Project Calendar D.Schedule Data

Monitoring - Schedule Management B.Project Schedule The Project Schedule is an output of a schedule model that presents linked activities with planned dates, durations, activities, milestones and resources. Choice A is incorrect since the Schedule Baseline is the approved version of a schedule model that can be change only through change control procedures and is used for a comparison to actual results. Choice C is incorrect since the project calendar identifies working days and shifts that are available for scheduled activities. Choice D is incorrect because Schedule Data provides additional information regarding each scheduled activity.

You are managing a highway construction project and you are trying to determine if the project is ahead of or behind schedule. Which of the following would be most helpful? A.The schedule baseline B.Scope of user stories C.Work performance information D.Reserve analysis

Monitoring - Schedule Management Correct answer is C Work performance information, which includes key schedule performance indicators such as SV and SPI, would be most helpful because it provides performance information relative to established baselines.

You are managing a project which has a large group of stakeholders, a large project team, and a complex set of deliverables. There have been numerous changes made, and you want to make sure you are properly tracking all changes and communicating them as effectively as possible, while also making sure only approved changes are implemented. Which of the following will be most useful for you to utilize in this regard? A.Change Log B.Change Control Board C.Project Management Information System D.Communication management plan

Monitoring - Scope Management Answer is C A PMIS assists the project manager in nearly all phases of the project, but will be especially useful in managing and communicating changes, especially with a large project team.

Project Scope Validation involves all of the following except? A.Formalized acceptance of completed project deliverables B.Reviewing deliverables with the customer or project sponsor C.Verifying the correctness of project deliverables D.Verifying the completion of project deliverables

Monitoring - Scope Management Answer is C Verifying the correctness of deliverables is part of the Control Quality process, whereas the total completion of the deliverables is determined via Validate Scope.

Which document would not be helpful for the customer when reviewing deliverables? A.Requirements Documentation B.Project Charter C.Work Performance Data D.Lesson learned register

Monitoring - Scope Management B.Project Charter The Project Charter would not be used when reviewing deliverables because it is a high level document which would not provide the necessary detail regarding what the deliverables must include (this detail comes from the Requirements Documentation, the Scope Baseline and the lessons learned register).

Which of the following best describes Accepted Deliverables? A.Deliverables that have been reviewed and approved by the customer or sponsor following the Validate Scope process B.Deliverables that have been deemed correct via the Control Quality process C.Deliverables that the Project Manager deems acceptable D.An input to the Validate Scope process

Monitoring - Scope Management Correct Answer is A B is incorrect since it describes Verified Deliverables, which are an output of Control Quality and an input to Validate Scope. C is incorrect because the Project Manager cannot accept deliverables herself. D is incorrect because Accepted Deliverables are an output of the Validate Scope process.

Which of the following best describes the Validate Scope process? A.It ensures the WBS is completely defined. B.It involves formalizing acceptance of the completed project deliverables. C.It is used to determine the correctness of the deliverables. D.It is a key part of the requirements analysis process.

Monitoring - Scope Management Correct answer is B Scope Validation typically occurs near the end of the project, and involves formalizing acceptance of the completed project deliverables. In other words, it ensures the project deliverables meet the documented project requirements. Verifying the correctness of the deliverables is a function of the Control Quality process.

You are managing a project to develop a new medical device, and are meeting with the customer so she can inspect the device and confirm that it meets all requirements. What are you doing? A.Control quality B.Validate quality C.Validate scope D.Close project or phase

Monitoring - Scope Management Correct answer is C The purpose of the Validate Scope process is to inspect each deliverable and gain formal acceptance from the customer. Control Quality is concerned with ensuring the correctness of the deliverable. Close Project or Phase is concerned with closing out the project as a whole. There is no such thing as validate quality.

Which of the following is not a tool or technique of the Monitor Stakeholder Engagement process? A.Communications management plan B.Networking C.Presentations D.Meetings

Monitoring - Stakeholder Management A.Communications management plan The communications management plan is an input to this process.

You are managing a complex project to overhaul a water treatment plant. You are trying to report key information to the stakeholders, but are having trouble compiling all of the relevant data. You have multiple budget reports in various formats, some of which are out of date, and they are housed in various locations. The work performance data is similarly scattered amongst various documents, and is difficult to interpret. Which of the following would best assist you in communicating the key information to the stakeholders? A.Project Information Management System B.Communications Technology C.Communications Management Plan D.Issue Log

Monitoring - Stakeholder Management Correct answer is A The Project Management Information System, which is a tool and technique of Manage Communications, is used to record, store and distribute information about the project. In this case, they would help you organize the information so it can be readily provided to stakeholders.

Which process maintains or increases the efficiency and effectiveness of stakeholder engagement activities as the project evolves and the environment changes? A.Manage Communications B.Manage Stakeholder Engagement C.Monitor Communications D.Monitor Stakeholder Engagement

Monitoring - Stakeholder Management D.Monitor Stakeholder Engagement Monitor Stakeholder Engagement essentially looks at the existing stakeholder engagement levels and seeks to optimize them in light of the current project landscape.

During your project, you are assigning roles and responsibility using a RAM. What process best describes what you are doing? A.Estimate Activity Resources B.Manage team C.Acquire Human Resources D.Plan Resource Management

Planning - Resource Management Answer is D Resource planning involves identifying and documenting project roles, responsibilities and reporting relationships. The RAM (responsibility assignment matrix) is a subset of Data representation, which is a tool and technique of Plan Resource Management.

Which of the following would be most helpful in determining the total duration of your project? A.Schedule Management Plan B.WBS C.Project Schedule Network Diagram D.Scope Statement

Planning - Schedule Management Correct answer is C The project schedule network diagram displays the relationships among activities (dependencies), and would therefore be the most helpful in determining the total duration of the project. The schedule management plan would tell you how to go about schedule planning, but it would not contain information about project duration. The WBS and scope statement would contain information about project scope, but lack sufficient detail about individual activities to determine the project duration

Your project is behind schedule. Which types of dependencies would you look at to fast-track your project? A.Hard B.External C.Mandatory D.Soft logic

Planning - Schedule Management Correct answer is D Fast tracking involves taking activities that were sequential and doing them in parallel. The only activities you can re-arrange are those that have some flexibility. These are called preferred logic or soft logic dependencies.