Project Management

project

A project is a temporary endeavor undertaken to create a unique product, service, or result. The temporary nature of projects indicates a definite beginning and end. The end is reached when the project's objectives have been achieved or when the project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists. [Although most projects are completed by people working in teams, many projects are completed by individuals. When a person is given a long-term assignment such as a research report or an essay, for example, that person is being assigned a project.]

interview protocol

An interview is a formal or informal approach to discover information from stakeholders by talking to them directly. It is typically done by asking prepared or spontaneous questions and recording the responses. Interviews are often conducted "one-on-one," but many involve multiple interviewers and/or multiple interviewees. Interviewing experienced project participants, stakeholders, and subject matter experts can aid in identifying and defining the features and functions of the desired project deliverables.

group dynamics

As an ongoing process, team building is crucial to project success. While team building is essential during the initiating of a project, it is an ongoing process. The project manager should continually monitor team functioning and performance to determine if any actions are needed to prevent or correct various team problems.

project management officer

Project Management Office (PMO) is an organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain.

enterprise environmental factors

The Enterprise Environmental Factors refer to both internal and external environmental factors that surround or influence a project's success. They are considered as inputs to most planning processes.

project sponsor

The person who commissions others to deliver the project and champions the cause throughout the project; typically, a senior member of staff with a relevant area of responsibility that will be affected by the outcome of the project; involved from the start of the project including defining the project with the Project Manager.

identifying stakeholders

The process of identifying all people or organizations impacted by the project, and documenting relevant information regarding their interests, involvement, and impact on project success.

personal

his refers to how the project manager behaves when performing the project or related activity. Personal effectiveness encompasses attitudes, core personality characteristics and leadership.

organizational structure

organizational Structure is an enterprise environmental factor which can affect the availability of resources and influence how projects are conducted. a. Functional Organization. Matrix Organizations. Projectized Organizations. Composite Organization

planning

which are the activities performed in order to establish the total scope of the project, define and refine the objectives, and develop the course of action that will be followed to achieve the objectives.

executing

which are the activities performed to carry out and complete the work as defined in the project management plan. Executing activities include coordinating people and resources and performing and integrating the activities as specified in the project plan.

initiation

which are the activities performed to define a new project or a new phase of an existing project. Initiating activities include the definition of initial scope, identification of initial financial resource commitments, identification of stakeholders, selection of the project manager, establishment of a project charter, and getting full authorization for the project.

closing

which are the activities performed to finalize the project - to bring it to a conclusion and to meet contractual obligations. Closing activities include obtaining acceptance by the customer or sponsor, conducting post-project or phase-end review, recording impacts, documenting lessons learned, and closing out procurements.

monitoring and controlling

which are the activities performed to track, review, and regulate the execution of the project; identify any areas in which changes to the plan are required; and initiate corresponding changes.

operations manager

Operations management are an organizational function performing the ongoing execution of activities that produce the same product or provide a repetitive service.

stakeholders

persons or organizations who are actively involved in the project or whose interest may be positively or negatively affected by the performance or completion of the project.

stakeholder analysis

technique of systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project.a. Identify all potential stakeholders and relevant information, such as their roles, departments, interests, knowledge levels, expectations, and influence levels.b. Identify the potential impact or support each stakeholder could generate and classify them as so to define an approach strategy.

interpersonal

Skills used by a person to interact with others properly. In the business domain, the term generally refers to an employee's ability to get along with others while getting the job done.

PMBOK

The PMBOK Guideis the standard for managing most projects most of the time across many types of industries. This standard describe the project management process, tools, and techniques used to manage a project toward a successful

team building protocol

forming, storming, norming, performing

4 facilitating functions

HR, Communication, risk, procurement

portfolio management

Portfolio management a collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives.

team members

The staff who actively work on the project, at some stage, during the lifetime of the project; some may have a specific role - for example, the team may include a Project Administrator, a Communications Manager, a Financial/Resource Manager, etcetera.

4 core functions

scope, time, cost, quality

expert judgment

Judgment or expertise should be sought from groups or individuals with specialized training or knowledge on the subject matter. Examples include:a. Senior Management,b. Other units within the organization,c. Identified key stakeholders, d. Project managers who have worked on similar projects,e. Subject Matter Experts (SMEs) in business or project area,f. Industry focus groups and consultants, andg. Professional and technical associations.

project management

Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of a project, namely, achieving its goals and objectives. Increasingly businesses organize their work around projects. Project management is important because, when done properly, it increases product or service quality, improves communication, reduces risks of failure, and increases the chances of project success.

knowledge

This refers to what the project manager knows about project management.

proformance

his refers to what the project manager is able to do or accomplish while applying project management knowledge.